Hiring of Event Management Agency for celebration of AAI Foundation Day on 1st April 2023.

Amount

Sub Head- 1: Chairman's Dinner, Venue - AAIOI, New Delhi, Dated: 31st March, 2023

Artists along with orchestra, band (With confirmed availability on 31.03.2023). Singer along with orchestra, band (including travel, lodging and boarding and all ground support) to be available between 06:30 to 10:00 PM or till the end of the program.

Vineet raghuvanshi

Alisha Arora

Nidhi Rastogi

Sheena chawla

Emcee/ Anchor preferably Delhi based (including travel, lodging and boarding and all ground support) from afternoon till the end of the program.

Bhavita Singh

Ritika Jain

Manvi Khilani

Aakriti narula

Venue setup Designing, printing and fixing.

Designing, providing and placing Welcome Boards 20ft x 12ft with black back on wooden/ metal frame at AAI Club to be placed by 31st Morning

Designing, providing and placing Backdrop 24ft x 10 ft on wooden frame/ metal frame with black back and masking as per theme approved by AAI

Led Wall - 12' x 8' for Audience of stage - 3 mm Pixel on the raised platform & branding

Designing, providing and placing Flex Standee with Iron Frame 4'x 8' with required lighting

Console set up with platform & masking for Video, LED, Light & Sound etc.

Videographers with HD cameras (1080 format) positioned in different places at the venue

Designing, providing and placing Live editing table, Splitter, Matrix Switcher, RC Cables, sound system etc. (as per audio-visual requirements)

1 Photographer with HD camera for still photography

Ushers (female) shall be available (05:00 PM to 10:30 PM)

Green Room set up ( of size 15ftx10ft aprox) for Artist performing in cultral program having facility of table, chair, Big mirror with light, carpet etc as per requirement and direction of OIC.

Theme-Entrance 3D Gates with Digitally printed branding backlit on Acrylic or Polycarbonate sheet (as per width and height required for gate in AAIOI ) as per design approved by AAI . Theme based Entrance Paths and pre-function area with thematic props. 3D Effects with intelligent adequate lighting for Entrance including floral work with rangoli at functional area

Setup of Dias Table with VVIP Chairs , branding & podium with sunboard branding at AAIOI or Sirifort stadium having table top flower bunch atleast 10 Nos as per direction of office in charge

Providing and fixing high density aluminum bar based Professional box truss based multi-color craft stage lighting, Laser lights, avolite, follow spot, profile lights, projection/stage element with pearl 2010 lighting mixing board with engineer etc or as per requiremnet for cultural event for 2 days i.e. for rehersal and program i.e. for 30-03-2023 and 31-03-2023. (The size of truss should be as per requirement of stage and artist)

Providing and placing Professional Line array acoustic system mounted in line DNB/RCF/JBL with bose pan array system, top & subwoofer speaker, stage delay monitor & Yamaha M7CL digital mixer & sound engineer as per technical requirement of Artist – for 2 days i.e. for rehersal and program i.e. for 30-03-2023 and 31-03-2023

Providing and placing Guest photo on booth / Selfie Stand with themed set up size 10' x 6' at the entrance / foyer with a provision including all necessary lights/cables/equipment etc.

Sub Head- 2: Foundation Day celebration, Venue Siri Fort Auditorium, New Delhi, Dated: 1st, April 2023

Artists along with orchestra, band (With confirmed availability on 01.04.2023) Performance of minimum 90 min as per the schedule approved by AAI and presence till end of program. Singer/ Performers( including travel, lodging and boarding and all ground support)

Sonu Nigam

Shankar Mahadevan

Amit Trivedi

Sachet Parampara

Sunidhi Chauhan

Artists along with orchestra, band (With confirmed availability on 01.04.2023) Performance of minimum 90 min as per the schedule approved by AAI and presence till end of program. Other Artist Performance( including travel, lodging and boarding and all ground support) presence from beginning till end of program

Aasma Dance Group( 2-3 performances) of Delhi

Zenith Dance Group( 2-3 performances) of Delhi

Emcee/ Anchor( including travel, lodging and boarding and all ground support)

Pragya Tiwari

Devika Singh

Sonali Gupta

Sonam Chhabra

Theme-Entrance 3D Gates with Digitally printed branding backlit on Acrylic or Polycarbonate sheet (12'x 15'at Siri Fort Auditorium) as per design approved by AAI . Theme based Entrance Paths and pre-function area with thematic props. 3D Effects with intelligent adequate lighting for 3 Entrance including Flower work with rangoli for VIP gate and 2 other Entrance as well as pre-function area.

Stage - 4 layered with complete Border Lighting: 3 Nos. High Definition LED walls (for running graphics and live feed) 40'x 14' - 1 No. 14'x 8' -2 nos. side wings (for running graphics, 3D logos animation and live feed), with Black background LED panel with 3.75 mm Pixel Pitch or better resolution, inclusive of supports, stand, masking with branding etc., inclusive of required hardware, software and graphics designing of slides for Event & Presentation AV. Special Effects theme based graphics for LED screen; Stage special theme & 3D effects-parachute cloth, POPs, any other for glitter effect, wood and iron for Back drop, side wings and LED platform of ht 6 ft with Digital branding backlit on Acrylic or Polycarbonate sheet as per design approved by AAI (Total Backdrop Height 20'- 22'); Theme lighting; Special Pyrotechnic - theme based;; Raised platform for Band approx 36'x8'. Theme is to be decided by AAI

Lamp Lighting with Material (Samai with 8 diyas)

Acrylic Podium Branded theme based with sun board cut out

Themed masking for all Platform on stage and off stage - as per requirement and approved by OIC

Plasma 42" on stage for artist

Plasma 42" for back stage

Plasma 65" for Lobby with branded frame

Welcome Theme

Red carpet welcome at 3 gates

Guest photo on booth with themed set up size 12' x 10' with one still camera & two ushers at the entrance / foyer with a provision including all necessary lights/cables/equipment etc.

Designing, providing and placing Welcome Standee & Signage (As per theme decided by AAI) size

Designing, providing and placingFlex Standee with Iron Frame 6'x 8' with required lighting

Designing, providing and placing Flex Standee with Iron Frame - 3' x 6' with required lighting

Designing, providing and placing Flex Standees for direction markers & Branding 3' x 4'

Designing, providing and placing Wraparound pole branding self standing with heavy plate - 2' x 12' x 2

Providing and placing standees for signages in hall for direction and sitting plan etc.

Security Personnel

Chief Supervisor

Security guards

Lady Guard

Green Room set up

2 Green Room with required material/set up for Artist

1 VIP Green Room with required material/set up for Artist

Masking partition wall with wooden frame in VIP lounge - size 6' x 8'

Console set up with platform & masking for Video, LED, Light & Sound etc.

Videographers with HD cameras positioned in different places at the venue

Live editing table, Video mixer, Splitter, Matrix Switcher, RC Cables etc. (as per audio-visual requirements)

Jimmy Jib with camera, operator and required cabling

Platforms - with carpet & masking for camera setup

Photographers with HD camera

1 hard disk with 2TB storage capacity containing photographs & edited video footage

Ushers (female)

Designing, providing and placing HOARDINGS AT ENTRY AND EXIT GATE OF RAJIV GANDHI BHAVAN a) 20ft x 10ft each( Flex printing with Framing on wood and mounting)

Designing, providing and placing HOARDINGS AT INA COLONY a) 10ft x 5ft each( Flex printing with Framing on wood and mounting)

Designing, providing and placing HOARDINGS AT REGIONAL Head Quarter a) 10ft x 5ft each( Flex printing with Framing on wood and mounting)

Light & Sound as per requirement of the artist including special theme effects on stage. Studio lighting on props and all over venue, theatre lighting on stage and special Dolby surround sound effect as detailed along with light & sound engineers(Minimum but not limited to scope detailed at SOW)

Backstage arrangement for artists & team - with refreshments / snacks/ water bottles .

NOCs & permissions as per requirement of auditorium & performers - Police NOC, Fire NOC, Traffic NOC, PWD NOC, ET NOC, Entertainment Tax NOC, PPL, IPRS, NOVEX , NDMC,MCD,NOC for international performers etc.

Printing of invitation card of approx. size 5"x 7" including envelopes with Creative designing/theme as approved by AAI.

Queue Manager

Mementoes for VIP's (The minimum price shall not be less than Rs. 5000/-, the variation in price of mementoes shall be adjusted on prorate basis.

Providing & placing 10 nos. service tables covered with decorative cloth for distribution of food packets, water bottle etc as directed by Office in charge.

Agency Management Charges (in lumpsum)

Axis Communications

OM REELS BIOSCOPE PRIVATE LIMITED

KMK EVENT MANAGEMENT LIMITED

Centum Advertising Private Limited

Lastmile Solutions india Pvt Ltd

Eksaath Events Pvt. Ltd.