Comprehensive AMC of Medha make 180 KVA Static Inverter (SIV) fitted in conventional Electric Locomotives of KGPE/KGP, ELS/SRC and IPTE/BKSC of S.E.Railway.

The firm must be the manufacturer of SIV of their own make of SIV units i.e. OEM, In this case OEM is M/s MEDHA SERVO DRIVES PVT. LTD.

As per Railway Bd's letter No.2019/Elect(G)/165/1 dated 22.04.2020, financial criteria is dispensed for OEM. (Annexure-8)

The firm must be the manufacturer of SIV of their own make of SIV units i.e. OEM, In this case OEM is M/s MEDHA SERVO DRIVES PVT.LTD.

As per Railway Bd's letter No.2019/Elect(G)/165/1 dated 22.04.2020, technical eligibility criteria is dispensed for OEM. (Annexure-8)

Bid Security: (a) The tenderer shall be required to submit the Bid Security with the tender for the due performance with the stipulation to keep the offer open till such date as specified in the tender, under the conditions of tender. The Bid Security shall be as under: Value of the Work Bid Security For works estimated to cost up to 1 crore 2% of the estimated cost of the work For works estimated to cost more than 1 crore 2 lakh plus ½% (half percent) of the excess of the estimated cost of work beyond 1 crore subject to a maximum of 1 crore. Note: (i) The Bid Security shall be rounded off to the nearest 100. This Bid Security shall be applicable for all modes of tendering. (ii) Any firm recognized by Department of Industrial Policy and Promotion (DIPP) as 'Startups' shall be exempted from payment of Bid Security detailed above. (iii) Labour Cooperative Societies shall submit only 50% of above Bid Security detailed above. (b) It shall be understood that the tender documents have been issued to the tenderer and the tenderer is permitted to tender in consideration of stipulation on his part, that after submitting his tender he will not resile from his offer or modify the terms and conditions thereof in a manner not acceptable to the Engineer. Should the tenderer fail to observe or comply with the said stipulation, the aforesaid amount shall be liable to be forfeited to the Railway. (c) If his tender is accepted, this Bid Security mentioned in sub para (a) above will be retained as part security for the due and faithful fulfillment of the contract in terms of Clause 16 of the Standard General Conditions of Contract. The Bid Security of other Tenderers shall, save as herein before provided, be returned to them, but the Railway shall not be responsible for any loss or depreciation that may happen thereto while in their possession, nor be liable to pay interest thereon.

The Bid Security shall be deposited either in cash through e payment gateway or submitted as Bank Guarantee bond from a scheduled commercial bank of India or as mentioned in tender documents. The Bank Guarantee bond shall be as per Annexure VI(A) and shall be valid for a period of 90 days beyond the bid validity period.

In case, submission of Bid Security in the form of Bank Guarantee, following shall be ensured: i.A scanned copy of the Bank Guarantee shall be uploaded on e-Procurement Portal (IREPS) while applying to the tender. ii.The original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document before closing date for submission of bids (i.e. excluding the last date of submission of bids). iii.Non submission of scanned copy of Bank Guarantee with the bid on e-tendering portal (IREPS) and/or non submission of original Bank Guarantee within the specified period shall lead to summary rejection of bid. iv.The Tender Security shall remain valid for a period of 90 days beyond the validity period for the Tender. v.The details of the BG, physically submitted should match with the details available in the scanned copy and the data entered during bid submission time, failing which the bid will be rejected vi.The Bank Guarantee shall be placed in an envelope, which shall be sealed. The envelope shall clearly bear the identification "Bid for the ***** Project" and shall clearly indicate the name and address of the Bidder. In addition, the Bid Due Date should be indicated on the right hand top corner of the envelope. vii.The envelope shall be addressed to the officer and address as mentioned in the tender document. viii.If the envelope is not sealed and marked as instructed above, the Authority assumes no responsibility for the misplacement or premature opening of the contents of the Bid submitted and consequent losses, if any, suffered by the Bidder.

Tenderer must have GST registration certificate. Copy of GST registration certificate should be submitted.

Tenderer have to submit Attested photocopy of PAN Card.

Tender has to give consent in a mandate form (Annexure 3) upload in "Document attached with tenderer" for receipt of payment through ECS/NEFT/RTGS.

For all the tenders having advertised cost of Rs 10 lakh or above, the contractor shall have the option to take payment from Railways through a letter of credit (LC) arrangement as per RB's letter No.2018/CEI/CT/9, dated: 04.06.2018 copy of which is enclosed in Document Section (Annexure 4).

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Scope of Work and Special Terms & Conditions (Annexure - 1), GST compliance Form (Annexure - 2), Mandate Form (Annexure - 3), Rly Bd's Letter No. 2018/CE-I/CT/9 dtd.04.06.2018 (Annexure - 4), Indian Railway Standard General Conditions of Contract - GCC April 2022 (Annexure - 5), Advance Correction Slips of GCC April 2022 (Annexure - 6), Format for Bank Guarantee (PG) (Annexure - 7), Rly Bd's Letter No. letter No.2019/Elect(G)/165/1 dated 22.04.2020 (Annexure - 8), RDSO SMI NO. RDSO/2016/EL/SMl/0291 (REV. '0') dated 21.06.20216 (Annexure - 9), Tender Form (First Sheet) - Annexure I and Tender Form Second Sheet - Annexure I (Contd...) of GCC April 2022 , Declaration to be submitted by tenderer - Annexure V(A) of GCC April 2022 , Bid security Annexure VI(A)of GCC April 2022, Insurance Surety Bond for Performance Security (Annexure - XVII) are uploaded in Document Section of this tender.

The work is to be carried out as per the scope of work and special terms & conditions and Indian Railway Standard General Conditions of Contract for Works, GCC April -2022 and its latest correction slips.

In the event of any tenderer whose tender is accepted shall refuse to execute the contract documents as herein before provided, the Railway may determine that such tenderer has abandoned the contract and there upon his tender and acceptance thereof shall be treated as cancelled.

The successful tenderer/s shall be required to execute an Agreement with the President of India acting through the Sr.DME/TRS/KGP for carrying out the work according to the Indian Railway Standard General Conditions of contract GCC April 2022 and its latest correction slips.

Performance Guarantee:

The successful bidder shall submit the Performance Guarantee (PG) in any of the following forms, amounting to 5% (as per Railway Board's Letter No. 2020/CEI/CT/3E/GCC/Policy ; dtd. 20.11.2020) of the contract value: (i) A deposit of Cash; (ii) Irrevocable Bank Guarantee; (iii) Government Securities including State Loan Bonds at 5% below the market value; (iv) Pay order and Demand Drafts tendered by any Schedule Commercial Bank of India; (v) Guarantee Bonds executed or Deposits Receipts tendered by all Scheduled Commercial Bank of India; (vi) Deposit in the Post Office Saving Bank; (vii) Deposit in the National Savings Certificates; (viii) Twelve years National Defence Certificates; (ix) Ten years Defence Deposits; (x) National Defence Bonds and (xi) Unit Trust Certificates at 5% below market value or at the face value whichever is less. Also, FDR in favour of "PFA, South Eastern Railway, Garden Reach, Kolkata" (free from any encumbrance) may be accepted.

The successful bidder shall have to submit a Performance Guarantee (PG) within 21 (Twenty one) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 21 (Twenty one) days and upto 60 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 12% per annum shall be charged for the delay beyond 21(Twenty one) days, i.e. from 22nd day after the date of issue of LOA. Further, if the 60th day happens to be a declared holiday in the concerned office of the Railway, submission of PG can be accepted on the next working day. In all other cases, if the Contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract is liable to be terminated. The failed Contractor shall be debarred from participating in re- tender for that work.

The Performance Guarantee shall be submitted by the successful bidder after the Letter of Acceptance (LOA) has been issued, but before signing of the contract agreement. This P.G. shall be initially valid upto the stipulated date of completion plus 60 days beyond that. In case, the time for completion of work gets extended, the Contractor shall get the validity of P.G. extended to cover such extended time for completion of work plus 60 days.

The value of PG to be submitted by the Contractor is based on original contract value and shall not change due to subsequent variation(s) in the original contract value.

The Performance Guarantee (PG) shall be released after physical completion of the work based on 'Completion Certificate' issued by the competent authority stating that the Contractor has completed the work in all respects satisfactorily.

Whenever the contract is rescinded, the Performance Guarantee already submitted for the contract shall be encashed.

The Engineer shall not make a claim under the Performance Guarantee except for amounts to which the President of India is entitled under the contract (not withstanding and/or without prejudice to any other provisions in the contract agreement) in the event of: (i) Failure by the Contractor to extend the validity of the Performance Guarantee as described herein above, in which event the Engineer may claim the full amount of the Performance Guarantee. (ii) Failure by the Contractor to pay President of India any amount due, either as agreed by the Contractor or determined under any of the Clauses/Conditions of the Agreement, within 30 days of the service of notice to this effect by Engineer. (iii) The Contract being determined or rescinded under clause 62 of the GCC.

Security Deposit:

The Security Deposit shall be 5% of the contract value. The Bid Security submitted by the Contractor with his tender will be retained/encashed by the Railways as part of security for the due and faithful fulfillment of the contract by the Contractor. Provided further that, if Contractor submits the Cash or Term Deposit Receipt issued from a Scheduled commercial bank of India or irrevocable Bank Guarantee Bond from a Scheduled commercial bank of India, either towards the Full Security Depositor the Part Security Deposit equal to or more than Bid Security, the Railway shall return the Bid Security, to the Contractor.

Balance of Security Deposit may be deposited by the Contractor in cash or Term Deposit Receipt issued from Scheduled commercial bank of India or irrevocable Bank Guarantee bond issued from Scheduled commercial bank of India, or may be recovered at the rate of 6% of the bill amount till the full Security Deposit is recovered. Provided also that in case of defaulting Contractor, the Railway may retain any amount due for payment to the Contractor on the pending "on account bills" so that the amounts so retained (including amount guaranteed through Performance Guarantee) may not exceed 10% of the total value of the contract.

The Irrevocable Bank Guarantee submitted towards Security deposit shall be initially valid up to the stipulated date of Maintenance period plus 60 days and shall be extended from time to time, depending upon extension of contract granted in terms of Clause 17A and 17B of the Standard General Conditions of Contract.

Note: Security Deposit deposited in cash by the Contractor or recovered from the running bills of a Contractor or submitted by contractor as Term Deposit Receipt(s) can be refunded/returned to the contractor, in lieu of irrevocable Bank Guarantee bond issued from scheduled commercial bank of India, to be submitted by him, for an amount equal to or more than the already available Security Deposit, provided however that, in a contract of value less than Rs. 50 Crore, such refund/ return of the already available Security Deposit is permitted up to two times and in a contract of value equal to or more than Rs. 50 Crore, such refund / return of the already available Security Deposit is permitted up to three times.

Security Deposit mentioned in sub clause (1) above shall be returned to the Contractor after the following: (a) Final Payment of the Contract as per clause 51.(1) of GCC-2022 and (b) Execution of Final Supplementary Agreement or Certification by Engineer that Railway has No Claim on Contractor and (c) Maintenance Certificate issused, on expiry of the maintenance period as per clause 50.(1) of GCC-2022, in case applicable.

Forfeiture of Security Deposit: Whenever the contract is rescinded as a whole under clause62 (1) of these conditions, the Security Deposit already with railways under the contract shall beforfeited. However, in case the contract is rescinded in part or parts under clause 62 (1) of theseconditions, the Security Deposit shall not be forfeited.

No interest shall be payable upon the Bid Security and Security Deposit or amounts payableto the Contractor under the Contract, but Government Securities deposited in terms of Sub- Clause16.(4)(b) of this clause will be payable with interest accrued thereon.

Terms and condition which have not been specified in the tender condition/document shall be govern as per Indian Railway Standard GCC April 2022 with correction slips up to date is applicable.

Variation in contract:

a) Variations in contract are governed by clause 41 to 42.3 of Part II of General conditions of contract of April 2022 and corrected up to date. b) The quantities specified in the tender schedule are only approximate and are liable to vary up to 25% of the quantities originally contracted. This variation limit is not applicable for the foundation work. c) The contractor shall be bound to carry out the work at the agreed rates and shall not be entitled to any claim or any compensation whatsoever up to the limit of 25% variation in individual works. d) For variation beyond 25% the procedure as laid down in the Rly.Board's letter no. 94/CE-1/CT/37 Dt. 05.05.1995 or latest instruction should be followed.

Negotiation : Railways reserves the rights to enter into negotiations with one, more or all tenderers, at its sole discretion, before acceptance of any particular tender in order to clarify specific/special conditions for reduction of rates and/ or for changes in scope of the work etc. Should such a negotiation with a tenderer be entered into, the tenderer shall not be permitted to increase the quoted rates under any circumstances, even if it includes withdrawal and/ or modification of such special conditions as are given by the tenderer with original offer.

Shramik Kalyan Portal : As per Rly. Brd'sL/No. 2018/CE-I/CT/4 dtd. 17.10.2018 Contractor should have registered their profile as well as provide their Letter of Acceptance or Contract Agreement on Shramik Kalyan portal within 15 days of issue of any LOA for approval of concerned Engineer. After approval of L O A by Engineer, Contractor shall fill the salient details of contract labours engaged in the contract and ensure updating of each wage payment to them on the Shramik Kalyan portal on monthly basis. It is mandatory upon the Contractor to ensure correct and prompt uploading of all salient details of engaged contractual labour and payments made thereof after each wage period. While processing payment of any "on Account bill" or "Final bill" or "release of Advances' or "Performance Guarantee/ Security deposit", contractor shall submit a certificate to the Engineer or Engineer's representative that "I have uploaded the correct details of contract labours engaged in connection with this contract and payment made to them during the wage period in the Shramik Kalyan portal at ' w w w. s h r a m i k k a l y a n . i n d i a n r a i l w a y s . g o v. i n ' till_________ Month______year.

GST : Provision of GST has been kept in the contract. GST shall be released to the Contractor for onward payment to the concerned authority. GST shall be calculated as per admissible rate at the time of processing any bill, not on the basis of rate on which bidding was made. Moreover, rate of GST will be calculated on the basis of SAC applicable for the work / submitted by the Contractor and cost of the work actually executed. GST released to the Contractor by the Railways shall be deposited separately against the respective contract to the concerned Authority. The Contractor is required to submit the copies of the GST returns for the amount already paid exclusively for this contract, along with successive bills as per payment-schedule failing of which the next bills will not be accepted by the competent authority for releasing payment.

Income Tax with Surcharge and Education Cess shall be deducted as per extant rule from each bill and necessary TDS certificates will be issued by Divisional Accounts Officer/South Eastern Railway/ Kharagpur.