FUEL SHUT OFF VALVE FOR INDIAN MULTI ROLE HELICOPTER PROJECT

Operative characteristics:

Performance values

Operation and switching time: During normal operation, Shut-off valves will be in open position. Opening and closing will be controlled through a switch provided in the cockpit. The valve closing and opening duration shall not be greater than 1 sec at 28 VDC. Supplier to provide the exact time duration for the operation.

Fuel flow rate: Maximum estimated fuel flow rate : 900 Ltrs / hr

Pressure Requirements Max. Fuel pressure in the line : 0.7 bar Never exceed pressure : 1.5 bar Max. Suction pressure in the line : 0.5 bar vacuum

Motor The motors shall have rugged design and operate satisfactorily over a range of pressures from zero to maximum operating pressure under the voltage limits specified. Electrical connector shall be thread type and conform to MIL-C-83723, series III, class R or MIL-C-38999 series III/IV or equivalent. Supplier shall provide one set of the mating connector and the back shell for all the prototype units. Connector should be on the end of flying leads, length of which shall be 300mm Power supply requirements of motor are as follows: Supply voltage : 28V DC (nominal) as per MIL-STD-704F Voltage range : Min. voltage: 12V (During engine start up), Max. Voltage: 31.5V Continuous Current rating : 1A max (Supplier to provide exact value). Transient current rating : Supplier to specify Power supply shall comply with the applicable requirement of MIL-STD-704F including abnormal and emergency voltage limits. The unit shall not damage during power supply changeover/interruption and shall resume operation after the power supply micro cut. Shut off valve shall not be damaged when the supply voltage drops below 12V for a few seconds during engine starting and unit shall come back to full performance when voltage is restored. Fuel shut off valve shall operate satisfactorily from 12V DC to 31.5V DC (Steady state). Fuel shutoff valve shall have necessary micro switches / controls for automatically stopping / cutoff power to the motor when valve reaches either fully opened or fully closed position during the operation. The fuel shut off valve shall have switch output indication (Ground / open) for indicating valve position in “FULLY CLOSED” position and “FULLY OPEN” This signal will be used to indicate the valve position and for indicating the fault state during operation in the cockpit. The switch shall have a current rating of 0.5A at 28VDC. The pin details shall be provided during the initial design review. A provision for electrical bonding shall be provided in the valve.

Geometrical data: Typical valve dimensional envelope (without connector) is expected to be less than 100X80X100 (in mm). Supplier shall provide the drawing of assembly and subassembly of the shut off valve.

Weight: Expected Weight (with pig tail & connector) : ≤ 0.800 Kg Maximum weight of valve assembly including mounting plate/flange and suitable end fittings to be provided by the Supplier.

Standardization: All dimensions of the shutoff valve and assemblies shall confirm to ISO / Metric / DIN/DEFSTAN standards with all drawings in third angle projection.

Components and assemblies: Materials and processes used for the manufacture of fuel shut-off valve shall be suitable for the purpose and shall conform to relevant aircraft specifications. All materials used shall be resistant to the fuels indicated in section 2.8 of this document. Use of dissimilar metals shall be avoided wherever possible; use of magnesium and cadmium plated parts are prohibited. All the aluminum parts shall be anodized. Suitable protection shall be provided to avoid oxidation/corrosion. Castings shall be clean, sound and free from blow-holes, porosity, cracks and any other defects.

Fuels, additives and cleaning agents: The normally used fuels for gas turbine engines are given below: Primary Fuels •JP-1 •JP-4 •JP-8 •JP-5 •JET – A •JET-A1 •JET – B •ATFK- 50 Alternate/Emergency fuels •Aviation type gasoline (AVGAS) (MIL-G-5572 Grade 80/87) •Automotive gasoline (MIL-G-3056) The fuels can have anti-icing and anti-corrosive additives as per the applicable standards like MIL-I-27686 or equivalent.

Anthropotechnic / ergonomic requirements: Special tools, if any, required for the removal and installation of shut off valve shall be specified by the supplier.

Load Factors “g- Loads” & Roll Angle: g-Load Normal Operational: +2.0 g to -0.5g Limit g-Loads: +2.5 g to -0.5g Crash Load: 20g (all directions) Roll Angle: ≤ 60°

Physical Interface: The physical and operational interface of the fuel shut off Valve shall be compatible with associated helicopter systems / units and shall be mutually agreed. Also, all interfacing mechanical and electrical components should incorporate positive locking feature to ensure integrity in specified operational and vibrational environment.

Operating conditions:

Temperature: Overall operational temperature limits : -40° to + 55°C Temperature limits for storage : -54° to + 85°C

Altitude: -500 m to 7000 m

Humidity: Relative humidity ≥ 95%

Maintainability & Reliability Requirement: Reliability should be established by FMECA on units in terms of MTBF with established proven data for similar units. MTBF and expected total technical life should be indicated by Supplier. The data shall include: FMEA analysis covering failure modes affecting flight safety, mission accomplishment and other maintenance related issues. Reliability analysis based on FMEA Functional Hazard analysis The desirable MTBF value for shutoff valve is 10,000 hrs. TBO is expected to be 2000 hrs. Total storage life (in calendar period) Total technical life in hours/calendar period if applicable. Total technical life is expected to be 10,000 hrs/30 years. Storage servicing schedule Trouble shooting/Fault tracing manual. Action to be taken after expiry of specified life Potential for further life extensions Note: Quantitative requirements on technical life, MTBF to be indicated based on either theoretical estimate or based on field failure data on units already delivered by the supplier for other helicopters.

Qualification & Certification Requirements:

Certification of the units/ system: The unit will be certified by the Indian certification agency – CEMILAC (Centre for Military Airworthiness and Certification) for use on IMRH as per procedure defined in IMTAR-21/IMAP2023. The basis for certification will be documentation as listed in this document w.r.t environmental & EMI/EMC qualification test specified in this document and satisfactory installed performance of the unit on IMRH - both on ground and in flight. HAL and Indian Military Certification Authority representatives would witness, participate during qualification tests.

PCB Certification Certification of the PCB has to be carried out at PCB level for Group B certification of MIL-PRF-55110H/MIL-PRF-31032, if any PCB is used.

Safety of Flight Tests (SOFT) During the development phase, instead of complete qualification tests, as a minimum requirement towards obtaining initial prototype flight clearance from Indian military airworthiness and certification agency, specific environmental, EMI-EMC & Power supply tests need to be carried as part of Safety Of Flight Test (SOFT) or as part of Limited Qualification Test (LQT). The details of the same shall be shared during development phase and needs to be agreed with certification agencies.

Environmental Stress Screening (ESS) ESS shall have to be carried out on each prototype and production unit as per MIL-HDBK-2164. The following tests have to be carried out as part of ESS: Vibration test prior to thermal cycling Thermal cycling test Vibration test after thermal cycling Functional checks Test levels, duration and detailed test procedures shall be mutually agreed upon by the Supplier, HAL and certification agencies.

TEST REQUIREMENTS:

Quality assurance and performance confirmation tests: All the test regarding quality assurance, performance and environmental conditions shall be conducted as per appropriate standards/specifications and a detailed report shall be submitted to HAL. Supplier shall submit the Qualification test proposals to HAL & certification authority for approval. Supplier shall allow HAL & certification authority representative to participate in witnessing Qualification tests.

Qualification tests: The following qualification tests shall be connected. Acceptance tests Environmental tests Power Supply Test EMI/EMC tests Other tests

Acceptance tests: The acceptance tests shall include the following:

Environmental test requirements: The Fuel shutoff valve should be able to withstand and operate in environmental conditions defined in Table 1. MIL-STD-810H methods have been indicated below.

DC Power Supply Tests for QT:

Electro Magnetic Interference (EMI)/Electro-Magnetic Compatibility (EMC) tests : EMI / EMC tests shall be carried out on the shutoff valve as per the requirements given below

Other tests:

Production acceptance tests: Each prototype and production unit should be subjected to mutually agreed Acceptance test procedure (ATP) and reports of the ATP should be submitted.

Pre-installation checks: HAL will conduct Pre-Installation Checks (PI-Checks) on the Fuel Shutoff Valve prior to its fitment on IMRH. The purpose of these PI-Checks is to ensure that no transit damage has occurred on to the Fuel Shutoff Valve subsequent to dispatch from the works of Supplier to that of HAL and to accept the Fuel Shutoff Valve. Supplier shall prepare a draft PI-Check Procedure (as a subset of PAT) and provide the same to HAL along with associated details & procedures.

Test equipment: Test equipment, if any required for verifying the serviceability of each shutoff Valve shall be supplied by Supplier with the relevant document.

REQUIRED DOCUMENTATION: All the documents of Fuel shutoff Valve shall be prepared by supplier in English Language & should be as per IMTAR-21. Soft Copy of all the following documents in Adobe PDF or MS Word Format and three sets of Hard Copy shall be supplied to HAL. All the Live documents shall be periodically updated by supplier on yearly basis and amendments shall be supplied to HAL.

Deliverable Documents Supplier should provide the following documents in English as part of deliverables for consideration of HAL & certification agencies: Technical description, design parameters and Operational description of the unit. Para wise compliance table with respect to this technical specification. List of other programs (aircrafts and helicopters) where Supplier has commissioned similar system along with the duration for which the system has been operational. Qualification/ Certification status of the units proposed Equipment specification 3D CAD Model to perform required interference study of the equipment’s installation on Helicopter Design drawings including Schematic diagrams with Mechanical interface details Installation drawing and final control drawings with complete instructions. Installation manual Qualification Test Plan. Qualification Test Procedure (QTP) covering qualification Tests including similarity/ analysis reports as applicable. Qualification test reports (QTR). Acceptance test procedures and Acceptance Test Report (for each unit). Spare parts listing, if any. Special tools specification/drawings & operating procedure, if applicable Trouble shooting manual as per ATA 100, if applicable Storage and preservation details. FMEA report Bill Of Materials (BOM), if applicable Supplier’s Quality Assurance procedures and documents Description manual for ground test equipment (if applicable) Release notes/ Certificate of Conformance. Reliability prediction document including FMECA document Reliability estimation & maintainability aspects. Design approval certificate of the firm, as applicable Declaration of Design & Performance (DDP) Or any other documents as per IMTAR-21 to obtain clearance from the Certification agency. As and when the above documents are amended (due to hardware modifications of LRU or ground based equipment), a copy of the same shall be provided to HAL.

PRODUCT SUPPORT Supplier to address and provide necessary details on the following: Technical support during prototype integration, bench testing, Ground / Flight testing and certification with respect to resolving technical problems, snags/defects/failures observed during operation. Supplier to provide detailed defect investigation reports on Failures/defects reported during operation. After certification on helicopter, Supplier to provide update on any Part number changes, Revision/Issue changes, Modification status etc. along with reason/justification and support documents such as ECN/SB/SIL /SL etc. as applicable. Any improvement implemented due to technology up gradation, internal improvements etc. to be informed in advance for concurrence of HAL-RWRDC before implementation. Issues regarding obsolescence and actions to overcome the same to be informed well in advance to HAL for supporting the existing fleet.

PACKING, STORAGE AND DELIVERY REQUIREMENTS:

Identification of the Unit Name plate should be securely stamped/marked on the surface of fuel shutoff valve in accordance with MIL-STD-130N and shall be marked with required details like name of the part, manufacturer’s name, part number (with latest issue), serial number, modification status, date of manufacture and any other relevant details. Name plate marking shall be clearly readable throughout the life of the unit. The naming scheme of subassemblies shall be consistent with the parent assembly to facilitate hierarchical identification.

Preservation and packaging: Packaging/delivering should be the responsibility of the Supplier and should be in accordance with the procedure normally followed for similar equipment. The units should be preserved in the original packing until they are required for use. The Supplier should indicate the details of the same.

Storage: Storage temperature range is -54 deg C to +85 deg C. Shelf life and storage requirements shall be specified by the manufacturer. However, the shelf life shall preferably be not less than 5 years in its original packing. Any check / test required during storage to be clearly specified. Further, if the Unit is retained on the Helicopter & in non-operational condition (may be during servicing of Helicopter) for longer duration of time (about 6 months), the check / test required during such period to be specified by the Supplier.

MISCELLANEOUS:

Ground Support Equipment Details of essential and optional ground support equipment (if necessary) for equipment installation/removal, testing & maintenance shall be supplied by the manufacturer.

Spare Parts Requirement All essential spare parts required for maintenance, repair and overhaul to be indicated. Supplier shall be responsible for supply of spares, product support, repair, overhaul and maintenance of the unit. Supplier shall ensure continued product support. In case of any obsolescence of parts/components, Supplier shall be responsible for sourcing an alternate part and associated re-certification and productionization efforts.

Authority (Design & Quality) Authority to approve the Design & Type Certification of the Fuel Shutoff valve and responsibility of release of the units for Aerospace applications shall be with the Original Supplier. This will also include introduction of Modifications & release of Service Bulletins etc.

Clause

Qualification Criteria: -Vendor should have adequate knowledge in the fields of design, development and supply of subject system or similar system. -Vendor should have developed / supplied similar items of same / similar/ advanced specifications as given in this RFQ to reputed aerospace industries or organisations across the globe. The supplied components shall be used on Aerospace platforms certified by any of the certification agencies like CEMILAC, DGCA, EASA, FAA etc. Details of the executed contracts/type approval/provisional clearance should be provided to ascertain credentials.

Bidders/Vendors must possess AS9100D or higher version certification

ITEM DESCRIPTION

Fuel Shut Off Valve as per Technical Requirement Document No. RC/IMRH/ PP&FS/TRD/391 Iss-I, Rev-A Dated 19-08-2024.

Description

This Request for Quotation (RFQ) is for CLASS-I & CLASS-II LOCAL SUPPLIERS to supply Fuel Shut Off Valve (FSV). Quote received from only Class-I & II Local Suppliers will be considered for evaluation. Quotes received from foreign sources/Non-Local Suppliers will not be considered and will be rejected. Refer definitions in Appendix-A.

Tender Due Date: The due date for submission of quote is mentioned in the RFQ. Bidder is requested to submit their quotation within the due date & time of RFQ.

Validity of Quotation: Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 180 days from the closing date of enquiry and the offered materials should be perfectly kept under provisional reservation for this quotation

Submission of Bid:

Bidders are requested to submit their proposals [Technical (Un-priced bid) and Price bid] online at HAL’s e-procurement portal (Direct Link 'https://eproc.hal-india.co.in' or link to e-Procurement portal through HAL Website 'www.hal-india.co.in'). Tenders submitted other than e-procurement portal will not be considered and will be rejected (No Hard copies of Technical and Price bid should be submitted). HAL is not responsible for delays / problems faced if any with internet, etc. Hence you are requested to submit the bids online well before the tender due date and time. Refer to e-tender guidelines at Annexure-2 to this RFQ.

Procedure for obtaining Digital Signature Certificate (DSCs), its installation, procedure for Log in using DSCs and System Requirements documents are available in our e-portal website https://eproc.hal-india.co.in. In case bidders have any problem during download of Tender Documents and Upload of their Bids, they may directly approach HAL Tender Help Desk available 24*7 through following. Email: [email protected] Ph: 080-2232-3697/ 3698 You may also mark a copy to us on email ID <[email protected]> for follow up at our end.

Vendors should quote for all the line items mentioned in the Tech Specification as called for in the price bid. Incomplete offers generally will not be considered for evaluation. In case for some item/s if offer is not submitted, the specific reason to be indicated by the respective vendor. Acceptance or otherwise of such incomplete offer, will be at the discretion of HAL based on the merits of the case.

For two bid system, technical bid will be opened on the tender opening date. Only those Bids will be evaluated, which are found to be fulfilling all the requirements of the RFQ, both technically and commercially. After technical evaluation, the Price bids of only technically acceptable bidders will be opened. The Technical Qualified Bidder, whose price is arrived as lowest as per evaluation criteria will be declared as L-1 bidder.

When submitting your offer, please ensure that you have responded categorically against each technical / commercial terms. Your compliance / acceptance to each of our terms should be indicated clearly. In case, HAL terms and conditions are not acceptable, you may quote counter terms and conditions. When counter terms and condition of business have been offered by the tenderer, HAL shall not be deemed to be governed by such terms and conditions unless written acceptance thereof has been given by HAL. Any technical clarifications required may be obtained before submission of quotations. No ambiguity / request for changes in price/scope will be entertained after submission of quotation.

Late Bid:

Bid received after the due date and time specified in the tender shall be considered as Late Bid and will not be considered.

HAL will not be responsible for inability of bidder to upload the Bid documents in e-procurement portal.

HAL reserves the right to reject late or incomplete bid.

Opening of Tenders: Technical bid against this RFQ would be opened on next working day of closing date of RFQ. In case due to various administrative reasons, the quotations are not opened on that day, the same will be opened on subsequent working day. Interested bidders may witness the tender opening online by logging into HAL e-Procurement portal.

Tender Evaluation:

The tender will be evaluated on total package basis on landed cost (including tax, duties, freight, Insurance etc.) up to HAL, RWRDC including the development phase & production phase requirement as per Price Bid Format. Bidder has to quote the Prices in the Part-III (Price Bid Format) only.

Bid with lowest price conforming to the technical specification will be considered for placement of order.

Conditional discounts will not be considered in evaluation of tender.

In respect of two bid system, technical bid will be opened on the tender opening date. After technical evaluation, the Price bids of those bidders who are technically acceptable will be opened.

Applicability of the Taxes (IGST/CGST etc.) should be explicitly indicated by the bidder in his response in percentage. In the absence of this input, the offer would be considered all inclusive.

Prices and applicable taxes against HSN/SAC code indicated in the price bid shall only be considered. PO will be placed as per the HSN or SAC quoted by the vendor and payments will made accordingly. However, if Govt. withdraws or changes the HSN or SAC mentioned in the PO, the PO will be amended for the appropriate HSN or SAC code. It shall be the responsibility of Bidder to ensure that they quote the exact HSN Code and corresponding GST rate for the goods being offered by them and if vendor has quoted incorrect HSN /GST rate, any difference in amount to borne by vendor during placement/execution of PO.

The total quoted prices in Part-III (Price Bid Format) will be evaluated on Package basis (development as well as production phase) on landed cost up to HAL, RWRDC for arrival at L1 bidder, after applying appropriate loading factors. Bidders has to quote their price very carefully as additions / alternations will not be allowed after submission of bid.

Initially, the Purchase Order for items required for Development phase will be placed by HAL, RWRDC Division. Purchase Orders for series production requirement, spares of production phase and other items will be placed by HAL respective production division subject to IMRH certification and receipt of the firm orders from HAL's customers. Issuance of this RFQ does not create any obligation whatsoever on HAL to place orders for series production.

After opening of Price bid, bidders have to provide price break up of all the major sub-assemblies, items, accessories, installation commissioning charges, documentation etc, if required by HAL.

Mere opening of Technical qualified bid & price bid does not guarantee the placement of order on supplier.

The following price loading factors will be considered for commercial evaluation to arrive at lowest bidder: (if respective Tender/RFQ clauses are not agreed by the vendors)

Payment Term (PT) Factor: Max. Loading Factor- Actuals ((T/ 12)*(R+2)/100*QA) (for Advance Payment & Milestone payment) T= Advance/Milestones Payment duration in Months QA= Extent of Advance/Milestone payment in Quoted price R = Marginal Cost of Funds-based Lending Rate (MCLR) per annum (SBI)

Liquidated Damage (LD Factor): Max. Loading Factor- 10% (10-L)*Q/100 Where, Q – Quoted Basic Price L – Maximum Rate of LD agreed However, LD per week rate shall remain unchanged.

Warranty (WA Factor): Max. Loading Factor- Actuals 0.03*Q*(WR-WQ)/12 Q = Quoted Basic Price WR- Warranty in Months as per RFQ WQ- Warranty Offered in Months

Restrictions on procurement from bidders from a country which shares a land border with India:

Any Bidder from a country which shares a land border with India will be eligible to bid in any procurement whether of goods, services (including consultancy services and non-consultancy services) or works ( including turn key projects) only if the bidder is registered with the Competent Authority. Further, any bidder (including bidder from India) having specified Transfer of Technology (ToT) arrangement with an entity which shares a land border with India, shall also require to be registered with the same Competent Authority.

"Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means any person or firm or company, including any member of a consortium or joint venture (that is an association of several persons, or firms or companies), every artificial juridical person not falling in any of the descriptions of bidders stated herein before, including any agency branch or office controlled by such person, participating in a procurement process.

Bidder (or entity) from a country which shares a land border with India” for the purpose of this order means:- a) An entity incorporated, established or registered in such a country; or b) A subsidiary of an entity incorporated, established or registered in such a country; or c) An entity substantially controlled through entities incorporated, established or registered in such a country; or d) An entity whose beneficial owner is situated in such a country; or e) An Indian(or other) agent of such an entity; or f) A natural person who is a citizen of such a country; or g) A consortium or joint venture where any member of the consortium or joint venture falls under any of the above.

“The Beneficial owner“ for the purpose of (III) above will be as under:

In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person(s), has a controlling ownership interest or who exercises control through other means. Explanation— a. “Controlling ownership interest“ means ownership of, or entitlement to more than twenty-five per cent of shares or capital or profits of the company; b. “Control" shall include the right to appoint the majority of the directors or to control the management or policy decisions including by virtue of their shareholding or management rights or shareholders agreements or voting agreements;

In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of capital or profits of the partnership;

In case of an unincorporated association or body of individuals, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of the property or capital or profits of such association or body of individuals;

Where no natural person is identified under (a) or (b) or (c) above, the beneficial owner is the relevant natural person who holds the position of senior managing official;

In case of a trust, the identification of beneficial owner(s) shall include identification of the author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other natural person exercising ultimate effective control over the trust through a chain of control or ownership.

An agent is a person employed to do any act for another, or to represent another in dealings with third person.

The successful bidder shall not be allowed to subcontract works to any contractor from a country which shares a land border with India unless such contractor is registered with the competent authority

The registration shall be valid at the time of submission of bid and at the time of acceptance of bid.

If the bidder was validly registered at the time of acceptance / placement of order, registration shall not be a relevant consideration during contract execution.

A bidder is permitted to procure raw material, components, sub-assemblies etc. from the vendors from countries which shares a land border with India. Such vendors will not be required to be registered with the Competent Authority, as it is not regarded as "sub-contracting". However, in case a bidder has proposed to supply finished goods procured directly / indirectly from the vendors from the countries sharing land border with India, such vendor will be required to be registered with the Competent Authority.

A certificate is to be furnished by the bidder as per Annexure-IIA stating “ I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country; has been registered with the Competent Authority. I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered.[Where applicable, evidence of valid registration by the Competent Authority shall be attached].”

A certificate is to be furnished by the bidder Annexure-IIC in case of specified ToT stating “ I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder does not have any ToT arrangement requiring registration with the Competent Authority. OR I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder has valid registration with the competent authority to participate in this procurement.

Purchase Preference Policy (Preference to make in India): In line with Public Procurement (Preference to Make in India), Order 2017 & its amendments issued by Govt. of India from time to time & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable only to the “Class-I Local Supplier” for the goods/services/works covered in this tender subject to the Terms & condition of Purchase preference clause. Note: (a) The subject item falls under INDIVISIBLE category. (b) Minimum local content for Class-I local supplier is 50%. (c) Minimum local content for Class-II local supplier is 20%. (d) The offers sought only from Class-I & Class-II local suppliers. (e) The margin of Purchase Preference shall be up to 20% for Class-I Local Supplier. The bidders are requested to go through the same & submit the bids accordingly and provide the compliance for the same. Bidder has to refer the Additional Terms and Conditions (Appendix-A) and provide your compliance by indicating Complied against this column.

Only Class-I & Class-II local suppliers are eligible for participation in this tender & the bidders should indicate the percentage of local content & provide the necessary supporting documents as per RFQ. The bidders not meeting the local supplier criteria will be summarily rejected.

All the bidders should provide a “Self Certification” as per Appendix-B along with technical offer indicating that the item offered meets the minimum local content as called for in the tender and provide the % of local content along with details of the location(s) at which the local value addition is made.

Format for Certification for “Local Content” is attached along with RFQ Documents. Type-I: Format for “Self-Certification” for “Local Content” (<10 Crores) Type-II: Format for “Auditor’s Certification” for “Local Content” (> 10 Crores) Vendor to provide appropriate certificate as per the quoted value.

MSE Clause:

As per the directives of Govt. of India, Ministry of Micro, Small and Medium Enterprises (MSME MSMED ACT 2006) HAL has earmarked to annually procure 25% worth of goods / Services from Indian MSEs (Micro, Small and Medium Enterprises) with a sub target of 4% out of these 25% from MSEs owned by SC (Schedule Caste) / ST (Schedule Tribe) Entrepreneurs and sub target of 3% out of these 25% from MSEs owned by Women Entrepreneurs.

The bidders who fall in MSEs sector need to indicate the same and provide the documentary proof (With validity) along with the offer for our consideration. Further if any of the MSEs fall under SC/ST & Women Enterprise category they may indicate the same and submit the needful documentation accordingly.

Special Preference to MSEs : The participating MSE may be allowed to supply 100% of total tendered quantity subject to the quoted price of MSE falls within the band of L1+15% and such MSE agrees to match with L1 price (where L1 is non MSE vendor).

MSE vendors to indicate Category/Classification and enclose recent valid Udhyam certificate as per the latest circulars issued by Govt of India.

Purchase Preference in respect of MSE owned by a SC/ST or Woman Entrepreneur: With a view to promote such MSEs In case of an MSE owned by SC/ST/Woman entrepreneur is willing to accept L1 price, when their quoted price is within L1+15% range, preference would be given to them with first preference to MSE owned by SC/ST entrepreneur, second preference to MSE owned by Woman entrepreneur and then to other MSEs.

Simultaneous Purchase preference to MSEs and Class-I local suppliers shall be as per the Circular issued by DoE, MoF for Concurrent application of PPP-MSE Order,2012 and PPP-MII Order,2017.

Quantity:

The quotation must be in the unit in which the quantity is indicated in the enquiry. If it is otherwise, conversion data must be furnished.

HAL reserves the right to order quantity less than indicated in the enquiry/ quoted for by bidder, at the prices quoted, without any reference to the bidder.

Import Content: Indian Bidders should quote in Indian rupees only. Indian Bidders who import certain materials, accessories etc. from foreign sources, while manufacturing the product, need to provide import content in % w.r.t. your offered basic prices. This is a mandatory requirement for Indian Bidders. However Order will be placed in Indian currency and Payment will be made in Indian Currency. This information of import content should be indicated in the price bid format. Please indicate compliance that you have indicated the import content in the price bid format. In case, the purchase order is awarded to you where you had indicated the import content, you need to provide the list of items being imported based on HAL request. Any Exchange rate variation in this regard will have to be borne by the bidder themselves.

Applicability of Exchange Rate Variation : Please indicate if Exchange Rate Variation is required. (YES/NO) If the products/items/materials quoted by the Indian Bidders involves import content, then the value of import content needs to be indicated in the offer (in FE). Further, Bidder should indicate whether Exchange Rate Variation (ERV) is applicable on the FE content declared by the Bidder. If ERV is applicable, ERV reckoning date shall be the last date of submission of commercial bids (i.e. due date of the tender). For purpose of making ERV payment, actual value of import (to be supported by BOE, etc.) or declared value of import in bidders quote whichever is lower to be considered for calculation of ERV based on TT selling rate (SBI) on the date of BOE. Exchange rate variation on the higher side, shall be paid by the HAL and similarly any exchange rate variation on lower side i.e. price reduction, to be passed on to HAL.

Other Conditions

Please confirm stores being offered are newly manufactured. Where newly manufactured stores are offered and on inspection it is found that reconditioned stores or parts have been used, such stores will be rejected at the contractor’s risk and expense. The supplier should ensure that manufacturer batch no. is indicated on all the materials supplied.

Quotation should accompany the detailed catalogues and literature (if applicable)

Any order, resulting from the enquiry, shall be governed by the General Terms and Conditions of Contract of HAL and any party quoting against this enquiry shall be deemed to have read and understood these terms and conditions and to have quoted subject to above terms and conditions.

When counter terms and conditions have been offered by a Bidder, HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL.

Any terms & conditions which has not been the part of the bid or Purchase Order, if put forward in subsequent correspondence, shall not be considered by HAL.

Disregard of any instructions, may result in your offer being ignored.

Canvassing by bidders in any form, including unsolicited letters on bid/s submitted or post tender corrections shall render the bid/s liable for summary rejection.

HAL reserves the right to cancel the tender without assigning any reasons thereof. The decision of HAL is final in this regard.

Supporting Additional Documents: The Bidder/s agrees to submit such document/s like submission of Integrity Pact / supporting additional documents etc., if required or as called for in RFQ, subsequent to opening of the Bid and before finalizing the contract or PO, depending upon the then circumstances and decision of HAL. Any failure to submit such document/s or Integrity Pact in HAL given format, may result in rejection of the bid, which decision shall be at the discretion of HAL.

Conflict of Interest:

Non-conformities between Figures and Words: In case of non-conformities/errors are observed in responsive bids between the quoted prices in figures and in words. This situation normally does not arise in case of e-Procurement. This should be taken care of in the manner indicated below: If, in the price structure quoted for the required goods, there is discrepancy between the unit price and total price (which is obtained by multiplying the unit price by the quantity), the unit price shall prevail and the total price corrected accordingly; If there is an error in a total corresponding to the addition or subtraction of sub-totals, the sub-totals shall prevail and the total shall be corrected; and If there is a discrepancy between words and figures, the amount in words shall prevail.

The Vendor need to comply with sustainability criteria and legal requirements of environment or pollution control and other mandatory and statutory regulations or internal guidelines, if any, applicable from time to time, for the goods/services under procurement.

Price

The prices quoted should be firm and fixed till execution of Contract/PO and exclude subsequent claims or price increase of any kind. The bidder is required to indicate prices against individual line items in the Price Bid Format.

Price quoted should be on F.O.R. Destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance.

Indian Bidder should quote in Indian Rupees and payment will be made in Indian Rupees.

Bidders should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered. Any increase in prices at a later date for ordering lesser quantities will not be agreed to.

Conditional discounts will not be considered in evaluation of tender.

Price Variation Formula:-

Goods and Services Tax (GST):

GST Registration Status:

GST Registration Number (15-digit GSTIN):

Composition scheme:

Exemption from Registration:

HSN Code and GST Rate:

TDS for GST: Applicable TDS as per the prevailing guidelines of Government of India will be deducted while making payment.

In case the Vendor failed to upload GST invoices in the GST portal and HAL lost the right to avail the Input Tax Credit (ITC), HAL reserves the right to debar the Vendor and/ or to initiate legal action against the Vendor.

Payment Terms:-

Delivery Schedule: Bidders have to provide compliance for below mentioned delivery schedule, as mentioned in Main RFQ Document:

Delivery Terms:

Warranties:-

Vendor warrants as follows: i) All items delivered are free from defects in materials and workmanship. ii) All items delivered are in conformance to the specification and are fit for the intended purpose. iii) It shall be ensured that HAL shall have clear and undisputed title to the goods supplied under the contract.

The warranty period shall be Thirty Six (36) months from the date of receipt and acceptance of goods at HAL. The vendor shall be responsible for any defects that may develop due to faulty materials, design or workmanship and shall remedy such defects at his own cost when called upon to do so by HAL who shall state in writing in what respect the portion is faulty. If it becomes necessary for the vendor to replace or renew any defective portion of the goods the vendor shall make such replacement or renewal without any extra cost to HAL.

During warranty minimum uptime of 95% shall be ensured failing which warranty period shall deem to be proportionately extended. During warranty period equipment shall be replaced/repaired free of cost including any to & fro freight/insurance involved. Vendor shall attend to warranty calls immediately.

Warranty is assignable by HAL to its customer and HAL's customer will have all rights and benefit of the warranty clause.

The cost of repair/ replacement inclusive of to & fro charges of defective System would be borne by the seller. All warranty repairs/ replacements need to be effected expeditiously so that program schedules are not unduly compromised.

Post-Warranty Service: Arrangements for after sales service and maintenance (authorized service centre) in India on site during warranty & post warranty period should be clearly indicated providing with name, address, phone, Mob no, email Id of the contact person, infrastructure along with spare parts inventory held by your Authorized Technical Service Centre. The Vendor to indicate the validity period of authorization for the technical service centre.

Liquidated Damages:-

Repeat Order:

HAL reserves the right to place repeat Order (single order or multiple orders) up to 100% of the value of the original order (statutory levies shall be paid as applicable) within 12 months from the date of completion of the original order. The prices, terms and conditions of the repeat order shall be the same as that of the original. However, placement of repeat order is not guaranteed and this will be at the sole discretion of HAL.

Repeat Order can be placed by any Division/Office of HAL including the Division/Office which has originally placed the purchase order.

Bank details: Bidders should submit the Supporting Documents (Bank Mandate or cancelled cheque or Bank Statement duly authenticated by the Bank) confirming their Bank Account details. In case of non-receipt of such supporting documents, bidders shall submit the same within 15 days of 'Bid Submission Date' indicated in the RFQ otherwise the bid will be liable for rejection. In case of placement of order same details will be indicated in purchase order and payment will also be made to the same account only.

1. All the Bank Guarantees are to be issued on Non Judicial Stamp Paper for such value as applicable in the place of issue of BG as per the applicable Stamp act in that state. 2. The stamp paper for issuing BG should be purchased by the vendor in the following manner First Part in the stamp Paper: " In the Name of the Bank issuing the BG" Second Party in the Stamp Paper:" In the name of the Beneficiary under the BG i.e. Hindustan Aeronautics Limited" Purchaser of Stamp Paper: " In the Name of the vendor on whose behalf the BG is issued". HAL bank details are as follows for sending BGs through SFMS. STATE BANK OF INDIA IFB BRANCH BANK ACCOUNT NO: 00000039008027200 IFSC CODE: SBIN0001114

Statutory Variation Clause: Unless otherwise stated in the contract, statutory increase in applicable GST rate only during the original delivery period shall be to Procuring Entity’s/Buyer account. Any increase in the rates of GST beyond the original completion date during the extended delivery period shall be borne by the Supplier. The benefit of any reduction in GST rate must be passed on to the Procuring Entity/Buyer during the original and extended delivery period. However, GST rate amendments shall be considered for quoted HSN code only, against documentary evidence, provided such an increase of GST rates takes place after the last date of bid submission.

Integrity Pact:

Integrity Pact (IP) as per HAL format enclosed shall be duly signed by the bidder along with the witnesses. Failure to sign Integrity Pact as per HAL’s standard format may lead to rejection of offer. In case of submission of offer through e-portal, scanned copy of the signed Integrity Pact also need to be submitted along with your offer. In parallel, the hard copy of original ink singed IP should reach HAL by post within 15 days of bid submission due date. The submission of Integrity Pact without deviation is a mandatory requirement.

It is requested to forward the original signed Integrity Pact (as per HAL format enclosed with the tender) to the following Contact Person and Address: Address of the Division/Dept. : Rotary Wing Research and Design Centre (RWRDC) Hindustan Aeronautics Limited Vimanapura Post, Bengaluru - 560017 Contact Person Name/Designation : Shri BN LAKSHMANA, AGM (IMM)-RC Tel No. : +91-80-22327173

In respect of IP and its monitoring authority i.e. the Independent External Monitor (IEM), who is appointed by HAL, in line with the communication received from Central Vigilance Commission (CVC). The present IEMs are: 1. Shri Sunil Kumar Bansal, IPS (Retd.) Email ID: [email protected] 2. Shri Chaitanya Kumar Varma, CE&MES (Retd.) Email ID: [email protected] 3. Shri Ashok Kumar Tripathy, IAS (Retd.) Email ID: [email protected]

The bidder may approach the IEM nominated only for IP related issues. Any other specific clarifications/query/status with reference to tender and request for validity, extension of the tender etc., should be forwarded to concerned tender issuing HAL Officer.

Both Omnibus IP and Standalone IP formats are enclosed with RFQ/RFP. In case if Bidder has already signed Omnibus IP with any other Divisions of HAL and validity of the same exists for this contract period, then Bidder may forward the copy of the same. If Omnibus IP is not signed, then Bidder may choose to execute either of the IP formats i.e. Omnibus IP or Standalone IP.

Parallel Arrangement: Any Order awarded to the successful bidder as a result of this tender, will be on non-exclusive basis. HAL reserves the right of entering into parallel contract(s)/ release parallel Order(s) with any other firms now or hereafter.

Packing:-

Receipt & Despatch:

Quality & Workmanship:

Generally the stores shall be of the best quality and workmanship. Vendor shall comply with the contract in all respects be to the satisfaction of HAL. Where tenders are called for in accordance with ‘particulars’, the vendor’s bids to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The vendor shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorised as an exception expressly specified in the Purchase Order.

The Stores/Goods supplied shall conform to the standards, if mentioned in the Technical Specifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution.

INSPECTION-QUALITY ASSURANCE–ACCEPTANCE:

All Technical Documents related to Certification, although not expressly covered in the Tender, but become necessary for certification will have to be provided by the vendor free of cost. Details of the documents to be provided will be discussed mutually. All documents shall be in English language.

Airworthiness certificate and other related certificates issued by government certification agencies or other authorized agencies need to be supplied along with all deliverables made under the contract.

HAL will carry out inspection in its premises as per the supporting documents provided by the Vendor. Deviations/Defects noticed on inspection will be intimated to the Vendor for free replacement/rectification action as necessary. Acceptance of the deliverables will be issued by HAL only after all such deviations and defects are eliminated by the vendor. If any stores are rejected, vendor to re-submit stores in replacement of those rejected within a time specified by HAL, the vendor bearing the cost of freight in such replacement without being entitled to any extra payment:

Stores/ Goods supplied shall be of the best quality and workmanship. Vendor shall comply with the contract in all respects be to the satisfaction of HAL. Where tenders are called for in accordance with ‘particulars’, the contractor’s tenders to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The vendor shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorised as an exception expressly specified in the contract. The Stores/ Goods supplied shall conform to the standards mentioned in the Technical Specifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution.

Vendors need to: - follow a quality management system; - use HAL designated or approved external providers, including process sources (e.g., special processes); − notify HAL of nonconforming processes, products, or services and obtain approval for their disposition; − prevent the use of counterfeit parts: The Vendor shall plan, implement, and control processes, appropriate to the organization and the product, for the prevention of counterfeit or suspect counterfeit part use and their inclusion in product(s) delivered to HAL. − notify HAL of changes to processes, products, or services, including changes of their external providers or location of manufacture, and obtain the HAL’s approval; − flow down to external providers applicable requirements including HAL requirements; − provide test specimens for design approval, inspection/ verification, investigation, or auditing; − retain documented information, including retention periods and disposition requirements; - to ensure that their persons are aware of: their contribution to product or service conformity their contribution to product safety the importance of ethical behaviour

Please indicate in your tender, whether stores newly manufactured are offered. Where newly manufactured stores are offered and on inspection it is found that reconditioned stores or parts have been used, such stores will be rejected at the contractor’s risk and expense. The supplier should ensure that manufacturer batch no. is indicated on all the materials supplied.

Inspection, Consequences of Rejection:

Either: i) Allow the vendor to re-submit stores in replacement of those rejected within a time specified by HAL, the vendor bearing the cost of freight in such replacement without being entitled to any extra payment, (or) ii) Buy the quantity of stores rejected or other of a similar nature elsewhere at the risk and cost of the vendor without effecting the vendor's liability as regards the supply of any further consignments due under the contract, (or) iii) Terminate the contract and recover from the vendor the loss HAL may thereby incur. The vendor shall not be entitled to any gain on the repurchase,

Any stores rejected by HAL’s Inspector must be removed by the vendor within 14 days from the date of receipt of intimation of rejection and at his own cost, failing which the vendor shall be liable to pay storage charges at 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of intimation of rejection, the stores will be liable, to be sold by HAL at the vendor’s risk and responsibility and the proceeds adjusted towards storage charges.

In case any payment is made against delivery and it is found that the supplied item is rejected during inspection/commissioning, vendor will be required to choose any one of the following options to collect the rejected item for replacement: i) Refund the amount paid and collect the item for replacement. ii) Submit a Bank Guarantee for the amount already paid and collect the item for replacement. iii) Bring the replacement item to HAL and collect the rejected item.

Deliveries, Consequences of Breach: The date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, and delivery must be completed on or by the dates mentioned in the Purchase Order or the tender. Should the Vendor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, HAL shall be entitled at their option:

To recover from the Vendor as per liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores which the vendor has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default (or)

To purchase elsewhere, with or without notice to the Vendor on the account and at the risk of the Vendor, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), HAL’s decision in this respect will be final (or)

To terminate the contract in the event of action being taken under Para – (a) & (b) above, the Vendor shall be liable for any loss which HAL may sustain on the account, but the Vendor shall not be entitled to any gain on repurchases made against default.

HAL or its customers and regulatory authorities shall have the right to access to the applicable areas of all facilities of vendor, at any level of the supply chain, involved in the order/ contract and to all applicable records.

Denial Clause: In case of any delay in delivery caused due to default of the Vendor and during such delayed period if any increase in statutory duties and/or upward rise in prices due to the Price Variation Clause (PVC) and/or any adverse fluctuation in foreign exchange arises then such additional amount/s is/are to be borne by the Vendor, apart from the payment of agreed Liquidated Damages. Besides HAL reserves its right to get any benefit of a downward revisions in statutory duties, PVC and foreign exchange rate, taken place during such delayed period, effecting the original agreed price.

Requirements of ISO 14001:2015; Environmental Management System (EMS): I. Vendor shall provide the information about potential significant Environmental impacts associated with transportation, delivery, use, end-of-life treatment and final disposal of the products and services. II. It is desired that Environmental Friendly Materials, Systems and Processes are used with the life cycle perspective to have minimal impact on the Environment while delivering the product / service.

Requirements of ISO 45001:2018 Standard: The vendor/Supplier/ contractor shall ensure requirements with respect to ISO 45001:2018 standard guidelines clause A 8.1.4. This includes equipment’s, installations and materials are safe for use by workers as intended by ensuring: -equipment is delivered according to specification and tested to ensure it works as intended -installations are commissioned to ensure they function as designed -materials are delivered according to their specifications -any usage requirements, precautions or other protective measures are communicated and made available (E.g. Safety instructions, Hazard communication Symbols, SDS, Etc.)

Language:

Bribes and Gifts

Relationship of the Parties:

Dispute Settlement Mechanism

Amicable Settlement by way of Mediation: (Applicable for organizations other than PSUs/MSEs)

Arbitration: (Note: Arbitration shall be invoked if the value of the disputed claim is less than 10 Cr only) (Applicable for organizations other than PSUs/MSEs)

Applicable only for MSEs: The Micro, Small and Medium Enterprises Development (MSMED) Act, 2006 provides parties to a dispute (where one of the parties is a Micro or Small Enterprise) to be referred to Micro and Small Enterprises Facilitation Council if the dispute is regarding any amount due under Section 17 of the MSMED Act, 2006. If a Micro or Small Enterprise, being a party to dispute, refers to the provisions in MSMED Act 2006, these provisions shall prevail over the Indian Arbitration and Conciliation Act, 1996.

Applicable only for PSUs/DPSUs: In the event of any dispute or difference relating to the interpretation and application of the provisions of commercial contract(s) between Central Public Sector Enterprises (CPSEs)/ Port Trusts inter se and also between CPSEs and Government Departments/Organizations (excluding disputes concerning Railways, Income Tax, Customs & Excise Departments), such disputes or differences shall be taken up by either party for resolution through AMRCD (Administrative Mechanism for Resolution of CPSE's Disputes) as mentioned in DPE OM No. DPE-02/0001/2023-AMRCD-FTS-13578 dated 08-12-2025 and the decision of AMRCD on the said dispute will be binding on both the Parties.

Supply and Payment during Arbitration: Supply under the contract shall if reasonably possible continue by mutual agreement during the Arbitration proceedings and no payment due to or payable by HAL, will be withheld without reasonable cause and merely on account of the pendency of such proceedings.

Termination for Default of Vendor or for other reasons:

The work is delayed or cancelled for causes attributable to force majeure

The requirement is withdrawn by HAL’s Customer

The Vendor is declared bankrupt or becomes insolvent

It is noticed that the firm has utilized the services of any agent to get the resulting Order and paid any commission to such agent.

As per decision of the Arbitration Tribunal

In case any part of the Order is subcontracted by the vendor without prior permission of HAL

If the performance of the vendor is not found satisfactory during the execution of work

In any of the above stated case, no claim of damage etc., by the vendor will be allowed

Jurisdiction and Governing/Applicable laws: The Court at Bangalore only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India.

Assignment/Subcontract:

Agent / Agency Commission:

IMMUNITY TO GOVERNMENT OF INDIA:

Fall Clause:

Product Liability: Successful vendor needs to take sufficient cover against the risks of product and civil liabilities in relation to equipment /product supplied by them. In the event of claims from any other party on any damages or deficient performance which are directly attributable to the vendor’s product, HAL would not be liable and would have the right to seek appropriate compensation from the vendor.

Limitation of Liability: Except in cases of criminal negligence or wilful misconduct, the aggregate liability of the Vendor to the HAL, whether under the contract, in tort or otherwise, shall not exceed the total or 100% of the Contract Price, provided that this limitation shall not apply to the cost of repairing or replacing defective equipment, or to any obligation of the Vendor to indemnify the HAL concerning IPR infringement.

Indemnity:-

Appropriation:

Confidentiality:-

The Vendor shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Vendor or on behalf of the Vendor and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Vendor except as far as may be necessary for either party to carry out its obligations under this Contract. In the development orders, where technical inputs/assistance is provided to the vendors, the Intellectual Property Rights (IPR) will rest with HAL. Vendor will not directly deal with HAL's customer for these items.

For the purpose of this Tender/Contract/Agreement, the Bidder/Vendor shall not store, copy or disclose HAL's data and information whether in written, machine readable or other tangible form of disclosed orally, that is of value to HAL. Also, Bidder/Vendor agrees to use HAL's data only for the purpose under this Tender/Contract/Agreement, restrict disclosure to any other person or entity or third party and shall safeguard the provided data including from cyber security risks etc. Bidder/Vendor should promptly return within 90 days HAL's data in original media and should not keep HAL's data, upon expiry of Tender/Contract Agreement or early termination of contract/agreement and certify that HAL's data has been deleted permanently. Non-adherence to this confidentiality clause by the Bidder/Vendor shall be treated, as a material breach of this Tender/Contract/ Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract/Agreement.

INSOLVENCY:

IPR CLAUSE:

Part-A: IPR Clause for Development Activities taken up at the Behest of HAL

Exit criteria: The contract/order may be terminated under the following circumstances:

In the event of unsatisfactory performance by the Vendor during the contract period, or any of the information provided by the Vendor is found to be untrue, or Vendor is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated within three months advance notice without any financial implication to Buyer. Notwithstanding the foregoing, in cases where it is found that a Vendor is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of three years.

If there is change in Buyer requirement, contract shall be terminated with three months advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party the Vendor shall ensure the following: a) IPR’s are transferred to Buyer to enable Buyer to proceed on the work with other Vendor. Vendor also will render all assistance till the other Vendor fully take over the balance work. (If applicable) b) Transfer title and deliver all or any part thereof of the supplies, materials, work-in-progress, finished Products, Tooling, drawings and data produced or acquired by Vendor specifically for the Product being terminated. c) Supply of products and its components / spares at least for a period of two years from the date of such termination.

The Vendor is declared bankrupt or becomes insolvent.

The delivery of material is delayed due to causes of Force Majeure by more than six months.

Based on the decision of the Arbitration Tribunal.

Entire Agreement: This Contract/PO contains the entire agreement between the parties with respect to the subject matter of this Contract/PO and supersedes any prior representations or agreements, oral or written, and all other communications between the parties relating to the subject matter of this Contract/PO. This Contract/PO will not be varied except in writing signed by an authorized representative of each Party.

Severability: If any provision or portion of a provision of this Contract/PO is determined to be illegal, invalid, or unenforceable by Law/ Regulation/Court, then that portion or provision will be stricken/deleted and the validity and enforceability of the remaining provisions of Contract/PO will not be affected.

Force Majeure: On the occurrence of any unforeseen event, beyond the control of either Party, directly interfering with the delivery of Services arising during the currency of the contract, such as war, hostilities, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts, or acts of God, the affected Party shall, within a week from the commencement thereof, notify the same in writing to the other Party with reasonable evidence thereof. Unless otherwise directed by the Procuring Entity in writing, the Vendor shall continue to perform its obligations under the contract as far as reasonably practicable and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event. If the force majeure condition(s) mentioned above be in force for 90 days or more at any time, either party shall have the option to terminate the contract on expiry of 90 days of commencement of such force majeure by giving 14 days’ notice to the other party in writing. In case of such termination, no damages shall be claimed by either party against the other, save and except those which had occurred under any other clause of this contract before such termination. Notwithstanding the remedial provisions like Liquidated Damages or Termination, none of the Party shall seek any such remedies or damages for the delay and/or failure of the other Party in fulfilling its obligations under the contract if it is the result of an event of Force Majeure.

Survival of Special Clauses: The clauses dealing with arbitration and confidentiality shall survive and continue to have effect after the expiry or termination for any reason whatsoever of the services placed.

Amendment to Contract/PO: Any amendment to Contract/ Purchase Order would be enforceable only if made in writing and duly signed by authorized representatives of both the parties hereto.

Product Support/ Obsolescence: Considering that the requirement is spread over 15 years, it is requested to ensure that there should not be any obsolescence issue not only in terms of items but in terms of technology also in the next 30 years. In case of obsolescence, bidder should intimate HAL at least 3 years in advance about obsolescence and should also absorb the cost for overcoming the obsolescence and provide continuous support for the next 30 years. Vendor shall continue to support the equipment for a minimum period of 30 years from the date of supply by making available spare parts and assemblies of the equipment supplied. For any reason Vendor wishes/ decides to close/ discontinue the line for manufacture of the products or procurement of certain components, sub-components, Vendor undertakes to notify such a decision to HAL by means of a prior 3 years notice (before closure of the said production line) in writing so as to enable HAL to place buy order/a life time buy of all spares before closure of said production line. Vendor will transfer tools, drawings etc., to HAL after such notice period. Vendor shall indicate the source from where HAL can procure these items. The said aspect would also form an integral part of the contract. HAL may be requiring various spares for the offered system/item in future. Exact requirement for the spare requirement will be intimated separately. Bidder to confirm that the cumulative price of all spares of item/system should not increase the unit cost of the item/system.

Shelf Life: Where stores offered have a limited shelf-life, kindly indicate the life involved and confirm that in the event of an order from us, only newly manufactured stores with the maximum possible shelf-life at the time of dispatch will be offered for shipment. In respect of rubber items such as seals etc., having curing date, the item should not have been manufactured earlier than 6 months of dispatch.

Technical Assistance: Vendor shall take full responsibility for successful integration, proving installed performance of the Fuel Shut Off Value to technical specification and qualification of the product on IMRH including flight trials till the Type approval and service usage clearance. For this purpose, vendor undertakes to send to HAL (without any cost to HAL), technical personnel if required by HAL / airworthiness authorities during the integration and testing phases.

Security Deposit: Security Deposit is a mandatory requirement and if Bidder fails to comply for submission of SD, such bid/s will be summarily rejected.

In case the contract is not executed to the entire satisfaction of HAL the security deposit shall be forfeited.

No claim will be entertained against HAL either in respect of interest, if any due on the security deposit or depreciation in value.

On due performance and completion of the contract in all respects, the security deposit will be returned to the vendor, without any interest, upon return in good condition of any specifications, drawings, samples or any other property belonging to the purchaser, which may have been issued to the vendor.

In case the vendor fails to submit the requisite Security Deposit within the stipulated time or any extended time, it may be treated as a withdrawal of an offer by the L1 bidder, and the case may be retendered, besides taking necessary punitive actions including forfeiture of EMD, deregistration and debarment of such vendors.

In case of Micro & Small Enterprises (MSEs) and Startups only, Insurance Surety Bond may be accepted at par with Bank Guarantee for Security Deposit. Insurance Surety Bond should be submitted in HAL Standard Format as per Appendix-E.

Performance Bank Guarantee: a) Vendor shall furnish a Performance Bank Guarantee as per HAL’s format (enclosed) for 10% of order value (to be calculated only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) valid till end of the guarantee/warranty period from a scheduled bank in India, from the date of acceptance or otherwise equivalent amount shall be retained till completion of warranty period and other obligation of Purchase Order/ contract.

Non-Solicitation of Identified Personnel: Either of the Party acknowledge the other that the object of this subject scope of work involves defence-related specialised technology or sensitive project-based joint development/research., and for continuity of such project/s, the identified personnel are required for maintenance of its operational and performance confidentiality/secrecy. Accordingly, during the term of this PO/Agreement and solely for the limited purpose of ensuring the confidentiality/secrecy during the performance of the project, neither Party shall voluntarily solicit or induce any identified project-specific personnel of the other, who are directly involved in the execution of the subject scope of work, to quit their ongoing employment during continuity of that project. Nothing in this clause shall be interpreted as a wage-fixing or market-allocation arrangements, and the Parties affirm that the purpose of this provision is confined to consider project integrity, national-security and protection of confidential information & technology. Any request from any Party for hiring or engagement of such identified personnel of other shall be made in writing and may be approved by the other at its discretion.

ACTIVITY

Whether the firm is registered with RWRDC/Helicopter Division / Any other division of HAL/Any other DPSU.

Whether you are a MSE vendor and provided required documents - Udyam Portal Registration Certificate

Whether MSE is owned by SC (Schedule Caste) / ST(Schedule Tribe) Entrepreneur

Whether MSE is owned by women entrepreneur.

Whether delivery lead time agreed as per RFQ requirement

Whether validity of the offer is in line with RFQ terms.

Warranty: Whether warranty terms complied as per RFQ.

Liquidated Damages: Whether Liquidated Damages complied as per RFQ

Payment Terms: Whether compliance to payment terms indicated as per RFQ

Delivery Terms: Whether delivery terms are indicated as 'F.O.R. RWRDC, HAL'.

Please confirm whether following compliance sheets are uploaded as per RFQ formats:

Part-IA: Technical Requirement Document Compliance Matrix

Part-IB: Indication of Local Content

Part-II: Commercial Terms & Conditions Compliance Matrix

Part-III: Price Bid Format

Integrity Pact: a. Please confirm if original Integrity Pact (indicate Omnibus or Standalone) is submitted as per Part-IV of RFQ. b. Please confirm if scan copy of Integrity Pact is attached along with technical bid.

Non-disclosure Agreement (NDA): Vendor to confirm if submitted the NDA as per Part-V of RFQ.

Security Deposit: Whether Security Deposit clause is complied as per RFQ. Please note that it is a mandatory clause and may lead to rejection of the bid.

Please confirm whether Annexure-IIA & IIC (Declaration Certificate for Bidder sharing Land Border with India as per Appendix C) is submitted as per RFQ

Please confirm whether both the certificates as per Appendix-B indicating local content (MLC) are attached.

Performance Bank Guarantee (PBG): Whether PBG clause is complied as per RFQ. Please note that it is a mandatory clause and may lead to rejection of the bid.

Vendor declare that Technical Compliance / Technical Bid has been submitted without indicating any prices and Prices have been only indicated in Price Bid Format at Part-III (else the offer will be disqualified)

Please confirm whether Bank Details as per Bank Mandate Form Duly signed by Bank officials with bank Stamp is submitted as per Annexure-1. Please confirm if copy of "Cancelled Cheque" or "Bank Statement duly authenticated" by the Bank submitted in support of these bank details.

Vendor declare that they have read the terms mentioned in 'MainRFQCoveringLetter' and agree to the same.

DESCRIPTION

GST Amount

Non-Recurring Cost for Design and Development of Fuel Shut Off Valve for IMRH Helicopter as per Technical Requirement Document No. RC/IMRH/ PP&FS/TRD/391 Iss-I, Rev-A Dated 19-08-2024.

Fuel Shut Off Valve as per Technical Requirement Document No. RC/IMRH/ PP&FS/TRD/391 Iss-I, Rev-A Dated 19-08-2024.

Currency

DESCRIPTION

GST Amount

Fuel Shut Off Valve as per Technical Requirement Document No. RC/IMRH/ PP&FS/TRD/391 Iss-I, Rev-A Dated 19-08-2024. (Quantity indicated herein includes spare quantity requirement for each year as indicated in Main RFQ Document)

Currency

DESCRIPTION

TOTAL OF DEVELOPMENT PHASE (A)

TOTAL OF PRODUCTION PHASE (B)

other's if any (Please Specify)

other's if any (Please Specify)

other's if any (Please Specify)

other's if any (Please Specify)

DESCRIPTION

DESCRIPTION

RC/IMM/IMRH/FSV/8422LRU/274/1/26

RC/IMM/IMRH/FSV/8422LRU/274/1/26

Description