Procurement of Electric Ceiling Fan 1200 mm sweep (100 percent Copper Motor) Complete with down Rod, Canopy, Blades STPS MPPGCL Sarni

M.P. Power Generating Company Limited (MPPGCL)

QUESTIONNAIRE: TTENDER No. 08-004/STPS/P&W/EMD-4/PT-5126/TID-2026_MPPGC_485267/1265 Date:17.03.2026

“TECHNO-COMMERCIAL BID”

PART ‘A’ GENERAL INFORMATION

i) Select the appropriate option wherever applicable

ii) Write ‘Yes’ or ‘No’ wherever applicable

1- Name & Address of the Authorized bidder/Organization/Company etc.

2- Tenderer is a

3 GST Registration No. of Firm

4 If manufacturer, give details:

a) Address of factory

b) Year of starting manufacture

c) Whether same/similar materials manufactured earlier (if yes, give references)

d) Production capacity of tendered item(s) per year

f) Whether agreeable for inspection of factory by Company Officers YES

5 If stockiest/authorized selling agent/authorized importer give

a) Name of Principal

b) Reference of documentary evidence

6-a) Whether the bidder is registered with NTPC or any other Electricity Board/other power utilities for supply of same/Similar items.

b) If yes, Name of organizations with whom registered

c) Whether documentary evidence regarding registration enclosed

d) Items of registration

e) Period of registration

6-a) Whether the bidder has signed any annual rate contract With organization like NTPC/Electricity Boards/Other Power Generating Companies.

b) If yes, whether documentary evidence of the Rate contract referred to at “ a)” above is enclosed

7- Any other Information that bidder may like to give in order to Highlight his bid.

If yes, give details

PART ‘B’ : COMMERCIAL INFORMATION

i) Select the appropriate option wherever applicable

ii) Write ‘Yes’ or ‘No’ wherever applicable

1 Earnest money details

i) Through e-payment

ii) Through Bank Guarantee

if Yes , BG No., Amount and name of issuing Bank

iii) If exempted, state whether bidder registered in state of Madhya Pradesh as Micro & Small Enterprises/ S.S.I. Units with DIC (Distric Industries Center) of Madhya Pradesh, a Small scale unit registered with NSIC, PSU/Govt. Sector Companies(State/Central)/ MP Laghu Udyog Nigam Ltd/ MP Agro Industries Develpoment Ltd.

Note: Please note that application or acknowledgement of application submitted by bidder to NSIC regarding registration/renewal of registration shall not be considered against exemption of EMD. NOTED

iv) Reference of documentary evidence regarding exemption enclosed

2 Whether the offer is valid for 06 months from the date of opening of Commercial bid

If no, Give the Details

3 The quoted prices are FIRM (Select Yes/NO) YES

4 Rates quoted are FOR Destination with Break up up-to Destination as per price bid AGREED

5 Packing & forwarding charges:- (Note:-P&F charges shall remain FIRM till complete execution of the order).

a) Inclusive at the rate of (only numeric value in %)

b) Exclusive at the rate of (only numeric value in %)

c) Indicated in price bid

6-A) INTEGRATED GST

a) To be paid by MPPGCL

b) Not Applicable

c) If not appicable presently, and if become aplicable during execution of the contract, then same shall be born by you

B) Rate of IGSTon the date of Bid

a) To be paid by MPPGCL

b)Not Applicable

c) If not appicable presently, and if become aplicable during execution of the contract, then same shall be born by you

B) Rate of SGSTon the date of Bid

8-A) CENTRAL GST

a) To be paid by MPPGCL

b) Not Applicable

c) If not appicable presently, and if become aplicable during execution of the contract, then same shall be born by you

B) Rate of CGSTon the date of Bid

9-A) Who will pay for the upward revision of GST during contractual delivery period MPPGCL

B) Benefit of downward revision of GST during contractual delivery shall be passed on to MPPGCL. YES

C) Upward revision in the rate of GST beyond contractual delivery period shall be borne by you and in case of downward revision, if any, benefit shall be passed on to the MPPGCL. AGREED

10 Any other tax applicable

if yes then give details of other applicable tax(if any)

11 Mode of dispatch (Dispatch by road on freight prepaid and door delivery basis is only acceptable.)

12 Freight Charges (Note:-Freight charges shall remain FIRM till complete execution of the order).

a) Inclusive at the rate of (only numeric value in %)

b) Exclusive at the rate of (only numeric value in %)

c) Indicated in price bid

13 GST on Freight Charges

a) Inclusive in quoted freight charge. Or

b) Exclusive at the rate of (only numeric value in %) or

c) Born by firm

d) Indicated in price bid

14-a Whether MPPGCL’s terms of payment is acceptable to the tenderer.

b) if no, Give the offered Payment Details Give Payment Deviation Details

c) Whether firm is registered under MSMED Act (If yes, enclosed certified copy)

15 Delivery Period

a) As per tender specifications

b) i)Drawing submission period (if required)

ii)Sample submission period (if required)

iii)Commencement of supplies from the date of LOI/Order/Approval of drawing/sample approval Order

iv)Supply Schedule per month

v)Completion of supply within days/months from the base date of delivery period (indicate base date for counting the delivery period).

c) Completion of supply within month from the base date of delivery period.

16 Whether agreeable to MPPGCL’s penalty clause. (Note:-GST shall be levied on penality, as per prevailing rule).

(if no, Give the Details) Give Penalty Deviation Details

17 Whether agreeable to the Guarantee Period as per Tender Specification

(if no, Give the Details) Give Guarantee Deviation Details

18 Whether agreeable to furnish MPPGCL’s standard security deposit @ 10% of value of order for satisfactory execution of the order and to cover guarantee period from the last supply plus six months Grace Period for settlement of liabilities.

(if no, Give the Details - in case of non-acceptance for submission of SD as per NIT requirement, your offer may be rejected without any further correspondence in this regard) Give Security Deviation Details

19 Whether photocopy of the clearance certificate from the Sales Tax Deptts. And profit / loss account, turn over 03 years upto the last financial year have been enclosed.

20 Whether you are agreeable to accept extension order on the same rates, terms & condition, if any extension order is placed within 06 months from the date of the placement of order.

21 Please mention whether rates offered are applicable for Part quantities / Part items.

(if NO,than indicate the conditions)

Note :- for Sl.no. 6,7& 8

A) The bidder has to be very clear :-Whether the rate of GST, amount of GST, as given in the price bid is applicable at the time of bid with clear stipulation that the same is to be paid by the manufacturer / supplier or MPPGCL.

B) For the payment of GST , in the event of order, the bidder will have to enclose a photocopy of the relevant abstract of notification duly highlighted for the GST as applicable at the time of contractual delivery.

C) Documentary evidence needs to be submitted with Bid in respect of any other tax, if applicable.

PART ‘C’: TECHNICAL INFORMATION

i) Select the appropriate option wherever applicable

ii) Select ‘Yes’ or ‘No’ wherever applicable

1- a) Whether material offered is exactly as per technical specification

b) If no, give details of technical deviations in technical deviations schedule

2-a) Is quantity tolerance in ordered quantity of each item is acceptable as per tender specification

In no, then give details Give Tolerence Devation Details

3- a) i)The list of items and quantity quoted must be given in a separate sheet, (Please upload scanned statement of items & quantity uploaded in your offer)

4 Whether Pamphlets/Technica Details/Literature furnished with the offer

5 Whether the tenderer agrees to furnish material test certificate in respect of chemical composition & physical properties from Govt. / Govt. approved laboratory with each batch of supplies. (In case of Govt. approved laboratory documentary evidence regarding their recognition to be furnished)

6 Whether the tenderer has furnished details of manufacturing equipments & short history of plant.

7 Whether details of tests to be conducted,furnished along with references & copy of relevant I.S./Specification, as per tender specification

8 Whether the copies of orders received during last 3 years from other State Electricity Board / NTPC & other organisations for similar material enclosed

9 Whether performance certificate recived from other State Electricity Board / NTPC & other Power Genrating Companies, regarding supplies of tendered item during, last 03 years for similar materials enclosed.

7 Whether details of tests to be conducted,furnished with offer.

8 Whether details of tests to be conducted,furnished along with references & copy of relevant I.S./Specification, as per tender specification

NOTE- 1.Please upload scanned copies of requisite documents alongwith the questionnaire. 2. Bidders are advised to fill only % charge of P&F, Freight, GST, GST on freight etc, exectly same as filled in respective cell of online price bid.

M.P. Power Generating Company Limited (MPPGCL)

All the documentary evidences should be enclosed alongwith this questionnaire

To, ( Name and adress of tender issuing authority of MPPGCL) The M.P. Power Generating Company

Sub : Schedule of Commercial Deviations.

The following are commercial deviation and variations from and exception to the specifications and document for …………………These Deviations,and variation are exhaustive .Except these deviation the entire order shall be executed as per your specifications and documents, we agree that any condition,variation,deviation etc,If found elsewhere in the proposal, apart from relating to any rebates offered shall not be given effect to.

Bidder’s Name & Address :-

Any Commercial Deviation (if YES,filled details)

Sl.No Condition Clause No Page No Statement of Devaition And Variations

1 Security Clause 15 Give Security Deviation Details

2 Penalty Clause 12 Give Penalty Deviation Details

3 Validity Clause 33 AGREED

4 Guarantee Clause 14 Give Guarantee Deviation Details

5 Payment Clause 11 Give Payment Deviation Details

Any Other Deviation

Sl.No Condition Clause No Page No Statement of Devaition And Variations

Except for aforesaid deviations, the entire order, if placed on us, shall be executed in accordance with your specification and any other conditions, variation/deviation etc., if found elsewhere, in our offer should not be given any considerations while finalizing the tender. Note : 1- Any Deviation in payment , Penalty and guaranty clause may make your offer liable for rejection without any futher correspondence in this regard.

Sub : Schedule of Technical Deviations.

The following are technical deviation and variations from and exception to the specifications and document for …………………These Deviations,and variation are exhaustive .Except these deviation the entire order shall be executed as per your specifications and documents, we agree that any condition,variation,deviation etc,If found elsewhere in the proposal, apart from relating to any rebates offered shall not be given effect to.

Any Technical Deviation (if YES,fill details)

Sl.No Condition Clause No Page No Statement of Devaition And Variations

. Note : 1-Any Technical Deviation may make your offer liable for rejection without any futher correspondence in this regard.

Select, Excess (+), Less (-) Less (-)

Tender Inviting Authority: SE(P&W), MPPGCL, STPS

Name of work:Supply of Electric Ceiling Fan 1200 mm sweep (100% Copper Motor) Complete with down Rod, Canopy, Blades STPS MPPGCL Sarni.

Contract No: TENDER No. 08-004/STPS/P&W/EMD-4/PT-5126/TID-2026_MPPGC_485267/ 1265 Date:1 7.03.2026

Name of the Bidder/ Bidding Firm / Company :

Sl. No. Item Description Item Code / Make Quantity Units Estimated Rate Addition / Deduction Addition / Deduction Values Currency Convertion against each Item Quoted Currency in INR / Other Currency BASIC RATE In Figures To be entered by the Bidder in Rs. P Unit P& F Charges in Rs. Offered Quantity HSN Code BASIC RATE inclusive of P&F Charges col (10) = (6) + (7) in Rs. IGST Rate on col (10) in % IGST Amount on col (10) col (12) = (10) x (11) in Rs. CGST Rate on col (10) in % CGST Amount on col (10) col (14) = (10) x (13) in Rs. SGST Rate on col (10) in % SGST Amount on col (10) col (16) = (10) x (15) in Rs. Freight Charges (Unloading & Stacking) in Rs. IGST Rate on Freight Charges in % IGST Amount on Freight Charges col (19) = (17) x (18) in Rs. CGST Rate on Freight Charges in % CGST Amount on Freight Charges col (21) = (17) x (20) in Rs. SGST Rate on Freight Charges in % SGST Amount on Freight Charges col (23) = (17) x (22) in Rs. Amount towards Any Other Duties/ Levies in Rs. Total FOR Destination Amount for Offered Quanity col (25) = (8) X (27) in Rs.

1 Electric Ceiling Fan 1200 mm sweep (100% Copper Motor) Complete with down Rod, Canopy, Blades Item1 450 NOS. Excess(+) Full Conversion INR

Total in Figures

Quoted Rate in Figures Select

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