Grease for Traction motor Non Drive End (NDE) bearing of HHP Diesel locomotives

Special Eligibility Criteria

1. 1

   Supply to be as per tender Specification

   Document optionalConfirmation required
2. 2

   The subject item is a proprietary item (PAC) of M/s Shell India Markets Pvt Ltd. Railway reserves the right to place order for entire quantity on M/s Shell India Markets Pvt Ltd or its authorized dealers. Dealers should attach valid authorization from OEM along with their offer otherwise the offer will not be considered.

   Document requiredConfirmation required

Check List

1. 1

   The bidder agrees to supply the tendered stores at the rate quoted by him in accordance with the Terms & Conditions of this tender and Tender conditions available under mentioned link.
2. 2

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance , and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]
3. 3

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise(in percent of order value ) with further breakup of MSE owned by SC/ST. (Information will be provided in % terms with 6 fileds; Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by others).
4. 4

   Have you purchased bid documents
5. 5

   Have you quoted in the prescribed proforma.
6. 6

   Have you furnished the statement of deviations.[preferably nil]
7. 7

   Have you quoted price on the basis of free delivery to destination, indicating the break up.
8. 8

   Have you quoted delivery period correctly and precisely. -
9. 9

   Have you kept your offer valid for 60 days.[validity of 120 days is required for items of Machinery and Plants.
10. 10

    Have you submitted authenticated copy of the document authorizing the signatory to submit and commit on behalf of tenderers.
11. 11

    Tenderers to acknowledge having read and also accept the Tender Conditions for Electronic Tenders as available at Southern Railway Stores Tender conditions available under mentioned link.
12. 12

    Have you attached any performance statements with your offer? For proof of supply to other railways / production units copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.
13. 13

    Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.
14. 14

    Tenderers should upload latest purchase order / receipt note copies from other Railways for the same item.

Commercial-Compliance

1. 1

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

   Confirmation required
2. 2

   Please indicate whether you are registered with any of the following Micro & Small Enterprises (MSE) agencies : District industries Centres, KVIC, KVIB, Coir Board, NSIC, Diretorate of Handicraft & Handloom or any other body specified by Ministry of MSME.[Name the agency clearly]. If yes, then for availing benefits under MSME Act, should upload valid documents maintained under MSME Act such as NSIC Certificate etc duly marking the tendered item in the certificate. Otherwise, claim for benefits under MSME Act may not be entertained and also indicate whether the Enterprise is owned by SC/ST/woman. Please upload documents in support of this. [b] If you are not a MSE or consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises. [In percent of order value] with further breakup of MSE owned by SC/ST [Information will be provided in percentage terms with 6 fields; Micro owned by SC, ST, Others and Small Industries owned by SC, ST and Others]. [c] Please refer Para 15.0 Part-B of tender conditions.

   Document optionalConfirmation required
3. 3

   [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Confirmation required
4. 4

   Tenderers may note that their Offered delivery schedule should clearly indicate the starting time, rate of supply and finishing time. Firm should refrain quoting vague delivery schedule like 02 to 12 months or like 06 to 10 months.

   Confirmation required
5. 5

   Tenderers shall confirm the following declaration failing which the offer will be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India.I certify that this bidder is not from such a country or,if from such a country,has been registered with the Competent Authority.I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.Where appIicabIe,evidence of valid registration by the Competent Authority shall be attached."

   Document optionalConfirmation required
6. 6

   Vendors may please note that giving intimation regarding the tender in open tender case or giving limited tender enquiry does not guarantee the suitability of offer for placement of purchase order. Railway reserves the right to place purchase order subject to fulfillment of Technical/Commercial eligibility condition/tender conditions.

   Confirmation required
7. 7

   Railway is not bound to accept/cancel the lowest or any tender or assign any reason for doing so and Railway reserves the right to accept/cancel any tender in respect of the whole or any portion of the items specified in the Schedule annexed ( or Tender Schedule ) and the Contractor shall be required to supply the same at the rate quoted.

   Confirmation required
8. 8

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Paras pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest , anti competitive practices and obligation to proactive disclosures . I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.