HIGH CAPACITY LOCOMOTIVES SIDE BUFFER

Special Eligibility Criteria

1. 1

   Supply to be as per Tender specification

   Document optionalConfirmation required
2. 2

   Railway reserves the right to purchase Bulk Quantity from those sources who have been approved by RDSO for the item " High capacity locomotives side buffer assembly " (RDSO Sub Item ID: 3100251002, Buffer Assembly, Side, high capacity, Long Life) on or before the date of tender opening. But in case of removal or suspension or banning or degradation after opening the tender, such cases will be taken into account while deciding tender ( for details regarding ordering on Approved / Developmental vendors please refer para 3.1 to 3.3 of Part B of Southern Railway Tender Conditions).

   Document optionalConfirmation required

Check List

1. 1

   a) Have you read the Security Deposit (SD) condition at Para 10 of Part A of Southern Railway Tender Conditions attached with t h e tender docum e n t a n d uploaded relevant document for seeking exemption from submission of SD? b) If not are you ready to pay Security Deposit ?
2. 2

   Have you read and accepted tender conditions?
3. 3

   Have you attached any performance statements with your offer?
4. 4

   Have you furnished the statement of deviations.[preferably nil]
5. 5

   If yes, have you attached valid documents towards being MSE?
6. 6

   Have y o u quoted Mode o f dispatch o n F O R destination b a s i s f o r free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises]
7. 7

   Have you quoted delivery period correctly and precisely.
8. 8

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.
9. 9

   Have you quoted the discount i f any i n t h e s p e c i fi e d c o l u m n o n l y in IREPS?
10. 10

    Have you attached any performance statements with your offer? For proof of supply to other railways / production units copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.
11. 11

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
12. 12

    P l e a s e c h e c k o u r We b s i t e before s u b m i t t i n g o ff e r , w h e t h e r any Corrigendum to the tender has been issued or not.
13. 13

    Have you kept your Offer valid for 90 days?
14. 14

    This tender has been invited with Pre-inspection by Third Party Inspection (TPI) Agencies. The special Conditions as applicable is attached with this tender schedule for guidance and compliance.
15. 15

    Firm to indicate make-model-brand offered, if any.

Commercial-Compliance

1. 1

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

   Document optionalConfirmation required
2. 2

   F.O.R. DESTINATION BY ROAD. Accordingly, the firms are advised to quote on "F.O.R. DESTINATION BASIS BY ROAD" AND OFFERS WITH DEVIATIONS ARE LIABLE TO BE IGNORED.

   Document optionalConfirmation required
3. 3

   (i) Procurement of the item is restricted to Local suppliers with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter No.2020/RS(G)/779/2/Pt.1 (E3322671) dt.20.08.2024 with latest amendments, if any) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. (ii) Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optionalConfirmation required
4. 4

   Tenderers may note that their Offered delivery schedule should clearly indicate the starting time, quarterly rate of supply and finishing time. For offers with vague delivery schedule like -02 to 12 months- or like -06 to 10 months-, DP shall be given as per the requirement best suited to this office within the quoted range.

   Confirmation required
5. 5

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]

   Confirmation required
6. 6

   Preferably manufacturers should participate. Participating traders/agents must attach authorization letter issued by the OEM or OEM authorized stockist along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. (please refer Para 3.4 of part B of Southern Railway Tender Conditions)

   Document optionalConfirmation required
7. 7

   Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high despite fair efforts as permissible, the purchaser reserves the right to place orders on firms outside the approved vendors list without any quantity restrictions in terms of Rly Board letter No. 2001/RS(G)/779/7 Pt 1 dated 29.06.2017

   Confirmation required
8. 8

   [a] Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document. [b] If tenderers mention anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.

   Confirmation required
9. 9

   For HSN CODE [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Document optionalConfirmation required
10. 10

    EARNEST MONEY DEPOSIT (EMD) : EMD shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender Conditions document attached with this tender.

    Document optionalConfirmation required
11. 11

    SECURITY DEPOSIT (SD): SD shall be 5 % of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 10.0 Part A of Southern Railway Tender Conditions enclosed to this tender document. In case of submission of security Deposit in the form of Bank Guarantee, please refer Southern Railway Tender Conditions enclosed to this tender document for the proforma for Bank guarantee.

    Document optionalConfirmation required
12. 12

    Bidder shall accept the following declaration [Land Border condition] by quoting "YES" against 'Conf. allowed" or "Complied" column for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance OM No. F.No.6/18/2019- PPD dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. "I/WE HAVE READ THE CLAUSE REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA. I/WE CERTIFY THAT THIS BIDDER IS NOT FROM SUCH A COUNTRY OR , IF FROM SUCH A COUNTRY, HAS BEEN REGISTERED WITH THE COMPETENT AUTHORITY. I/WE HEREBY CERTIFY THAT THIS BIDDER, FULFILLS ALL REQUIREMENTS IN THIS REGARD, AND IS ELIGIBLE TO BE CONSIDERED. (WHERE APPLICABLE, EVIDENCE OF VALID REGISTRATION BY THE COMPETENT AUTHORITY SHALL BE ATTACHED.)''

    Document optionalConfirmation required
13. 13

    Please refer para 15.0 of part - B of Southern Railway Tender Conditions attached with this tender document for details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY".

    Document optionalConfirmation required
14. 14

    For "Public Procurement (Preference to Make in India)" policy, please refer Para 16.0 of Part-B of Southern Railway Tender Conditions attached to this tender document.

    Document optionalConfirmation required
15. 15

    Tenderers to acknowledge having read and also accept the "IRS Conditions of Contract" & "Southern Railway Tender Conditions".

    Confirmation required
16. 16

    Pre-decided Quantity Splitting clause is applicable as per the para 5.0 of Part B of Southern Railway Tender Conditions attached to this tender document, in order to ensure timely availability of material through placement of orders on multiple sources

    Confirmation required
17. 17

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   In the event of rejection of pre-inspected materials at the consignee's end, a penalty of 5% of the value of the rejected goods shall be levied on the supplier for each such instance of rejection. This penalty shall be in addition to any other penalties and punitive actions available under all the terms and conditions of the contract.

2. 2

   I/We have carefully gone through the IRS Conditions of Contract - 2025, particularly Clause 20 pertaining to "Code of lntegrity: Misdemeanours and Penalties" and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours, Penalties for misdemeanours . I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti- competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest, anti competitive practices and obligation to proactive disclosures. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.