All concomitant accessories

Special Eligibility Criteria

1. 1

   Public Procurement (Preference to Make in India) Order,2017, latest revision (clause no.5.0) of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024, it has been found that there exists sufficient local capacity and competition in supply of the tendered item of required quality and therefore, public procurement of the item is restricted to 'Class-I Local Suppliers' only and the vendors who do not qualify to be 'Class-I Local Suppliers' should not quote in the tender as their offers shall not be considered eligible for any ordering. In case any vendor who does not qualify to be a 'Class-I Local Suppliers' for the tendered item participates in the tender, if does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

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2. 2

   Preferably manufacturers should participate. Participating traders/agents must provide authorization letter issued by the OEM. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. Bidders must submit authorization letter along with their offer failing which the offer is liable to be ignored. For orders placed on dealers/traders/agents, documents certifying that the material is sourced from the OEM/OEM authorised dealer will have to be produced by the firm at the time of delivery.

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3. 3

   The order of precedence for various tender documents shall be as under:1.NIT 2. Special Condition of contract 3. Central Railway Bid Document 4.IRS condition of contract. In case of conflict, in any condition between the above documents the conditions mentioned in lower numbered documents shall prevail; for eg. If there is conflict between NIT & IRS conditions then condition mentioned in NIT will prevail, it being numbered 1, whereas IRS condition is numbered 4

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4. 4

   Supply, installation & commissioning should be done at the time of delivery.

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5. 5

   Past performance criteria The following shall apply for bulk/developmental orders: 1.1.1 In normal circumstances, Regular bulk order(s) of minimum 80% of NPQ shall be placed on the tenderer having Relevant past performance as defined in the following Para 1.1.2. Further, balance quantity upto 20% of the NPQ may be ordered on new sources also, as developmental order(s), on the basis of capacity cum capability of the source as defined in Para 1.2. 1.1.2 Relevant Past performance for Regular orders: Regular Bulk Order: Such order(s) will be placed on the manufacturer(s) or its authorized agent. The manufacturer must have satisfactorily executed at least one single purchase order of Zonal Railways/ PUs/ CORE for the tendered item for a minimum of 20 percent of total tendered quantity during previous three year. This period of three years shall be counted with respect to date of tender closing. The onus of submission of requisite documents in support of their past credentials such as (i) Receipt Notes/Proof of acceptance of material by consignee and/ OR [ii] Inspection Certificate with self declaration by the bidder that supply has been accepted by consignee rest with the Bidders. Furnishing of false declaration shall lead to termination of contract besides initiating further punitive actions as per the Law in vogue. In case, the tenderers do not submit the requisite documents shall be taken as their not having any such past performance and/or capacity, the tender will be decided on the basis of their past supply performance records as available with the Purchaser [if any] and no back reference shall be made in this regard. In case tenderer participates as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but these will not be considered as performance for placing bulk order in case of change of Principal.

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6. 6

   1.2 Capacity-cum-Capability for Developmental order: Firms who are otherwise not eligible for regular bulk order(s) due to their not meeting with the eligibility conditions mentioned in Para 1.1.1 above can be considered for developmental orders provided they are able to demonstrate their Capacity-cum- Capability to manufacture the tendered item. For this purpose, they should submit along with their offer, documented past performance reports of same or similar items of equivalent rating or equivalent performance parameters, details of M&P, testing facilities, QAP (if available), technical manpower available with them, registration for same/similar item(s) with other Government agencies or PSUs etc. or any other details as may be warranted as per the technical specification and drawing. Such tenderers are to note that non submission of such documents shall be taken as their not having any such past performance and/or capacity. Point wise Specification compliance sheet to be attached, else offer will be rejected.

   Confirmation required

Check List

1. 1

   This is an e-tender. Manual Offers/Bids for this tender will not be accepted under any circumstances, only electronic Offers/Bids shall be accepted.
2. 2

   Have you furnished the statement of deviations, if any?
3. 3

   Have you mentioned MAKE/BRAND of OEM
4. 4

   Have you indicated the HSN code of your offered product
5. 5

   Have you kept your offer validity as per "Condition for Responsiveness of Offer"
6. 6

   Have you indicated the percentage of Local Content in the relevant column
7. 7

   Have you attached relevant document for MSE if you claimed benefits and preferential treatment as MSE firm
8. 8

   Have you submitted CA certificate for the Local Content claimed, if you claim to be a "Class I Local Supplier/Class II Local Supplier"

Commercial-Compliance

1. 1

   Goods & Services Tax (GST): As per Clause 9.0 and all sub clauses of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024. All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024

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2. 2

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/ SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority.

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3. 3

   The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender

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4. 4

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended]

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5. 5

   Bidders shall also give Declaration as below:- I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly

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6. 6

   All bidders shall confirm declaration as below in terms of Clause 5.15 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024 in compliance of restrictions under Rule 144(xi) of GFR- 2017:- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares a land border with India. b) I certify that this bidder is not from such a country or, if from such a country, has-been registered with the competent authority. c) I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno-Commercial Deviation.

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7. 7

   Firms claiming to be "Class I Local Supplier" or "Class II Local Supplier" on the basis of self-certification of "Local Content" are required to provide a Certificate from the Statutory Auditor/Cost Auditor of the Company (OR) a practicing Chartered Accountant/Cost Accountant certifying the percentage of local content in the product offered in terms of Clause 5.5 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024, failing which their offer will not be considered as an offer from a "Class I Local Supplier/Class II Local Supplier" and will be dealt with accordingly. If not uploaded with bid, such certificate should be submitted at the earliest.

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8. 8

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

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9. 9

   Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer in terms of Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024. Vendors claiming MSE benefit, despite upward reclassification, must upload relevant MSE document.

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10. 10

    Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that works address(es) of manufacturing in India are the location(s) of local value addition.

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11. 11

    Note to Bidders: Bidders are advised to carefully review the contents of the Undertaking/declaration prior to signing, as the submission of false information could lead to rejection of the bid.

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12. 12

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer: Validity of offer should be 90 days. Offers quoted with lesser validity shall be deemed as commercially unresponsive and shall be summarily rejected.