SUPPLY OF MIL STD 1553B AVIONICS BUS HARNESS AND MISSION BUS HARNESS FOR LCH AND UHM PROJECTS

This Request for Quotation (RFQ) is for CLASS-I INDIAN LOCAL SUPPLIER for supply of subject items. Quote received from Class-I Indian Local Supplier only will be considered & accordingly only Class-I Indian vendors needs to participate in the Tender. Quotes received from foreign source / Non-Local Suppliers will not be considered and will be rejected.

Tender Due Date: The due date for submission of quote is mentioned in the RFQ. Bidder is requested to submit their quotation within the due date & time of RFQ.

Validity of Quotation:- Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 270 days from the closing date of enquiry and the offered materials should be perfectly kept under provisional reservation for this quotation

Submission of Bid:

The bidder is required to submit response to bid through e-Procurement portal and upload their technical and Price bid in the e-Portal only. Bids submitted through any other modes except HAL e-procurement portal will not be considered for evaluation.

Bidders are requested to submit their proposals (Technical cum non price bid and Price bid separately) online at HAL’s e-procurement portal (https://eproc.hal-india.co.in or link to e-Procurement through www.hal-india.co.in). Tenders submitted other than e-procurement portal will not be considered and will be rejected (No Hard copies of Technical and Price bid should be submitted). HAL is not responsible for delays / problems faced if any with internet, etc. Hence you are requested to submit the bids on-line well before the tender due date and time.

Only Signed Omnibus Integrity Pact or Standalone Integrity Pact in duplicate, Self Certification & Auditor Certificate for Local Content should be forwarded / submitted to HAL, RWRDC in a sealed cover superscribing tender no. & due date. ( Integrity Pact is applicable where total quoted value is equal or more than 5 Crores).

Procedure for obtaining Digital Signature Certificate (DSCs), its installation, procedure for Log in using DSCs and System Requirements documents are available in our e-portal website https://eproc.hal-india.co.in. In case bidders have any problem during download of Tender Documents and Upload of their Bids, they may directly approach HAL Help Desk 24/7 through following. Email: [email protected] Ph: 080-22323697 / 98 You may also put a copy to us on email: [email protected] for follow up at our end.

For two bid system, technical bid will be opened on the tender opening date. Only those Bids will be evaluated, which are found to be fulfilling all the requirements of the RFQ, both technically and commercially. After technical evaluation, the Price bids of only technically acceptable bidders will be opened. The bidder, whose price is arrived as lowest as per Evaluation criteria will be declared as L-1 bidder by Buyer.

When submitting your offer, please ensure that you have responded categorically against each technical / commercial terms. Your compliance / acceptance to each of our terms should be indicated clearly. In case, HAL terms and conditions are not acceptable, you may quote counter terms and conditions. When counter terms and condition of business have been offered by the bidders, HAL shall not be deemed to be governed by such terms and conditions unless written acceptance thereof has been given by HAL. Any technical clarifications required may be obtained before submission of quotations (10 days before due date). No ambiguity / request for changes in price/scope will be entertained after submission of quotation.

Late Bid:

Bid received after the due date and time specified in the tender shall be considered as Late Bid and will not be considered.

HAL will not be responsible for inability of bidder to upload the Bid documents in e-procurement portal.

HAL reserves the right to reject late or incomplete bid.

Opening of Tenders: Technical bid against this RFQ would be opened on next working day of closing date of RFQ. In case due to various administrative reasons, the quotations are not opened on that day, the same will be opened on subsequent working day. Interested bidders may witness the tender opening online by logging into HAL e-Procurement portal.

Tender Evaluation :

The tender will be evaluated on total package basis on landed cost up to HAL, RWRDC including the development phase & production phase requirement as per Price Bid Format. Bidder has to quote the Prices in the Part-III (Price Bid Format) only.

Bid with lowest price conforming to the specification will be considered for placement of order.

Conditional discounts will not be considered in evaluation of tender.

In respect of two bid system, technical bid will be opened on the tender opening date. After technical evaluation, the Commercial bids of those bidders who are technically acceptable will be opened.

Applicability of the Taxes (IGST/CGST etc.) should be explicitly indicated by the bidder in his response in percentage. In the absence of this input the offer would be considered all inclusive.

The total quoted prices in Part-III (Price Bid Format) will be evaluated on Package basis on landed cost up to HAL, RWRDC for arrival of L1. Bidders has to quote their price very carefully as additions / alternations will not be allowed after submission of bid.

Initially, the Purchase Order for items required for Development phase will be placed by HAL, RWRDC Division. Purchase Orders for series production requirement, spares of production phase and other items will be placed by HAL production division based on the firm order from HAL's customer. Issuance of this RFQ does not create any obligation whatsoever on HAL to place orders for series production.

After opening of Price bid, bidders have to provide price break up of all the major sub-assemblies, items, accessories, installation commissioning charges, documentation etc, if required by HAL.

Mere opening of Technical qualified bid & price bid does not guarantee the placement of order on supplier.

The following loading factors will be considered for commercial evaluation:( if respective Tender/RFQ clauses are not agreed by the vendors)

Payment Term (PT) Factor : Max. Loading Factor- Actuals ((T/ 12)*(R+2)/100*QA) (for Advance Payment) T= Advance duration in Months QA= Extent of Advance payment in Quoted price R = Marginal Cost of Funds-based Lending Rate (MCLR) per annum

Liquidated Damage (LD Factor) (LD @ 0.5% per week of delay maximum up to 10%) Max. Loading Factor- 10% (10-L) *Q/100 Where, Q – Quoted Price L – Maximum rate of LD indicated by Bidder However, LD per week rate shall remain unchanged.

Security Deposit (SD Factor) (If not agreed by vendor) Q * 0.05 Where, Q – Quoted Price (Applicable in case SD clause is not accepted by Bidder

Warranty (WA Factor): Max. Loading Factor- Actuals 0.03*Q*(WR-WQ)/12 Q = Quoted Price WR- Warranty in Months as per RFQ WQ- Warranty Offerd in Months

Restrictions on procurement from bidders from a country which shares a land border with India:

Any Bidder from a country which shares a land border with India will be eligible to bid in any procurement whether of goods, services (including consultancy services and non-consultancy services) or works ( including turn key projects) only if the bidder is registered with the Competent Authority. Further, any bidder (including bidder from India) having specified Transfer of Technology (ToT) arrangement with an entity which shares a land border with India, shall also require to be registered with the same Competent Authority.

"Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means any person or firm or company, including any member of a consortium or joint venture (that is an association of several persons, or firms or companies), every artificial juridical person not falling in any of the descriptions of bidders stated herein before, including any agency branch or office controlled by such person, participating in a procurement process.

Bidder (or entity) from a country which shares a land border with India” for the purpose of this order means:- a) An entity incorporated, established or registered in such a country; or b) A subsidiary of an entity incorporated, established or registered in such a country; or c) An entity substantially controlled through entities incorporated, established or registered in such a country; or d) An entity whose beneficial owner is situated in such a country; or e) An Indian(or other) agent of such an entity; or f) A natural person who is a citizen of such a country; or g) A consortium or joint venture where any member of the consortium or joint venture falls under any of the above.

“The Beneficial owner“ for the purpose of (III) above will be as under:

In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person(s), has a controlling ownership interest or who exercises control through other means. Explanation— a. “Controlling ownership interest“ means ownership of, or entitlement to more than twenty-five per cent of shares or capital or profits of the company; b. “Control" shall include the right to appoint the majority of the directors or to control the management or policy decisions including by virtue of their shareholding or management rights or shareholders agreements or voting agreements;

In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of capital or profits of the partnership;

In case of an unincorporated association or body of individuals, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of the property or capital or profits of such association or body of individuals;

Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the relevant natural person who holds the position of senior managing official;

In case of a trust, the identification of beneficial owner(s) shall include identification of the author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other natural person exercising ultimate effective control over the trust through a chain of control or ownership.

An agent is a person employed to do any act for another, or to represent another in dealings with third person.

The successful bidder shall not be allowed to subcontract works to any contractor from a country which shares a land border with India unless such contractor is registered with the competent authority

The registration shall be valid at the time of submission of bid and at the time of acceptance of bid.

If the bidder was validity registered at the time of acceptance / placement of order, registration shall not be a relevant consideration during contract execution.

A bidder is permitted to procure raw material, components, sub-assemblies etc. from the vendors from countries which shares a land border with India. Such vendors will not be required to be registered with the Competent Authority, as it is not regarded as "sub-contracting". However, in case a bidder has proposed to supply finished goods procured directly / indirectly from the vendors from the countries sharing land border with India, such vendor will be required to be registered with the Competent Authority.

A certificate is to be furnished by the bidder stating “ I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country; has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.[Where applicable, evidence of valid registration by the Competent Authority shall be attached].”

A certificate is to be furnished by the bidder in case of specified ToT stating “ I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder does not have any ToT arrangement requiring registration with the Competent Authority. OR I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder has valid registration with the competent authority to participate in this procurement

Purchase Preference Policy (Preference to make in India): In line with Public Procurement (Preference to Make in India), Order 2017 & its amendments issued by Govt. of India from time to time & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable for the “Class-I Local Supplier” for the goods/services/works covered in this tender subject to the Terms & condition of Purchase preference clause. Note: (a) The subject item falls under INDIVISIBLE category. (b) Minimum local content for Class-I local supplier is 50%. (c) The offers sought only from Class-I local suppliers. The bidders are requested to go through the same & submit the bids accordingly and provide the compliance for the same. Bidder has to refer the Additional Terms and Conditions (Appendix-A (Type I & II)) and provide your compliance by indicating Complied against this column..

Only class-I local suppliers are eligible for participation in this tender & the bidders should indicate the percentage of local content & provide the necessary supporting documents as per RFQ. The bidders not meeting the above criteria will be summarily rejected.

All the bidders should provide a “Self Certification” along with technical offer indicating that the item offered meets the minimum local content as called for in the tender and provide the % of local content along with details of the location(s) at which the local value addition is made.

Format for Certification for “Local Content” is attached in this Tender/RFQ Documents. Type-I- Format for “Self-Certification” for “Local Content” (<10 Crores) Type – II-Format for “Auditor’s Certification” for “Local Content” (> 10 Crores) Vendor to provide appropriate certificate as per the quoted value.

MSE Clause:

As per the directives of Govt. of India, Ministry of Micro, Small and Medium Enterprises ( MSME MSMED ACT 2006) HAL has earmarked to annually procure 25% worth of goods / Services from Indian MSEs (Micro, Small and Medium Enterprises) with a sub target of 4% out of these 25% from MSEs owned by SC ( Schedule Caste ) / ST ( Schedule Tribe ) Entrepreneurs and sub target of 3% out of these 25% from MSEs owned by Women Entrepreneurs .

The bidders who fall in MSEs sector need to indicate the same and provide the documentary proof (With validity) along with the offer for our consideration. Further if any of the MSEs fall under SC/ST & Women Enterprise category they may indicate the same and submit the needful documentation accordingly.

Special Preference to MSEs : The participating MSE may be allowed to supply 100% of total tendered quantity subject to the quoted price of MSE falls within the band of L1+15% ansd such MSE agrees to match with L1 price (where L1 is non MSE vendor).

MSE vendors to indicate Category /Classification and enclose recent valid Udhyam certificate as per the latest circulars issued by Govt of India.

Quantity:

The quotation must be in the unit in which the quantity is indicated in the enquiry. If it is otherwise, conversion data must be furnished.

HAL reserves the right to order quantity less than indicated in the enquiry/ quoted for by bidder, at the prices quoted, without any reference to the bidder.

Import Content: Indian vendors should quote in Indian rupees only. Indian vendors who import certain materials, accessories etc. from foreign sources, while manufacturing the product, need to provide import content in value or in % w.r.t. your offered prices. This is a mandatory requirement for Indian Vendors. However Order will be placed in Indian currency and Payment will be made in Indian Currency. This information of import content should be indicated in the price bid format. Please indicate compliance that you had indicated the import content in the price bid format. In case, the purchase order is awarded to you where you had indicated the import content, you need to provide the list of items being imported based on HAL request. Any Exchange rate variation in this regard will have to be borne by the bidder themselves.

Applicability of Exchange Rate Variation : (YES/NO) If the products/items/materials quoted by the Indian vendors involves import content, then the value of import content needs to be indicated in the offer (in FE). Further, vendor should indicate whether Exchange Rate Variation (ERV) is applicable on the FE content declared by the vendor. If ERV is applicable, ERV reckoning date shall be the last date of submission of commercial bids (i.e. due date of the tender). For purpose of making ERV payment, actual value of import (to be supported by BOE, etc.) or declared value of import in bidders quote whichever is lower to be considered for calculation of ERV based on TT selling rate on the date of BOE. Exchange rate variation on the higher side, shall be paid by the HAL and similarly any exchange rate variation on lower side i.e. price reduction, to be passed on to HAL.

Others

Vendors (OEMs) while submitting the proposal should categorically declare that items quoted by them are their newly manufactured items and are not resold (2nd sale).

Quotation should accompany the detailed catalogues and literature (if applicable)

When counter terms and conditions have been offered by a Bidder, HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL.

Any terms & conditions which has not been the part of the bid or Purchase Order, if put forward in subsequent correspondence, shall not be considered by HAL.

Disregard of any instructions, may result in your offer being ignored.

Canvassing by bidders in any form, including unsolicited letters on bid/s submitted or post tender corrections shall render the bid/s liable for summary rejection.

HAL reserves the right to cancel the tender without assigning any reasons thereof. The decision of HAL is final in this regard.

SUPPORTING ADDITIONAL DOCUMENTS: The Bidder/s agrees to submit such document/s like submission of Integrity Pact / supporting additional documents etc., if required or as called for in RFQ, subsequent to opening of the Bid and before finalizing the contract or PO, depending upon the then circumstances and decision of HAL. Any failure to submit such document/s or Integrity Pact in HAL given format, shall amount to rejection of the bid, which decision shall be at the discretion of HAL.

Conflict of Interest:

Non-conformities between Figures and Words: In case of non-conformities/errors are observed in responsive tenders between the quoted prices in figures and in words. This situation normally does not arise in case of e-Procurement. This should be taken care of in the manner indicated below: If, in the price structure quoted for the required goods, there is discrepancy between the unit price and total price (which is obtained by multiplying the unit price by the quantity), the unit price shall prevail and the total price corrected accordingly; If there is an error in a total corresponding to the addition or subtraction of sub-totals, the sub-totals shall prevail and the total shall be corrected; and If there is a discrepancy between words and figures, the amount in words shall prevail. Such a discrepancy in an offer should be conveyed to the bidder asking him to respond by a target date and if the bidder does not agree to HAL's observation, then the bid is liable to be rejected.

Price

The prices quoted should be firm and fixed till execution of contract/PO and exclude subsequent claims or price increase of any kind. The bidder is required to indicate prices against individual line items in the Price Bid Fromat.

Price quoted should be on F.O.R. Destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance.

Indian Bidder should quote in Indian Rupees and payment will be made in Indian Rupees.

Bidders should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered. Any increase in prices at a later date for ordering lesser quantities will not be agreed to.

Conditional discounts will not be considered in evaluation of tender.

Price Variation Formula:-

Goods and Services Tax (GST):

GST Registration Status:

GST Registration Number (15-digit GSTIN):

Composition scheme:

Exemption from Registration:

HSN Code and GST Rate:

TDS for GST: Applicable TDS as per the prevailing guidelines of Government of India will be deducted while making payment.

Payment Terms:-

Delivery Schedule: a. Delivery Lead time for Development Phase to be T0 + 12 Weeks (T0 is date of placement of Purchase Order)

Delivery Terms:

Warranties:-

Vendor warrants as follows: i) All items delivered are free from defects in materials and workmanship. ii) All items delivered are in conformance to the specification and are fit for the intended purpose. iii) It shall be ensured that HAL shall have clear and undisputed title to the goods supplied under the contract.

The warranty period shall be thirty six (36) months from the date of receipt and acceptance of goods at HAL. The vendor shall be responsible for any defects that may develop due to faulty materials, design or workmanship and shall remedy such defects at his own cost when called upon to do so by HAL who shall state in writing in what respect the portion is faulty. If it becomes necessary for the vendor to replace or renew any defective portion of the goods the vendor shall make such replacement or renewal without any extra cost to HAL.

During warranty minimum uptime of 95% shall be ensured failing which warranty period shall deem to be proportionately extended. During warranty period equipment shall be replaced/repaired free of cost including any to & fro freight/insurance involved. Vendor shall attend to warranty calls immediately.

Post-Warranty Service: Arrangements for after sales service and maintenance (authorized service centre) in India on site during warranty & post warranty period should be clearly indicated providing with name, address, phone, Mob no, email Id of the contact person, infrastructure along with spare parts inventory held by your Authorized Technical Service Center. The Vendor to indicate the validity period of authorization for the technical service center.

Liquidated Damages:-

Repeat Order:

HAL reserves the right to place repeat Order (single order or multiple orders) up to 100% of the value of the original order (statutory levies shall be paid as applicable) within 12 months from the date of completion of the original order. The prices, terms and conditions of the repeat order shall be the same as that of the original. However, placement of repeat order is not guaranteed and this will be at the sole discretion of HAL.

“Repeat Order can be placed by any Division/Office of HAL including the Division/Office which has originally placed the purchase order.

Bank details: Indian Vendors to provide Bank mandate form signed by Bank or cancelled cheque along with tendor documents. In case of placement of order same details will be indicated in purchase order and payment will also be made to the same account only.

Security Deposit:

The successful vendor shall have to deposit 5% of the value of the order (Only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) as Security Deposit within 15 days of receipt of the purchase order, by demand draft or bank guarantee in a prescribed format of H.A.L from a scheduled bank in India, valid up to 60 days after the completion of contract period/last supply. This Security Deposit will bear no interest and will be returned only after the contract is completed to the entire satisfaction of H.A.L.

In case, quotes received without indicating the break-up details of GST or any other Taxes etc. and order placed subsequently on composite value (without indicating break-up details of taxes & duties) then the Security deposit to be sought on the composite value (including taxes & duties)

For bidders who do not agree for submission of Security Deposit, HAL is bound to evaluate such offer by loading 5% on the quoted price in comparative statement, to determine the successful bidder.

In case the supply order / contract is not executed to the entire satisfaction of HAL, the Security Deposit will be forfeited besides initiation of risk purchase action. In case any claims or any other contract obligations (related to supplies excluding warranty) are outstanding, the bidder shall be required to extend the Security Deposit as required till such time the vendor settles all claims and complete such obligations.

No claim will be entertained against HAL either in respect of interest, if any due on the security deposit or depreciation in value.

On due performance and completion of the contract in all respects, the security deposit will be returned to the vendor, without any interest, on presentation of absolute “No Demand Certificate” and upon return in good condition of any specifications, drawings, samples or any other property belonging to the purchaser, which may have been issued to the vendor

Submission of Security Deposit is not necessary for procurement from Public Sector Undertaking. However, Indemnity Bond needs to be submitted of the equivalent amount by participating PSUs.

1. All the Bank Guarantees are to be issued on Non Judicial Stamp Paper for such value as applicable in the place of issue of BG as per the applicable Stamp act in that state. 2. The stamp paper for issuing BG should be purchased by the vendor in the following manner First Part in the stamp Paper: " In the Name of the Bank issuing the BG" Second Party in the Stamp Paper:" In the name of the Beneficiary under the BG ie Hindustan Aeronautics Limited" Purchaser of Stamp Paper: " In the Name of the vendor on whose behalf the BG is issued". HAL bank details are as follows for sending BGs through SFMS. STATE BANK OF INDIA IFB BRANCH BANK ACCOUNT NO: 00000039008027200 IFSC CODE: SBIN0001114

Statutory Variation Clause: Unless otherwise stated in the contract, statutory increase in applicable GST rate only during the original delivery period shall be to Procuring Entity’s/Buyer account. Any increase in the rates of GST beyond the original completion date during the extended delivery period shall be borne by the Supplier. The benefit of any reduction in GST rate must be passed on to the Procuring Entity/Buyer during the original and extended delivery period. However, GST rate amendments shall be considered for quoted HSN code only, against documentary evidence, provided such an increase of GST rates takes place after the last date of bid submission.

Integrity Pact:

Integrity Pact (IP) as per HAL format enclosed shall be duly ink signed by the bidder along with the witnesses. Failure to sign Integrity Pact as per HAL’s standard format may lead to rejection of offer. In case of submission of offer through e-portal, scanned copy of the signed Integrity Pact also need to be submitted along with your offer and in parallel, the hard copy of original ink singed IP should reach HAL by post. The submission of Integrity Pact without deviation is a mandatory requirement

It is requested to forward the original ink signed Integrity Pact in duplicate (as per HAL format enclosed with the tender ) duly initialed on each page to the following Contact Person and Address: Address of the Division/Dept. : Rotary Wing Research and Design Centre (RWRDC) Hindustan Aeronautics Limited Vimanapura Post, Bengaluru - 560017 Contact Person Name/Designation : Shri BN LAKSHMANA, DGM (IMM)-RC Tel No. : +91-80-22327173

In respect of IP and its monitoring authority i.e. the Independent External Monitor (IEM), who is appointed by HAL, in line with the communication received from Central Vigilance Commission (CVC). The present IEMs are: 1. Shri Sunil Kumar Bansal, IPS (Retd.) Email id: [email protected] 2. Shri Chaitanya Kumar Varma, CE&MES (Retd.) Email id: [email protected] 3. Shri Ashok Kumar Tripathy, IAS (Retd.) Email id: [email protected]

The bidder may approach the IEM nominated only for IP related issues. Any other specific clarifications/query/status with reference to tender and request for validity, extension of the tender etc., should be forwarded to concerned tender issuing HAL Officer

Both Omnibus IP and Standalone IP formats are enclosed with RFQ/RFP. In case if Bidder has already signed Omnibus IP with any other Divisions of HAL and validity of the same exists for this contract period, then Bidder may forward the copy of the same. If mnibus IP is not signed, then Bidder may choose to execute either of the IP formats i.e. Omnibus IP or Standalone IP

Parallel Arrangement: Any Order awarded to the successful bidder as a result of this tender, will be on non-exclusive basis. HAL reserves the right of entering into parallel contract(s)/ release parallel Order(s) with any other firms now or hereafter.

Packing:-

Receipt & Despatch:

Quality & Workmanship:

Generally the stores shall be of the best quality and workmanship. Vendor shall comply with the contract in all respects be to the satisfaction of HAL. Where tenders are called for in accordance with ‘particulars’, the vendor’s bids to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The vendor shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorised as an exception expressly specified in the Purchase Order.

The Stores/Goods supplied shall conform to the standards, if mentioned in the Technical Specifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution.

Inspection, Consequences of Rejection:

Either: i) Allow the vendor to re-submit stores in replacement of those rejected within a time specified by HAL, the vendor bearing the cost of freight in such replacement without being entitled to any extra payment, (or) ii) Buy the quantity of stores rejected or other of a similar nature elsewhere at the risk and cost of the vendor without effecting the vendor's liability as regards the supply of any further consignments due under the contract, (or) iii) Terminate the contract and recover from the vendor the loss HAL may thereby incur. The vendor shall not be entitled to any gain on the repurchase,

Any stores rejected by HAL’s Inspector must be removed by the vendor within 14 days from the date of receipt of intimation of rejection and at his own cost, failing which the vendor shall be liable to pay storage charges at 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of intimation of rejection, the stores will be liable, to be sold by HAL at the vendor’s risk and responsibility and the proceeds adjusted towards storage charges.

In case any payment is made against delivery and it is found that the supplied item is rejected during inspection/commissioning, vendor will be required to choose any one of the following options to collect the rejected item for replacement: i) Refund the amount paid and collect the item for replacement. ii) Submit a Bank Guarantee for the amount already paid and collect the item for replacement. iii) Bring the replacement item to HAL and collect the rejected item.

Deliveries, Consequences of Breach: The date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, and delivery must be completed on or by the dates mentioned in the Purchase Order or the tender. Should the Vendor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, HAL shall be entitled at their option:

To recover from the Vendor as per liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores which the vendor has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default (or)

To purchase elsewhere, with or without notice to the Vendor on the account and at the risk of the Vendor, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), HAL’s decision in this respect will be final (or)

To terminate the contract in the event of action being taken under Para – (a) & (b) above, the Vendor shall be liable for any loss which HAL may sustain on the account, but the Vendor shall not be entitled to any gain on repurchases made against default.

Vendors need to : - follow a quality management system; − prevent the use of counterfeit parts: The Vendor shall plan, implement, and control processes, appropriate to the organization and the product, for the prevention of counterfeit or suspect counterfeit part use and their inclusion in product(s) delivered to HAL.

HAL or its customers and regulatory authorities shall have the right to access to the applicable areas of all facilities of vendor, at any level of the supply chain, involved in the order / contract and to all applicable records.

Denial Clause: In case of any delay in delivery caused due to default of the Vendor and during such delayed period if any increase in statutory duties and/or upward rise in prices due to the Price Variation Clause (PVC) and/or any adverse fluctuation in foreign exchange arises then such additional amount/s is/are to be borne by the Vendor, apart from the payment of agreed Liquidated Damages. Besides HAL reserves its right to get any benefit of a downward revisions in statutory duties, PVC and foreign exchange rate, taken place during such delayed period, effecting the original agreed price.

Requirements of ISO 14001:2015; Environmental Management System (EMS): I. Information about potential significant environmental impacts associated with transportation, delivery, use, end-of-life treatment and final disposal of its products and services may be provided II. It is desired that Environmental Friendly Materials, Systems and Processes are used with the lifecycle perspective to have minimal impact on the Environment while delivering the product/service

Requirements of ISO 45001:2018 Standard: The vendor/Supplier/ contractor shall ensure requirements with respect to ISO 45001:2018 standard guidelines clause A 8.1.4. This includes equipment’s, installations and materials are safe for use by workers as intended by ensuring: -equipment is delivered according to specification and tested to ensure it works as intended -installations are commissioned to ensure they function as designed -materials are delivered according to their specifications -any usage requirements, precautions or other protective measures are communicated and made available (E.g. Safety instructions, Hazard communication Symbols, SDS, Etc.)

Language:

Bribes and Gifts

Relationship of the Parties:

Dispute Settlement Mechanism

Amicable Settlement by way of Mediation:

Arbitration: (Note: Arbitration shall be invoked if the value of the disputed claim is less than 10 Cr only)

Termination for Default of Vendor or for other reason

The work is delayed or cancelled for causes attributable to force majeure

The requirement is withdrawn by HAL’s Customer

The Vendor is declared bankrupt or becomes insolvent

It is noticed that the firm has utilized the services of any agent to get the resulting Order and paid any commission to such agent

As per decision of the Arbitration Tribunal

In case any part of the Order is subcontracted by the Vendor without prior permission of HAL

If the performance of the Vendor is not found satisfactory during the execution of work

In any of the above stated case, no claim of damage etc., by the Vendor will be allowed

Jurisdiction and Governing/Applicable laws:: The Court at Bangalore/place of Division only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India.

Assignment/Subcontract:

Agent / Agency Commission:-

IMMUNITY TO GOVERNMENT OF INDIA:-

Fall Clause:

Product Liability: Successful vendor needs to take sufficient cover against the risks of product and civil liabilities in relation to equipment /product supplied by them. In the event of claims from any other party on any damages or deficient performance which are directly attributable to the vendor’s product, HAL would not be liable and would have the right to seek appropriate compensation from the vendor.

Indemnity:-

Appropriation:

Risk purchases:

Confidentiality:-

The Vendor shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Vendor or on behalf of the Vendor and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Vendor except as far as may be necessary for either party to carry out its obligations under this Contract

For the purpose of this Tender / Contract / Agreement, the Bidder / Contractor / Supplier shall not store, copy or disclose HAL’s data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also, Bidder / Contractor / Supplier agrees to use HAL’s data only for the purpose under this Contract, restrict disclosure to any person or entity or third party and shall safeguard the provided data including from cyber security risks etc. Bidder / Contractor / Supplier should promptly return within 90 days HAL’s data in original media and should not keep HAL’s data, upon expiry of Tender / Contract / Agreement or early termination of Contract / Agreement and certify that HAL’s data has been deleted permanently. Non-adherence to this confidentiality clause by the Bidder / Contractor / Supplier shall be treated, as a material breach of this Tender / Contract / Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract / Agreement.

INSOLVENCY:-

IPR CLAUSE:

IPR Clause for indemnification of HAL in case of Infringement of Third Party IPR

Exit criteria: The contract/order may be terminated under the following circumstances:

In the event of unsatisfactory performance by the Vendor during the contract period, or any of the information provided by the Vendor is found to be untrue, or Vendor is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated within three months advance notice without any financial implication to Buyer. Notwithstanding the foregoing, in cases where it is found that a Vendor is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of three years.

If there is change in Buyer requirement, contract shall be terminated with three months advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party the Vendor shall ensure the following: a) IPR’s are transferred to Buyer to enable Buyer to proceed on the work with other Vendor. Vendor also will render all assistance till the other Vendor fully take over the balance work. (If applicable) b) Transfer title and deliver all or any part thereof of the supplies, materials, work-in-progress, finished Products, Tooling, drawings and data produced or acquired by Vendor specifically for the Product being terminated. c) Supply of products and its components / spares at least for a period of two years from the date of such termination.

The Vendor is declared bankrupt or becomes insolvent.

The delivery of material is delayed due to causes of Force Majeure by more than six months.

Based on the decision of the Arbitration Tribunal.

Any query related to tender (like due date extension, technical clarification, etc.) needs to be sent to HAL directly. The name and contact details of HAL personnel to whom queries related to tender to be sent are as below:- i) Sudhakar Reddy G R DGM(PUR) ii) BN LAKSHMANA, DGM (IMM) Rotary Wing Research & Design Centre, Rotary Wing Research & Design Centre, Hindustan Aeronautics Limited, Hindustan Aeronautics Limited, Vimanapura Post, Vimanapura Post, Bangalore - 560017 Bangalore - 560017 Ph: 080 - 2232 7253 Ph: 080 - 2232 7173 E-mail: [email protected] E-mail: [email protected]

Activity

Whether the firm is registered with RWRDC/Helicopter Division / Any other division of HAL/Any other DPSU.

Whether you are a MSE vendor and provided required documents - Udyam Portal Registration Certificate

Whether MSE is owned by SC(Schedule caste)/ST(Schedule tribe)entrepreneur.

Whether MSE is owned by women entrepreneur.

Whether delivery lead time agreed as per HAL requirement

Whether validity of the offer indicated as per RFQ.

Warranty: Whether warranty indicated in offer as per RFQ.

Liquidated Damages: Whether Liquidated Damages indicated in offer as per RFQ

Payment terms: Whether payment terms indicated in offer as per RFQ

Indian vendors: Whether delivery terms are "FOR HAL".

Integrity Pact: Whether Integrity pact is submitted as per RFQ Format.

Security Deposit: Whether Security Deposit clause is complied as per RFQ.

Whether Technical Compliance / Technical Bid has been submitted without indicating any prices (else the offer will be disqualified)

Whether Vendor has declared Import Content

Please confirm whether Self Certification Letter/Auditor Certificate as per Appendix-B indicating minimum local content (MLC) for Purchase Preference is submitted as per RFQ

Please confirm whether Annexure-IIA & AnnexureIIC (Declaration Certificate for Bidder sharing Land Border with India) is submitted as per RFQ

Please confirm whether Bank Details as per Bank Mandate Form Duly signed by Bank officials with bank Seal is submitted.

DESCRIPTION

GST Amount

AVIONICS BUS HARNESS FOR LCH VARIANT

MIL-STD-1553B Avionics Bus Harness as per Technical Specification Schematic Drawing No: 204W 317H 3000 816_SK01 A. (1 set consist Bus A & Bus B)

Cable assembly (Patchcord) of 2m length with connector CJ70C on one side and PL75C on other side

Cable assembly (Patchcord) of 2m length with connector DK 621-0411-P on one side and DK 621-0411-S on other side

Threaded Connector (P/n. DK 621-0411-P)

Threaded Connector (P/n. DK 621-0411-S)

BNC Connector (P/n. CJ70C)

BNC Connector (P/n. PL75C)

MIL-STD-1553B Data Bus Harness Tester along with carry case, rechargeble battery charger, tools, accessories etc (GHE/GSE)

AVIONICS BUS HARNESS FOR UHM VARIANT

MIL-STD-1553B Avionics Bus Harness as per Technical Specification Schematic Drawing No: 201W 317H 5000 805_SK01 A (1 set consist Bus A & Bus B)

Cable assembly (Patchcord) of 2m length with connector CJ70C on one side and PL75C on other side

Cable assembly (Patchcord) of 2m length with connector DK 621-0411-P on one side and DK 621-0411-S on other side

Threaded Connector (P/n. DK 621-0411-P)

Threaded Connector (P/n. DK 621-0411-S)

BNC Connector (P/n. CJ70C)

BNC Connector (P/n. PL75C)

MISSION BUS HARNESS FOR UHM VARIANT

MIL-STD-1553B MISSION BUS HARNESS (1 set consist Bus A & Bus B) as per Technical Specification Schematic Drawing Reference No. 201W 317H 5000 806_SK01

Cable assembly (Patchcord) of 2m lenth with connector CJ70C on one side and PL75C on other side

Cable assembly (Patchcord) of 2m length with connector DK 621-0411-P on one side and DK 621-0411-S on other side

Threaded Connector (P/n. DK 621-0411-P)

Threaded Connector (P/n. DK 621-0411-S)

BNC Connector (P/N: CJ70C)

BNC Connector (P/N: PL75C)

Note: Please indicate the % of import content involved in the quoted base price as well as the % of customs duty on this import content included in the quoted base price. If HAL give Custom Duty Exemption Certificate for imported components/items, Custom Duty amount will be excluded from evaluation and ordering.

DESCRIPTION

GST Amount

AVIONICS BUS HARNESS FOR LCH VARIANT

MIL-STD-1553B Avionics Bus Harness (01 set consist Bus A & Bus B) as per Technical Specification Schematic Drawing Reference No. 204W 317H 3000 816_SK01 A.

MIL-STD-1553B Data Bus Harness Tester along with carry case, rechargeble battery charger, tools, accessories etc (GHE/GSE)

AVIONICS BUS HARNESS FOR UHM VARIANT

MIL-STD-1553B Avionics Bus Harness (01 set consist Bus A & Bus B) as per Technical Specification Schematic Drawing Reference No. 201W 317H 5000 805_SK01 A.

MIL-STD-1553B Data Bus Harness Tester along with carry case, rechargeble battery charger, tools, accessories etc (GHE/GSE)

MISSION BUS HARNESS FOR UHM VARIANT

MIL-STD-1553B MISSION BUS HARNESS (1 set consist Bus A & Bus B) as per Technical Specification Schematic Drawing Reference No. 201W 317H 5000 806_SK01

MIL-STD-1553B Avionics Bus Harness (01 set consist Bus A & Bus B) as per Drawing Reference No. 204W 317H 3000 816_SK01 A.

MIL-STD-1553B Avionics Bus Harness (01 set consist Bus A & Bus B) as per Drawing Reference No. 201W 317H 5000 805_SK01 A.

MIL-STD-1553B MISSION BUS HARNESS (1 set consist Bus A & Bus B) as per Drawing Reference No. 201W 317H 5000 806_SK01

Note: Please indicate the % of import content involved in the quoted base price as well as the % of customs duty on this import content included in the quoted base price. If HAL give Custom Duty Exemption Certificate for imported components/items, Custom Duty amount will be excluded from evaluation and ordering.

DESCRIPTION

TOTAL OF DEVELOPMENT PHASE (P)

TOTAL OF PRODUCTION PHASE (Q)

other's if any (Please Specify)

other's if any (Please Specify)

other's if any (Please Specify)

other's if any (Please Specify)

DESCRIPTION

Description

HAL REQUIREMENTS

Deliverable for LCH-SP Prototype

4 sets of prototype for LCH-SP. 1 set includes the following:

MIL-STD-1553B AVIONICS BUS A & B - 1 Set. (1 SET CONSISTS BUS A & BUS B) as per DWG 204W 317H 3000 816_SK01

One (1) Cable assembly (Patchcord) of 2m length with connector CJ70C on one side and PL75C on other side

One (1) Cable assembly (Patchcord) of 2m length with connector DK 621-0411-P on one side and DK 621-0411-S on other side

Threaded Connector DK 621-0411-P - 2 Nos.

Threaded Connector DK 621-0411-S - 2 Nos.

BNC Connector CJ70C - 2 nos.

BNC Connector PL75C - 2nos.

1 set of MIL -STD- 1553B Data Bus Hamess Tester along with carry case, rechargeable battery, battery charger, tools, accessories etc.

Documents to be submitted along with Technical Bid

Technical Description of the cable assembly with dimensional drawings.

Valid Type approval / Techncial approval from RCMA / CEMILAC for couplers & terminators being used for MIL BUS harness.

Vendor’s organization approval certificate from Airworthiness authorities. Vendor shall be an approved firm from the appropriate authorities.

List of other platforms where vendor has previously supplied the MIL-STD 1553B cable assembly.

Lead time for supply of prototype sets is T0+3months and production sets is T0+3months

Delivery schedule for production phase is as follows: year Qty 2026-2027: 32 2027-2028: 32 2028-2029: 32 2029-2030: 32 2030-2031: 38

Deleverable Documents to be submitted along with the Harness

Valid Type approval / Techncial approval from RCMA / CEMILAC for couplers & terminators being used for MIL BUS harness.

Valid Type Approval / Provisional clearance from RCMA for indigenous components (if any) used in the harness

Technical specification, Design drawings including Schematic diagrams with Electrical interface details

Acceptance test procedures and Acceptance Test Report.

User’s manual for MIL-STD-1553B Harness Tester indicating detailed operating and trouble-shooting procedures.

Maintenance publications for MIL-STD-1553B Harness Tester proposed by the vendor, clearly indicating the maintenance procedure, calibration requirements, spares etc.

Certificate of Conformance (COC) with each harness set supplied to HAL

Vendors Quality Assurance procedures and documents.

Storage details (Storage, Preservation manual/schedules).

Vendor shall provide HAL with all necessary documentary for obtaining installation clearance/modification clearance from certification authorities.

General Requirements

The cable assemblies shall be identified as per HAL requirements.

Vendor shall provide the weight details of the cable, bus couplers, terminators and connectors.

Vendor to indicate the MTBF for the cable assembly. The MTBF for the cable assembly including all accessories should be in accordance with MIL-HDBK-217F

MIL-STD-1553B Avionics Bus harness shall be tested and cleared as per Acceptance Test Procedure (ATP) prepared by vendor and approved by certifying agencies.

Weight of the MIL-STD-1553B Avionics Bus harness (A & B) shall not exceed 4.5 Kg with max tolerance of 10%.

TECHNICAL ASSISTANCE & CONTINUED AIRWORTHINESS

Technical support shall be provided by the vendor during the prototype integration, ground, flight tests and certification on helicopter. Any problems associated with the flow of data on the bus shall be resolved by the vendor.

Based on the loom lengths provided, during the Development phase, changes (if any) required in terms of bus length, stub length, coupler locations on the bus, etc. shall be identified after integration of the first set on the helicopter. Vendor shall carry out these modifications/changes on the subsequent sets.

Deliverable for UHM Prototype

3 sets of prototype for UHM. 1 set includes the following:

MIL-STD-1553B AVIONICS BUS A & B - 1 Set. (1 SET CONSISTS BUS A & BUS B) as per DWG 201W 317H 5000 805_SK01

One (1) Cable assembly (Patchcord) of 2m length with connector CJ70C on one side and PL75C on other side

One (1) Cable assembly (Patchcord) of 2m length with connector DK 621-0411-P on one side and DK 621-0411-S on other side

Threaded Connector DK 621-0411-P - 2 Nos.

Threaded Connector DK 621-0411-S - 2 Nos.

BNC Connector CJ70C - 2 nos.

BNC Connector PL75C - 2nos.

Documents to be submitted along with Technical Bid

Technical Description of the cable assembly with dimensional drawings.

Valid Type approval / Techncial approval from RCMA / CEMILAC for couplers & terminators being used for MIL BUS harness.

Vendor’s organization approval certificate from Airworthiness authorities. Vendor shall be an approved firm from the appropriate authorities.

List of other platforms where vendor has previously supplied the MIL-STD 1553B cable assembly.

Lead time for supply of prototype sets is T0+3months and production sets is T0+3months

Delivery schedule for production phase is as follows: year Qty 2029-2030: 21 2030-2031: 21 2031-2032: 21

Deleverable Documents to be submitted along with the Harness

Valid Type Approval / Provisional clearance from RCMA for MIL-STD-1553B Avionics Bus harness

Valid Type Approval / Provisional clearance from RCMA for indigenous components (if any) used in the harness

Technical specification, Design drawings including Schematic diagrams with Electrical interface details

Acceptance test procedures and Acceptance Test Report.

User’s manual for Mil-Bus Harness Tester indicating detailed operating and trouble-shooting procedures.

Maintenance publications for Mil-Bus Harness Tester proposed by the vendor, clearly indicating the maintenance procedure, calibration requirements, spares etc.

Certificate of Conformance (COC) with each harness set supplied to HAL

Vendors Quality Assurance procedures and documents.

Storage details (Storage, Preservation manual/schedules).

Vendor shall provide HAL with all necessary documentary for obtaining installation clearance/modification clearance from certification authorities.

General Requirements

The cable assemblies shall be identified as per HAL requirements.

Vendor shall provide the weight details of the cable, bus couplers, terminators and connectors.

Vendor to indicate the MTBF for the cable assembly. The MTBF for the cable assembly including all accessories should be in accordance with MIL-HDBK-217F

MIL-STD-1553B Avionics Bus harness shall be tested and cleared as per Acceptance Test Procedure (ATP) prepared by vendor and approved by certifying agencies.

Weight of the MIL-STD-1553B Avionics Bus harness (A & B) shall not exceed 4.5 Kg with max tolerance of 10%.

TECHNICAL ASSISTANCE & CONTINUED AIRWORTHINESS

Technical support shall be provided by the vendor during the prototype integration, ground, flight tests and certification on helicopter. Any problems associated with the flow of data on the bus shall be resolved by the vendor.

Based on the loom lengths provided, during the Development phase, changes (if any) required in terms of bus length, stub length, coupler locations on the bus, etc. shall be identified after integration of the first set on the helicopter. Vendor shall carry out these modifications/changes on the subsequent sets.

Deliverable for UHM Prototype

3 sets of prototype for UHM. 1 set includes the following:

MIL-STD-1553B MISSION BUS A & B - 1 Set. (1 SET CONSISTS BUS A & BUS B) as per DWG 201W 317H 5000 806_SK01

One (1) Cable assembly (Patchcord) of 2m length with connector CJ70C on one side and PL75C on other side

One (1) Cable assembly (Patchcord) of 2m length with connector DK 621-0411-P on one side and DK 621-0411-S on other side

Threaded Connector DK 621-0411-P - 2 Nos.

Threaded Connector DK 621-0411-S - 2 Nos.

BNC Connector CJ70C - 2 nos.

BNC Connector PL75C - 2nos.

Documents to be submitted along with Technical Bid

Technical Description of the cable assembly with dimensional drawings.

Valid Type approval / Techncial approval from RCMA / CEMILAC for couplers & terminators being used for MIL BUS harness.

Vendor’s organization approval certificate from Airworthiness authorities. Vendor shall be an approved firm from the appropriate authorities.

List of other platforms where vendor has previously supplied the MIL-STD 1553B cable assembly.

Vendor should have supplied MIL Bus harness for airborne platforms. The supplied harness should be operational and be cleared by DGAQA . Copies of executed contract for supply of MIL BUS harness and clearances by ORDAQA to be submitted

Lead time for supply of prototype sets is T0+3months and production sets is T0+3months

Delivery schedule for production phase is as follows: year Qty 2029-2030: 21 2030-2031: 21 2031-2032: 21

Deleverable Documents to be submitted along with the Harness

Valid Type Approval / Provisional clearance from RCMA for MIL-STD-1553B Mission Bus harness

Valid Type Approval / Provisional clearance from RCMA for indigenous components (if any) used in the harness

Technical specification, Design drawings including Schematic diagrams with Electrical interface details

Acceptance test procedures and Acceptance Test Report.

Certificate of Conformance (COC) with each harness set supplied to HAL

Vendors Quality Assurance procedures and documents.

Storage details (Storage, Preservation manual/schedules).

Vendor shall provide HAL with all necessary documentary for obtaining installation clearance/modification clearance from certification authorities.

Individual component in the harness i.e. Bus couplers shall be certified by certification agency . Type approvals or air worthiness certificate shall be submitted for the proposed Bus coupler. COC shall be submitted for connectors and terminators with technical datasheet. MIL cables data sheets with specifications shall be provided with the proposal.

General Requirements

The cable assemblies shall be identified as per HAL requirements.

Vendor shall provide the weight details of the cable, bus couplers, terminators and connectors.

Vendor to indicate the MTBF for the cable assembly. The MTBF for the cable assembly including all accessories should be in accordance with MIL-HDBK-217F

MIL-STD-1553B Mission Bus harness shall be tested and cleared as per Acceptance Test Procedure (ATP) prepared by vendor and approved by certifying agencies.

Total weight of the MIL-STD-1553B Mission Bus A & B - 1Set (1 Set Consists BUS A & BUS B) as per DWG 201W 317H 5000 806_SK01 shall be ≤ 5 Kg with max tolerance of 10%

TECHNICAL ASSISTANCE & CONTINUED AIRWORTHINESS

Technical support shall be provided by the vendor during the prototype integration, ground, flight tests and certification on helicopter. Any problems associated with the flow of data on the bus shall be resolved by the vendor.

Based on the loom lengths provided, during the Development phase, changes (if any) required in terms of bus length, stub length, coupler locations on the bus, etc. shall be identified after integration of the first set on the helicopter. Vendor shall carry out these modifications/changes on the subsequent sets.