Safety Cap for Self Closing Valves of LPG Cylinders (V2) (Q3) MSE Exemption for Years of Experience and Turnover No Startup Exemption for Years of Experience and Turnover No Document required from seller Certificate (Requested in ATC)
Additional Doc 1 (Requested in ATC)
Additional Doc 2 (Requested in ATC)
Additional Doc 3 (Requested in ATC)
Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer ? ? Do you want to show documents uploaded by bidders to all bidders participated in bid? Yes (Documents submitted as part of a clarification or representation during the tender/bid process will also be displayed to other participated bidders after log in) -- Minimum number of bids required to disable automatic bid extension 1
-- Number of days for which Bid would be auto -- extended 7 Bid Number : GEM/2025/B/6638541 Dated : 02-09-2025 Bid Document 1/15 Bid to RA enabled Yes RA Qualification Rule H1-Highest Priced Bid Elimination Type of Bid Two Packet Bid Time allowed for Technical Clarifications during technical evaluation 2 Days ( )/Inspection Required (By Empanelled Inspection Authority/Agencies pre-registered with GeM) No Evaluation Method Item wise consignee wise evaluation Arbitration Clause No Mediation Clause No Bid Details EMD Detail Advisory Bank ICICI Schedule 1 EMD Amount (In INR) 8800 Schedule 2 EMD Amount (In INR) 8600 Schedule 3 EMD Amount (In INR) 27000 Schedule 4 EMD Amount (In INR) 5000 Schedule 5 EMD Amount (In INR) 4900 Schedule 6 EMD Amount (In INR) 7200 Schedule 7 EMD Amount (In INR) 4500 Schedule 8 EMD Amount (In INR) 5700 ePBG Detail Advisory Bank ICICI (%) ePBG Percentage(%) 5.00 ( ) Duration of ePBG required (Months). 6 2/15 (a). EMD EXEMPTION: The bidder seeking EMD exemption
must submit the valid supporting document for the relevant category as per GeM GTC with the bid. Under MSE category
only manufacturers for goods and Service Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this Policy. (b). The EMD Amount will be applicable for each schedule/group selected during Bid creation. (c).
EMD & Performance securityshould be in favour of Beneficiary
wherever it is applicable. Beneficiary : Hindustan Petroleum Corporation Ltd
EMD - Tender Box No 2 Hindustan Petroleum Corporation Limited.
9th Floor
Marathon Futurex Building – A Wing
Mafatlal Mills Compound
N.M.Joshi Marg
Mumbai – 400013. PBG - Hindustan Petroleum Corporation Limited
South Zone
Thalamuthu Natarajan Building
4th Floor
1 Gandhi Irwin Road
Chennai – 600008 (Hindustan Petroleum Coprotation Limited) Splitting Splitting Splitting Applied Yes
Maximum No. Of Bidders Amongst Which Order May Be Split 2 Split Criteria based on which quantity will be distributed 60:40 MII Purchase Preference MII Purchase Preference Yes MSE Purchase Preference MSE Purchase Preference Yes 1. Preference to Make In India products (For bids < 200 Crore):Preference shall be given to Class 1 local supplier as defined in public procurement (Preference to Make in India)
Order 2017 as amended from time to time and its subsequent Orders/Notifications issued by concerned Nodal Ministry for specific Goods/Products. The minimum local content to qualify as a Class 1 local supplier is denoted in the bid document. If the bidder wants to avail the Purchase preference
the bidder must upload a certificate from the OEM regarding the percentage of the local 3/15 content and the details of locations at which the local value addition is made along with their bid
failing which no purchase preference shall be granted. In case the bid value is more than Rs 10 Crore
the declaration relating to percentage of local content shall be certified by the statutory auditor or cost auditor
if the OEM is a company and by a practicing cost accountant or a chartered accountant for OEMs other than companies as per the Public Procurement (preference to Make-in -India) order 2017 dated 04.06.2020. Only Class-I and Class-II Local suppliers as per MII order dated 4.6.2020 will be eligible to bid. Non - Local suppliers as per MII order dated 04.06.2020 are not eligible to participate. However
eligible micro and small enterprises will be allowed to participate .The buyers are advised to refer the OM No.F.1/4/2021-PPD dated 18.05.2023. OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order
2012 and Public Procurement (Preference to Make in India) Order
2017. 2. Purchase preference will be given to MSEs having valid Udyam Registration and whose credentials are validated online through Udyam Registration portal as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order
2012 dated 23.03.2012 issued by Ministry of Micro
Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail themselves of the Purchase preference
the bidder must be the manufacturer/OEM of the offered product on GeM. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises and hence resellers offering products manufactured by some other OEM are not eligible for any purchase preference. In respect of bid for Services
the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service and Buyer will decide eligibility for purchase preference based on documentary evidence submitted
while evaluating the bid. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% (Selected by Buyer) of margin of purchase preference/price band defined in relevant policy
such MSE Seller shall be given opportunity to match L-1 price and contract will be awarded for 25% (selected by Buyer) percentage of total quantity. The buyers are advised to refer the OM No. F.1/4/2021-PPD dated 18.05.2023 OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order
2012 and Public Procurement (Preference to Make in India) Order
2017. Benefits of MSE will be allowed only if seller is validated on-line in GeM profile as well as validated and approved by Buyer after evaluation of documents submitted. 3. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and for determining the Eligibility Criteria related to Turn Over
Past Performance and Project/Past Experience etc. This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of quoted prices which would be determined by the buyer based on its own assessment of reasonableness and based on competitive prices received in Bid/RA process. 4. Reverse Auction would be conducted amongst all the technically qualified bidders except the Highest quoting bidder. The technically qualified Highest Quoting bidder will not be allowed to participate in RA. However
H-1 will also be allowed to participate in RA in following cases: i . If number of technically qualified bidders are only 2 or 3. ii . If Buyer has chosen to split the bid amongst N sellers
and H1 bid is coming within N. iii . In case Primary product of only one OEM is left in contention for participation in RA on elimination of H-1. iv . If L-1 is non-MSE and H-1 is eligible MSE and H-1 price is coming within price band of 15% of Non-MSE L-1 v . If L-1 is non-MII and H-1 is eligible MII and H-1 price is coming within price band of 20% of Non-MII L-1 (( )) Evaluation Method ( Item Wise Consignee Wise Evaluation Method ) Contract will be awarded schedulewise and the determination of L1 will be done separately for each schedule. The details of item-consignee combination covered under each schedule are as under: Evaluation Schedules Item/Category Consignee Address Quant ity Schedule 1 Safety Cap For Self Closing Valves Of Lpg Cylinders (v2) HPCL LPG BOTTLING PLANT
BALA VILLAGE
VIA KATIPALLA
MANGALORE - 575030 575030 222 Schedule 2 Safety Cap For Self Closing Valves Of Lpg Cylinders (v2) 425
HEBBAL INDUSTRIAL AREA
METAGALLI P.O.
MYSORE-570016 570016 175 4/15 Schedule 3 Safety Cap For Self Closing Valves Of Lpg Cylinders (v2) Markonahalli Road
Yediyur
Kunigal Taluka
Tumkur Dist
Karnataka-572142 572142 538 Schedule 4 Safety Cap For Self Closing Valves Of Lpg Cylinders (v2) HPCL
LPG Bottling Plant
J12
SIPCOT Industrial Complex
Gummudipoondi
Chennai - 601201 601201 100 Schedule 5 Safety Cap For Self Closing Valves Of Lpg Cylinders (v2) Plot no 165/166
KIADB
Industrial Area
Belur
Dharwad
Karnataka - 580011 580011 98 Schedule 6 Safety Cap For Self Closing Valves Of Lpg Cylinders (v2) HPCL Madurai LPG bottling Plant
171-172 SIDCO Industrial Estate
Kappalur
Madurai 625 008 625008 144 Schedule 7 Safety Cap For Self Closing Valves Of Lpg Cylinders (v2) HPCL LPG Bottling Plant
Opposite Assissi School
Kanjikode PO
Palakkad-678621 678621 90 Schedule 8 Safety Cap For Self Closing Valves Of Lpg Cylinders (v2) HPCL
Kochi LPG Plant
Seaport-Airport Road
Irumpanam
Kochi - 682309 682309 115 Safety Cap For Self Closing Valves Of LPG Cylinders (V2) ( 1482 packet ) ( 1 2 Minimum 50% and 20% Local Content required for qualifying as Class 1 and Class 2 Local Supplier respectively) Technical Specifications * As per GeM Category Specification Specification Specification Name Bid Requirement (Allowed Values) Requirements Testing The samples of cap Assembly and or the raw material as well as spring material used would be tested by Oil companies in a NABL approved laboratory/LERC and the results so obtained would be final and binding on seller
NA Additional Specification Parameters - Safety Cap For Self Closing Valves Of LPG Cylinders (V2) ( 1482 packet ) Specification Parameter Name Bid Requirement (Allowed Values) Packing Rate & Size Delivered unit Rate including basic price
loading
unloading
freight
GST should be quoted per packet where each Packet contains 1000 Nos. of Safety Caps Delivery Schedule Safety Caps Safety Caps shall be delivered as per tentative schedule provided in Special terms and conditions * Bidders offering must also comply with the additional specification parameters mentioned above. 5/15 Additional Specification Documents Applicable Specification Document View Applicable Drawing Document View Verified and Signed Tp document View Consignees/Reporting Officer and Quantity .... S.N o. Consignee Reporting/Officer Address Quantity Delivery Days 1 Akanksha Nandu Waghmare 575030
HPCL LPG BOTTLING PLANT
BALA VILLAGE
VIA KATIPALLA
MANGALORE - 575030 222 90 2 Deep Kamal Gangwar 570016
425
HEBBAL INDUSTRIAL AREA
METAGALLI P.O.
MYSORE-570016 175 90 3 Bhadrachar Nataraj 572142
Markonahalli Road
Yediyur
Kunigal Taluka
Tumkur Dist
Karnataka-572142 538 90 4 Pavithra Vinayagam 601201
HPCL
LPG Bottling Plant
J12
SIPCOT Industrial Complex
Gummudipoondi
Chennai - 601201 100 90 5 Nallapagari Harinatha Reddy 580011
Plot no 165/166
KIADB
Industrial Area
Belur
Dharwad
Karnataka - 580011 98 90 6 K. Sairaj Achary 625008
HPCL Madurai LPG bottling Plant
171-172 SIDCO Industrial Estate
Kappalur
Madurai 625 008 144 90 7 Lavudi Madhu 678621
HPCL LPG Bottling Plant
Opposite Assissi School
Kanjikode PO
Palakkad-678621 90 90 8 Arjun V 682309
HPCL
Kochi LPG Plant
Seaport-Airport Road
Irumpanam
Kochi - 682309 115 90 Buyer Added Bid Specific Terms and Conditions 1 . Generic OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates. The delivery period of quantity shall commence from the last date of original 6/15 delivery order and in cases where option clause is exercised during the extended delivery period the additional time shall commence from the last date of extended delivery period. The additional delivery time shall be (Increased quantity ÷ Original quantity) × Original delivery period (in days)
subject to minimum of 30 days. If the original delivery period is less than 30 days
the additional time equals the original delivery period. The Purchaser may extend this calculated delivery duration up to the original delivery period while exercising the option clause. Bidders must comply with these terms. 2 . Generic Bidder shall submit the following documents along with their bid for Vendor Code Creation: a. Copy of PAN Card. b. Copy of GSTIN. c. Copy of Cancelled Cheque. d. Copy of EFT Mandate duly certified by Bank. 3 . Generic Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only. 4 . Generic 1. The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of buyer. 2. The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior written consent of buyer. 3. The Seller shall
notwithstanding the consent and assignment/sub-contract
remain jointly and severally liable and responsible to buyer together with the assignee/sub-contractor
for and in respect of the due performance of the Contract and the Sellers obligations there under. 5 . Scope of Supply Scope of supply (Bid price to include all cost components) : Only supply of Goods 6 . Certificates Bidder's offer is liable to be rejected if they don't upload any of the certificates/documents sought in the Bid document
ATC and Corrigendum if any. 7 . Buyer Added Bid Specific ATC Buyer Added text based ATC clauses For detail Tender document please refer document uploaded under "Buyer Uploa ded ATC document" under Buyer Added Bid Specific ATC. Eligibility: Eligibility to participate in the tender: Manufacturers of Safety Caps (SC Caps) shall submit OITC approval for supply o f SAFETY CAP (as per attached specifications/drawings) to the Oil Industry LPG P lants. Mandatory Document: Bidders are required to submit a copy of the OITC approval. 7/15 SPECIAL TERMS AND CONDITIONS 1. Rate and amount quoted should be per packet of 1000 Safety Caps on d oor delivery price at the respective plants as per the delivery schedule menti oned including all duties & taxes
transit insurance
and packing & forwardin g & freight charges. 2. BUSINESS ALLOCATION: a. Order distribution shall be 60:40 for all locations. b. Price evaluation will be carried out Schedule wise to determine the L-1 bidder. c. The finalized L-1 rate will be counter offered to the next ranking vendors in the ir order of ranking for matching till the required number of vendors is met in line with GeM General Terms & Conditions. d. The quantity will be allotted as described above to the extent possible
subject to availability of balance quantity after applying Purchase Preference to eligibl e Class - 1 Supplier (Min 50% Local Content) & MSE bidder. Distribution Ratio is approximate and Order Distribution will be done as per the mentioned ratio t o the extent practicable possible. 3. Safety Caps shall be delivered as per following tentative schedule. Any cha nge in the tentative schedule will be advised by locations after placement o f purchase order. However
in case of any specific requirement by any LPG Plant before schedule (total quantity limited only up to the ordered quantity for that plant)
the supplies shall be required to be completed even earlier f or that Plant
against specific written indents received from the plant. Such requirement of supply in advance to tentative schedule shall be supplied in 15 number of days from date of receipt of written indent from any LPG Plan t. Sl No Zone Location Consignee Name in Tender Ten der Qty (Pa cke ts) Deli ver y Sc hed ule- 2 Delivery Schedule -2 8/15 Tentative delivery schedule for SZ locations for delivery of Qu antity after PO date Firs t 15 day s (T hou san d Pi ece s) 75 days 1 SZ MANGALORE Akanksha Nandu Waghmare 222 50% 50% 2 SZ MYSORE Deep Kamal Gangwar 175 50% 50% 3 SZ YEDIYUR BHADRACHAR NATARAJ 538 50% 50% 4 SZ GUMMIDIPOONDI Pavithra Vinayagam 100 50% 50% 5 SZ HUBLI Nallapagari Harinatha Reddy 98 50% 50% 6 SZ MADURAI ACHARY K SAIRAJ 144 50% 50% 7 SZ PALGHAT Lavudi Madhu 90 50% 50% 8 KOCHI Arjun V 115 50% 4. Bidders are required to submit the following documents/declaration during bid submission: · Annexure 1 - Signed Integrity Pact · Annexure 2 - Declaration on Non Blacklisted/Non Banned/Non Holida y Listed Party · Annexure 3 - Details of EMD · Annexure 4- Declaration from Bidders exempted from EMD payment . · Annexure 5 - Declaration regarding filing of GST return · Annexure 6 – Declaration regarding Directors · Annexure 7 - Declaration by bidder from country sharing border with I ndia · Annexure 8 – Declaration of local content · Annexure 9 – Declaration by MSE bidder · Annexure 10 – Declaration on quoted rates 9/15 · Annexure 11 – Declaration regrading particulars of Bidder · Annexure 12-TReDS Declaration 5. Security Deposit: The bidder
with whom the contract is decided to be entered into and intimation is so given will have to furnish a security deposit of two percent (2%) of the total contract value in the form of Bank Guarantee in favour of Hindustan Petrol eum Corp Ltd
within 15 days from the date of intimation of acceptance of their tender. AND 6. Performance Guarantee: 5% of the PO Value
valid till 3 months beyond Defect liabil ity Period. If Performance Security is not submitted
Retention Money @ 5% from each bill will be applicable. 7. Composite Performance Guarantee: The tenderer
with whom the contract is decided to be entered into and intimati on is so given will have to submit Composite PBG (CPBG) of value towards Perfo rmance Bank Guarantee inclusive of Security Deposit for 5% of the total contrac t value in the form of Bank Guarantee on any Nationalized/Scheduled Bank s other than Co-operative Banks in favour of M/s. Hindustan Petroleum Cor poration Ltd.
payable at Mumbai
within 15 days placement of Purchase Order Contract order
failing which the Owner reserves the right to cancel the Contrac t and take action as deemed fit. 8. Security cum performance will be acceptable in the form of Bank Gaurantee only. If vendor wish to submit a bank guarantee (BG) towards Security Deposit (SD ) Cum Performance Bank Guarantee from Nationalised Bank/Schedules Ban k (Other than Co-operative Bank) it is required to ensure that · The issuing bank is on SFMS platform · SFMS Message type used is 760 COV and SMFS Delivery report/Message Copy is sent along with original BG · BG contains following details: · Beneficiary’s bank Name: ICICI Bank · IFSC Code: ICIC0000393. · HPCL’s Customer ID: 508902133 · HPCL CPO
Mumbai Unique Identifier Code: HPCL508902133CP · BG Issuing Bank should send the BG Issuance advice through SFMS to HP CL’s designated Banker: ICICI Bank
Backbay Branch
Mumbai (IFSC: ICIC0 10/15 000393) · BG Issuance advice should mention applicable Unique Identifier Code (UIC ) in row/field number 7037 of SFMS Delivery Report. The Security Deposit cum Performance Guarantee amount will be refunde d only after the expiry of the Guarantee period of the material supplied by the party. No interest is payable by the Corporation on the Security Deposit so collected. The Corporation shall be entitled to deduct from the deposit any loss or damage which the Corporation may be put to by reaso n of any act or defective SC valve
LD or any other liabilities or default rec overable by the Corporation from the successful tenderer and to call upon the successful tenderer to maintain the deposit at the original limit by ma king further deposits. Bidders to note following Security Deposits: 2% of total Contract Value with GST
valid till 3 months beyond
