AESA RADAR AS PER RFQ DOCUMENT

The Utility Helicopter Maritime (UH-M), is a derivative of Advanced Light Helicopter (ALH), is a 5.7-ton class of helicopter with twin engine and side-by-side cockpit used for Maritime Search & Rescue operations by Indian Navy. It will be operating from ships and shore, by day as well as by night including IFR conditions. The integration of Active Electronically Scanned Array, AESA Radar is the major capability planned to be incorporated in UH-M H/c. The Radar System for UH-M is intended to detect, classify and track multiple marine targets. Radar System will have Sea Surveillance mode, Maritime Moving Target detection, Weather detection mode & color classification display for weather, Inverse Synthetic Aperture Radar mode and SART/Beacon mode

1.1 Scope This document defines the required Qualification criteria for Vendor to participate in Development of AESA Radar System Hardware. The qualified vendor is required to design, develop, test, demonstrate, certify and supply of “Radar for UHM Platform” as per list of deliverables (LOD) and timelines as mentioned in RFQ. Technical support for carrying out integration testing and performance evaluation at HAL premises at any time during development and warranty period. The development consists of below activities

2 VENDOR QUALIFICATION CRITERIA (VQC) The Eligibility Criteria of the Vendor to participate in the development is as given below.

a. Based on the response to RFQ, the Vendor will be evaluated as per the eligibility criteria mentioned in the RFQ, The Vendor should submit relevant documents in support of their claims for scrutiny by the “Prequalification Committee” which shall be constituted by the competent authority of HAL.

b. Vendor can seek clarifications in writing or by e-mail / fax within 5 days from date of issue of RFQ.

c. Vendor to submit the NDA as per format provided by HAL.

d. Pre-Bid participation is mandatory. Non-participation in pre-bid meeting shall not be considered for further processing.

e. All the responses from Vendors will be scrutinized by a “Technical Evaluation Committee” (TEC) of HAL. The expert committee request for a presentation at HAL, Hyderabad and/or will visit Vendor premises to assess their capabilities to take up the work, if required.

f. The evaluation will be purely based on the readiness & proven hardware satisfying the timely delivery of the complete airborne radar hardware

2.1 Technical, Infrastructure & Manufacturing Capability

a) The Vendor must be an Indian Original Equipment Manufacturer (OEM) engaged in the design, development and qualification of airborne radar electronics, and should have offered turnkey solutions for Similar type of SOFT qualified radar hardware to any DRDO / DPSU / MoD customers. Proof to be submitted

b) Ab-initio development will not be encouraged due to time criticality of the Project. Only established and field-proven solutions will be considered. Evaluation will be based on the vendor’s readiness and availability of hardware, ensuring timely delivery of the complete airborne radar hardware. Proof to be submitted

c) The Vendor must have participated in at least one airborne project involving DO-178 & DO-254 certification standard with RCMA/CEMILAC. Proof to be submitted

d) The vendor must have developed at least one SOFT qualified AAAU with minimum 256-element in Panel/Tile architecture, SOFT qualified similar type of ERU, and SOFT qualified similar type of RPU for Airborne applications and delivered to any DRDO or DPSU or MoD customers. Proof to be submitted of its fitment in any aircraft in INDIA.

e) The Vendor must have proven in-house expertise in development and delivery of 3U VPX modules like VPX SBC, VPX Power supplies, Graphics module, Avionics interfaces like Mil STD 1553B, Gigabit Ethernet, 10GbE, Video Interfaces like RGBHV and ARINC 818. Proof of such delivery for airborne application to be attached.

f) The Vendor should have in-house design, development and fully automated manufacturing facility with NABL accredited Environmental lab including EMI / EMC lab.

g) The Vendor shall have in-house design, development, realization capability and trained manpower/resources for design of panel/tile phased Array, Exciter Receiver Unit (ERU), Radar Processing unit (RPU), Radar Power Supply (RPS) etc. The Vendor shall have required licensed design tools and development platform. i.e., 3D modelling, RF simulation, Schematic design, PCB layout, SI/PI analysis and Thermal analysis, viz, ADS, AWR Microwave office, CST.

h) Experience in design of heat sink for microwave/electronic modules like transmit/receive modules, processor modules etc. for thermal management using CAD tools viz. Ansys Thermal analysis software etc.

i) The Vendor shall have in-house capability in the domain of PCB design (IPC standard 2221) and PCB assembly (IPC standard 610) with class II and Class 3A certifications, including those with hybrid multi-layer using Any of Material RO4003C PCB RO4350B; RO-4730; RO4835; RO4533; RO4534, RO 4350B and HDI PCB with the minimum 22 number of layers and up to 7 mm thickness. Proof of Hybrid design capabilities to be provided.

j) The Vendor shall have in-house capability for SMT assembly line. The Vendor shall demonstrate any RF module in X Band for airborne applications with SMD assembled during evaluation.

k) The Vendor shall have trained manpower along with the testing equipment up to 40 GHz viz. Oscilloscope, Spectrum Analyzer, Vector Network Analyzer, Power meters, Signal Generator etc. The Vendor shall have microwave module (T/R Module, RF Up-Converter/Down-Converter, Exciter & Receivers) testing infrastructure viz., test jigs, test tools, Power supplies, cooling system for equipment under test etc. The Vendor shall submit evidence of RF module functioning as mentioned above at 10GHz or higher frequency and its performance evaluation during bid evaluation.

2.2 Quality Control (QC) Capability

a. The Vendor must have In-house quality control processes/practices, records & internal review mechanisms for ensuring quality of services. Vendor shall have in-house expertise in terms of experienced and certified quality assurance professionals to carry out Environmental testing, ESS, QT, and EMI/EMC qualification of subsystems and to estimate, reliability, MTBF, MTBCF, FMECA and FTA etc.

b. The Vendor must possess the certification / licenses ISO 9001:2015 /AS9100D/ equivalent or better (these must be valid at the time of submitting response).

2.3 Organizational & Management capability

a. An undertaking (self-certificate) is to be submitted stating that the Organization hasn’t been blacklisted by any Central/State Government, Department/Central Government funded organizations/State Government funded organizations/ World Bank, or other World Bank organizations and is not under any illegal expression by Government of India.

b. The Vendor should submit an undertaking that - None of its Directors, Independent Directors, non-executive Directors, Key management personnel are involved in any corrupt practices, unfair means and illegal activities.

2.4 Financial capability

a. Annual Turnover:¬ Vendor should submit audited balance sheet for last three years. Average annual turnover of the sole Vendor for the past 03 years should be more than Rs. 350.00 Cr. (Proof to be attached).

b. Past Experience: Vendor should submit proof of purchase order/development contract value greater than Rs. 90 Cr. (in case of execution of 01 similar project) or Each purchase orders/development contracts value greater than value Rs. 60 Cr. (in case of execution of 02 similar projects) or Each purchase orders/developments contracts value of greater than Rs. 50 Cr. (in case of execution of 03 similar projects). (Proof to be attached).

c. Net worth: The net worth of the Vendor should not be negative on 31st Mar 2025 and also should not have eroded by more than 30% in the last three financial years. d. Vendor should not be under Insolvency resolution as per Indian Bankruptcy code at the time of submitting bid.

3 General Terms and Conditions

a. Vendors are required to send their bid to IMM, SLRDC, HAL, Hyderabad on or before the due date and time as given in the RFQ with the details as required in the bid response format.

b. The description of project details as provided in RFQ is to understand the requirements by the Vendor and do not reflect the final design parameters. Scope of Work (SoW) with detailed specifications will be shared after signing NDA.

c. By submitting a proposal including the conceptual design with block diagrams, identified critical/major components, each Vendor shall be deemed to acknowledge of having fully and carefully read the bid, and understood scope of work, technical specifications, end applications and existing terms and conditions

d. Only Indian Companies can participate in the submission of bidding. A company shall be considered as owned by resident Indian citizen, if more than 50% of capital is directly owned or beneficially owned by resident Indian.

e. The Vendor responding to the bid may be invited for further discussions, if required, at HAL for assessment of the capabilities stated in the bid and for providing any clarifications.

f. Once the RFQ is floated, the Vendors shall have 21 days’ time to submit their response to the RFQ. After evaluation of RFQ responses, vendors will be short listed for further processing.

g. After receiving the response, Technical Evaluation Committee (TEC), if so desires will carry out visits and evaluate vendor's suitability. The committee will rate the vendors based on the eligibility criteria giving weightage to i. Technical, Infrastructure & Manufacturing Capability (70%), ii. Quality Control Capability (10%), iii. Organizational & Management Capability (10%) & iv. Financial Capability (10%). Qualifying rating for the vendors must be above 80% in each of the above four capabilities. Vendors below this rating will be disqualified

h. Vendor shall compulsorily enclose all proofs as Annexure to this bid. Response to RFQ which are not in compliance with RFQ conditions will be rejected, without assigning any reasons thereof. HAL reserves the right to request for any additional information, if required.

i. The response to this RFQ should be full and complete in all aspects. Vendor should quote in total. Partial response shall be rejected. Failure to furnish all the information required by the RFQ document or submission of proposal not substantially responsive to the RFQ documents to every aspect will be at the risk of the Company/Vendors and may result in the rejection of the bid.

j. The Vendor should have a valid GST registration. The Vendor should submit Self attested copies of the Certificate of Incorporation and other certificates that are legally required for carrying out its business activities.

k. Income Tax Returns (ITR) of the last three years, duly certified by a Chartered Accountant, have to be submitted.

l. Vendors satisfying all eligibility criteria and complying with the specifications and requirements in full only should submit the bid. Supporting documentary evidence for each of the criteria should be submitted by the bidder along with the Techno-Commercial Bid, else bid will be rejected. Relevant details of the technical expertise should also be submitted; such as copy of supply orders of similar systems need to be provided as evidence. As part of Technical Evaluation an expert committee may visit bidder’s site to assess the claims and seek demonstration of relevant hardware & technical parameters as deemed right by the technical committee at HAL / vendors premises.

m. Bidder should submit point wise compliance to all the sections of RFQ and SoW documents along with applicable documentary evidences as part of technical Bid. Bids with partial compliance of the requirements/ non-submission of documentary proofs will be rejected without any correspondence.

n. Inspection/performance report of supplied item/equipment or feedback form duly filled with actual users shall be provided as evidence.

o. Availability of qualified personal and support staff (minimum qualification may be mentioned by the Bidder). Experience of Key Personnel shall be mentioned

p. The proposal should contain details regarding the prior experience, availability of facilities, Design and Testing Tools and experience of the Vendor in similar domain. The facilities and Tools should be with the Vendor

q. The Vendor shall: • Not be insolvent, in receivership, bankrupt or being wound up • Not have its affairs administered by a court or a judicial officer • Not have its business activities suspended • Not be the subject of legal proceedings for any of the foregoing reasons

r. The proprietor or Directors and Officers should not have been convicted of any criminal offence related to their professional misconduct or not otherwise have been disqualified pursuant to debarment proceedings.

Description

This Request for Quotation (RFQ) is for CLASS-I INDIAN LOCAL SUPPLIER ( LOCAL CONTENT MORE THAN 50% ) for supply of subject items. Quote received from Class-I Indian Local Supplier only will be considered & accordingly only Class-I Indian vendors needs to participate in the Tender. Quotes received from foreign source / Non-Local Suppliers/Class II will not be considered and will be rejected.

Tender Due Date: The due date for submission of quote is mentioned in the RFQ. Bidder is requested to submit their quotation within the due date & time of RFQ.

Validity of Quotation:- Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 180 days from the closing date of enquiry and the offered materials should be perfectly kept under provisional reservation for this quotation

Submission of Bid:

The bidder is required to submit response to bid through e-Procurement portal and upload their technical and Price bid in the e-Portal only. Bids submitted through any other modes except HAL e-procurement portal will not be considered for evaluation.

Bidders are requested to submit their proposals (Technical cum non price bid and Price bid separately) online at HAL’s e-procurement portal (https://eproc.hal-india.co.in or link to e-Procurement through www.hal-india.co.in). Tenders submitted other than e-procurement portal will not be considered and will be rejected (No Hard copies of Technical and Price bid should be submitted). HAL is not responsible for delays / problems faced if any with internet, etc. Hence you are requested to submit the bids on-line well before the tender due date and time.

Bidder to ensure that no pricing aspect is indicated in anywhere in the technical bid. In case of any price information provided in technical bid, even in the form of pdf, the technical bid would not be considered for evaluation and will be rejected. Prices should be entered only in price bid format (xls file).

Only Signed Omnibus Integrity Pact or Standalone Integrity Pact in duplicate, Signed copy of Non-Disclosure Agreement (NDA), Self Certification & Auditor Certificate for Local Content should be forwarded / submitted to HAL, SLRDC in a sealed cover superscribing tender no. & due date.

Procedure for obtaining Digital Signature Certificate (DSCs), its installation, procedure for Log in using DSCs and System Requirements documents are available in our e-portal website https://eproc.hal-india.co.in. In case bidders have any problem during download of Tender Documents and Upload of their Bids, they may directly approach HAL Help Desk 24/7 through following. Email: [email protected] Ph: 080-22323697/98 You may also put a copy to us on email: [email protected] for follow up at our end.

Tender is sought in three (3) Bid tendering system. Bidders are requested to submit their proposal (Pre-qualification criteria (PART 1), Technical bid (PART 2) and Price bid (PART 3) online at HAL's e-procurement portal (http://eproc.hal-india.co.in or link to e-Procurement through www.hal-india.co.in). Quotation submitted through other than HAL's e-procurement portal will not be considered.

When submitting your offer, please ensure that you have responded categorically against each technical / commercial terms. Your compliance / acceptance to each of our terms should be indicated clearly. In case, HAL terms and conditions are not acceptable, you may quote counter terms and conditions. When counter terms and condition of business have been offered by the bidders, HAL shall not be deemed to be governed by such terms and conditions unless written acceptance thereof has been given by HAL. Any technical clarifications required may be obtained before submission of quotations. No ambiguity / request for changes in price/scope will be entertained after submission of quotation.

Late Bid:

Bid received after the due date and time specified in the tender shall be considered as Late Bid and will not be considered.

HAL will not be responsible for inability of bidder to upload the Bid documents in e-procurement portal.

HAL reserves the right to reject late or incomplete bid.

Opening of Tenders: Technical bid against this RFQ would be opened on next working day of closing date of RFQ. In case due to various administrative reasons, the quotations are not opened on that day, the same will be opened on subsequent working day. Interested bidders may witness the tender opening online by logging into HAL e-Procurement portal.

Tender Evaluation :

The tender will be evaluated on total package basis on landed cost up to HAL, SLRDC including the development phase & production phase requirement as per Price Bid Format. Bidder has to quote the Prices in the Part-3 (Price Bid Format) only.

Bid with lowest price conforming to the specification will be considered for placement of order.

Conditional discounts will not be considered in evaluation of tender.

Tender is sought in three (3) Bid tendering system. Bidders are requested to submit their proposal (Pre-qualification criteria (PART 1), Technical bid (PART 2) and Price bid (PART 3) online at HAL's e-procurement portal (http://eproc.hal-india.co.in or link to e-Procurement through www.hal-india.co.in). Quotation submitted through other than HAL's e-procurement portal will not be considered.

Applicability of the Taxes (IGST/CGST etc.) should be explicitly indicated by the bidder in his response either in percentage. In the absence of this input the offer would be considered all inclusive.

The total quoted prices in Part-IV (Price Bid Format) will be evaluated on Package basis on landed cost up to HAL, SLRDC for arrival of L1. Bidders has to quote their price very carefully as additions / alternations will not be allowed after submission of bid.

The following loading factors will be considered for commercial evaluation:

Payment Term (PT) Factor : Max. Loading Factor- Actuals ((T/ 12)*(R+2)/100*QA) (for Advance Payment) T= Advance duration in Months QA= Extent of Advance payment in Quoted price R = Marginal Cost of Funds-based Lending Rate (MCLR) per annum

Liquidated Damage (LD Factor) (LD @ 0.5% per week of delay maximum up to 10%) Max. Loading Factor- 10% (10-L) *Q/100 Where, Q – Quoted Price L – Maximum rate of LD indicated by Bidder However, LD per week rate shall remain unchanged.

Security Deposit (SD Factor) (If not agreed by vendor) Q * 0.05 Where, Q – Quoted Price (Applicable in case SD clause is not accepted by Bidder

Warranty (WA Factor): Max. Loading Factor- Actuals 0.03*Q*(WR-WQ)/12 Q = Quoted Price WR- Warranty in Months as per RFQ WQ- Warranty Offerd in Months

Integrity Pact:

Integrity Pact (IP) as per HAL format enclosed shall be duly ink signed by the bidder along with the witnesses. Failure to sign Integrity Pact as per HAL’s standard format may lead to rejection of offer. In case of submission of offer through e-portal, scanned copy of the signed Integrity Pact also need to be submitted along with your offer and in parallel, the hard copy of original ink singed IP should reach HAL by post. The submission of Integrity Pact without deviation is a mandatory requirement

It is requested to forward the original ink signed Integrity Pact in duplicate (as per HAL format enclosed with the tender ) duly initialed on each page to the following Contact Person and Address: Address of the Division/Dept. : Sanjay Kumar Deputy General Manager (IMM), Strategic Electronics Research & Design Centre, Hindustan Aeronautics Ltd. Balanagar Post, Hyderabad-500042, Ph:+91 40 2382 6252

In respect of IP and its monitoring authority i.e. the Independent External Monitor (IEM), who is appointed by HAL, in line with the communication received from Central Vigilance Commission (CVC). The present IEMs are: 1. Shri Sunil Kumar Bansal, IPS (Retd.) Email id: [email protected] 2. Shri Chaitanya Kumar Varma, CE&MES (Retd.) Email id: [email protected] 3. Shri Ashok Kumar Tripathy, IAS (Retd.) Email id: [email protected]

The bidder may approach the IEM nominated only for IP related issues. Any other specific clarifications/query/status with reference to tender and request for validity, extension of the tender etc., should be forwarded to concerned tender issuing HAL Officer

Both Omnibus IP and Standalone IP formats are enclosed with RFQ/RFP. In case if Bidder has already signed Omnibus IP with any other Divisions of HAL and validity of the same exists for this contract period, then Bidder may forward the copy of the same. If Omnibus IP is not signed, then Bidder may choose to execute either of the IP formats i.e. Omnibus IP or Standalone IP

Conflict of Interest:

Parallel Arrangement: Any Order awarded to the successful bidder as a result of this tender, will be on non-exclusive basis. HAL reserves the right of entering into parallel contract(s)/ release parallel Order(s) with any other firms now or hereafter.

Restrictions on procurement from bidders from a country which shares a land border with India:

I. Any Bidder from a country which shares a land border with India will be eligible to bid in any procurement whether of goods, services (including consultancy services and non-consultancy services) or works ( including turn key projects) only if the bidder is registered with the Competent Authority. Further, any bidder (including bidder from India) having specified Transfer of Technology (ToT) arrangement with an entity which shares a land border with India, shall also require to be registered with the same Competent Authority.

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means any person or firm or company, including any member of a consortium or joint venture (that is an association of several persons, or firms or companies), every artificial juridical person not falling in any of the descriptions of bidders stated herein before, including any agency branch or office controlled by such person, participating in a procurement process.

III. Bidder (or entity) from a country which shares a land border with India” for the purpose of this order means:- a) An entity incorporated, established or registered in such a country; or b) A subsidiary of an entity incorporated, established or registered in such a country; or c) An entity substantially controlled through entities incorporated, established or registered in such a country; or d) An entity whose beneficial owner is situated in such a country; or e) An Indian(or other) agent of such an entity; or f) A natural person who is a citizen of such a country; or g) A consortium or joint venture where any member of the consortium or joint venture falls under any of the above.

IV. “The Beneficial owner“ for the purpose of (III) above will be as under:

1. In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person(s), has a controlling ownership interest or who exercises control through other means. Explanation— a. “Controlling ownership interest“ means ownership of, or entitlement to more than twenty-five per cent of shares or capital or profits of the company; b. “Control" shall include the right to appoint the majority of the directors or to control the management or policy decisions including by virtue of their shareholding or management rights or shareholders agreements or voting agreements;

2. In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of the property or capital or profits of such association or body of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the relevant natural person who holds the position of senior managing official;

5. In case of a trust, the identification of beneficial owner(s) shall include identification of the author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other natural person exercising ultimate effective control over the trust through a chain of control or ownership.

V. An agent is a person employed to do any act for another, or to represent another in dealings with third person.

VI. The successful bidder shall not be allowed to subcontract works to any contractor from a country which shares a land border with India unless such contractor is registered with the competent authority

VII. The registration shall be valid at the time of submission of bid and at the time of acceptance of bid.

VIII. If the bidder was validity registered at the time of acceptance / placement of order, registration shall not be a relevant consideration during contract execution.

A bidder is permitted to procure raw material, components, sub-assemblies etc. from the vendors from countries which shares a land border with India. Such vendors will not be required to be registered with the Competent Authority, as it is not regarded as "sub-contracting". However, in case a bidder has proposed to supply finished goods procured directly / indirectly from the vendors from the countries sharing land border with India, such vendor will be required to be registered with the Competent Authority.

A certificate is to be furnished by the bidder stating “ I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country; has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.[Where applicable, evidence of valid registration by the Competent Authority shall be attached].”

A certificate is to be furnished by the bidder in case of specified ToT stating “ I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder does not have any ToT arrangement requiring registration with the Competent Authority. OR I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder has valid registration with the competent authority to participate in this procurement

Purchase Preference Policy (Preference to make in India): In line with Public Procurement (Preference to Make in India), Order 2017 & its various amendments issued by Govt. of India from time to time & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable for the “Class-I Local Supplier” for the goods/services/works covered in this tender subject to the following terms & conditions: 1. The subject item falls under indivisible category 2. The offers sought only from Class-l. Quotes received from Class II, foreign source / Non-Local Suppliers will not be considered and will be rejected. Bidder has to refer the Additional Terms and Conditions (Appendix-A Type-II) and provide your compliance by indicating Complied against this column..

MSE Clause:

As per the directives of Govt. of India, Ministry of Micro, Small and Medium Enterprises ( MSME MSMED ACT 2006) HAL has earmarked to annually procure 25% worth of goods / Services from Indian MSEs (Micro, Small and Medium Enterprises) with a sub target of 4% out of these 25% from MSEs owned by SC ( Schedule Caste ) / ST ( Schedule Tribe ) Entrepreneurs and sub target of 3% out of these 25% from MSEs owned by Women Entrepreneurs .

The bidders who fall in MSEs sector need to indicate the same and provide the documentary proof (With validity) along with the offer for our consideration. Further if any of the MSEs fall under SC/ST & Women Enterprise category they may indicate the same and submit the needful documentation accordingly.

Special Preference to MSEs : The participating MSE may be allowed to supply 100% of total tendered quantity subject to the quoted price of MSE falls within the band of L1+15% and such MSE agrees to match with L1 price (where L1 is non MSE vendor).

Security Deposit:

The successful vendor shall have to deposit 5% of the value of the order (Only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) as Security Deposit within 15 days of receipt of the purchase order, by demand draft or bank guarantee in a prescribed format of H.A.L from a scheduled bank in India, valid up to 60 days after the completion of contract period/last supply. This Security Deposit will bear no interest and will be returned only after the contract is completed to the entire satisfaction of H.A.L.

In case, quotes received without indicating the break-up details of GST or any other Taxes etc. and order placed subsequently on composite value (without indicating break-up details of taxes & duties) then the Security deposit to be sought on the composite value (including taxes & duties)

For bidders who do not agree for submission of Security Deposit, HAL is bound to evaluate such offer by loading 5% on the quoted price in comparative statement, to determine the successful bidder.

In case the supply order / contract is not executed to the entire satisfaction of HAL, the Security Deposit will be forfeited besides initiation of risk purchase action. In case any claims or any other contract obligations (related to supplies excluding warranty) are outstanding, the bidder shall be required to extend the Security Deposit as required till such time the vendor settles all claims and complete such obligations.

No claim will be entertained against HAL either in respect of interest, if any due on the security deposit or depreciation in value.

On due performance and completion of the contract in all respects, the security deposit will be returned to the vendor, without any interest, on presentation of absolute “No Demand Certificate” and upon return in good condition of any specifications, drawings, samples or any other property belonging to the purchaser, which may have been issued to the vendor

Submission of Security Deposit is not necessary for procurement from Public Sector Undertaking. However, Indemnity Bond needs to be submitted of the equivalent amount by participating PSUs.

Packing:-

Receipt & Despatch:

Quantity:

The quotation must be in the unit in which the quantity is indicated in the enquiry. If it is otherwise, conversion data must be furnished.

HAL reserves the right to order quantity less than indicated in the enquiry/ quoted for by bidder, at the prices quoted, without any reference to the bidder.

Quality & Workmanship:

Generally the stores shall be of the best quality and workmanship. Vendor shall comply with the contract in all respects be to the satisfaction of HAL. Where tenders are called for in accordance with ‘particulars’, the vendor’s bids to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The vendor shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorised as an exception expressly specified in the Purchase Order.

The Stores/Goods supplied shall conform to the standards, if mentioned in the Technical Specifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution.

Inspection, Consequences of Rejection:

Either: i) Allow the vendor to re-submit stores in replacement of those rejected within a time specified by HAL, the vendor bearing the cost of freight in such replacement without being entitled to any extra payment, (or) ii) Buy the quantity of stores rejected or other of a similar nature elsewhere at the risk and cost of the vendor without effecting the vendor's liability as regards the supply of any further consignments due under the contract, (or) iii) Terminate the contract and recover from the vendor the loss HAL may thereby incur. The vendor shall not be entitled to any gain on the repurchase,

Any stores rejected by HAL’s Inspector must be removed by the vendor within 14 days from the date of receipt of intimation of rejection and at his own cost, failing which the vendor shall be liable to pay storage charges at 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of intimation of rejection, the stores will be liable, to be sold by HAL at the vendor’s risk and responsibility and the proceeds adjusted towards storage charges.

In case any payment is made against delivery and it is found that the supplied item is rejected during inspection/commissioning, vendor will be required to choose any one of the following options to collect the rejected item for replacement: i) Refund the amount paid and collect the item for replacement. ii) Submit a Bank Guarantee for the amount already paid and collect the item for replacement. iii) Bring the replacement item to HAL and collect the rejected item.

Shelf Life:

Deliveries, Consequences of Breach: The date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, and delivery must be completed on or by the dates mentioned in the Purchase Order or the tender. Should the Vendor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, HAL shall be entitled at their option:

To recover from the Vendor as per liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores which the vendor has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default (or)

To purchase elsewhere, with or without notice to the Vendor on the account and at the risk of the Vendor, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), HAL’s decision in this respect will be final (or)

To terminate the contract in the event of action being taken under Para – (a) & (b) above, the Vendor shall be liable for any loss which HAL may sustain on the account, but the Vendor shall not be entitled to any gain on repurchases made against default.

Vendors need to : - follow a quality management system; − prevent the use of counterfeit parts: The Vendor shall plan, implement, and control processes, appropriate to the organization and the product, for the prevention of counterfeit or suspect counterfeit part use and their inclusion in product(s) delivered to HAL.

HAL or its customers and regulatory authorities shall have the right to access to the applicable areas of all facilities of vendor, at any level of the supply chain, involved in the order / contract and to all applicable records.

Repeat Order:

HAL reserves the right to place repeat Order (single order or multiple orders) up to 100% of the value of the original order (statutory levies shall be paid as applicable) within 12 months from the date of completion of the original order. The prices, terms and conditions of the repeat order shall be the same as that of the original. However, placement of repeat order is not guaranteed and this will be at the sole discretion of HAL.

“Repeat Order can be placed by any Division/Office of HAL including the Division/Office which has originally placed the purchase order.

Warranties:-

Vendor warrants as follows: i) All items delivered are free from defects in materials and workmanship. ii) All items delivered are in conformance to the specification and are fit for the intended purpose. iii) It shall be ensured that HAL shall have clear and undisputed title to the goods supplied under the contract.

The warranty period shall be twelve (12) months from the date of receipt and acceptance of scope of work. The vendor shall be responsible for any defects that may develop due to faulty materials, design or workmanship and shall remedy such defects at his own cost when called upon to do so by HAL who shall state in writing in what respect the portion is faulty. If it becomes necessary for the vendor to replace or renew any defective portion of the goods the vendor shall make such replacement or renewal without any extra cost to HAL.

During warranty minimum uptime of 95% shall be ensured failing which warranty period shall deem to be proportionately extended. During warranty period equipment shall be replaced/repaired free of cost including any to & fro freight/insurance involved. Vendor shall attend to warranty calls immediately.

Post-Warranty Service: Arrangements for after sales service and maintenance (authorized service centre) in India on site during warranty & post warranty period should be clearly indicated providing with name, address, phone, Mob no, email Id of the contact person, infrastructure along with spare parts inventory held by your Authorized Technical Service Center. The Vendor to indicate the validity period of authorization for the technical service center.

Performance Bank Guarantee: Successful Vendor shall furnish a performance bank guarantee (including e-Bank Guarantee) for a value of 10% of the order value (only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) in the HAL’s standard format valid up to end of the warranty period from a scheduled bank in India or otherwise equivalent amount shall be retained till completion of warranty period and other obligation of Purchase Order / contract. In case of BG, the BG should be sent directly to HAL by the concerned issuing Bank. Also the name and designation of the officer issuing the BG is to be indicated in the Bank guarantee. In case of non-fulfillment of warranty obligations, the Performance Bank Guarantee will be encashed by HAL or in the absence of PBG 10% payment withheld will be forfeited. In case vendor does not agree for Performance Bank Guarantee / retention of equivalent amount, their offer will be summarily rejected.

Liquidated Damages:-

Delivery Terms:

Price

The prices quoted should be firm and fixed till execution PO for Design and Development phase and exclude subsequent claims or price increase of any kind. The bidder is required to indicate prices against individual line items in the Price Bid Fromat.

Price quoted should be on F.O.R. Destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance.

Bidder should quote in Indian Rupees and payment will be made in Indian Rupees.

Bidders should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered. Any increase in prices at a later date for ordering lesser quantities will not be agreed to.

Conditional discounts will not be considered in evaluation of tender.

Goods and Services Tax (GST):

GST Registration Status:

GST Registration Number (15-digit GSTIN):

Composition scheme:

Exemption from Registration:

HSN Code and GST Rate:

TDS for GST: Applicable TDS as per the prevailing guidelines of Government of India will be deducted while making payment.

Payment Terms:-

Import Content: Indian vendors should quote in Indian rupees only. Indian vendors who import certain materials, accessories etc. from foreign sources, while manufacturing the product, need to provide import content in value or in % w.r.t. your offered prices. This is a mandatory requirement for Indian Vendors. However Order will be placed in Indian currency and Payment will be made in Indian Currency. This information of import content should be indicated in the price bid format. Please indicate compliance that you had indicated the import content in the price bid format. In case, the purchase order is awarded to you where you had indicated the import content, you need to provide the list of items being imported based on HAL request. Any Exchange rate variation in this regard will have to be borne by the bidder themselves.

Date of Reckoning of Exchange Rate Variation: If the products/items/materials quoted by the Indian vendors involves import content, then the value of import content needs to be indicated in the offer (in FE). Further, vendor should indicate whether Exchange Rate Variation (ERV) is applicable on the FE content declared by the vendor. If ERV is applicable, ERV reckoning date shall be the last date of submission of commercial bids (i.e. due date of the tender). For purpose of making ERV payment, actual value of import (to be supported by BOE, etc.) or declared value of import in bidders quote whichever is lower to be considered for calculation of ERV based on TT selling rate on the date of BOE. Exchange rate variation on the higher side, shall be paid by the HAL and similarly any exchange rate variation on lower side i.e. price reduction, to be passed on to HAL.

Denial Clause: In case of any delay in delivery caused due to default of the Vendor and during such delayed period if any increase in statutory duties and/or upward rise in prices due to the Price Variation Clause (PVC) and/or any adverse fluctuation in foreign exchange arises then such additional amount/s is/are to be borne by the Vendor, apart from the payment of agreed Liquidated Damages. Besides HAL reserves its right to get any benefit of a downward revisions in statutory duties, PVC and foreign exchange rate, taken place during such delayed period, effecting the original agreed price.

Delivery Schedule: Delivery Schedule is mentioned at Annexure 01 to PART-1 (SCOPE OF WORK MATRIX). Bidders have to provide their compliance

Requirements of ISO 14001:2015; Environmental Management System (EMS): I. Information about potential significant environmental impacts associated with transportation, delivery, use, end-of-life treatment and final disposal of its products and services may be provided II. It is desired that Environmental Friendly Materials, Systems and Processes are used with the lifecycle perspective to have minimal impact on the Environment while delivering the product/service

Requirements of ISO 45001:2018 Standard: The vendor/Supplier/ contractor shall ensure requirements with respect to ISO 45001:2018 standard guidelines clause A 8.1.4. This includes equipment’s, installations and materials are safe for use by workers as intended by ensuring: -equipment is delivered according to specification and tested to ensure it works as intended -installations are commissioned to ensure they function as designed -materials are delivered according to their specifications -any usage requirements, precautions or other protective measures are communicated and made available (E.g. Safety instructions, Hazard communication Symbols, SDS, Etc.)

Language:

Bribes and Gifts

Relationship of the Parties:

Dispute Settlement Mechanism

Amicable Settlement by way of Mediation:

Arbitration: (Note: Arbitration shall be invoked if the value of the disputed claim is less than 10 Cr only)

Termination for Default of Vendor or for other reason

The work is delayed or cancelled for causes attributable to force majeure

The requirement is withdrawn by HAL’s Customer

The Vendor is declared bankrupt or becomes insolvent

It is noticed that the firm has utilized the services of any agent to get the resulting Order and paid any commission to such agent

As per decision of the Arbitration Tribunal

In case any part of the Order is subcontracted by the Vendor without prior permission of HAL

If the performance of the Vendor is not found satisfactory during the execution of work

In any of the above stated case, no claim of damage etc., by the Vendor will be allowed

Jurisdiction and Governing/Applicable laws:: The Court at Bangalore/place of Division only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India.

Assignment/Subcontract:

Agent / Agency Commission:-

IMMUNITY TO GOVERNMENT OF INDIA:-

Fall Clause:

Product Liability: Successful vendor needs to take sufficient cover against the risks of product and civil liabilities in relation to equipment /product supplied by them. In the event of claims from any other party on any damages or deficient performance which are directly attributable to the vendor’s product, HAL would not be liable and would have the right to seek appropriate compensation from the vendor.

Indemnity:-

Appropriation:

Risk purchases:

Confidentiality:-

The Vendor shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Vendor or on behalf of the Vendor and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Vendor except as far as may be necessary for either party to carry out its obligations under this Contract

For the purpose of this Tender / Contract / Agreement, the Bidder / Contractor / Supplier shall not store, copy or disclose HAL’s data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also, Bidder / Contractor / Supplier agrees to use HAL’s data only for the purpose under this Contract, restrict disclosure to any person or entity or third party and shall safeguard the provided data including from cyber security risks etc. Bidder / Contractor / Supplier should promptly return within 90 days HAL’s data in original media and should not keep HAL’s data, upon expiry of Tender / Contract / Agreement or early termination of Contract / Agreement and certify that HAL’s data has been deleted permanently. Non-adherence to this confidentiality clause by the Bidder / Contractor / Supplier shall be treated, as a material breach of this Tender / Contract / Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract / Agreement.

INSOLVENCY:-

IPR CLAUSE:

IPR Clause for Development Activities taken up at the Behest of HAL:

Vendor agrees that HAL shall be the sole owner of all Intellectual Property (IP) generated in the performance of this Contract by or on behalf of Vendor with the aid of either funding and/or technical inputs from HAL (hereinafter referred to as ‘Foreground IP’). If applicable and to the extent that Vendor sub-contracts performance of any part of the Contract, the Vendor shall ensure that any Foreground IP arising from such work of its sub-contractor/s shall be assigned to HAL absolutely. Vendor hereby assigns and agrees to assign all rights and interest in the Foreground IP to HAL. Vendor shall share with HAL, all documentation necessary for HAL to exercise its rights to Foreground IP. If required by HAL, Vendor shall assist HAL in registering the Foreground IP in favour of HAL.

Vendor grants to HAL an irrevocable, non-exclusive, world-wide, royalty-free license to sell, offer for sale, use, execute, release, disclose, and distribute the developed Supplies/Services/Products, which may contain Background IP. Background IP shall mean and include all pre-existing inventions and IP necessary for HAL to exercise its rights to Foreground IP.

Vendor shall indemnify and protect at its own cost, HAL in respect of cost/claims/ liabilities (including attorney’s fees and associated costs of legal proceedings) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies/Services provided by Vendor. If HAL or HAL’s customer/s are unable to put to use the Supplies/Services or a portion thereof as a result of violation of the Intellectual Property of any third party, Vendor shall within reasonable time at Vendor’s own cost either, i) procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, ii) replace or modify the Supplies/Services so that it becomes non-infringing or, iii) compensate HAL the amount equivalent to the cost of supplies procured/ to be procured, development cost already paid to Vendor and damages suffered by HAL arising due to inability to put to use the supplies/services or a portion thereof.

In case the Vendor receives a requirement/ request for supply or repair of deliverables of this contract directly from any third party including HAL’s customers, such request shall be forwarded to HAL. Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software (including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity.

IPR Clause for indemnification of HAL in case of Infringement of Third Party IPR

HAL shall have the right to use the Supplies/Services procured under the contract that may contain any Intellectual Property/ Intellectual Property Rights. Vendor shall indemnify and protect at its own cost, HAL in respect of cost/claims/ liabilities (including attorney’s fees) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies/Services provided by Vendor. If HAL or HAL’s customer/s are unable to put to use the Supplies/Services or a portion thereof as a result of violation of the Intellectual Property of any third party, Vendor shall within reasonable time at Vendor’s own cost either, i) procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, ii) replace or modify the Supplies/Services so that it becomes non-infringing or, iii) compensate HAL the amount equivalent to the cost of supplies procured/ to be procured, development cost already paid to Vendor and damages suffered by HAL arising due to inability to put to use the supplies/ services or a portion thereof. Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software(including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity.

Exit criteria: The contract/order may be terminated under the following circumstances:

In the event of unsatisfactory performance by the Vendor during the contract period, or any of the information provided by the Vendor is found to be untrue, or Vendor is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated within three months advance notice without any financial implication to Buyer. Notwithstanding the foregoing, in cases where it is found that a Vendor is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of three years.

If there is change in Buyer requirement, contract shall be terminated with three months advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party the Vendor shall ensure the following: a) IPR’s are transferred to Buyer to enable Buyer to proceed on the work with other Vendor. Vendor also will render all assistance till the other Vendor fully take over the balance work. (If applicable) b) Transfer title and deliver all or any part thereof of the supplies, materials, work-in-progress, finished Products, Tooling, drawings and data produced or acquired by Vendor specifically for the Product being terminated. c) Supply of products and its components / spares at least for a period of two years from the date of such termination.

The Vendor is declared bankrupt or becomes insolvent.

The delivery of material is delayed due to causes of Force Majeure by more than six months.

Based on the decision of the Arbitration Tribunal.

Others

Vendors (OEMs) while submitting the proposal should categorically declare that items quoted by them are their newly manufactured items and are not resold (2nd sale).

Quotation should accompany the detailed catalogues and literature (if applicable)

When counter terms and conditions have been offered by a Bidder, HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL.

Any terms & conditions which has not been the part of the bid or Purchase Order, if put forward in subsequent correspondence, shall not be considered by HAL.

Disregard of any instructions, may result in your offer being ignored.

Canvassing by bidders in any form, including unsolicited letters on bid/s submitted or post tender corrections shall render the bid/s liable for summary rejection.

HAL reserves the right to cancel the tender without assigning any reasons thereof. The decision of HAL is final in this regard.

Any query related to tender (like due date extension, technical clarification, etc.) needs to be sent to HAL directly. The name and contact details of HAL personnel to whom queries related to tender to be sent are as below:- Sanjay Kumar Deputy General Manager (IMM), Strategic Electronics Research & Design Centre, Hindustan Aeronautics Ltd. Balanagar Post, Hyderabad-500042, Ph:+91 40 2382 6252 Email:[email protected]

Description

1 INTRODUCTION: The Utility Helicopter Maritime (UH-M), is a derivative of Advanced Light Helicopter (ALH), is a 5.7-ton class of helicopter with twin engine and side-by-side cockpit used for Maritime Search & Rescue operations by Indian Navy. It will be operating from ships and shore, by day as well as by night including IFR conditions. The integration of Active Electronically Scanned Array, AESA Radar is the major capability planned to be incorporated in UH-M H/c.

1.1 Scope: This document defines the brief Technical Requirements, Qualification & Certification Requirements of Development of AESA Radar System Hardware. The qualified vendor is required to design, develop, test, demonstrate, certify and supply of “Radar Hardware for UHM Platform” as per list of deliverables (LOD) and timelines as mentioned in RFQ. Technical support for carrying out integration testing and performance evaluation at HAL premises at any time during development and warranty period. The development consists of below activities  Design of Radar System Hardware to meet the Radar System Functional requirements  Design of LRUs and LRU Test Jigs  PDR with all the stake holders  Realization of LRUs and LRU Test Jigs.  Development of Accessories including Mounting trays, Signal and RF cable assemblies etc.  Development of Software and Firmware of LRUs.  Hardware, Software, Firmware & System documentation of each LRUs & LRU Test Jigs as per IMTAR-21  Software Certification as per DO-178C, DAL-C  Firmware Certification as per DO-254, DAL-C  LRUs integration, testing and functional demonstration  CDR with all the stake holders.  SOF testing and Certification  QT testing and Certification  Support during UH-M developmental flight trials for LRUs integration, modifications in Software and Firmware.

2. TECHNICAL REQUIREMENTS The AESA Radar Hardware consists of AESA Radar LRUs, Mounting trays with shock mounts, Mechanical brackets, interconnecting RF & Signal cables and mating connectors. The AESA Radar System LRUs shall be consisting of the following functional requirements. The functions are broadly classified into 5 groups. 1. Active Array Antenna functions 2. Exciter functions 3. Receiver functions 4. Processor functions and 5. Power supply functions Brief technical Requirements of the AESA Radar Hardware to meet the above functions are given in below table

3 QUALIFICATION AND CERTIFICATION REQUIREMENTS 3.1 Hardware qualification of Radar System LRUs a) Vendor shall carryout the necessary hardware qualification tests SOFT & QT on the Radar System LRUs as per MIL-STD-810G & MIL STD 461G approved by RCMA, CEMILAC through SOFTP & QTP with association of ORDAQA, DGAQA Certification Agency coordinated through SLRDC HAL & LRDE.

3.2 Software and CEH Qualification of Radar System LRUs a) The Software of Radar System LRUs shall be certified by CEMILAC through HAL as per DO178C Level-C b) The Complex Electronic Hardware (CEH) or Firmware of Radar System LRUs shall be certified by CEMILAC through HAL as per DO-254 Level-C.

3.3 Qualification of Test Jigs of Radar System LRUs. a) The documentation and certification of software for the test Jigs of Radar System LRUs shall be as per RCMA, CEMILAC guidelines b) The documentation and certification Hardware for the test Jigs of Radar System LRUs shall be as per JSS certified by ORDAQA, DGAQA.

To be filled in this colour code only

DESCRIPTION

GST Amount in Rs.

RECURRING COST (RC)

AESA RADAR SYSTEM-PROTO -PROTO, DETAILS AS PER THE SOW

AESA RADAR SYSTEM-SOF -SOF, DETAILS AS PER THE SOW

AESA RADAR SYSTEM-QT -QT,DETAILS AS PER THE SOW

AESA RADAR SYSTEM LRU-TEST JIGS -TJ,DET AILS AS PER THE SOW

AESA RADAR SYSTEM LRU-TEST JIGS ACCESSORIES, TJ-ACC,DETAILS AS PER THE SOW

TOTAL RC COST (1 = Sum of a to e) -

NON RECURRING COST

Total NRE Cost ( Milesone -1) as per SOW

Total NRE Cost ( Milesone -2) as per SOW

Total NRE Cost ( Milesone -3) as per SOW

Total NRE Cost ( Milesone -4) as per SOW

TOTAL NRC COST (1 = Sum of a to d) -

Prices are in Rs. (INR)

Sum of A + B + C shall be equal to 1.

Description

AESA RADAR SYSTEM-PROTO, DETAILS AS PER THE SOW

AESA RADAR SYSTEM-SOF, DETAILS AS PER THE SOW

AESA RADAR SYSTEM-QT ,DETAILS AS PER THE SOW

AESA RADAR SYSTEM LRU-TEST JIGS -TJ,DET AILS AS PER THE SOW

AESA RADAR SYSTEM LRU-TEST JIGS ACCESSORIES,-TJ-ACC,DETA ILS AS PER THE SOW

Description

TOTAL PRICE FOR DEVELOPMENT PHASE (as per price format ) (Prices firm and fixed )

TOTAL PRICE FOR SERIES PRODUCTION PHASE (as per price format) (Prices on Incurrence basis)

ITEM DESCRIPTION

AESA Radar System (Please refer Complete Scope of Work)

Purchase Preference Policy (Preference to make in India): In line with Public Procurement (Preference to Make in India), Order 2017 & its various amendments issued by Govt. of India from time to time & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable for the “Class-I Local Supplier” for the goods/services/works covered in this tender subject to the following terms & conditions: 1. The subject item falls under indivisible category 2. The offers sought only from Class-l , Quotes received from foreign source / Non-Local Suppliers/Class II will not be considered and will be rejected. Bidders to refer the Additional Terms and Conditions (Appendix-A Type-II) for details.

Class-I local supplier means a Supplier or Service Provider, whose goods, services & works offered for procurement, has local content equal to or more than 50%.

Class-II local supplier means a Supplier or Service Provider, whose goods, services & works offered for procurement, has local content equal to or more than 20% but less than 50%.

2. Local content’ means the amount of value added in India (i.e., indigenous items/services added in the offered products/services/works) which shall be the total value of the item procured (excluding net domestic indirect taxes) minus the value of imported content in the item (including all customs duties/IGST) as a proportion of the total value, in percent Explanatory notes for calculation of local content given above: a Imported items sourced locally from resellers/distributors shall be excluded from calculation of local content. b. The license fees/royalties paid technical charges paid out of India shall be excluded from local content calculation. c. Procurement/Supply of repackaged/refurbished/rebranded imported products as understood commonly shall be treated as reselling of imported products and shall be excluded from calculation of local content. The definition of repackaged/refurbished/ rebranded imported products is as follows; 'Refurbishing' means repair or reconditioning of an imported product does not amount to manufacture because no new goods come into existence. 'Repackaging' means repacking of imported goods from bulk pack to smaller packs would not ordinarily amount to manufacture of a new item. 'Rebranding' means relabeling or renaming or change in symbol or logo/makes or corporate image of a company/organization/ firm for an imported product would amount to rebranding. d. Imported items sourced locally from resellers/ distributors are excluded from calculation of local content. If required by procuring entities during verification of local content, bidders need to submit the cost of such locally-sourced imported items (inclusive of taxes) along with break-up on license/royalties paid/ technical expertise cost etc. sourced from outside India. For items sold by bidder as reseller, OEM certificate for country of origin to be submitted. e. For contracts involving supply of multiple items, weighted average of all items to be taken while calculating the local content.

A scanned copy of the certificate need to be uploaded along with technical bid in e-portal and parallely the hard copy of original certificate should be submitted to the Division through post/courier.

Any bidder has not indicated any % of Local content and also not provided Self Certification, they fall under non local category. As such those offers also will not be considered & rejected.

Activity

Whether the firm is registered with RWRDC/Helicopter Division / Any other division of HAL/Any other DPSU.

Whether you are a MSE vendor and provided required documents - Udyam Portal Registration Certificate

Whether MSE is owned by SC(Schedule caste)/ST(Schedule tribe)entrepreneur.

Whether MSE is owned by women entrepreneur.

Whether delivery lead time agreed as per HAL requirement

Whether validity of the offer indicated as per RFQ.

Warranty: Whether warranty indicated in offer as per RFQ.

Liquidated Damages: Whether Liquidated Damages indicated in offer as per RFQ

Payment terms: Whether payment terms indicated in offer as per RFQ

Indian vendors: Whether delivery terms are "FOR HAL".

Integrity Pact: Whether Integrity pact is submitted as per RFQ Format.

Non Disclosure Agreement(NDA): Whether Non Disclosure Agreement is submitted as per RFQ Format.

Security Deposit: Whether Security Deposit clause is complied as per RFQ.

Performance Bank Guarantee: Whether Performance Bank Guarantee clause is complied as per RFQ.

Whether Technical Compliance / Technical Bid has been submitted without indicating any prices (else the offer will be disqualified)

Whether Vendor has declared Import Content in the Price bid format

Please confirm whether Self Certification Letter/Auditor Certificate as per Appendix-B indicating minimum local content (MLC) is submitted as per RFQ

Please confirm whether Annexure-IIA & AnnexureIIC (Declaration Certificate for Bidder sharing Land Border with India) is submitted as per RFQ

Please confirm whether Bank Details as per Bank Mandate Form Duly signed by Bank officials with bank Seal is submitted.