SUPPLY OF FOOD ITEMS AND OTHER MATERIALS TO POST METRIC HOSTELS WORKING UNDER DTWO KARWAR TALUK UTTAR KANNADA DISTRICT 2025-26 AND 2026-27

The tendering organization should attach a valid certificate obtained from FSSAI

Tenderers should attach a valid verification certificate obtained from the Department of Legal Metrology.

If the tenderer is a Cooperative /Multi purpose Cooperative Society, the following documents should be submitted. 1) A certified copy of the proceedings approved by the members of the society for submitting the said tender. 2) Current registration certificate of the Cooperative Society 3) Audit report submitted by the said cooperative society to the District Cooperative Societies Registrar (relating to the years 2022-23 and 2023-24)4) Byelaws of the said cooperative society to transact the goods specified in the tender

Name of the company / organization address mobile no, email id (As per anexture-04)

PAN number of the tendering firm, if the firm is a Proprietor firm, the PAN card should be in the name of the owner, a copy should be attached.

The tendering firm should have GST license. Copies to be attached.

The tenderer should attach a copy of the details of the branch offices in Uttara Kannada district registered under GST.

The tenderer should attach the commercial license letter obtained from the Urban Local Bodies for the branch offices in Uttara Kannada district including the Head Office.

Annual transaction certificate for the previous five financial lines awarded for the tender. The transaction must necessarily be for the supply of food items only. The tenderer should not mention any other business transactions being carried out by him/her and if such transactions are mentioned, such bid will be rejected.The said certificate must be attested by the CA and must be related to the same tender i.e. it must be within the last date fixed for submission of tender from the date of invitation of tender and the CA must mandatorily enter the UDIN number.Regarding the average turnover of the tenderer, it is mandatory to attach documents stating that 80% of the total value of the tendered value in any two of the five economic lines preceding the call for tender is in the supply of the said food items.

The tendering firm should have submitted GST monthly or quarterly reports regularly up to the month preceding the month in which the tender is invited. In this regard, a copy of the recent returns should be submitted in case GST Returns have been filed.

Tenderers should attach the accreditation certificate obtained from APMC.

Regarding the service experience of the tenderer, a satisfactory certificate should be attached regarding the complete supply of food items specified in the tender to government, semi-government and autonomous organizations in the three financial years 2021-22, 2022-23, 2023-24 preceding the financial year for which the tender is called.

An Affidavit attested by a Notary on a stamped paper of Rs. 500/- should be attached stating that the tenderer is not blacklisted.

Acknowledgement of submission of samples to the Tender Inviting Authority, District tribal welfare officer, Tribal welfare Department Sharda building 1st floor Teliramji Road Uttara Kannada District, Karwar.

The supplier shall provide a confirmation on a stamped paper of Rs. 500/- stating that they are able to provide the service within 6 hours of the complaint being lodged.

The tendering organization must mandatorily attach the Income Tax Returns (ITR-V) filed with the Income Tax Department for the three financial years 2021-22, 2022-23, and 2023-24 preceding the financial year for which the tender is called.

Interested bidders should submit complete audit reports for five years from 2019-20 to 2023-24. A document containing UDIN obtained from a Chartered Accountant should be attached.

Interested parties who are interested in submitting tenders for the supply of food and other materials should have received tenders from the Department of Commerce and Taxation (Goods and Services Tax) for a period of at least two years in the last 5 years. Obtain and attach a document showing that the transaction was made at least 80 percent of the total amount and a certificate of tax payment. (Confirmed)

Submit an experience certificate stating that the food items called for in the tender have been satisfactorily supplied to various government departments for a period of at least 3 years and that the departments supplied have made a turnover of 80% of the tendered amount. (As per Annexure-5)

Bank solvency certificate of 30% of the tendered amount in evidence of the financial soundness of the tenderer/organization shall be furnished by the District tribal welfare officer, Tribal welfare Department Sharda building 1st floor Teliramji Road Uttara Kannada District, Karwar. A Nationalized Bank Account must be obtained and submitted in the name of Uttara Kannada District. It must be obtained for the same purpose and must be obtained within the date of tender announcement and the closing date.

Submission of EMD through e-portal. For EMD exemption, only the official certificate obtained from NSIC for supply of food items by the tenderer will be considered.

3CA/3CB/3CD and Income Tax Department in the three financial years 2021-22, 2022-23, 2023-24.