Selection of an Agency for Integrated Social Media Management, Public Relations & Communication and Event Support for the Health Department, Government of Bihar

STATE HEALTH SOCIETY BIHAR

NIT No- :- 08/DoH/IEC(Social Media)/2026-27

Name of Work :- Selection of an Agency for Integrated Social Media Management, Public Relations & Communication and Event Support for the Health Department, Government of Bihar

Last date of online submission (Date and Time) :- 13/10/2026 (Tuesday) till 05:00 PM

FINANCIAL BID FORMAT

TO BE FILLED IN BY AGENCY/BIDDER

1 Name of the Agency/Bidder (Mention the complete name of the agency / bidder as legally registered under entity in India, being a Company, LLP, Society or Trust, registered under the applicable laws of India.) :-

2 Address of the Agency / Bidder (Mention the complete address of registered office and head office of the business entity, along with pin codes and contact details in the box) :-

A. Instructions

(i) All prices shall be entered in Indian Rupees only, in absolute figures and not as percentages.

(ii) The bidder must quote for every line item; failure to quote for any line item will result in disqualification.

(iii) Prices quoted shall be exclusive of GST. GST, if applicable, shall be paid by the SHSB at prevailing rates.

(iv) The Total Fixed Annual Cost shall be deemed to include all manpower, the operation of the 24×7 command centre, all technology platforms, tools and software licences under Section IV, Clause 11 other than the social listening subscription, the event live-broadcast capability, and all production, equipment, travel and logistics. The furnished office space provided by the Department under Section IV, Clause 10.2 is excluded. The cost of the reimbursable heads at Section IV, Clause 16 and of the social listening subscription shall NOT be included — these are reimbursed at actuals against a monthly plan approved in advance.

(v) If any cell in the price format is left blank, it shall be read as ZERO.

(vi) The Financial Score shall be computed solely on the Total Fixed Annual Cost declared at Part D. The amounts reimbursable under Section IV, Clause 16 do not enter the financial evaluation and no rate is to be quoted against them.

(vii) Prices shall remain firm during the entire contract period and shall not be subject to variation on any account, except for changes in GST rates and laws. Conditional commercial bids shall be liable for rejection.

B. Comprehensive Charge for the Scope of Work

Sl. No. Particulars Rate Per Month (Rs. in Figure) Rate Per Month (Rs. in Words)

1 Comprehensive charge for delivery of the entire scope of work under Section IV, excluding the items separately quoted at Part C (Rate includes the cost of all the factors like salaries of the manpower appointed by the agency and deployed in the project and all other statutory payments related to the project, all applicable taxes and duties, excluding Goods & Services Tax (GST)) :

C. Technology Platforms, Tools and Broadcast Infrastructure

Sl. No. Particulars Rate Per Annum (Rs. in Figure) Rate Per Annum (Rs. in Words)

1 Licence, configuration, customization and support for all technology platforms and tools required under Section IV, Clause 11 other than the social listening subscription, and provision and operation of the event live-broadcast capability, for one year. (Rate includes the cost of all the factors like salaries of the manpower appointed by the agency and deployed in the project and all other statutory payments related to the project, all applicable taxes and duties, excluding Goods & Services Tax (GST)) :

D. Total Fixed Annual Cost

Sl. No. Particulars TOTAL FIXED ANNUAL COST (B + C), in figures — exclusive of GST (Rs. in Figure) TOTAL FIXED ANNUAL COST (B + C), in words — exclusive of GST

B Total of Part B — comprehensive charge for the scope of work :

C Total of Part C — technology platforms, tools and broadcast infrastructure (excluding the social listening subscription) :

E. Manpower Deployment Statement

Required for transparency, change orders and price adjustment. The figures declared shall be consistent with the team structure proposed at Annexure-7, shall not be below the minimum composition prescribed at Section IV, Clause 15, and shall reconcile with the manpower component of Part B. This statement shall not, by itself, be used to determine the Financial Score.

S. No. Role / Designation proposed : Rate per person per Month (₹) Total per Annum (₹)

1 Central Communications Director

2 Senior Content Strategist

3 Content Writers (Hindi and English)

4 Graphic Designers (Static and Motion)

5 Video Editors

6 AI Content and Automation Specialists

7 Field Photographers

8 Field Videographers

9 Community and Platform Managers

10 Growth Managers

11 Influencer Strategy Manager

12 Influencer Executive

13 Media Monitoring Analysts

14 Media and Public Relations Officers

15 Press Liaison Executive

17 Grievance Response Executives – Morning Shift

18 Grievance Response Executives – Evening Shift

19 Grievance Response Executives – Night Shift

20 Overall Grievance Redressal Manager

21 Technical Support Staff

22 Unit Manager

23 Field Associates

1 The aforementioned quoted rate will be valid for a period of three (3) years from the date of issue of contract.

2 The above quoted rates should be inclusive of all taxes and duties excluding Goods and Services Tax (GST). GST will be paid by the SHSB as per the prevailing rates.

3 If an agency/bidder quotes, “Nil” charges in consideration, the bid shall be treated as unresponsive and shall not be considered.