Application for entering into rate contract for day to day retail Local Purchase of Medicine, Surgical and Consumable Items as per Drug Procurement Policy & IRP issued from time to time for two years for N.Rly Sub-Divisional Railway Hospital Saharanpur.

Special Eligibility Criteria

1. 1

   Poor performance of the defaulting vendor shall be recorded. Any extra expenditure incurred in arranging the required items due to default of the vendor in supply will be recovered from the defaulting vendor.

   Confirmation required
2. 2

   If a vendor fails to supply as per the supply order placed as per contract conditions of rate contract, that particular item shall be procured from the next vendor due for the next supply order as per the criteria and periodicity policy already decided for placement of supply orders and the failure will be recorded in performance register against the defaulting vendor. If this arrangement fails and there is extreme urgency, hospital in charge i.e. MD (for Central hospitals)/CMS (for Divisional Hospitals) /CMO(PUs) can permit purchase from the open market.

   Confirmation required
3. 3

   No application will be accepted after prescribed closing time for submission of the same. The delay will not be condoned for any reason whatsoever including/postal transit delay. However, if the last date of submission of application is declared as a holiday by the Government, the last date of submission of applications will be extended to the next working day.

   Confirmation required
4. 4

   Requirement of proper storage, maintenance of stocks, cold chain etc is there.

   Confirmation required
5. 5

   Tendering shall be through e-tender on IREPS, Guidelines on website/ print media advertisement for tendering process shall be followed.

   Confirmation required
6. 6

   Comparative charts of the financial bids for each of the categories (Medicines, surgical items and Consumables), in terms of discounts offered by vendors (vendor offering maximum discount being L-1), shall be prepared and vetted by accounts. Vetting is not required if tender is e-tender on IREPS and tabulation is system generated. In that case system as followed for e-tenders shall be followed.

   Confirmation required
7. 7

   Vendors offering maximum discount on MRP shall be considered for rate contract, individually for each category- medicines, surgical items and consumables. If rate contract is to be entered with more than one vendor, discount offered by L1 should be counter-offered to other selected suitable higher bidders i.e., L2, L3 (as applicable) for acceptance. The bidders accepting the counter offers shall be finalized for placement of rate contract as per the predefined distribution. (The ratio will remain same to give the advantage to the one whose offer was L1).

   Confirmation required
8. 8

   To avoid failure of supply in hospital, as per the need, Rate contract may be entered with more than one vendor for local purchase as per need. Decision in this regard shall be taken by hospital Incharge i.e., MD (for Central hospitals) / CMS (for Divisional Hospitals)/CMO (for PUs). Note: - The bid is to register more than one vendor, however in case of emergency and non-availability of multiple vendors, single vendor would be registered.

   Confirmation required
9. 9

   The average annual turnover of the vendor for the last three completed financial years prior to date of opening should be equal to or more than Rs.10,80,000/- in last three completed financial years i.e. 2022- 23, 2023-24 and 2024-25. (Copy certified by CA should be attached). I.Vendor should show profits in at least two out of the three last three financial years. Balance sheet/Profit loss account certified by CA should be submitted. II.Details of registration with any Government/Private/corporate Hospitals and past experience of supply to Government/Private/corporate Hospitals for establishing the performance/Capacity of the vendor. Documents related to registration and contract copies along with satisfactory working in these organizations should be submitted.

   Document requiredConfirmation required
10. 10

    Valid Drug License for storage and supply of drugs as stipulated by the local authority of the concerned state government. Also, valid license/legal/local formalities for establishment as well as manpower.

    Document requiredConfirmation required
11. 11

    Separate rate contract shall be entered for each group i.e., Medicine, Surgical items and consumables.

    Confirmation required
12. 12

    Reasonability of the discounts offered by vendors will be assessed while deciding the tender.

    Confirmation required
13. 13

    The supplier should be able to supply the above items 24X7 at Northern Railway Sub-Divisional Hospital Sahsranpur. A.Service levels I.Services should be available 24x7 or 12x7 or 24x6 etc. (as per the requirement). II.Supply/delivery of the items shall be done as per the local requirements. For example- a.Items shall be supplied on the same day preferably before the closure of OPD, if the indent has been placed at least 4 hours before closure of OPD timings. b.In cases of life saving emergencies, vendor should be able to supply the Item on a short notice preferably within one/two hour of being intimated on phone /Whatsapp/message or fax etc as decided. c.Different time limits can be set for different medicines as per local requirements.

    Confirmation required
14. 14

    The tender committee shall evaluate the bids received for eligibility, techno-commercial suitability and financial suitability of the bids and give its recommendations to the Tender Accepting Authority for its consideration through convener of the committee. Rate contracts will be placed as per the acceptance of the Accepting Authority.

    Confirmation required
15. 15

    Quantity to be ordered against rate contracts shall be graded in relation to discounts offered by vendors i.e., L1 will get the maximum supply orders. In case of two vendors distribution of orders (value wise) should be in the ratio of 70:30 on monthly basis. Suitable methodology may be adopted. In case of three vendors distribution of orders (value wise) should be in the ratio of 60:25:15 on monthly basis. In case of 4 vendors than the distribution will be in the ratio of 50:30:12:8 on monthly basis. Suitable mechanism will be worked out to implement this. While deciding the tender, the distribution should be followed as far as possible. These provisions are transparently disclosed in the tender.

    Confirmation required
16. 16

    The supplier has to submit EMD of Rs.36,000/- (refundable for unsuccessful bidder after finalization of tender and for successful bidder after completion of contract). EMD will be forfeited in case bidders withdraw from the registration process in between or after the offer of the acceptance letter or failure to sign the contract in accordance with the terms and conditions.). In case EMD is not submitted along with bid, the offer will be summarily rejected. Payment of EMD to be done as per mode of payment made available on IREPS Portal documentary proof to be submitted along with other credentials of their offer.

    Document requiredConfirmation required
17. 17

    The supplier must hold a valid whole sale license issued by the Drug Controller Authority of State on the date of submission of Bid and also ensure that their license remain valid till the end of the contract period.

    Document requiredConfirmation required
18. 18

    Mode of tendering shall be single stage single packet system with OPEN tender.

    Confirmation required
19. 19

    The supplier must not have been convicted by State Drug authorities and no case should be pending under the Drug and Cosmetics Act and rules against him. (An affidavit on legal paper duly attested by Public Notary be attached).

    Document requiredConfirmation required
20. 20

    The supplier must have PAN and GST Registration Certificate need to be submitted along with the other credentials.

    Document requiredConfirmation required
21. 21

    FINANCIAL BID : a) Bidders are advised to submit their financial bids filled in site of IREPS Portal. The highest discount offered by bidder will be the criteria for evaluation and selection. Example to quote the offer is as under; Basic Rate= Rs.1.00 Uncond. Discount = (Filled by bidder) % Packing Charges = Rs.0.00 Forwarding = Rs.0.00 Freight = Rs.0.00 GST= NIL b) The bidder shall quote only the unconditional discount on MRP, only at the Financial Offer Tab in IREPS portal only. Any other form of quotation will not be taken into consideration for ranking/evaluation. c) Discounts not shown at designated place (Financial Offer Tab in IREPS portal) will be summarily ignored for assigning inter-se ranking of offers. Discounts with conditions attached to early payment, Quantity, Inspection agency, early Receipt notes etc., will also be ignored.

    Confirmation required

Commercial-Compliance

1. 1

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.