CABLE KIT

Special Eligibility Criteria

1. 1

   1. Either OEM or Authorized Dealer of the acceptable OEM make alone can participate in the tender. 2. In case, the tenderer is the OEM itself, then, the tenderer shall clearly specify the acceptable OEM make offered. 3. In case, the tenderer is the Authorized Dealer of the specified OEM, then, the tenderer shall specify the acceptable OEM make offered and shall upload Tender Specific Authorization issued by the OEM

   Confirmation required
2. 2

   Supply should be as per Tender Description and Specification and No Deviation is acceptable.

   Document optionalConfirmation required
3. 3

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the latest version of IRS Conditions of Contract (attached as " IRS CONDITIONS OF CONTRACT " to this tender document for ready reference) and Southern Railway Tender conditions (attached as "SR TENDER CONDITIONS" to this tender document for ready reference)

   Confirmation required
4. 4

   Offers from proven/experienced sources only will be considered. Bulk order will be placed on the manufacturer or its authorized agent having proven performance. The manufacturer firm must have satisfactorily executed at least one single purchase order of Zonal Railways/ PUS/CORE for the tendered item [OR] for the items having same description, but of different sizes / ratings /capacities] for total tendered quantity during three year.

   Document requiredConfirmation required
5. 5

   Offers from OEM/Authorized dealers only is accepted. Bidders should attach necessary credentials such as Authorised dealership certificate OR tender Specific authorization certificate from OEM along with their bid.

   Confirmation required
6. 6

   The contract shall be governed by latest version (along with all correction slips) of SR tender conditions of contract

   Confirmation required
7. 7

   Configuration of network settings, shared folders , security permissions, and access controls.

   Confirmation required
8. 8

   Testing and commissioning of the cable kit to ensure proper functioning.

   Confirmation required
9. 9

   The bidder shall ensure that the cable kit is fully operational and ready for official use after installation.

   Confirmation required
10. 10

    OEM should have atleast 3 years experience in manufacturing and the corresponding certificate should be produced.

    Confirmation required
11. 11

    Onsite support should be provided during warranty period.

    Confirmation required
12. 12

    Warranty period of 30 months from the date of commissioning.

    Confirmation required

Check List

1. 1

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest
2. 2

   Have you read and accepted tender conditions?
3. 3

   Have you furnished the statement of deviations.[preferably NIL]
4. 4

   If yes, have you attached valid documents towards being MSE?
5. 5

   Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignes premises]
6. 6

   Have you quoted delivery period correctly and precisely
7. 7

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.
8. 8

   Have you quoted the discount if any in the specified column only in IREPS?
9. 9

   Have you attached any performance statements with your offer? For proof of supply to other railways / production units copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.
10. 10

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
11. 11

    Please check our Website before submitting offer, whether any Corrigendum to the tender has been issued or not.
12. 12

    Have you kept your Offer valid for 90 days?
13. 13

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
14. 14

    Firm to indicate make-model-brand offered, if any.

Commercial-Compliance

1. 1

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. condition mentioned elsewhere in the contract / tender. Similarly, in case of delivery by Rail, the date of delivery at destination station [consignee's end] shall only be treated as delivery date irrespective of F.O.R. condition mentioned elsewhere in the contract / tender.

   Confirmation required
2. 2

   Tenderers may note that their Offered delivery schedule should clearly indicate the starting time, quarterly rate of supply and finishing time. For offers with vague delivery schedule like -02 to 12 months- or like -06 to 10 months-, DP shall be given as per the requirement best suited to this office within the quoted range

   Confirmation required
3. 3

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored.

   Confirmation required
4. 4

   [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the esponsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Document optionalConfirmation required
5. 5

   Please refer para 15.0 of part - B of Southern Railway tender conditions for availing MSE benefits.

   Document optionalConfirmation required
6. 6

   Firm's should furnish relevant HSN Code while quoting their offer without fail. [a] Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document. [b] If tenderers mention anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.

   Confirmation required
7. 7

   Bidder shall submit a declaration [Land Border condition] "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or , if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder, fulfills all requirements in this regard, and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached.)' along with bid for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. In case of non- submission of the above said certificate by a bidder, such bidder's bid is liable to be ignored.

   Document requiredConfirmation required
8. 8

   I/We agree to supply the tendered stores at the rates quoted by me/ us in accordance with the IRS conditions of contract, Special and other conditions specified / attached with the tender.

   Confirmation required
9. 9

   Tenderers to acknowledge having read and also accept the Instructions to the tenderers and additional special conditions of Contract as available at Southern Railway Stores Documents link in the e-procurement website

   Confirmation required
10. 10

    No deviation is permitted with respect to the validity of offer (i.e.90 days) or else offer will be summarily rejected

    Confirmation required
11. 11

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Failure consequences: In case the firm fails to execute the contract within the original delivery period, the purchaser will be entitled to impose liquidated damages for extension of delivery period. For any reason, if the supplier fails to supply goods as per the conditions of contract, as amended from time to time, Purchaser shall have the right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to security deposit of the defaulted order amount. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

3. 3

   I/We have carefully gone through the IRS Conditions of Contract, 2025 (included and uploaded along with the bid document) particularly Clause 20 pertaining to "Code of lntegrity: Misdemeanours and Penalties" and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours, Penalties for misdemeanours (as per attached document, Annexure-E). I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anticompetitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest, anti competitive practices and obligation to proactive disclosures. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage