SIGNAL AND VIDEO GENERATION MODULE SVGM

HINDUSTAN AERONAUTICS LIMITED MCSRDC Division Marathalli Post Bangalore - 560 037. INDIA

Commercial Terms and Conditions (For Indigenous supplier) of Tender - Part of Technical Bid - Annexure - 2

Tender Ref. No. MC/S461/2238/25/1

Name of Work: Signal and Video Generation Module (SVGM)

Name of the Vendor/ Firm:

Vendor Ref. No.:

PLEASE INDICATE YOUR RESPONSE/ COMPLAINCE/ ACCEPTANCE TO THE FOLLOWING TERMS (MANDATORY) AND UPLOAD AS A PART OF TECHNICAL BID

Sl. No RFQ terms & conditions Vendor Compliance (remarks wherever required)

i NOTE: BIDDER TO ENSURE THAT NO PRICING ASPECT IS INDICATED IN THIS SHEET OR ANYWEHERE IN THE TECHNICAL BID. IN CASE OF ANY PRICE INFORMATION PROIVIDED IN TECHNICAL BID, EVEN IN THE FORM OF PDF, THE TECHNICAL BID WOULD NOT BE CONSIDERED FOR EVALUATION AND WILL BE REJECTED.

ii Vendors while submitting the proposal should categorically declare that items quoted by them are brand new products and are not resold (2nd sale). Offers without such declaration are likely to be ignored.

iii When counter terms and conditions of business have been offered by tenderer, H.A.L. shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by H.A.L.

iv Any terms & conditions which has not been the part of the bid or Purchase Order, if put forward in subsequent correspondence, shall not be considered by HAL.

v Disregard of any instructions, may result in your offer being ignored.

vi Canvassing by tender form, including unsolicited letter on tender submitted or post tender corrections shall render their tenderers liable for rejection.

vii This RFQ does not oblige HAL to pay any cost incurred by bidders in the preparation or submission of any response including technical / commercial proposals. HAL reserves the right to reject any and /or all responses received to this RFQ without assigning any reasons or to cancel this RFQ at any stage.

1 Tender Due Date: The due date for submission of quote is as indicated in Main RFQ through e-procurement mode only.

2 Validity of the Quotation: Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 180 days from the closing date of enquiry and the materials / service offered should be perfectly kept under provisional reservation for this quotation.

3 Submission of bid: a) Response to bid through HAL e-Procurement portal should be uploaded in the e-Portal. Response to bid through e-Procurement should be uploaded in the e-portal only. Bid submitted by bidder’s authorized dealer / distributor/channel partner should accompany with ink signed / digitally signed authorization letter of the bidder to whom tender has been originally issued. In the absence of authorization letter, the bids submitted shall be considered as unsolicited. b) Vendors should ensure the bids are submitted as per RFQ attached in PDF form well before due date and time of tender. Vendor may note technical bid should include technical aspects only. If prices are indicated in the technical bid or attached as a part of technical bid even in the form of PDF, the offer will not be considered for evaluation.

4 Late Bid: a) Bid received after the due date and time specified in the tender shall be considered as late tender and will not be considered. HAL e-portal does not allow upload / submission of any document after due date and time has elapsed. b) HAL will not be responsible for inability of bidder to upload the tender documents in e-procurement. c) HAL reserves the right to reject late or incomplete tender.

5 Opening of Tenders: In respect of two bid system, technical bid will be opened on the tender opening date as indicated in the main RFQ. After technical evaluation, the Commercial bids of those bidders who are technically acceptable will be opened.

6 Tender Evaluation: a) L-1 (Lowest Bid) will be decided based on Package wise basis i.e.,based on total value of both Phase-1 (Design and Development) and Phase 2 (Requirement for Production) put together. (Grand Total of Sl.No.A ( phase-1) and Sl.No.B (Phase 2) inclusive of all Taxes and Duties as per Price Bid (Annexure 4)). b) The order for Production phase requirement will be placed separately by HAL Production Division after successful execution of Design And Development Phase and Receipt of firm order from our customer and is at the discretion of HAL. c) Bid with lowest price conforming to the specification will be considered for placement of order. Appropriate loading shall be done on quote prices in case vendors deviate/non-comply with clauses such as Liquidated Damages, SD, Payment terms. Vendor with lowest price will be considered for placement of order after considering all taxes and charges (i.e., landed price) and after loading (if there is/are deviation(s)). d) If two or more bidders quote the same price, HAL reserves the right to seek revised offer from the same bidders and placing order on revised L-1 offer. If same situation prevails then HAL reserve the right to place order on any of them. e) If the lowest bidder has not offered full quantity, for the balance quantity HAL reserves the right to source from other bidders on L1 price. f) Conditional discounts will not be considered in evaluation of tender. g) Applicability of the Taxes (IGST/CGST etc.) should be explicitly indicated by the bidder in his response either in percentage or in absolute terms. In the absence of this input the offer would be considered all inclusive.

7 Conflict of Interest: Any bidder having a conflict of interest, which substantially affects fair competition, shall not be eligible to bid in this tender. Bids found to have a conflict of interest shall be rejected as nonresponsive. A bidder in this Tender Process shall be considered to have a conflict of interest if the bidder: a) directly or indirectly controls, is controlled by or is under common control with another Bidder; or b) receives or have received any direct or indirect subsidy/ financial stake from another bidder; or c) has the same legal representative as another bidder for purposes of this bid. A Principal can authorize only one representative, and the representative also should not represent or quote on behalf of more than one Principal. However, this shall not debar more than one Authorised distributor from quoting equipment manufactured by an Original Equipment Manufacturer (OEM), in procurements under Proprietary Article Certificate; or d) has a relationship with another bidder, directly or through common third parties, that puts it in a position to have access to information about or influence the bid of another Bidder or influence the decisions of the Procuring Entity regarding this Tender process; or participates in more than one bid in this tender process; or e) Participation in any capacity by a Bidder (including the participation of a Bidder as sub-contractor in another bid or vice-versa) in more than one bid shall result in the disqualification of all bids in which he is a party. However, this does not limit the participation of a non-bidder firm as a sub-contractor in more than one bid; or f) would be providing goods, works, or non-consulting services resulting from or directly related to consulting services that it provided (or were provided by any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm), for the procurement planning (inter-alia preparation of feasibility/ cost estimates/ Detailed Project Report (DPR), design/ technical specifications, Terms of Reference (ToR)/ Activity Schedule/ schedule of requirements or the Tender Document etc.) of this Tender process; or g) has a close business or family relationship with a staff of the Procuring Organization who: i) are directly or indirectly involved in the preparation of the Tender document or specifications of the Tender Process, and/or the evaluation of bids; or ii) would be involved in the implementation or supervision of resulting Contract. h) In cases of authorised distributors quoting on behalf of their principal manufacturers, an authorised distributor cannot represent two manufacturers or quote on their behalf in a particular tender enquiry. There can be only one bid from the following: i) The principal manufacturer directly or through an authorised distributor on his behalf; and ii) Authorised distributor on behalf of only one principal.

8 Parallel Arrangement: Any Order awarded to the successful bidder as a result of this tender, will be on non-exclusive basis. If there is any abnormal delay in executing existing order which effects project timeline as a risk mitigation plan. HAL reserves the right of entering into parallel contract(s)/ release parallel Order(s) with any other firms now or hereafter

10 Eligible Goods & Services: a) Country of Origin: The term “origin” used in this clause means the place from where the Services (and incidental Goods, including subcontracted components) are arranged and delivered, or manufactured.

11 b) Bidder’s country which shares a land border with India: Any bidder from a country, which shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority (i.e. the registration committee constituted by the Department for Promotion of Industry and Internal Trader (DPIIT). However, the bidders from those countries (even if sharing a land border with India) to which the Government of India has extended lines of credit or in which the Government of India is engaged in development projects are not required to register with Competent Authority and will be eligible to bid in this tender. Bidder from a country, which shares a land border with India, for the purpose of this Order means:- i) An entity incorporated, established or registered in such a country; or ii) A subsidiary of an entity incorporated, established or registered in such a country; or iii) An entity substantially controlled through entities incorporated, established or registered in such a country; or iv) An entity whose beneficial owner is situated in such a country; or v) An Indian (or other) agent of such an entity; or vi) A natural person who is a citizen of such a country; or vii) A consortium or joint venture where any member of the consortium or joint venture falls under any of the above. Unless otherwise stipulated in the Contract, country of origin of ‘Services’ and related ‘Goods’ under the contract shall have their origin in India or other countries and must conform to the declaration, made by the Vendor in its bid regarding but not limited to any restrictions on certain countries with land-borders with India. The successful bidder shall not be allowed to sub-contract works to any contractor from a country, which shares a land border with India unless such contractor is registered with the Competent Authority.

12 c) Minimum Local Content: Minimum Local content (Make in India Policy): The ‘local content’ requirement to categorize a Vendor as ‘Class-I local Vendor’ is minimum 50%. For ‘Class-II local Vendor’, the ‘local content’ requirement is minimum 20%. Nodal Ministry/ Department may prescribe only a higher percentage of minimum local content requirement to categorize a Vendor as ‘Class-I local Vendor/ ‘Class-II local Vendor’. For the items, for which Nodal Ministry/ Department has not prescribed higher minimum local content notification, it shall be 50% and 20% for ‘Class-I local Vendor’/ ‘Class-II local Vendor’ respectively. Please refer the document - "Appendix_A_Purchase_Pref_Policy" for policy details Please indicate details of Local content and Category in Annexure-3 of RFQ That the bidder has to indicate MLC as part of offer & Self Certificate and Auditor Certificate might have also indicated MLC as per their certification. In case there is difference in those values, the lowest of them will be considered as the applicable MLC & the offer will be dealt accordingly. Other MLC information will be treated as invalid. Vendor’s status as MSEs: It is relevant to note that as per Government of India direction, the aspect of MSEs policies also included in the tender and the same is covered in the other terms & conditions which are part of RFQ. The aspect as indicated below would be applicable for procurement which falls under indivisible category. * If any Indian vendor satisfies the requirement of MSEs stipulation and also falls within the purchase preference margin (L1+15%)as called for in MSME policy (in case of matching L1 price) will be considered for ordering 100% of tendered quantity. * In case no MSEs qualifies for purchase preference or do not match with L1 price then the total tendered quantity will be ordered on L-1 bidder per this subject purchase preference policy. Concurrent application of public procurement policy for both MII and MSE shall be governed as per the OM vide No. F.1/4/2021-PPD dated 18/05/2023 and No. P-45021/2/2017-PP (BE-II)-Part(4)Vol.Il dated 19/07/2024 from PPD, DoE, MoF.

13 Non-conformities between Figures and Words: In case of non-conformities/errors are observed in responsive tenders between the quoted prices in figures and in words. The same shall be resolved in the following manner, discretion of HAL in this regard is Final: i) If, in the price structure quoted for the required goods / services, there is discrepancy between the unit price and total price (which is obtained by multiplying the unit price by the quantity), the unit price shall prevail and the total price corrected accordingly; ii) If there is an error in a total corresponding to the addition or subtraction of sub-totals, the sub-totals shall prevail and the total shall be corrected; and iii) If there is a discrepancy between words and figures, the amount in words shall prevail. Such a discrepancy in an offer should be conveyed to the bidder asking him to respond by a target date and if the bidder does not agree to HAL's observation, then the bid is liable to be rejected.

14 PURCHASE PREFERENCE POLICY (Preference to make in India):

In line with Public Procurement (Preference to Make in India), Order 2017 & its amendments issued by Govt. of India & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable for the “Class-I Local Supplier” for the goods/services/works covered in this tender subject to the Terms & condition of Purchase preference clause. Note: (a) The subject item falls under INDIVISIBLE category. (b) Minimum local content for Class-I local supplier is 50%. (c) The offers sought only from Class-I & Class-II local suppliers. (d) The margin of Purchase Preference shall be up to 20% only for Class-I Local Supplier. The bidders are requested to go through the same & submit the bids accordingly and provide the compliance for the same.

Supplier’s status as MSEs:

Applicable for divisible category : If any Indian vendor satisfies the requirement of MSEs stipulation and also falls within the purchase preference margin as called for in MSME policy (in case of matching L1 price) will be considered for ordering 25% of tendered quantity. The balance quantity/works will be considered for distribution amongst all bidders (including MSEs) as per this subject purchase preference policy. In case no MSEs qualifies for purchase preference or do not match with L1 price then the total tendered quantity will be distributed amongst all bidders as per this subject purchase preference policy. That the bidder has to indicate MLC as part of offer & Self Certificate and Auditor might have also indicated MLC as per their certification. In case there is difference in those values, the lowest of them will be considered as the applicable MLC & the offer will be dealt accordingly. Other MLC information will be treated as invalid.

Applicable for indivisible category : If any Indian vendor satisfies the requirement of MSEs stipulation and also falls within the purchase preference margin as called for in MSME policy (in case of matching L1 price) will be considered for ordering 100% of tendered quantity.

15 CLASS-I & CLASS-II LOCAL SUPPLIER

Only class-I & Class-II local suppliers are eligible for participation in this tender & the bidders should indicate the percentage of local content & provide the necessary supporting documents as per RFQ. The bidders not meeting the above criteria will be summarily rejected.

All the bidders should provide a “Self Certification” along with technical offer indicating that the item offered meets the minimum local content as called for in the tender and provide the % of local content along with details of the location(s) at which the local value addition is made.

Format for Certification for “Local Content”: Type-I- Format for “Self-Certification” for “Local Content” (<10 Crores) Type – II-Format for “Auditor’s Certification” for “Local Content” (> 10 Crores) Vendor to provide appropriate certificate as per the quoted value. In case of submission of offer through e-portal, scanned copy of the signed Auditor's Certificate also need to be submitted along with your offer and in parallel, the hard copy of original ink signed

17 Integrity Pact (IP)

(i) Integrity Pact (IP) as per HAL format enclosed shall be duly ink signed by the bidder along with the witnesses. Failure to sign Integrity Pact as per HAL’s standard format may lead to rejection of offer. In case of submission of offer through e-portal, scanned copy of the signed Integrity Pact also need to be submitted along with your offer and in parallel, the hard copy of original ink signed IP should reach HAL by post. The submission of Integrity Pact without deviation is a mandatory requirement. (ii) It is requested to forward the original ink signed Integrity Pact in duplicate (as per HAL format enclosed) duly initialed on each page to the following Contact Person and Address: Name: PRASHANT CHAKRAVARTHY, CM (IMM) MCSRDC, Hindustan Aeronautics Limited, Marathahalli Post, Bangalore - 560037 Ph: 080 - 2232 3708 E-mail: [email protected]

(iii) In respect of IP and its monitoring authority i.e. the Independent External Monitor (IEM), who is appointed by HAL, in line with the communication received from Central Vigilance Commission (CVC). The present IEM/s is/are: 1. Shri Sunil Kumar Bansal, IPS (Retd.) Email id: [email protected] 2. Shri Chaitanya Kumar Varma, CE&MES (Retd.) Email id: [email protected] 3.Shri Ashok Kumar Tripathy, IAS(Retd) Email id:[email protected]

(iv) The bidder may approach the IEM nominated only for IP related issues. Any other specific clarifications/query/status with reference to tender and request for validity, extension of the tender etc., should be forwarded to concerned tender issuing HAL Officer.

(v) Both Omnibus IP and Standalone IP formats are enclosed with RFQ/RFP. In case if Bidder has already signed Omnibus IP with any other Divisions of HAL and validity of the same exists for this contract period, then Bidder may forward the copy of the same. If Omnibus IP is not signed, then Bidder may choose to execute either of the IP formats i.e. Omnibus IP or Standalone IP.

18 Repeat Order: HAL reserves the right to place repeat Order up to 100% of the value of the original order (statutory levies shall be paid as applicable) within 12 months from the date of completion of the original order. The prices, terms and conditions of the repeat order shall be the same as that of the original. However, placement of repeat order is not guaranteed and this will be at the sole discretion of HAL. Repeat Order can be placed by any Division/Office of HAL including the Division/Office which has originally placed the purchase order.

A Bank Guarantee Clauses:

1 Security Deposit: The successful vendor, shall have to deposit 5% of the value of the order as Security Deposit (to be calculated only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) within 15 days of receipt of the purchase order, by demand draft or bank guarantee in a prescribed format of HAL from a schedule bank in India/ bank of international repute (for Foreign vendors), valid up to 60 days after the completion of contract period/last supply. This Security Deposit will bear no interest and will be returned only after the contract is completed to the entire satisfaction of HAL. In case, quotes received without indicating the break-up details of GST, ED etc. and order placed subsequently on composite value (without indicating break-up details of taxes & duties) then the Security Deposit to be sought on the composite value (including taxes & duties). a) In case the contract is not executed to the entire satisfaction of HAL the security deposit shall be forfeited, besides initiation of risk purchase action. b) No claim will be entertained against HAL either in respect of interest, if any due on the security deposit or depreciation in value. c) On due performance and completion of the contract in all respects, the security deposit will be returned to the vendor, without any interest, on presentation of absolute “No Demand Certificate” and upon return in good condition of any specifications, drawings, samples or any other property belonging to the purchaser, which may have been issued to the vendor. NOTE: Loading factor of 5% shall be considered while preparing Price Comparative Statement for bidders who have not agreed for submission of Security Deposit.

2 Performance Bank Guarantee: Vendor shall furnish a Performance Bank Guarantee (PBG) (including e-Bank Guarantee) as per HAL’s format for 10% of the order value (to be calculated only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) valid up to end of the warranty period from a scheduled bank in India/ Bank of International repute (for foreign vendor) from the date of acceptance/commissioning or otherwise equivalent amount shall be retained till completion of warranty period and other obligation of Purchase Order/ contract. NOTE: In case vendor does not agree for Performance Bank Guarantee/ retention of equivalent amount, the offer shall be summarily rejected.

B Clauses with regard to Supplies:

1 Packing: The Vendor will be held responsible for the stores being sufficiently and properly packed for tropical storage and for transport by rail, road, sea or air so as to ensure their being free from loss or injury on arrival at their destination. The packing and marking of packages shall be done by and at the expense of the vendor. Each package shall contain a Packing Note quoting Purchase Order number and date showing its contents in detail. Each shall be properly marked with Purchase Order No., Consignee’s name & address, packagehandling instructions etc. The package shall have adequate provision for handling during transit.

2 Receipt & Despatch: The Vendor is responsible for obtaining a clear receipt from the Transport Authorities specifying the goods dispatched. He will not book any consignment on a said to contain’ basis. If he does so, he does it on his own responsibility. HAL will take no responsibility for short deliveries or wrong supply of goods when the same are booked on said to contain’ basis. HAL shall pay for only such stores as are actually received by them in accordance with the contract.

3 Quantity: a) The quotation must be in the unit in which the quantity is indicated in the enquiry. If it is otherwise, conversion data must be furnished. b) HAL reserves the right to order quantity less than indicated in the enquiry/ quoted for by bidder, at the prices quoted, without any reference to the bidder

4 Quality & Workmanship: 1) Generally the stores shall be of the best quality and workmanship. Contractor shall comply with the contract in all respects be to the satisfaction of HAL. Where tenders are called for in accordance with ‘particulars’, the contractor’s tenders to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The contractor shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorised as an exception expressly specified in the Purchase Order. 2) TheStores/Goods supplied shall conform to the standards, if mentioned in the TechnicalSpecifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution.

5 Inspection, Consequences of Rejection: The goods on receipt in HAL will be subject to inspection and tests, if necessary and HAL inspector’s decision as regards acceptance/rejection of goods shall be final and binding between the parties. (In case of Plant & Machinery, goods shall be finally inspected & accepted only after successful commissioning) If any stores are rejected, then HAL shall be at liberty to: a) Either: i) Allow the contractor to re-submit stores in replacement of those rejected within a time specified by HAL, the contractor bearing the cost of freight in such replacement without being entitled to any extra payment, (or) ii) Buy the quantity of stores rejected or other of a similar nature elsewhere at the risk and cost of the contractor without effecting the contractor's liability as regards the supply of any further consignments due under the contract, (or) iii) Terminate the contract and recover from the contractor the loss HAL may thereby incur. The contractor shall not be entitled to any gain on the repurchase, b) Any stores rejected by HAL’s Inspector must be removed by the contractor within 14 days from the date of receipt of intimation of rejection and at his own cost, failing which the contractor shall be liable to pay storage charges at 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of intimation of rejection, the stores will be liable, to be sold by HAL at the contractor’s risk and responsibility and the proceeds adjusted towards storage charges. c) In case any payment is made against delivery and it is found that the supplied item is rejected during inspection/commissioning, contractor will be required to choose any one of the following options to collect the rejected item for replacement: i) Refund the amount paid and collect the item for replacement. ii) Submit a Bank Guarantee for the amount already paid and collect the item for replacement. iii) Bring the replacement item to HAL and collect the rejected item.

6 Supply of Alternative Item (wherever applicable): In case bidder is quoting for an alternative part number it should be confirmed that the offered part is fully interchangeable with the required part. Applicable descriptive literature/ catalogue if any may please be enclosed by the bidder with offer (at least two copies).

7 Shelf Life: Where stores offered have a limited shelf-life, kindly indicate the life involved and confirm that in the event of an order from us, only newly manufactured stores with the maximum possible shelf-life at the time of dispatch will be offered for shipment. In respect of rubber items such as seals etc., having curing date, the item should not have been manufactured earlier than 6 months of dispatch.

8 Deliveries, Consequences of Breach: The date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, and delivery must be completed on or by the dates mentioned in the Purchase Order or the tender. Should the Vendor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, HAL shall be entitled at their option: a. To recover from the Vendor as per liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores which the contractor has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default (or) b. To purchase elsewhere, with or without notice to the Vendor on the account and at the risk of the Vendor, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), HAL’s decision in this respect will be final (or) c. To terminate the contract in the event of action being taken under Para – (a) & (b) above, the Vendor shall be liable for any loss which HAL may sustain on the account, but the Vendor shall not be entitled to any gain on repurchases made against default.

9 Extension of Time: If an extension is desired by the Vendor/Vendor, then Vendor/Vendor shall apply for extension of time to HAL at least 15 days prior to the date of delivery without prejudice to the rights of HAL, then HAL may grant extension of time for any cause which HAL may deem proper and the decision of HAL in this respect to be final and binding and cannot be questioned in any manner whatsoever.

C Product Support Clauses:

1 Product Support: Vendor shall provide product support for a minimum period of 25 years with regard to necessary spares, consumables and services. In case of obsolescence of products / sub systems / components, the same has to be communicated to HAL in regular intervals for necessary action by HAL. Even after the said mandatory period, vendor would be bound to give at least two years notice to the HAL/end user prior to closing the production line so as to enable a Life Time Buy of all spares before closure of the said production line. All upgrades and modifications carried out on the equipment during its lifecycle must be intimated to HAL. In case of obsolescence of any item / spare parts / assemblies, vendor shall provide alternate solution/equivalent item readily available in the market. The vendor shall continue to support the Motion, Vibration and Control loading system for a minimum period of 10 years by making available spare parts and assemblies of Motion, Vibration and Control loading system. Vendor shall notify HAL at least two years before end of life of any of the supplied item to enable a last time buy order/ a life time buy of all spares before end of life.

2 Osolescence Management: Vendor shall provide the support with respect to obsolesce management for the modules to supply against purchase order at lease 25 years by implementing the suitable modification in the design and the corresponding approval from certification agency without any additional cost or NRE charges.

3 Warranty : Vendor shall comply with 24 months warranty support after the supply & acceptance of line items at HAL laboratory In case of failure of any of the supplied SVGM, the faulty module shall be repaired as per the CEMILAC guidelines or replaced with new Module within 4 weeks of time without any additional cost. For further numbers of supplied SVGM the vendor may adopt for replacement/repair scheme and solve the issues without any additional cost during warranty period.

4 Post-Warranty Service: Arrangements for after sales service and maintenance (authorized service centre) in India on site during warranty & post warranty period should be clearly indicated providing with name, address, phone, Mob no, email Id of the contact person, infrastructure along with spare parts inventory held by your Authorized Technical Service Center. The Vendor to indicate the validity period of authorization for the technical service center.

D Clauses related to available Recourse for Breach by Vendor:

1 Liquidated Damages: In the event of an order, we reserve the right to collect a sum of 0.5% per week excluding taxes of delay or part thereof, subject to a maximum of 10% as our claim-towards liquidated damages on the undelivered part of the order. Note: In case bidders does not agree with Liquidated Damages, loading factor to the extent of LD not agreed shall be considered while preparing Price Comparative Statement and offer will be evaluated accordingly.

2 Penalties for Misdemeanors: (Note: The below sub clause (a) and (c) both are applicable before execution of the contract or placing of Purchase Order on a successful bidder and (b) shall be applicable only after execution of contract or placing of Purchase Order.) Without prejudice to and in addition to the rights of the HAL to other remedies as per the Tender-documents or the contract, If the HAL concludes that a (prospective) bidder/ Vendor directly or through an agent has committed a misdemeanor in competing for the tender or in executing a contract, the HAL shall be entitled, and it shall be lawful on his part to take appropriate measures, including the following:

a) If Bidder/s bids are under consideration in any procurement: i) Enforcement of Bid Securing Declaration in lieu of forfeiture or encashment of Bid Security. ii) Calling off of any pre-contract negotiations, and; iii) Rejection and exclusion of Bidder from the Tender Process b) If a contract has already been awarded: i) Termination of Contract for Default and availing all remedies prescribed thereunder; ii) Encashment and/ or Forfeiture of any contractual security or bond relating to the procurement; iii) Recovery of payments including advance payments, if any, made by the HAL along with interest thereon at the prevailing rate;

c) Remedies in addition to the above: i) In addition to the above penalties, the HAL shall be entitled for any of the following action/s, and it shall be lawful on his part to: File information against Bidder or any of its successors, with the Competition Commission of India for further processing, in case of anti-competitive practices; ii) Initiate proceedings in a court of law against Bidder or any of its successors, under the Prevention of Corruption Act, 1988 or the Indian Penal Code or any other law for transgression not addressable by other remedies listed in this sub-clause. iii) Remove Bidder or any of its successors from the list of registered Vendors for a period not exceeding two years. Vendors removed from the list of registered vendors or their related entities may be allowed to apply afresh for registration after the expiry of the period of removal. iv) Initiation of suitable disciplinary or criminal proceedings against any individual or staff found responsible. v) Debar a bidder/ Vendor from participation in future procurements without prejudice to HAL’s legal rights and remedies. Debarment shall automatically extend to all the allied firms of the debarred firm. In the case of Joint Venture/ consortium, all its members shall also stand similarly debarred: HAL may debar a bidder or any of its successors from participating in any Tender Process undertaken by all its procuring entities for a period not exceeding two years commencing from the date of debarment for. HAL shall maintain such a list which shall also be displayed on their website. HAL may debar a bidder from participating in any Tender Process undertaken for a period not exceeding three years commencing from the date of debarment for misdemeanors. HAL shall maintain such a list which shall be circulated to all its Divisions.

3 Exit Clause: Exit criteria: The contract/order may be terminated under the following circumstances: i) In the event of unsatisfactory performance by the Seller during the contract period, or any of the information provided by the Seller is found to be untrue, or Seller is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated with 03 months advance notice without any financial implication to Buyer. Notwithstanding the foregoing, in cases where it is found that a Seller is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of 02 years. ii) If there is change in Buyer requirement, contract shall be terminated with 03 months advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party the Seller shall ensure the following: a) IPR’s are transferred to Buyer to enable Buyer to proceed on the work with other Seller. Seller also will render all assistance till the other Seller fully take over the balance work. (If applicable) b) Transfer title and deliver all or any part thereof of the supplies, materials, work-in-progress, finished Products, Tooling, drawings and data produced or acquired by Seller specifically for the Product being terminated. c) Supply of products and its components / spares at least for a period of 10 years from the date of such termination. iii) The Seller is declared bankrupt or becomes insolvent. iv) The delivery of material is delayed due to causes of Force Majeure by more than 06 months. v) Based on the decision of the Arbitration Tribunal

4 Termination for Default of Seller or for other reasons: HAL shall have the right to short close present Contract in part or in full by giving 1 month prior notice to the Vendor, in any of the following cases:- a) The work is delayed or cancelled for causes attributable to force majeure. b) The requirement is withdrawn by HAL’s Customer. c) The Vendor is declared bankrupt or becomes insolvent. d) It is noticed that the firm has utilized the services of any agent to get the resulting Order and paid any commission to such agent. e) As per decision of the Arbitration Tribunal. f) In case any part of the Order is subcontracted by the Vendor without prior permission of HAL. g) If the performance of the Vendor is not found satisfactory during the execution of work. In any of the above stated case, no claim of damage etc., by the Vendor will be allowed.

5 Termination for Default of Either of the Party (mutual termination): Either of the Party shall have the right to short close present Contract in part or in full by giving 1 month prior notice to the other Party, in any of the following cases:- a) The work is delayed or cancelled for causes attributable to force majeure. b) The requirement is withdrawn by the end Customer. c) Either of the Party is declared bankrupt or becomes insolvent. d) It is noticed that either of the Party has violated/breached the Integrity. e) As per decision of the Arbitration Tribunal. f) Either of the Party has assigned the contract to a third party without prior permission from other party. g) If the performance of either of the Party is not found satisfactory to the other Party during the execution of work. In any of the above stated case, no claim of damage etc., by the defaulting Party will be allowed.

6 Insolvency: If Vendor enters into liquidation, whether compulsory or voluntary (other than amalgamation or reconstruction with another party taking over all its rights as well as commitments) or becomes insolvent or suffers a receiver of the whole or part of its asset to be appointed, i) Shall forthwith notify the same to HAL and the HAL shall have the right without prejudice to his other rights or remedies to terminate the unexecuted part of this Contract. ii) In such an event, HAL shall become entitled forthwith to get the refund within 30 days of all the advance payments received by Vendor and expenditure incurred by as a part of its obligations under this contract it has not fulfilled. In such an event if applicable, Vendor is liable for return of any materials/items (including drawings, designs etc) to HAL, which are held at his end as a part of the obligations under this contract.

7 Indemnity: The successful bidder/Vendor shall defend, indemnify and hold HAL harmless from and against all actions, causes of action, liabilities, claims, suits, judgment, liens, awards, damages of any kind and nature whatsoever and expenses and costs of litigation to the extent such claims arise out of infringement of any IPR, patent, copyright, trademark or involve wrongful use of trade secret or confidential information or negligence attributable to the Vendor.

8 Appropriation: Whenever under this contract any sum of money is recoverable from any payable by the contractor, HAL shall be entitled to recover such sum by appropriating in part or whole by deducting any sum then due or which at any time thereafter may become due to the contractor in this or any other contract entered by HAL as a whole its Divisions and Branch Offices etc., held by him alone or in partnership with others. Should this sum be not sufficient to cover the full amount recoverable, the contractor shall pay to HAL on demand the remaining balance due.

9 Risk purchases: The Vendor will supply quality items as per approved sample and also the quantity intended by the concerned Division in full as per terms and conditions of respective orders. In case the Vendor fails to execute the order either in terms of quality or in quantity, HAL reserves the right to procure from elsewhere at the risk and cost of the Vendor and any extra expenditure incurred due to this purchase is payable by the Vendor.

E Mandatory Clauses as per Ministry or Govt. of India:

1 Bribes and Gifts Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the Vendor or his parties, agent or servant or any one on his or their behalf to any officer, servant, representative or agent of HAL or any person on his or their behalf in relation to the obtaining or to the execution of this or any other contract with HAL shall in addition to any criminal liability which the Vendor may incur, subject to the Vendor to the cancellation of this and all other contracts with HAL and also to payment of any loss or damage resulting from any such cancellation thereof. Any question or dispute as to the commission of any offence under the present clause shall be settled by HAL in such manner and on such evidence or information as they may think fit and sufficient and their decision shall be final and conclusive.

2 Immunity to Government of India It is understood and agreed that the Government of India is not a party to this agreement and has no liabilities, obligations or rights hereunder. It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely in its own behalf under the applicable Laws of India and General Principles Contract Law. The vendor shall agree, acknowledge and understand that HAL is not an agent, representative or delegate of the Government of India. It is further understood and agreed that the Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, vendor expressly waives releases and foregoes any and all actions or claims against the Government of India arising out of this contract, not to sue the Government of India as to any manner, claim, and cause of action or thing whatsoever arising out of or under this agreement

3 Agents/Agency Commission (Note: HAL has not appointed/authorized any person/agent to deal with the vendors in respect of the said contract. In case, if someone claims and interacts with the vendors it shall be duty of the vendors to bring such instances to the notice of HAL Management). The Vendor confirms and declares to the Buyer that the Vendor is the original manufacturer or authorized distributor/stockist of original manufacturer or Govt. Sponsored/ Designated Export Agencies (applicable in case of countries where domestic laws do not permit direct export by OEMs) of the stores referred to in this offer/contract/Purchase order and has not engaged any individual or firm, whether Indian or Foreignwhatsoever, to intercede, facilitate or in any way to recommend to Buyer or any of its functionaries, whether officially or unofficially, to the award of the contract/purchase order to the Vendor; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Vendor agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Vendor has engaged any such individual/firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of this contract/ purchase order, the Vendor will be liable to refund that amount to the Buyer. The Vendor will also be debarred from participating in any RFQ/ Tender for new projects/program with Buyer for a minimum period of five years. The Buyer will also have a right to consider cancellation of the Contract/ Purchase order either wholly or in part, without any entitlement or compensation to the Vendor who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract/ Purchase order along with interest at the rate of 2% per annum above Secured Overnight Financing Rate (SOFR) (for foreign vendor) and Marginal Cost of Funds-based Lending Rate (MCLR) of State Bank of India plus 2% per annum (for Indian vendor). The Buyer will also have the right to recover any such amount from any contracts/ Purchase order concluded earlier with Buyer.

4 Make In India Considering the huge and continuous requirement, HAL suggests the successful bidder to explore the possibility of manufacturing of the offered items in India to promote Govt. of India’s Make in India Policy. At this stage, HAL proposes to buy the systems/ items directly from the bidder for the firm requirement indicated above. However, for anticipated/future requirement, HAL requests successful bidder to submit the roadmap/proposal for HAL’s review for manufacturing of the offered system/item in India by setting up manufacturing facility in India or through joint venture in India.

5 Fall Clause The price quoted shall be in no event exceed the lowest price at which you sell the supplies or offer to sell supplies of identical description for similar quantity/terms to any person(s)/ organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India/ State Govt., as the case may be during the period till the completion of the performance of the order placed and during currency of the order. If at any time during the said period, the contractor reduces the sales price, sells or offers to sell such supplies to any person/ organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, Seller shall forthwith notify such reduction/ sale or offer to sale to the HAL and the price payable under the contract for the supplies supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced.

F Dispute Resolution Mechanisms

1 Settlement of Disputes and Arbitration a) Below clause is applicable to organizations other than PSUs/ DPSUs: Amicable Settlement: Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by bilateral discussions. In case of technical disputes involving confidential matters, the issue shall be referred to a high level technical authority for each party, appointed for this purpose. Any dispute, which cannot be settled amicably as above within 60 days from the date on which either party informs the other in writing by a notice that such dispute, disagreement or question exists, shall be settled by Arbitration.

Arbitration: The Arbitration Proceedings shall be conducted in India under the Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. The award of such Arbitration shall be enforceable in Indian Courts only. The arbitration tribunal shall be consisting of Sole Arbitrator, who shall be nominated by both parties mutually within one (1) month from the date of invoking Arbitration clause by the effected party, failing which the Arbitrator may be nominated under the provisions of Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. In case if both Parties agree for an Arbitration Tribunal consisting of three Arbitrators, then out of three Arbitrators two Arbitrators shall be appointed by each party to the Contract and the so appointed two Arbitrators shall jointly appoint the third Arbitrator who shall be the Presiding officer. In the event of a vacancy caused in the office of the Arbitrator, the party/parties which/who nominated such Arbitrator shall be entitled to nominate another in the place of retiring/outgoing Arbitrator and the arbitration proceedings shall continue from the stage they were left by the retiring Arbitrator. The seat of Arbitration shall be at Bengaluru, India and the language of the Arbitration shall be English. The award of the Arbitration shall be final and binding between the parties to this Agreement. Each party shall bear its own cost of preparing and presenting its case. The cost of Arbitration including the fees and expenses of the Arbitrator shall be shared equally between the Parties, unless otherwise awarded by the Arbitration Tribunal. Except as may be required by law, neither a party nor its representatives may disclose the existence, content, or results of any arbitration hereunder without the prior written consent of other party.

b) Applicable only for MSEs: The Micro, Small and Medium Enterprises Development (MSMED) Act, 2006 provides parties to a dispute (where one of the parties is a Micro or Small Enterprise) to be referred to Micro and Small Enterprises Facilitation Council if the dispute is regarding any amount due under Section 17 of the MSMED Act, 2006. If a Micro or Small Enterprise, being a party to dispute, refers to the provisions in MSMED Act 2006, these provisions shall prevail over the Indian Arbitration and Conciliation Act, 1996.

c) Settlement of Disputes and Arbitration with PSUs/ DPSUs: In the event of any dispute or difference relating to the interpretation and application of the provisions of commercial contract(s) between Central Public Sector Enterprises (CPSEs)/ Port Trusts inter se and also between CPSEs and Government Departments/Organizations (excluding disputes concerning Railways, Income Tax, Customs &Excise Departments), such disputes or differences shall be taken up by either party for resolution through AMRCD (Administrative Mechanism for Resolution of CPSE’s Disputes) as mentioned in DPE OM No. 05/0003/2019-FTS-10937 dated 14-12-2022 and the decision of AMRCD on the said dispute will be binding on both the Parties.

2 Supply and Payment during Arbitration: Supply under the contract shall if reasonably possible continue by mutual agreement during the Arbitration proceedings and no payment due to or payable by HAL, will be withheld without reasonable cause and merely on account of the pendency of such proceedings.

3 Jurisdiction and Governing/Applicable laws: The Court at Bangalore/place of Division only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India.

G Payment related clauses:

1 Payment terms applicable for MSMEs: HAL is registered on TReDS platform (Trade Receivable Discounting Systems), as being promoted by GOI directives. It is suggested that all the MSME Vendors to take note of the same and consider for registration on any TReDS platform and avail the platform services which is being made available as per Government initiative.

2 Price: The bidder is required to indicate prices against individual items. a) Price quoted should be on F.O.R. MCSRDC, Bangalore for Phase-1, for delivery at HAL Stores inclusive of all charges including transit insurance. b) Order for Production phase requirement will be placed separately by HAL Production Division at the discretion of HAL and receipt of Firm Order from HAL's Customer. Hence bidders shall quote the prices accordingly. c) Incase of any change of requirement due to change in anticipated orders, vendor shall agree for supplying the increased/decreased quantity year on year at the quoted unit price in the corresponding year. Vendor shall accept the preponement of delivery schedule based on mutual agreement, if requirement arises. d) Indian Bidder should quote in Indian Rupees and payment will be made in Indian Rupees. e) Tenderers should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered. Any increase in prices at a later date for ordering lesser quantities will not be agreed to.

3 Bidder should indicate prices as per price format of tender. The prices quoted for Phase-1 should be level and firm & fixed till completion of Phase-1. The prices for Phase 2, should be at indicated year wise as per Price Bid Format Annexure 4.

Price Variation Formula: (Applicable for Supplies beyond 2037-38) A suggested price variation formula could be as follows:

P = Po {(A + B(L/Lo)+ C (M/Mo)}

P = Final price payable in the year of delivery

Po = The base price at 2038 economic conditions

Lo = Average Labour Index of the base year 2038

Mo = Average Material Index of the base year 2038

L = Average Labour Index …….. Months prior to date of delivery

M = Average Material Index …….. Months prior to date of delivery

A, B & C = Percentages corresponding to fixed elements, labour and material respectively. Kindly mention the values.

Maximum escalation cap applicable (percentage in both Negative Cap & Positive Cap i.e +/-"X") with the above price variation formula to be indicated. Value of X should be indicated.

The Price variation formula shall be provided along with relevant economic indices for the last 5 years. Vendor is also required to provide calculation of the rate of the variation based on these indices for these 5 years as well as future forecast of these indices including ceiling / cap proposed on the price variation.

The indices incorporated in the escalation formula should be Govt. Published/ in public domain indices and capable of being verified. Should furnish last 5 years indices to check escalation.

4 Taxes: Rate of GST HSN code/ SAC or any other Tax chargeable should be clearly indicated in the offer / bid as inclusive in the price quoted or extra. If not indicated, HAL will assume that the rates quoted are inclusive of taxes.

5 Firm Prices The contract prices will be firm and fixed as per contract terms till execution of contract and exclude subsequent claims or price increases of any kind.

6 Payment For Stores/Supplies: Unless otherwise agreed to between the parties, HAL will effect payment for the delivery of the stores by Electronic Bank Transfer (ECE/RTGS) to the Vendor’s bank account as notified to HAL on submission of bills in triplicate. Payment for the stores on each delivery will be made to the contractor after goods are received and passed by inspection. Normally 30 days will be allowed for inspection after receipt of goods.

7 Statutory Variation Clause: Unless otherwise stated in the contract, statutory increase in applicable GST rate only during the original delivery period shall be to Procuring Entity’s/Buyer account. Any increase in the rates of GST beyond the original completion date during the extended delivery period shall be borne by the Vendor. The benefit of any reduction in GST rate must be passed on to the Procuring Entity/Buyer during the original and extended delivery period. However, GST rate amendments shall be considered for quoted HSN code only, against documentary evidence, provided such an increase of GST rates takes place after the last date of bid submission.

H Confidentiality and IPR related clauses:

1 a) The Vendor shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Vendor or on behalf of the Vendor and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Vendor except as far as may be necessary for either party to carry out its obligations under this Contract. b) In the development orders, where technical inputs/assistance is provided to the vendors, the Intellectual Property Rights (IPR) will rest with HAL. Vendor will not directly deal with HAL’s customer for these items. c) For the purpose of this Tender/Contract/Agreement, the Bidder/Contractor/ Vendor shall not store, copy or disclose HAL’s data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also, Bidder/Contractor/Vendor agrees to use HAL’s data only for the purpose under this Tender/Contract/Agreement, restrict disclosure to any other person or entity or third party and shall safeguard the provided data including from cyber security risks etc. Bidder/Contractor/Vendor should promptly return within 90 days HAL’s data in original media and should not keep HAL’s data, upon expiry of Tender/Contract/Agreement or early termination of Contract/Agreement and certify that HAL’s data has been deleted permanently. Note: Non-adherence to this confidentiality clause by the Bidder/Contractor/Vendor shall be treated, as a material breach of this Tender/Contract/Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract/Agreement.

2 IPR Clause for Development Activities taken up at the Behest of HAL: a) Vendor agrees that HAL shall be the sole owner of all Intellectual Property (IP) generated in the performance of this Contract by or on behalf of Vendor with the aid of either funding and/or technical inputs from HAL (hereinafter referred to as ‘Foreground IP’). If applicable and to the extent that Vendor sub-contracts performance of any part of the Contract, the Vendor shall ensure that any Foreground IP arising from such work of its sub-contractor/s shall be assigned to HAL absolutely. Vendor hereby assigns and agrees to assign all rights and interest in the Foreground IP to HAL. Vendor shall share with HAL, all documentation necessary for HAL to exercise its rights to Foreground IP. If required by HAL, Vendor shall assist HAL in registering the Foreground IP in favour of HAL. b) Vendor grants to HAL an irrevocable, non-exclusive, world-wide, royalty-free license to sell, offer for sale, use, execute, release, disclose, and distribute the developed Supplies/Services/Products, which may contain Background IP. Background IP shall mean and include all pre-existing inventions and IP necessary for HAL to exercise its rights to Foreground IP. c) Vendor shall indemnify and protect at its own cost, HAL in respect of cost/claims/ liabilities (including attorney’s fees and associated costs of legal proceedings) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies/Services provided by Vendor. If HAL or HAL’s customer/s are unable to put to use the Supplies/Services or a portion thereof as a result of violation of the Intellectual Property of any third party, Vendor shall within reasonable time at Vendor’s own cost either, i) procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, ii) replace or modify the Supplies/Services so that it becomes non-infringing or, iii) compensate HAL the amount equivalent to the cost of supplies procured/ to be procured, development cost already paid to Vendor and damages suffered by HAL arising due to inability to put to use the supplies/services or a portion thereof. d) In case the Vendor receives a requirement/ request for supply or repair of deliverables of this contract directly from any third party including HAL’s customers, such request shall be forwarded to HAL. Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software (including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity.

3 a) Vendor agrees that HAL shall be the sole owner of all Intellectual Property (IP) generated in the performance of this Contract by or on behalf of the Vendor with the aid of either funding and/or technical inputs from HAL (hereinafter referred to as ‘Foreground IP). To the extent that Vendor’s sub-contractors perform any part of the Contract, the Vendor shall ensure that any Foreground IP arising from such work shall be assigned to HAL. Vendor shall share with HAL all documentation necessary for HAL to exercise its rights to Foreground IP. If required by HAL, Vendor shall assist HAL in registering the Foreground IP in favour of HAL. b) Vendor grants to HAL an irrevocable, non-exclusive, world-wide, royalty-free license to sell, offer for sale, use, and distribute HAL Products incorporating the item(s) supplied by the vendor under this Order which item(s) may contain Background IP of the vendor. Background IP shall mean and include all pre-existing inventions and IP necessary for HAL to exercise its rights to Foreground IP. c) Vendor shall indemnify and protect, at its own cost, HAL in respect of cost/claims/ liabilities (including attorney’s fees and associated costs of legal proceedings) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies/Services provided by the vendor. If HAL or HAL’s customer/s are unable to put to use the Supplies/Services or a portion thereof as a result of violation of the Intellectual Property of any third party, the vendor shall within reasonable time at vendor’s own cost either, (i) Procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, (ii) Replace or modify the Supplies/Services so that it becomes non-infringing or, (iii) Compensate HAL for the damages suffered by HAL arising due to inability to put to use the supplies/services or a portion thereof. d) In case the supplier receives a requirement/ request for supply or repair of deliverables of this contract directly from any third party including HAL’s customers, such request shall be forwarded to HAL. Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software (including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity

4 IPR Clause for indemnification of HAL in case of Infringement of Third Party IPR: a) HAL shall have the right to use the Supplies/Services procured under the contract that may contain any Intellectual Property/ Intellectual Property Rights. Seller shall indemnify and protect at its own cost, HAL in respect of cost/claims/ liabilities (including attorney’s fees) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies/Services provided by Seller. If HAL or HAL’s customer/s are unable to put to use the Supplies/Services or a portion thereof as a result of violation of the Intellectual Property of any third party, Seller shall within reasonable time at Seller’s own cost either, i) procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, ii) replace or modify the Supplies/Services so that it becomes non-infringing or, iii) compensate HAL the amount equivalent to the cost of supplies procured/ to be procured, development cost already paid to seller and damages suffered by HAL arising due to inability to put to use the supplies/ services or a portion thereof. Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software(including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity.

I Miscellaneous/Boilerplate Clauses:

1 Relationship of the Parties: It is understood that each party is an independent party and that all personnel engaged in the work under the Purchase Order/s that are supplied by either party shall in no sense be employees of the other party. It is further agreed that neither party shall have the right to act as the agent or legal representative of the other party or to bind the other party in any respect whatsoever or to incur any debts or liabilities in the name or on behalf of the other party.

2 Survival of Special Clauses: The clauses dealing with arbitration and confidentiality shall survive and continue to have effect after the expiry or termination for any reason whatsoever of the services placed.

3 Assignment/Subcontract: Neither of the parties of this contract shall be entitled without the other party’s consent to assign or transfer to a third party all or part of the benefits or obligations of this contract.

4 Amendment to Contract/PO: Any amendment to Contract/ Purchase Order would be enforceable only if made in writing and duly signed by authorized representatives of both the parties hereto.

5 Waiver: Failure of either Party at any time to enforce any of the provisions of this Contract shall not per se constitute a waiver by that Party of any such provisions nor in anyway affect the validity of the Contract or any part hereof.

1 Tender conditions: a) Any order, resulting from the enquiry, shall be governed by the General Terms and Conditions of Contract of HAL and any party quoting against this enquiry shall be deemed to have read and understood these terms and conditions and to have quoted subject to these terms and conditions (Enclosed). b) When counter terms and conditions have been offered by a tenderer, HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL. c) Any terms & conditions which has not been the part of the bid or Purchase Order, if put forward in subsequent correspondence, shall not be considered by HAL. d) Disregard of any instructions, may result in your offer being ignored. e) Canvassing by tender form, including unsolicited letter on tender submitted or post tender corrections shall render their tenderers liable for rejection

2 No Relaxation of Prior Experience & Prior Turn-over Criteria for Micro & Small Enterprises (MSEs) & Start-ups since items are critical in nature and needs expertise for development of Signal and Video Generation Module (SVGM) so exemption cannot be provided.

3 Delivery Period Phase 1: The delivery timelines with respect to Signal and Video Generation Module (SVGM) are given below. Vendor is required to strictly comply with the time lines.

T0 – Placement of Order T1–Go Ahead provided by HAL, MCSRDC after Delivery of First nine SVGM Module as per line item S/N: 01 & First set of Test setup as per line item S/N: 02 T2 - Go Ahead provided by HAL, MCSRDC after the completion of T1 Milestone. *Note: 1. Any observations or improvements identified in the first 09 No’s (Nine) of deliveries on and after Qualification Testing (QT) shall be incorporated in Second and Third set of modules (16 No's of Modules). 2. Vendor shall update the applicable documents and provide new set of documents as mentioned in the section 12 and Annexure-1,2 & 3 in case of any modification in SVGM along with all approved engineering change proposals incorporated in the modules. 3. Test Reports and documents are part of NRE and payment will be made based on deliverables. 4. NRE Payment will be made on successful completion on all deliverables and acceptance. 5. Payment shall be made on delivery and acceptance of items at MCSRDC.

Delivery Period Phase 2: The delivery timelines with respect to Signal and Video Generation Module (SVGM) are given below. Vendor is required to strictly comply with the time lines.

**Note 1. Phase -2 is requirement during Production phase of SVGM Module by HAL. The order for phase-2 requirement will be placed separately by HAL Production division after successful execution of phase -1 and firm order received from our customer and is at the discretion of HAL. 2. As recommended by the certification agencies all the testing and certification reports applicable for production stage shall be supplied by the vendor along with Modules

6 Terms of Payment: In the event of an order, 100% payment within 30 days on receipt and acceptance of individual line item. Payment will made by RTGS or any other latest Electronic Payment remittance mode.

7 Import Content: In case the item/product offered by Indian vendor has import content, then the value of import content shall be indicated in the quotation (in FE/ INR as the case may be).

8 DOCUMENTS: Following documents where ever applicable should be submitted along with the bid 1. GST Regsitration Certificate 2. HAL Vendor resgistration Certificate 3. ECS Mandate 4. MSME Resgistration on UAM portal (if applicable) 5. Authorised Distributor Certificate from OEM (if applicable)

9 Government e-Marketplace (GeM) registration: Any bidder participating in the tender should also got registered in GeM portal and should provide GeM seller ID as a part of their offer. In case, such GeM seller ID not provided as a part of their offer, Vendor need to take up with GeM Authority for onboarding on GeM portal and provide such details, which will be necessary requirement for placement of order by HAL for this tender.Indicate your GeM registration Number

10 Debarred/ banned or blacklisted (Yes- Banned; No- Not banned)

11 Bidders to confirm whether, they have been debarred/ banned/ blacklisted or not by any Division/ Office of HAL/ PSE/PSU/CPSE/Ministry of Defence or any institutions/offices of State & central GOI. Also upload self certification for not banned status along with bid documents in portal. If at later stages its been found that your company is banned or blacklisted or if you have provided any false certification, suitable action will be initiated as deemed fit by HAL.

12 Denial Clause: In case of any delay in delivery caused due to default of the Vendor and during such delayed period if any increase in statutory duties and/or upward rise in prices due to the Price Variation Clause (PVC) and/or any adverse fluctuation in foreign exchange arises then such additional amount/s is/are to be borne by the Vendor, apart from the payment of agreed Liquidated Damages. Besides HAL reserves its right to get any benefit of a downward revisions in statutory duties, PVC and foreign exchange rate, taken place during such delayed period, effecting the original agreed price.

13 ISO 45001:2018 STANDARD GUIDELINES: The vendor/Vendor/ contractor shall ensure requirements with respect to ISO 45001:2018 standard guidelines clause A 8.1.4. This includes equipment’s, installations and materials are safe for use by workers as intended by ensuring: a) equipment is delivered according to specification and tested to ensure it works as intended b) installations are commissioned to ensure they function as designed c) materials are delivered according to their specifications d) any usage requirements, precautions or other protective measures are communicated and made available (E.g. Safety instructions, Hazard communication Symbols, SDS, Etc.)

14 Date of Reckoning of Exchange Rate Variation: If the products/items/materials quoted by the Indian vendors involves import content, then the value of import content needs to be indicated in the offer (in FE). Further, vendor should indicate whether Exchange Rate Variation (ERV) is applicable on the FE content declared by the vendor. If ERV is applicable, ERV reckoning date shall be the last date of submission of commercial bids (i.e. due date of the tender). For purpose of making ERV payment, actual value of import (to be supported by BOE, etc.) or declared value of import in bidders quote whichever is lower to be considered for calculation of ERV based on TT selling rate on the date of BOE. Exchange rate variation on the higher side, shall be paid by the HAL and similarly any exchange rate variation on lower side i.e. price reduction, to be passed on to HAL.

15 Successful vendor should sign NDA.(Non-Disclosure Agreement) with HAL MCSRDC.

16 Please indicate following: Contact person name Postal address, email ID for future correspondence / clarifications and also provide email and phone no of CEO/MD/GM/Proprietor

Mission & Combat System Research & Design Centre HINDUSTAN AERONAUTICS LIMITED Marathahalli Post Bangalore - 560 037 INDIA

Technical Terms and Conditions of Tender - Annexure - 1

Tender Ref. No. MC/S461/2238/25/1

Name of Work: Signal and Video Generation Module (SVGM)

Name of the Vendor

Vendor Reference

PLEASE INDICATE YOUR RESPONSE/ COMPLAINCE/ACCEPTANCE TO THE FOLLOWING TERMS (MANDATORY). INDICATE THE TECHNICAL SPECIFICATION/RANGE AGAINST HAL TECHNICAL REUIREMENTS WHEREVER NECESSARY

Scope of Work Vendor's Compliance (Complied or not complied)

Technical and General Requirements

1 Purpose The purpose of this document is to provide the technical requirement specification of Signal and Video Generation Module (SVGM) and its module level Test setup.

2 Scope of Document This document covers the hardware requirement, software requirement, electrical requirement, environmental requirement and delivery schedule of Signal and Video Generation Module (SVGM) and the corresponding test setup.

3 Control of Document This document is provided to the concerned organizations as part of RFQ requirement. The reproduction and disclosure of this document is strictly prohibited.

4 Overview SVGM shall be used for Avionics Display application. SVGM solution shall be based on two 3U size Module. SVGM technical requirements are mentioned in Table 1. The SVGM test setup technical requirements are mentioned in section 6.

5 Detailed Specification of SVGM

5.1. Signal and Video Generation Module (SVGM) [SVGM_TR_01] a) The SVGM shall be a VPX based two card solution mainly main processing module and Graphics processing module. Main processing module and Graphics processing module shall have XMC slot or any other extended Mezzanine slots to accommodate the related interfaces on each processing module. b) Total requirement of SVGM consist of Main processor, Graphics Generation, MIL-STD-1553B, ARINC-429, AFDX, ARINC-818 I/P & O/P, Ethernet, RS232, RS422 and peripheral I/Os. c) Total solution shall be provided with two 3U size VPX modules, which can be accommodate in two slots of VPX backplane. Each module solution shall be either a single card VPX solution or a combination of VPX based processor board with XMC. [SVGM_TR_02] The Total Solution shall be based on NXP T2 series main Processor module and AMD E8860 or higher active AMD Graphics processor series based modules in integrated form. [SVGM_TR_03] Technical Requirement of SVGM Module

S.No. Parameter Specification

Main Processor Requirement

1 Main Processor Main processor shall be based on NXP make T2 series processor with multicore drivers support compatible with VXWorks 7.

Configurable max operating Frequency : ≥1 GHz Feature to bring down the operating frequency shall also be available through hardware resistor setting and/or through software register setting. (These details shall be provided by vendor after PO Placement).

(DDR3 or higher SDRAM) : 4 GB or more

Program Memory (FLASH): 512MB or more

NVRAM : 512 KB or more

NAND Flash : 64 GB or more

2 Provision for enabling and disabling cores To reduce the processor power consumption

Graphics Processor Requirements

3 Graphics Processor Graphics Processor shall be based on AMD Radeon E8860 or higher in AMD Graphics processor series with APIs, Libraries and Drivers compliant to OPEN GL 2.0. Programmable shading for enabling high performance 2D and 3D graphics.

4 Video I/O Requirements: Input Video Signals  ARINC-818 Inputs: a. 2 No’s of Independent Inputs ARINC-818-2 (optical) b. 1 No’s of Independent Inputs ARINC-818-2 (copper) • Transmission Media: Copper/optical. 1.0625 Gbps on copper & 1.0625 Gbps expandable upto 4.25 Gbps on each fiber optic links. • Link rate, speed & transmission media shall support both optical and 75 Ω, 100 Ω or 150 Ω copper • Differential Twinax Connector with shielded Twisted Pair 150Ω. • Video Resolution Pixel format on fibre channel at 1.0625 Gbps expandable upto 4.25 Gbps: i 1400 x 1050 pixels on 5x6x5 RGB (25 fps expandable upto 60fps corresponding with increase in speed on fiber channel) ii 1400 x 1050 pixels on 8x8x8 RGB (20 fps expandable upto 60fps corresponding with increase in speed on fiber channel) iii 768 x 1024 pixels on 5x6x5 RGB (25 fps expandable upto 60fps corresponding with increase in speed on fiber channel) iv 768 x 1024 pixels on 8x8x8 RGB (20 fps expandable upto 60fps corresponding with increase in speed on fiber channel) • Video Resolution Pixel format on copper channel at 1.0625 Gbps i. 1400 x 1050 pixels on 5x6x5 RGB (25 fps expandable upto 60fps corresponding with increase in speed on fiber channel) ii. 1400 x 1050 pixels on 8x8x8 RGB (20 fps expandable upto 60fps corresponding with increase in speed on fiber channel) iii. 768 x 1024 pixels on 5x6x5 RGB (25 fps expandable upto 60fps corresponding with increase in speed on fiber channel) iv. 768 x 1024 pixels on 8x8x8 RGB (20 fps expandable upto 60fps corresponding with increase in speed on fiber channel) • Encoding shall be 8 bit/10 bit upto 4.25 Gbps Note : 1. Vendor shall provide the API (or) Libraries to switch the standard link speed as per the requirement 2. ARINC818 ICD will be provided after the placement of PO 3. The artifacts of the firmware or IP core compliant to ARINC-818-2 specification shall be compliant to DO-254 or equivalent stage of involvement as per CEH directive released by CEMILAC in all the stages of planning, requirement capture, conceptual design, detail design, verification & validation.

Output Video Signals a. 1 No’s of Independent Inputs ARINC-818-2 (optical) • Transmission Media: Copper/optical. 1.0625 Gbps expandable upto 4.25 Gbps on fiber optic links. • Video Resolution Pixel format on fibre channel at 1.0625 Gbps expandable upto 4.25 Gbps: i 1400 x 1050 pixels on 5x6x5 RGB (25 fps expandable upto 60fps corresponding with increase in speed on fiber channel) ii 1400 x 1050 pixels on 8x8x8 RGB (20 fps expandable upto 60fps corresponding with increase in speed on fiber channel) iii 768 x 1024 pixels on 5x6x5 RGB (25 fps expandable upto 60fps corresponding with increase in speed on fiber channel) iv 768 x 1024 pixels on 8x8x8 RGB (20 fps expandable upto 60fps corresponding with increase in speed on fiber channel) • Encoding shall be 8 bit/10 bit upto 4.25 Gbps • Differential Twinax Connector with shielded Twisted Pair 150Ω b. LVDS Output: 1 No of buffered Output (JEDA or VESA configurable) Note : 1. Vendor shall provide the API (or) Libraries to switch the standard link speed as per the requirement 2. ARINC818 ICD will be provided after the placement of PO 3. The artifacts of the firmware or IP core compliant to ARINC-818-2 specification shall be compliant to DO-254 or equivalent stage of involvement as per CEH directive released by CEMILAC in all the stages of planning, requirement capture, conceptual design, detail design, verification & validation.

5 GPU Operating Frequency GPU shall be able to operate at 150MHz and above Feature to bring down the frequency shall be available in the Graphics generation module through hardware resistor setting and/or through software register setting. (These details shall be provided by vendor after PO Placement).

6 PCIe Gen3 interface between Processor and GPU X4 Lane(min) or above shall be software configurable to 4 No of x1 Lanes or 2 no of x2 Lanes or 1 no of x4 Lane Shall get configured to Root Complex or End Point.

Interface & I/Os Requirements

7 Discrete In (GND/OPEN) 03 (minimum) • Opto-isolated outputs electrically isolated from common wire • Presence of signal = connection to Casing / Aircraft body • Absence of signal = Break • Resistance of Break > 0.4M ohm • Output current ≤ 30mA

8 Discrete In (27V/OPEN) 03 (minimum) • Opto-isolated outputs electrically isolated from common wire • Presence of signal = connection to +27V • Absence of signal = Break • Resistance of Break > 0.4M ohm • Output current ≤ 30mA

9 Discrete In (0V/OPEN) 03 (minimum) • Presence of signal = connection to common wire • Absence of signal = Break • Resistance of Break > 0.4M ohm • Output current ≤ 30mA • Voltage to power supply = +5V

10 Discrete Out (GND/OPEN) 03 (minimum) • Opto-isolated outputs electrically isolated from common wire • Presence of signal = connection to Casing / Aircraft body • Absence of signal = Break • Resistance of Break > 0.4M ohm • Output current ≤ 30mA

11 Discrete Out (27V/OPEN) 03 (minimum) • Opto-isolated outputs electrically isolated from common wire • Presence of signal = connection to +27V • Absence of signal = Break • Resistance of Break > 0.4M ohm • Output current ≤ 30mA

12 Discrete Out (0V/OPEN) 02 (minimum) • Presence of signal = connection to common wire • Absence of signal = Break • Resistance of Break > 0.4M ohm • Output current ≤ 30mA • Voltage to power supply = +5V

13 ARINC-429 (Rx) 16 Channels (Configurable to 12.5 KHz, 50 KHz, 100 KHz speed for transmission and reception)

14 ARINC-429 (Tx) 08 channels (Configurable to 12.5 KHz, 50 KHz, 100 KHz speed for transmission and reception)

15 AFDX 01 channel (Dual Redundant)

16 RS422 4 (minimum)

17 JTAG 2 No’s (One Each for both the cards)

18 RS232 3 (minimum)

19 Full duplex Ethernet 3 Channels (Configurable to 10Mbps/100Mbps/1000Mbps)

20 MIL-STD-1553B 2 dual redundant channels ( shall be configurable as BC , RT and MT)

21 Form Factor/Dimension Single slot 3U VPX for each card

22 Hardware Watchdog Timer 1 No. (minimum)

23 Real Time Clock 1 No. (minimum)

24 Onboard Temp Sensor 1 No. (minimum)

25 Grounding Chassis ground (wedge lock) and digital ground of the SVGM shall be isolated with each other. Provision shall be kept with 0Ω/ Jumper resistor between analog ground and digital ground for connection or isolation purpose on each card.

26 Cooling Conduction Cooled

27 Operating Temp. -40°C to 85°C (@ wedge lock/ Guides)

Note: Vendor shall use a MIL grade PCB fabrication material accordingly by considering the type of signals and interface speed in the requirement.

Software Requirements of SVGM

28 SVGM processor and graphics cards shall have BSP/Drivers for support of VxWorks 7.0 and Open GL ES 2.0 or higher. Vendor shall supply all the graphics libraries, device drivers, BSPs and APIs for the specified OpenGL ES 2.0 and VxWorks 7.0.

29 The vendor shall be responsible for the development of platform software consisting of device drivers, BSP, BIT and associated libraries. Vendor shall Provide the full development life cycle support for application development and certification. Vendor shall provide Platform software (board support packages, drivers, associated libraries including graphics libraries, BIT) and shall be certifiable as per the guidelines/recommendations for mission critical standard.

30 The vendor shall perform the necessary modifications to the platform software, if required, during integration and shall support till Type approval certification without any additional cost.

31 The Vendor shall supply the Program flashing and boot loader software for loading application software through serial/Ethernet port.

Power Supply Requirement of SVGM

32 Input Voltage Each Input voltage & current details shall be provided by the vendor within 2 weeks after PO placement. Note: Input power supply available to the module shall be 5V & 3.3V.

33 power sequencing Shall be taken care of by On board power ICs of the SVGM Module.

34 Protection In case if SVGM requires more than one type of power supply, it should be protected if one or more power supply input to the SVGM is not available. It should start normal operation once all the supplies are available to the SVGM.

35 Power consumption ≤60W@Main Processor module Freq 700 MHz (min) on Single Core and Graphics Processor module Freq 300 MHz (min) on single head o/p

Environmental Requirements

36 Cooling Method Conduction-Cooled

37 Operating Temperature -40 °C to +71 °C Continuously for 10 hrs

38 Storage Temperature -55 °C to +125 °C (minimum range)

39 Vibration 0.1 g²/Hz (maximum), 20 to 2000 Hz

40 Shock 40 g, 11 ms sawtooth

41 Humidity 0% to 95% non-condensing with conformal coating

42 Conformal Coating Mil-Grade

43 SVGM Shall be installed and integrated in an Avionics LRU which shall comply with the testing requirements of MIL-STD 810F, MIL-STD 704D and MIL-STD-461E.

Note: Vendor shall prove the above environmental requirements in SVGM test setup with all interfaces are enabled.

Physical Requirements

44 Weight ≤1.8 Kg (with Heat sink & Wedge lock)

Other Requirement

45. Vendor shall be required to provide Mechanical Layout of the SVGM with following details: • Dimension details • Edge connector Pin assignments (EICD), • Power budget details, • Heat sink, Wedge lock & card extractor dimensional details • Exact release number of RTOS (within 3 weeks of PO Placement).

46. Vendor shall be required to resolve the problems related to SVGM reported (if any) during qualification testing of the avionics computer in which the supplied items shall be installed.

47. Vendor shall provide the evidences for complex electronics hardware (FPGA/CPLD) testing directly to certifying agency if required.

Table 1: SVGM Requirement

[SVGM_TR_04] SVGM module shall have following provisions: a) 2D & 3D display page generation b) Generation and display of graphic, alphanumeric and symbolic data c) Internally generated graphic symbology information overlaid with external input video d) External video without overlays e) Automatic Gain Control (AGC) circuitry in video processing path to compensate for any loss in video signal during transmission to/from and receiving from other sources. f) SVGM shall be capable of Resizing of raster video received over ARINC-818 copper/Fiber channel (Optical) in the desired size and aspect ratio for rendering on display frames and overlay of symbology on it as per the command received over MIL-STD-1553B and AFDX. g) SVGM shall be able to generate of various display frames of size and display of raster video along with symbology overlaid at the specified location on display frame and display of other stroke symbology in the remaining area of display frame as per the command received over MIL-STD-1553B and AFDX. h) Display video (ARINC818) with Video Pixel format shall be aligned at the center of display surface as per external command received through MIL-STD-1553B/AFDX interface. i) Display symbol shape shall not be distorted on cropping / scaling function by display i.e. a circle drawn shall not be distorted and get changed to oval shape j) SVGM shall Display of external video image (ARINC 818) with overlay of symbols and alphanumeric data. k) SVGM shall provide Maintenance & health monitoring information to the user. l) Video Graphics processing section in SVGM shall have Antialiasing features to avoid jagged lines/ stair casing effect on video.

6 Technical Requirement of Test Setup [SVGM_TR_05] Test setup is required to be develop and to be delivered to test all the signals and interfaces of SVGM signals with generation/ simulation and acquisition. The test setup shall consist of Housing for SVGM along with MIL-Grade COTS power supply which shall source the SVGM. The test set up shall also have connectors & looms to reach the signals for testing all the interfaces present on the Modules. For Video output (ARINC-818, LVDS) vendor shall plan suitable convertor with two displays (touchscreen 12” X 9” * 6” x 8”) as part of test set-up to display the video on monitor. Vendor shall finalized connectors in concurrence with HAL, MCSRDC after the placement of PO and the connectors shall be MIL-Grade. Vendor shall also provide Input sources for generation/simulation and acquisition of (interfaces viz ARINC-429, MIL-STD-1553, ARINC-818, LVDS, AFDX, Ethernet, RS-422, RS-232 and Discrete Input & Output along with the test setup.

[SVGM_TR_06] Vendor shall provide all relevant mating connector, cable/loom and adapter (as applicable) for all input and output of the SVGM so that all the defined input/output given in the specifications can be tested

[SVGM_TR_07] Input to Power supply card used in test setup shall be 16 to 31.5V DC (once power ON at 16V even after the reduction of input voltage to 12V, the power supply should not restart). The power supply card shall comply MIL-STD-704D requirements and shall generate the required multiple output voltages to suitably drive the SVGM and additional output of 12V DC with 3Amps.

[SVGM_TR_08] Vendor shall Supply Two no’s of Test setup along with 12” x 9” & 6” x 8” touchscreen display with each test setup and two set of input and output resources as mentioned in SVGM_TR_05 section as part of deliverables. 1. 12” x 9” Display Requirement: a. Active Display Area : 12” x 9” (304.8x228.6 mm) b. Pixel Size: 0.218 x 0.218 (mm). c. Resolution: 1400x1050 (minimum) RGB pixels d. Touchscreen resistive type e. Video Input To Display : LVDS f. Power Supply Input : 12V DC 2. 6” x 8” Display Requirement a. Active Display Area : 6” x 8” (152.4x203.2 mm) b. Pixel Size: 0.198 x 0.198 (mm) c. Resolution: 768x1024 (minimum) RGB pixels d. Touchscreen resistive type e. Video Input To Display : LVDS f. Power Supply Input : 12V DC

[SVGM_TR_09] Vendor shall deliver five (05) No’s of Extra power supply modules in addition to the one which is used in the test setup

[SVGM_TR_10] Vendor shall develop the test setup such that the same can be used for SVGM COTS screening testing (as per CEMILAC/5390/1 Dated 10 Jan 2004 directives). Hence, Vendor shall use Ruggedized Industrial Grade PCB, components and MIL-Grade power supply module along with the suitable Housing material for development of test setup. The scheme of Test setup shall be finalized in concurrence with HAL, MCSRDC after the placement of PO. The Tentative line diagram layout of test Chassis shown below in Figure 1 & Figure 2. Final Design will be finalized after the placement of PO

[SVGM_TR_11] Vendor shall provide interface details between the slots of the test setup, and between connectors and SVGM cards along with all the applicable documents as mentioned in Annexure-1, 2 & 3

[SVGM_TR_12] It is the responsibility of vendor to perform the COTS screening & Conformal coating of SVGM Module before delivery. Conformal coating material and standard details will be provided by MCSRDC, HAL after the placement of PO.

[SVGM_TR_13] It is the responsibility of vendor to take a clearance/ approval from certifying agencies of all the documents related to SVGM and associated test setup with respect to testing and certification.

7 Progress Review [SVGM_TR_14] Periodic technical and progress review will be conducted at MCSRDC. Suitable representative from vendor side shall participate in review. Vendor shall incorporate the necessary recommendations made during Review by MCSRDC, QA/RDAQA or CEMILAC (If any). [SVGM_TR_15] Time is the essence of this project, Hence HAL, MCSRDC have a right to short close the PO if sufficient progress is not demonstrated during project progress review at MCSRDC.

8 Proposal [SVGM_TR_16] Technical proposal shall provide compliance to all the points in this document which include the technical requirement, Delivery schedule and deliverables. [SVGM_TR_17] Vendor shall provide the Proposed Technical Specifications/Datasheets of SVGM and part no of COTS modules used in SVGM. [SVGM_TR_18] If the vendor is not the OEM for the modules, vendor shall provide authorization certificate for design & development of SVGM from the OEM and vendor shall have technical support team to assist in design modifications to meet the requirement, acceptance testing, integration activities, qualification testing and coordination with certifying agencies for the changes required (if any) during integration and qualification testing.

9 General Requirements of SVGM

[SVGM_TR_19] The SVGM shall be used inside the chassis which shall meet all the below standard compliance requirements: a) EMI/EMC: As per MIL-STD-461G b) Temperature, Vibration, Shock: As per MIL-STD-810F

[SVGM_TR_20] a). Vendor shall resolve the reported problems related to SVGM (if any) during Integration and Qualification testing. b). Any Scope or changes upto 20% after placement of PO will be done by vendor without any financial implications.

[SVGM_TR_21] During the warranty period vendor shall carry out Fault diagnostics, Defect Investigation (DI) and repair of SVGM consequent to any failure occurred during testing and integration in the Avionics Display as per the guidelines provided by certifying agencies.

[SVGM_TR_22] The HAL Quality Control group and external Certification agency may verify vendor facility and assembly house as per the requirement.

[SVGM_TR_23] Vendor shall submit the part no of specific COTS module, COC and other applicable reports as per CEMILAC requirement. Vendor shall submit the Letter of Technical approval (LoTA) for the COTS solution which is already available in their design house if all the technical requirements are matching with the module specification.

[SVGM_TR_24] Vendor shall provide the details related to minimum indigenous content in the design and development of the product.

[SVGM_TR_25] Vendor shall agree for coordination and inspection of kit-binning, assembly and fabrication processes and facilities by the certification agencies namely HAL-MCSRDC-Quality group, CEMILAC and/or RDAQA and generate the required reports (inward inspection report, kit binning report, observation closure etc) at vendors place.

[SVGM_TR_26] Vendor has to perform Qualification testing (Thermal, Vibration, Altitude, Humidity etc or as suggested by RCMA) on in-house Module. The vendor has to perform all Qualification testing as suggested and approved by RCMA. If any correction incorporated in QT module to meet the requirements, the same shall be implemented in other modules also without any additional cost. It is the responsibility of the vendor to take Letter of Technical approval (LoTA) from the RCMA as per CEMILAC guidelines. b) Vendor shall provide onsite technical support at HAL to carry out integration, testing and debugging for SVGM and for that purpose vendor shall have technical support team located in Bangalore.

10 Obsolesce Management [SVGM_TR_27] Vendor shall provide the support with respect to obsolesce management for the modules to supply against purchase order at lease 25 years by implementing the suitable modification in the design and the corresponding approval from certification agency without any additional cost or NRE charges.

11 Vendor Qualification Criteria

[SVGM_TR_28] OEM or its foreign collaborator should have designed and supplied similar type of Integrated solution with processor Board and graphics Board (as mentioned in RFQ) on any airborne platform.

[SVGM_TR_29] To support the above claim, vendor shall provide documentary evidences viz. Purchase Order or Certificate of Completion or other equivalent documents along with the bid.

[SVGM_TR_30] Any Indian OEM having collaboration with foreign OEM to bid this tender, the offer should accompany a formal letter from foreign collaborator stating that the vendor submitting the RFQ response is authorized to supply the proposed product and foreign collaborator should declare that the quality & performance of the product, warranty and product support will be provided by the Indian OEM.

[SVGM_TR_31] OEM/ Vendor selected for SVGM and test setup shall have Quality Management System (ISO 9001) or Aerospace AS9100 certification/approval and it is required to submit the copy of the same along with technical offer.

[SVGM_TR_32] The above requirements are mandatory and offers not meeting these requirements shall be summarily rejected.

12 Deliverables

[SVGM_TR_33] 25 No’s of SVGM as per detailed requirement mentioned in section 5 and as per delivery schedule mentioned in section 13 (SVGM_TR_39).

[SVGM_TR_34] 02 Nos. of Test setup (with power supply module mounted inside) and 05 no’s extra power supplies as per technical requirement mentioned in section 6.

[SVGM_TR_35] BSPs including APIs, libraries & device drivers as mentioned in section SVGM_TR_03 software requirements of SVGM in a permanent memory device.

[SVGM_TR_36] Module level ATP and debug test software/ program to meet the requirements for the SVGM as mentioned in section SVGM_TR_03 software requirements of SVGM in a permanent memory device

[SVGM_TR_37] Flash Programming Utilities as mentioned in section SVGM_TR_03 software requirements of SVGM in a permanent memory device

[SVGM_TR_38] Applicable documents mentioned below for SVGM & Test setup and also the relevant documents as per Annexure – 1, 2 & 3 • Schematics, BOM, PCB Assembly Drawing, Gerber file, COCs, Group-A & Group-B Reports of customized card • Datasheets and Technical specification • Thermal Analysis test report. • Firmware design & Implementation documents (as per DO-254/CEH stage of involvements/SOI) with respect to CEMILAC guidelines). • Acceptance test procedure/report, • programming manual/guide, • User Guide • Mechanical details (DXF file, 3D model etc.) • Assembly drawings indicating the module details • MTBF/ reliability report • Environmental test reports • Conformance report for the Mechanical enclosure/ heat sinks as fit for military application etc.) • COC of all the supplied items. • Qualification reports • COTS/ESS Screening procedures and reports in CD • Configuration management document which contains Bare PCB version and revision, Assembled PCB version, revision, Part Number and serial number for identification & traceability. • Version details of FPGAs firmware

13 Delivery Schedule [SVGM_TR_39] Requirement for Phase -1*

T0 – Placement of Order T1–Go Ahead provided by HAL, MCSRDC after Delivery of First nine SVGM Module as per line item S/N: 01 & First set of Test setup as per line item S/N: 02 T2 - Go Ahead provided by HAL, MCSRDC after the completion of T1 Milestone. *Note: 1. Any observations or improvements identified in the first 09 No’s (Nine) of deliveries on and after Qualification Testing (QT) shall be incorporated in Second and Third set of modules (16 No's of Modules). 2. Vendor shall update the applicable documents and provide new set of documents as mentioned in the section 12 and Annexure-1,2 & 3 in case of any modification in SVGM along with all approved engineering change proposals incorporated in the modules. 3. Test Reports and documents are part of NRE and payment will be made based on deliverables. 4. NRE Payment will be made on successful completion on all deliverables and acceptance. 5. Payment shall be made on delivery and acceptance of items at MCSRDC.

**Note 1. Phase -2 is requirement during Production phase of SVGM Module by HAL. The order for phase-2 requirement will be placed separately by HAL Production division after successful execution of phase -1 and firm order received from our customer and is at the discretion of HAL. 2. As recommended by the certification agencies all the testing and certification reports applicable for production stage shall be supplied by the vendor along with Modules

14 Acceptance Criteria: [SVGM_TR_41] The modules shall undergo and pass all the COTS screening tests as per the CEMILAC directives before delivery. Vendor shall demonstrate complete functionality to HAL, MCSRDC- Design & QA - MCSRDC of supplied modules along with the deliverables with approved SVGM test setup through approved ATP software and thereby shall demonstrate the compliance of SVGM to meet the requirements mentioned in this document as part of the acceptance criteria. Vendor shall be responsible to provide test software and test facilities required to demonstrate complete functionality of SVGM at MCSRDC laboratory, HAL

15 Warranty [SVGM_TR_42] Vendor shall comply with 24 months warranty support after the supply & acceptance of line items at HAL laboratory [SVGM_TR_43] In case of failure of any of the supplied SVGM, the faulty module shall be repaired as per the CEMILAC guidelines or replaced with new Module within 4 weeks of time without any additional cost. For further numbers of supplied SVGM the vendor may adopt for replacement/repair scheme and solve the issues without any additional cost during warranty period.

Mission & Combat System Research & Design Centre HINDUSTAN AERONAUTICS LIMITED Marathahalli Post Bangalore - 560 037 INDIA

Commercial Bid (PRICE FORMAT)

Tender Ref. No.: MC/S461/2238/25/1

Type of Bid: Two Bid System

Name of Work: Signal and Video Generation Module (SVGM)

Name of the Vendor/Firm

Quotation Ref. No.:

Sl.No. Part Description Qty (UOM) HSN/SAC Code Currency Basic Unit Cost Sub Total (Basic Unit Cost X Qty.) GST (%) GST Amount Total line value (Sub Total + GST Amount)

A. Phase-1 (Design and Development Phase)

1 SIGNAL AND VIDEO GENERATION MODULE (SVGM) 25 Nos

2 NRE CHARGES 1 Job

3 Test setup with Generation & Acquistion Source 2 Set

4 Power supply Module 5 Nos

Total Cost (Phase -1)

Tender Evaluation will be decided on Package Basis

B. Phase -2 (Production phase )

Sl.No. Item Description Year Qty in Nos HSN/SAC Code Currency Basic Cost Sub Total (Basic Unit Cost X Qty.) GST (%) GST Amount Total line value (Sub Total + GST Amount)

1 SIGNAL AND VIDEO GENERATION MODULE (SVGM) 2031-2032 10

Total Cost (Phase-2)

Grand Total Cost (Development & Production Phase)(A+B)

Note: Offer your compliance over following: Vendor Compliance (Complied/ Non-complied)

1) The subject items are intended for Defence usage. Vendor to confirm whether any specific exemption is available for the taxes for Defence application.

2) L-1 ( Lowest Bid) will be decided based on Package wise basis and will be based on total value of both Phase -1 (Design And Development Phase) and phase 2 (Requirement during Production phase) put together and inclusive of all Taxes and Duties.

3) The order for Production phase requirement will be placed separately by HAL Production Division after successful execution of Design and Development Phase and Receipt of firm order from our customer and is at the discretion of HAL.

4) The Unit rates for the respective year to be quoted for Production Phase requirement.

5) Incase of any change of requirement due to change in anticipated orders, vendor shall agree for supplying the increased/decreased quantity year on year at the quoted unit price in the corresponding year. Vendor shall accept the preponement of delivery schedule based on mutual agreement, if requirement arises.

6) In case, If any Quantity out of 495 Nos are required beyond 2037-2038 due to delay in placement of Order by HAL Production Division and also for the requirement beyond RFQ qty Nos ( if any in future), the Price will be regulated subjected to escalation as per price variation formula indicated in the Commercial Terms and Condition of RFQ and mutual agreement thereof.

7) In case the supplies of 495 Nos.(Production Quantity) spill over beyond 2037-2038, if the delay is attributable to vendor, escalation shall not be applicable, whereas if the delay is attributable to HAL, the escalation mutually agreed and finalised in PO for years beyond 2037-2038 and so on & so forth shall apply

Mention details of taxes and other charges in the table below

Please indicate applicable taxes Type of Tax Prevailing Rates in % Applicable on

Basic Custom Duty (if any)

IGST on Import (If any)

Note:Tender Evaluation: a) L-1 (Lowest Bid) will be decided based on Package wise basis i.e.,based on total value of both Phase-1 (Design and Development) and Phase 2 (Requirement for Production) put together. (Grand Total of Sl.No.A ( phase-1) and Sl.No.B (Phase 2) inclusive of all Taxes and Duties as per Price Bid (Annexure 4)).

Details required for providing ERV

Whether reimbursement of ERV claimed by the vendor or not

Specify the Import Content included in the quoted prices in terms of Foreign exchange as well as Indian Rupees

EXCHANGE RATE ADOPTED (Indicate Currency and Exchange Rate) along with date

OTHER INFORMATION, IF ANY

Mission & Combat System Research & Design Centre HINDUSTAN AERONAUTICS LIMITED Marathalli Post Bangalore - 560 037 INDIA

Public Procurement (Preference to Make in India) - Part of Technical Bid - Annexure-3

Tender Ref. No. MC/S461/2238/25/1

Name of Work: Signal and Video Generation Module (SVGM)

Name of the Vendor/ Firm:

Quotation Ref. No.:

PLEASE INDICATE YOUR RESPONSE/ COMPLAINCE/ ACCEPTANCE TO THE FOLLOWING TERMS (MANDATORY) AND UPLOAD AS A PART OF TECHNICAL BID

Note In line with Public Procurement (Preference to Make in India), Order 2017 & its amendments issued by Govt. of India (No. P-45021/2/2017-PP (BE-II)-Part(4)Vol.Il) dt 19.07.24 with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable for the “Class-I Local Supplier” for the goods/services/works covered in this tender subject to the following terms & conditions:

(a) The subject item falls under indivisible category (b) The offers sought only from Class-l & Class-Il local suppliers suppliers, out of local suppliers ,offer from local supplier i e.(<20% local content)will be rejected)

Definitions: A supplier or service provider, whose goods, services or works offered for procurement, has local content: a. Equal to or more than 50% : Class-l local supplier. b. More than 20% but less than 50% : Class-II local supplier. c. Less than or equal to 20% : Non-local supplier.

Sl. No. HAL RFQ terms & conditions Vendor Compliance/ Remarks

1 a. Equal to or more than 50% : Class-l local supplier. b. More than 20% but less than 50% : Class-II local supplier.

Mention your category i.e., Class-l or Class-II local supplier

2 ‘Local content’ means the amount of value added in India (i.e. indigenous items/services added in the offered products/services/works) be the total value of the item offered (excluding net domestic indirect taxes) minus the value of imported content in the item (including all customs duties/IGST) as a proportion of the total value (excluding net domestic indirect taxes), in percent.

Indicate extent of Minimum Local Content in offered product/service and location of such value additions

3 The 'Class-l & II local supplier' should provide a “Self Certification/Auditor's Certification" as appilicable along with technical offer indicating that the item offered meets the minimum local content as called for in the tender at Sl.No.(1) above and provide the % of local content along with details of the location(s) at which the local value addition is made. In case of two bid tenders, it is mandatory to indicate compliance to MLC in technical bid zone.

4 In case the offers sought from only class I & II local suppliers, the offer received without indicating the percentage of local content & without self-certification will not be considered & rejected.

5 As mentioned above vendors shall enclose “Self Certification”/Auditor's Certification as appilicable along with offer

6 The ink-signed certificate shall be provided on vendor’s letter head along with the offer (in case of online tender, copy of ink-signed certificate can be considered subject to receipt of original certificate within 15 days of due date of tender). In case of non-submission of certificate, the purchase preference shall not apply.

Public Procurement (Preference to Make in India) policy in PDF form is enclsoed for your reference