Tender ID

Karnataka

Cancelled

Works

Other Works

Outsourcing of Air-conditioned and non-air-conditioned Vehicles to officials of Hubli-Dharwad Municipal Corporation.

Directorate Of Municipal Administration

DMA City Corporation Hubballi-Dharawada | Karnataka

Amount: ₹2.0 CrCloses: 8 Feb 2025Closed

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Eligibility, documents, scope and key termsEligibility, required documents, scope of work and key terms of this tender, in one click.

Timeline

Published24 Jan 2025
Cancelled24 Jan 2025

Cancellation Details

Cancelled

CancelledCancelledReason: Cancelled

Published 24 Jan 2025

Tender Value

₹2.0 Cr

EMD Value

₹3.8 L

Closing Date

8 Feb 2025, 9:30 pmClosed

Tender Inviting Authority

Office Inviting Bids

Directorate of Municipal Administration

Contact Person

VITTAL M TUBAKE

Office Number

Work Description

Outsourcing of Air-conditioned and non-air-conditioned Vehicles to officials of Hubli-Dharwad Municipal Corporation.

Tender Information

Tender ID

DMA/2024-25/OW/WORK_INDENT33999

Reference Number

DMA/2024-25/OW/WORK_INDENT33999

Tender Type

Open

Product Category

Other Works

Form of Contract

Two Tender Document System(Two Cover)

Location

DMA City Corporation Hubballi-Dharawada

Source Website

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Documents Required

15 documents required · 15 mandatory

Technical Bid

RequiredValid GST Certificate Registration for Rental Services of Transport Vehicles Motor cab

RequiredValid PAN card

Requiredexperience certificate in supplying LMV vehicles motor cab Commercial Vehicle Registration Yellow Board to govt depts to be enclosed

RequiredLine of Credit 30 percent of amount put to tender from Nationalized Bank / Scheduled Bank listed by RBI in the format as in the Bid Douments

RequiredSelf Attested Address proof to be enclosed on the letter head of the Agency

RequiredFinancial Turnover certifcate obtained and certifed by the Registered Valid Chartered Accountant indicating the Registration no of chartered accountant with UDIN Number Details. during last three financial years i.e. 2021-22, 2022-23 and 2023-24

RequiredProfit and loss statement for previous three financial years

RequiredITR Returns filed Copy for previous three financial years

RequiredBalance sheet tallying the Annual Turn Over for previous three financial years

RequiredWork Experience Certificate for having supplied at least 10 Number of LMV vehicles motor cab Commercial Vehicle Registration Yellow Board Vehicles

RequiredDetails of minimum of 06 Number of LMV vehicles motor cab Commercial Vehicle Registration Yellow Board in his/her/its name not older than 2021-22 year in the Format ANNEXURE 1

Requiredvalid Agreement in force for the present year with owners of other vehicles

RequiredNotary Affidavit Declaration that the bidder has not been blacklisted the firm has not been blacklisted by any State, Central Government Department, Ministries, PSUs Banks etc should be enclosed.on Stamp paper of Face Value Rs 500

RequiredNotary Self Attestation regarding Agreed to Terms and Conditions as per bid document on face value of Stamp Paper Rs 500

RequiredNotary Self Attestation regarding that the bidder has not UPLOADED OR ATTACHED FINANCIAL BID details SEPERATELY IN THE KPP PORTAL along with the TECHNICAL BID or with any other documents revealing the financial quote and that the BIDDER is aware that BIDDER SHALL BE DISQUALIFIED SUMMARILY WITHOUT ASSIGNING ANY OTHER REASON EVEN IF THE BIDDER IS TECHNICALLY QUALIFIED if the financial quote is attached with technical bid documents

Eligibility Criteria

Tenders from Joint ventures are not acceptable.

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

Bidders shall ensure upload of relevant document certifying his/her status as Scheduled Caste/ Scheduled Tribe/other reserved category as prescribed in the tender document.

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

The contract will be initially for a period of one year and is likely to commence from the date of signing of the agreement which may be extended for a further period of one year on the same rates, terms and conditions depending upon the requirement and administrative convenience of Hubballi Dharwad Municipal Corporation after approval fromthecompetentauthority.Anyfurtherextensioncanbeconsideredon mutually agreed terms and condition. The HUBBALLI DHARWAD UNICIPALCORPORATION,howeverreservestherighttoterminatecurtail the contract at any time after giving one weeks notice without assigning any reason

The date of purchase of vehicle provided should not be earlier than 2021-22

Motor Cabes Vehicle (LMV of type-Vehicles AC or Non AC hatchback Sedan/MUV type etc., to be provided by the Contractor(s) should be in perfectly good and sound condition mechanically and suitable for use by Senior Officers

Motor Cabes supplied should be fitted with all modern features

The vehicles should be comprehensively insured

The vehicles will have to be fitted provided with the following additional accessories utilities Clean seat covers Quality radio music system Reading lamp Tissue paper box Car perfume Seat Belts (front Rear) Umbrella during Monsoon

Firms should have sufficient numbers of drivers having experience of drivingintheTwinCitiesofHubballi-Dharwad.Thecontractorshouldownafleetofsufficientnumberofvehiclessoastoensurepromptandsmooth service

Only such Agencies / Operators having Motor Cabes/ Vehicle (LMV of type-Vehicles AC or Non AC hatchback/Sedan/MUV type) may apply whose Motor Cabes have been dulya uthorized by the concerned RTO for use as public transport

Thefirmshouldensurethatthedriversemployedholdvaliddrivinglicense, are well trained, well behaved, reasonably educated, and conversant with traffic rules / regulations and city roads / routes as well as security instructions.

Only such Agencies / Operators having Motor Cabes/ Vehicle (LMV of type-Vehicles AC or Non AC at chback/Sedan/MUV type) may apply whose Motor Cabes have been duly authorized by the concerned RTO for use as public transport

Each driver employed by the firm must have a cell-phone duly activated.

Each driver should wear uniform while on duty. Each driver provided to thisDepartment along with the vehicle should have police verification.

Punctuality will have to be ensured and log book shall be maintained by the drivers for this purpose. The driver should not leave the office in the evening without prior permission of the attached with concerned officer in any case

No mileage will be allowed for lunch / tea of the driver. Driver should carry his lunch

A list of drivers who would be deployed on duty along with their valid driving license number has to be provided to the Department. No drivershould be changed unless the officer to whom the driver reports isapprised.

The firm should inform in advance the bio-data of all drivers who would be deployed on duty

Declaration from the transporter on their letter-head stating that thedrivers provided are of Good Character, has police verification, have validdriving license and are aware of the roads of Hubballi-Dharwad, DharwadDistrict, Belgaum District and Bengaluru is required

The firm should have an adequate number of telephones for contact round the clock and these may be conveyed to this office

The firm should have a provision to work 24x7, during emergencies

The firm should be experienced in providing fleets for events, delegations, meetings and conferences, etc

Full month would imply 2500 kms upto 300 hours

Rates once finalized will be fixed at least for a period of one year and used as base rate in case of Upward / downward change in rates in fuel prices. there shall be no extra payment in case of hike fuel prices.

Any complaint from the users regarding poor upkeep, maintenance, nonavailability of above accessories or any of the conditions prescribed for drivers not being met would attract a cut from the bill for that day(s) on pro rata basis at 25% in the first instance, 50% in the second instance and removal of driver and / or vehicle from the fleet on the third instance either from per day rate on pro rata basis

Any overtime arising due to breakdown of vehicle supplied by Agency shall be on his account and shall not be charged to HUBBALLI DHARWAD MUNICIPAL CORPORATION.

A daily record indicating time and mileage for each vehicle shall be maintained by the driver in a log book in a format as per govt. instruction and the log book shall be submitted to concerned officer in HUBBALLI DHARWAD MUNICIPAL CORPORATION regularly for scrutiny

A Vehicle will be allowed for working only in condition when the Milo meteris sealed. If during the running of the vehicle it is found that the Milo meter is unsealed then forfeiture of hiring charges and a penalty as fixed by HUBBALLI DHARWAD MUNICIPAL CORPORATION will be imposed.

The Time and mileage shall be taken in to account from the reporting time at the appointed place (both at the time of reporting and closing). There will be no dead mileage. In other words to and fro journeys from the halting to the reporting place and releasing place to Motor Cab stand will not be counted for computing the mileage or time 3 of 1eprocurement

Once the hiring of vehicles commences from a particular agency / firm, the vehicles and drivers should not be changed unless so requested for by the HUBBALLI DHARWAD MUNICIPAL CORPORATION. The vehicle must be available at any time of day as desired by the HUBBALLI DHARWAD MUNICIPAL CORPORATION.

The driver provided by the contractor should fulfill the following conditions that Should be in possession of valid driving license issued by RTO. Should not smoke chew Pan Pan masala Tobacco.Should be conversant with the routes of all Government buildings and important roads within the Twin Cities of Hubballi Dharwad and Dharwad District and Neighboring Districts. Should not indulge in any activity inimical to security of the officers travelling in his car

The contractor must also ensure that all the necessary documents (Registration Certificate, Insurance papers, PUC certificate etc.) are available with the driver deployed for duty for the Department

The contractor has to submit an acceptance letter indicating type of vehicle and rates and acceptance of all terms and conditions levied therein. He is required to execute a contract before the service is started.

A list of drivers who would be deployed on duty along with their valid driving license number has to be provided to the Department.Nodriver should be changed unless the officer to whom the driver reports is apprised.

In case of breakdown of any vehicle during duty, it shall be theresponsibility of the firm to provide a substitute vehicle, which is of similarmake as replacement immediately.

The liability of the HUBBALLI DHARWAD MUNICIPAL CORPORATION will be limited to the hiring charges agreed in the contract

No additional terms & conditions over and above the conditions stipulated above shall be entertained by HUBBALLI DHARWAD MUNICIPAL CORPORATION

The agency will be responsible for compliance of all statutory provisions related to minimum Wages, etc, in respect of the drivers deployed by it The tendering agency will be fully responsible for payment of wages another dues and compliance of all labour laws, welfare schemes applicabl to the drivers deployed by them in the Department

In case of breach of any of terms and conditions mentioned above, thCompetent Authority will have the right to cancel the work order without assigning any reason thereof, and nothing will be payable by this Department in that event and the Security Deposit in the form of Performance Bank Guarantee shall be encashed

The Bank Guarantee can be forfeited by order of the Competent Authority of the Office of the Department of Defence Production in the event of any breach or egligence or non observance of any terms conditions of contract of for unsatisfactory performance or for non acceptance of the work order. During the contract period or even after expiry of the contract to cover any incorrect or excess payments made on the bills to the firm shall be retained until the final audit report on the account of firms bill has been received and examined.

One percent of the daily amount will be deducted in case of delayed reporting by the driver and Rs1000 per day will be deducted in case non availability of vehicle on any day in case of hiring on monthly basis

For all disputes differences interpretation etc what so ever arising out of or relating to this contract, meaning and operation or effect of this contract of the breach thereof, decision of the Competent Authority of HUBBALLI DHARWAD MUNICIPAL CORPORATION shall be final and binding on both parties.

Tenderer submitting a tender would be presumed to have read and fully understood all the terms and conditions and instructions contained in the tender documents and parts annexure thereof. No enquiry, verbal or written, shall be entertained in respect of acceptance rejection of the tender.

THE QUOTED Rate shall be Including all Charges but excluding applicable GST

Technical Criteria

Past Experience

Work Experience Certificate for having supplied at least 21 Number of Vehicles (LMV of type-Vehicles (AC or Non AC hatchback/Sedan/MUV type) in any one year during last three financial years i.e. 2021-22 2022-23 and 2023-24

Others -- Work Experience Certificate for having supplied at least 21 Number of LMV vehicles (motor cab Commercial Vehicle Registration Yellow Board) Vehicles

The Agency must have a minimum of three years of experience in supplying Motor Cabes Motor Cab Renting of motor cab (motor vehicle designed to carry passengers where the cost of fuel is included in the consideration charged from the service recipient)(Commercial vehicles LMV of type- Vehicles (AC or Non AC hatchback/Sedan/ MUV type) to Public Sector Companies / Banks / Central and State Government Departments. Proof of at such contracts relating to supplying of Motor Cab services to Central Government / State Governments / PSUs / Bank in last three years along with attested copies of the work done/experience certificate to been closed

Others -- experience certificate in supplying LMV vehicles(motor cab Commercial Vehicle Registration Yellow Board) to govt deptsto be enclosed

Capabilities of Vendor

The Agency must have a minimum of 13 Number of LMV vehicles (Commercial Vehicle Registration Yellow Board) in his/ her/its name (LMV of type-Vehicles ( AC or Non AC hatchback/Sedan/MUV type) not older than 2021-22 year make and registered in the STATE OF KARNATAKA. Proof of the same for all the 13 Vehicles in the bidders name (RC Copies to be uploaded) as in ANNEXURE -1

Others -- Details of minimum of 13 Number of LMV vehicles motor cab Commercial Vehicle Registration Yellow Board in his/her/its name not older than 2021 22 year

Financial Status

The Agency should have achieved a minimum annual turnover of Rs. 187.20 lakh consecutively for Two Years year during last three financial years i.e. 2021-22, 2022-23 and 2023-24 or Average annual turnover of Rs.187.20 lakh in any two consecutive years. A copy of turn over statement duly certified by the C.A along with ITR must been closed (attach turnover certificate, Balance sheet issued from Charter Accountant with Profit and loss statement with UDIN Number A copy of turn over statement duly certified by the C.A along with ITR must be enclosed (attach turnover certificate, Balance sheet issued from Charter Accountant with Profit and loss statement with UDIN Number

Audited CA Certificate of Annual Turnover

Others

The Agency / Contractor shall have a Valid GST Registration for Rental Services of Transport Vehicles (In case of Partnership Firm - The GST shall be in the name of firm

GST Registration

Notary Self Attestation regarding that the bidder has not UPLOADED OR ATTACHED FINANCIAL BID details SEPERATELY IN THE KPP PORTAL along with the TECHNICAL BID or with any other documents revealing the financial quote and that the BIDDER is aware that BIDDER SHALL BE DISQUALIFIED SUMMARILY WITHOUT ASSIGNING ANY OTHER REASON EVEN IF THE BIDDER IS TECHNICALLY QUALIFIED if the financial quote is attached with technical bid

Others -- Notary Self Attestation regarding Agreed to Terms and Conditions as per (bid document) kw4on face value of Stamp Paper Rs500

Notary Self Attestation regarding Agreed toTerms and Conditions as per (bid document) on face value of Stamp Paper Rs 500

Others -- Notary Self Attestation regarding Agreed to Terms and Conditions as per (bid document) on face value of Stamp Paper Rs 500

Notary Affidavit Declaration that the bidder has not been blacklisted (the firm has not been blacklisted by any State / Central Government Department / Ministries /PSUs/ Banks, etc. should be enclosed.) on Stamp paper of Face Value Rs 500

Others -- Notary Affidavit Declaration that the bidder has not on Stamp paper of Face Value Rs 500 been blacklisted the firm has not been blacklisted

The Agency shall have valid agreement in force for the present year with owners of othervehicles(LMVoftype-VehiclesACor Non AC hatchback Sedan MUV type for 11 plus32,43Vehicles,(not older than2021-22 year make and registered in the STATE OF KARNATAKA) that they are agreeing to supplythevehicleonhire2vehiclesforthe standby case as the case may be if the vehicle supplied has to undergo repairs or maintenance

Others -- Valid Agreement in force for the present year with owners of other vehicles

Balance sheet tallying the Annual Turn Over during the previous three financial years in the name of the participating bidder

Others -- Balance sheet tallying the Annual Turn Over for previous three financial years

ITR Returns filed Copy in the name of the participating bidder for previous three financial years

Others -- ITR Returns filed Copy for previous three financial years

Profit and loss statement in the name of the participating bidder for previous three financial years

Others -- Profit and loss statement for previous three financial years

Line of Credit Liquid assets and or availability of credit facilities of no less than Rs. 56.16 Lakhs in the format as in the Bid Document

Line of Credit

The Agency / Contractor shall have a office within the district or 100 Kms from the Hubballi-Dharwad Twin City (Address proof to be enclosed)

Others -- Self Attested Address proof to be enclosed on the letter head of the Agency

The Agency / Contractor shall have a Valid PAN (In case of Partnership Firm - The PAN shall be in the name of firm)

Others -- Valid PAN card

Fee & Financial Details

Tender Fee Amount

₹4,950

EMD Fee Amount

₹3.8 L

Important Dates

Last Activity

24 Jan 2025

Published

24 Jan 2025

Bid Opening

10 Feb 2025

Download Ends

3 Feb 2025

Pre-Bid Meeting

1 Feb 2025

BOQ Preview

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Outsourcing of Air-conditioned and non-air-conditioned Vehicles to officials of Hubli-Dharwad Municipal Corporation.

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a. Hire charges per vehicle per month for ...

Documents

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NIT Documents

indent- 33999 Vehicle bid documents.docx

Tender Document • 0.11 MB

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Tender ID

Karnataka

Cancelled

Works

Other Works

Outsourcing of Air-conditioned and non-air-conditioned Vehicles to officials of Hubli-Dharwad Municipal Corporation.

Directorate Of Municipal Administration

DMA City Corporation Hubballi-Dharawada | Karnataka

Amount: ₹2.0 CrCloses: 8 Feb 2025Closed

Tenderkart AI

Reads all tender documents

Eligibility, documents, scope and key termsEligibility, required documents, scope of work and key terms of this tender, in one click.

Timeline

Published24 Jan 2025
Cancelled24 Jan 2025