INTERNAL COMBUSTION ENGINE CRANK CASE OIL

Special Eligibility Criteria

1. 1

   Supply to be as per tender specfication
2. 2

   (1). Tenderer must have supplied the same/similar items to S.Rly or other Zonal Rlys/Govt organization. and documentary evidence must be furnished along with their offer evidencing the execution of as POs. R/Note, Invoice. (2). Tenderers with past performance of satisfactory execution of contracts before the date of tender opening as mentioned above for the supply of the subject items same/similar for a Quantity of 20 percent or more of the tendered quantity in one single contract in last three years from the date of tender opening may be considered as responsive to S.Rlys requirements for placement of regular order.If such past performance level is lower, then the offer may be considered as responsive to S.Railways requirements for placement of developmental order not exceeding 20 percent of the tendered quantity. For consideration of such development orders the tenderers must also submit along with their quotation documented past performance report, details of M and P Testing facilities QAP if available technical manpower available with them etc.

   Document requiredConfirmation required
3. 3

   OEM or its authorized dealers only eligible to participate along with valid authorized Dealership Certificate.Please refer Para 3.4 and 3.4.1 of Part-B Tender Conditions.

   Document optionalConfirmation required

Check List

1. 1

   Have you attached any performance statements with your offer? For proof of supply to other railways / production units copy of Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.
2. 2

   Have you furnished the statement of deviations?[preferably nil]
3. 3

   Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.
4. 4

   Have you kept your offer valid for 90 days?
5. 5

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.
6. 6

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.
7. 7

   Have you quoted in the prescribed proforma.
8. 8

   Have you submitted the Banker s report.
9. 9

   Have you furnished the details of equipment/quality control.
10. 10

    Have you quoted price on the basis of free delivery to destination, indicating the break up.
11. 11

    Have you quoted delivery period correctly and precisely.

Commercial-Compliance

1. 1

   In case of road delivery, the date of delivery at destination [Consignee's end] shall only be treated as delivery date irrespective of F.O.R/ F.O.T condition mentioned elsewhere in the contract/tender.

   Confirmation required
2. 2

   [a] Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document. [b] If tenderers mention anywhere in its offer contrary to (a) above and /or mentions not to supply to some of the consignees, such offer may not be considered for ordering such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.

   Confirmation required
3. 3

   Goods and Service Tax (GST) shall be applicable as per GST act (Please refer Para 14.0 ( a to h) Part-A of Tender Condition.

   Document optionalConfirmation required
4. 4

   a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.
5. 5

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored.

   Confirmation required
6. 6

   Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firms outside the approved vendor list, without any restrictions.

   Confirmation required
7. 7

   Preferably manufacturers should participate. Participating traders/agents must attach authorization letter issued by the OEM or OEM authorized stockist along with their offer. Authorization letter should preferably tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period /expiry date will not be for placement of order and that offer is liable to be ignored. ( please refer Para 3.4 of tender condition)

   Document optionalConfirmation required
8. 8

   [a] Please indicate whether you are registered with any of the following Micro & Small Enterprises (MSE) agencies: District Industries Centres, KVIC,KVIB, Coir Board, NSIC, Directorate of Handicraft & Handloom or any other body specified by Ministry of MSME . [Name the agency clearly]. If yes, then for availing benefits under MSME Act, should upload valid documents maintained under MSME Act such as NSIC Certificate etc duly marking the t e n d e r e d item in the certificate. Otherwise, claim for benefits under MSME Act may not be entertained and also indicate whether the Enterprises is owned by SC/ST/Woman. Please upload documents in support of this. (b) If you are not a MSE or consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises.(In percent of order value) with further brake up of MSE owned by SC/ST (Information will be provided in percentage terms with 6 fields; Micro owned by SC,ST, Others and Small Industries owned by SC,ST and Others). [c] Please refer Para 15.0 Part-B of Tender Conditions.

   Document optionalConfirmation required
9. 9

   Make In India Preference Policy: Please refer Para 16.0 Part-B of Tender Conditions.
10. 10

    Procurement of the item is restricted to Local suppliers with minimum local content of 50% (Class-I or Class-II Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

    Confirmation required
11. 11

    Tenderers shall confirm the following declaration failing which the offer will be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached."

    Document optionalConfirmation required
12. 12

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to"Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage