Set of Return & Fresh Air filter(4 nos. return air filter and 4 nos. fresh air filter ) for LHB type AC coaches, conforming to RDSO Spec. no. RDSO/PE/SPEC/AC/0055- 2003 (Rev.2) with drg no. RDSO/PE/SK/AC/0073-2004 (Rev-1) and RDSO/PE/SK/AC/0074-2004,(Rev-1) or latest.

Dealership /Authorisation: Manufacturers or their authorized Distributor/Dealer/Agent with Tenders specific authorization can only quote. OEMs can authorize and give Tender Specific Authorization to its Agent / dealers to quote on their behalf provided the vendor takes full responsibility for the quality of the material including warranty obligation and after-sale-service. In such cases the authorized agents / distributors would also give an undertaking as follows: (i) That he will be responsible for all the contractual obligations including quality aspects, replacement of parts / items and Warranty / Guarantee obligations. (ii) That he will be responsible for after-sale-service. (iii)The offer without Tender Specific Authorisation Letter will be summarily rejected. For details, Please see the para 2.1 to 2.5 of Instructions to tenders [a] Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document. [b] If tenderers mention anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.

EMD Clause :Tenderers are required to deposit Earnest Money online equivalent to the amount mentioned in the tender document. Tenderers not submitting Earnest Money should clearly indicate in their offer the reasons for the same, and failure to do so will be taken as unwillingness on their part to deposit the Earnest Money.B) Amount of EMD (rounded off to nearest higher Rs. 10 (ten)) to be taken in tenders, wherever applicable. a) It will be @ 2% of the estimated tender value up to Rs. 50 Cr. subject to maximum EMD of Rs. 20 lakh. b) EMD will be Rs. 50 lakh for tenders above Rs. 50 Cr.C) Exemption from Submission of Earnest Money: The under noted categories of tenderers are liable to get the exemption from deposit Earnest Money:-a. Firms registered with MSE for tendered item.b. Tender cases of value up to and including Rs. 25 lakh unless otherwise mentioned in the tender.c. Other Railways and Government departments.d. Indian Ordinance factories.e. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them.f. Vendors registered with Railways for the trade group of the item tendered.g. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing.h. Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items.i. In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them.D) Offers of tenderers who do not submit Earnest Money, and are also not exempted from submission of Earnest Money shall be summarily rejected.E) The purchaser reserves the right to forfeit the Earnest Money Deposit if the tenderer withdraws or revises his offer within the validity period or fails to deposit Security Money in terms of Clause Para-9 of the Instruction to tenderers.F) No interest shall be payable by the purchaser on the Earnest Money if tender is cancelled by Railway administration and EMD returned. EMD of unsuccessful bidders and tenderers shall be released immediately after finalization of the tender.For detail appreciation Para-3 of instruction for tenderers may be referred.

(a) Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document (b) If tenderer(s) mentioned anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignee(s) where the tenderer has not agreed to directly deliver the stores without any back reference.

As per public procurement policy ( preference to make in India) order no P45021/2/2017-PP (BE-II)2019 dated16/09/2020 of Ministry of Commerce, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quantity and therefore public procurement of the item is restricted to class I local suppliers only and the vendors who do not qualify to be class I local suppliers should not quoted in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a class I local suppliers for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any lost or damaged caused to the vendor

Performance Clause : Bulk order will be placed on the manufacturer or its authorized agent. The manufacturer firm must have satisfactorily executed at least one single purchase order for a minimum of 20 percent of the total tender quantity of Zonal Railways/ PUs/ CORE for the tendered item [OR] for the items having same specification, but of different sizes/ ratings/capacities, during 5 (five) previous financial years and current financial year up to date of tender closing. Purchase Officers can consider such firms for bulk order duly keeping in view the overall performance of the firm.

All other offers, who are otherwise not eligible for regular bulk order(s) due to their not meeting with the eligibility conditions mentioned in Para 2.2(i) above and provided they are able to demonstrate their Capacity-cum Capability to manufacture the tendered item, can be considered only for developmental order up to 20 percent of the net procurable quantity. For this purpose, they should submit along with their offer, documented past performance reports of same or similar items of equivalent rating or equivalent performance parameters, details of M&P, testing facilities, QAP (if available), technical manpower available with them, registration for same/similar item(s) with other Government agencies or PSUs etc. or any other details as may be warranted as per the technical specification and drawing. Such tenderers are to note that non submission of such documents as per Annexure shall be taken as their not having any such past performance and/or capacity, and their offer shall be considered further as per extant rules and no back reference in this regard will be made to them.

The onus of submission of requisite documents (such as copies of Receipt note for stock items, receipt & acceptance for non-stock items, capacity & capability credentials, M&P required for manufacturing tendered item, T&P, technical manpower, in house testing facilities, MSE credentials, financial credentials, PAN no/ ITCC etc.) along with their e-offer regarding 'Bulk order' or 'Developmental order' lies with the tenderers. In case the tenderers do not submit the requisite documents as detailed above along with their e- offer, the tender will be decided on the basis of their past supply performance records as available with Northeast Frontier Railway [if any].

Tenderers have to quote the FOR destination rate.

Make in India Policy: (a) This tender complies with Public Procurement Policy (Make in India) Order 201, revised on 16.09.2017, issued by department of Industrial, Promotion and Policy, Ministry of Commerce circulated vide Rly. Bds letter No. 2015/RS(G)/779/2/Pt.1, dtd. 25.09.22. (b) Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported item and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated at Para-14 of Special conditions of contract attached. (c) In case of procurement for value in access of Rs. 10 Crs. the Class-I local supplier/Class-II local supplier shall be required to provide a certificate from the statutory auditor or cost auditor of the company (In case of companies) or from practicing cost accountant or practicing chartered accounts (In respect of suppliers other than companies) giving the percentage of local content.

(B) MSE source owned by SC/ST/Woman should upload necessary documents to get the benefits in regard to their category i.e. the ownership of MSE pertains to SC/ST/Other category clearly. Absence of this information in the registration certificate would be taken as MSE falling in the category of Others.

A) MSE sources, who are interested for availing benefits under MSE act mentioned in the notification of Ministry of MSME, should upload valid document maintained under MSE act such as UDYAM Registration certificate duly marking the tendered item in the certificate otherwise claim for benefits under MSE act may not be entertained.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Inspection by TPI.

Warranty: Railway Standard guaranty/warranty clause as per IRS conditions of contract or as per specification whichever is higher will be applicable.

Firm should mentioned detail address of the place of inspection.

Firm to mention HSN code of the tendered item and GSTIN No.

SECURITY DEPOSIT: 1). The successful tenderers shall, within 21 days after written notice of acceptance of tender has been posted to him, deposit Security Deposit a sum equal to (a)5% of contract value subject to maximum of Rs 50 lakh for contracts above Rs 25 lakh and up to Rs 50 crore. (b) Rs 1 Cr or as fixed by Railway authorities in tender document for contract value above Rs 50 Crore, as security for satisfactory fulfillment of the contract unless otherwise SD waival is specifically mentioned in tender/LOA. (c) However, all tenders shall have Security Deposit 5% of contract value. 2). The Security money can be deposited in any of the following forms: 2.1 Deposit receipts, Pay orders, Demand Drafts, Guarantee Bonds issued by Nationalized or Scheduled CommercialBanks, Bonds of Indian Railway Finance Corporation and KRCL Bonds, Government Securities and deposit receipts in the post office saving banks. The Guarantee Bonds/Bank Guarantee should be submitted in the prescribed form as per Annexure-5. 2.2 Payment of Security money in the form of pay order/demand draft shall be made in favour of PFA, North East Frontier Railway payable at Maligaon. 2.3 Security deposit shall remain valid for a minimum period of 60 days beyond the date of completion of all contractual obligations of supplier. 3). The Security Deposit (SD) shall be taken from all vendors for contracts above Rs.25 lakh subject to following exemptions: a. The store contract cases of value uptoRs. 25 lakh b. Other Railways and Government departments. c. Indian Ordinance factories.

d. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e. In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f. Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued upto their monitory limit of registration. g. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h. Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission from SD for these items. Note: Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, Railways shall record poor performance of the vendors for taking suitable penal action as per extant instructions. Validity of the offer will be 60 days from the date of closing of the tender

In case of any contradiction or conflict between special conditions of contract to that instruction to tenderers/IRS conditions of contract the special conditions of contract will prevail.

Acceptance of tender: (a) The purchaser reserves the right to reject any or all of the tenders in part or full at his sole discretion without assigning any reason. (b) Railway does not pledge itself to accept the lowest or any tenders and reserves to itself the right of acceptance of the whole or any part of the quantity offered. ( c ) The decision of Railways with regard to allotment of quantity so as to insure uninterrupted supply of Sleepers will be final. (d) The acceptance of the tender will be communicated by letter of acceptance direct to the tenderers. In case where a counter offer is issued, the unconditional acceptance of counter offer will result in a validity concluded contract through formal letter of acceptance may be forwarded to the contractor at a letter date.

I/We agree to supply the tendered stores at the rates quoted by me/us in accordance with special and other conditions specified/attached with the tender.

I/We have gone through the instructions to tenderers, IRS conditions of contract and special conditions of contract including other conditions specified/attached with the tender and I/we agree the same.

Undertaking for GST- We hereby declare that in quoting the basic price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same. We shall file their GSTR-1 and GSTR-3B for transaction with Railways in due time preferably every month so that ITC benefit can be availed by Railway.