PC/CONCLAVE/22-23/EVENT MGR

Amount

1 no. Stage of 2.5' height with new dark grey carpet finishing. Out of 28’ stage depth, the screen should be within 6’ from the back. Black masking / branding on the platform. Black / branding masking on the base of the stage.

80 ft running steps for with LED lighting. 4-5 nos. of steps. 8 ft steps on both the sides.

LED screen (P2) with pitch less than 2 mm. Screen will be curved and not straight. The screen should be within 6’ from the back.

Watchout or similar software - Charges for the rental of Watchout system with relevant number of Servers including creation of animated backgrounds, programming, etc. Designing content from inaugural session till the end, ability to bifurcate the screen in multiple small parts & back to a single screen required. Displaying pictures / other content as advised

Backlit cutout branding 4’x16’ on both sides of the screen.

Console stage 24'x8'x1.5'

1 no. branded / black flex for Console Masking 24'x6' and 2 nos. 8'x6' of branded / black flex for Console side

15 nos. of Podium Mics, Cordless Mics, lapel mics etc.

15 nos. of new Sofas (single seater) with new customized coffee tables. Glass round tipoy, flower bunch, name plates, writing pads, pens). Also, name plates to be provided for VVIP seating in the front rows as per IOCL requirement

16 nos. of 3-seater plush sofas with 8 glass top coffee tables

Goal post / Hanging truss 80' length (2' x 2') with Lights for the stage

Sound System with JBL or better quality Speakers for a ballroom of 500 people. Speakers to be placed throughout the sides of the ballroom

Complete Console with watchout equipment, lights, sound, mixers, Laptops, LCD screen switchers etc.

Nos. of LED screens 8' x 6' on 2.5' risers

LCD screens - 65” infront of stage; the LCD screens should have separate control on console

LCD screens - 50” in the pre-function area. The LCD screens should have separate control on console

LED backlit panels in size 5'x2.5' with thin aluminium casing including designing of welcome standees

Hanging flags from the ceilings - of 2-3 ft width

3 camera HD set up with video recording

Live streaming on screen as well as web

Video Camera riser with carpeting

Media riser with carpeting

1 stall 20'*10' with customised designing and fabrication for display of products. The stall will have display shelves, backlit 3D structures for product display embedded LCD screen of 42', ambience / profile / spot and other types of lighting, etc.

octonorm stalls of size 3m*2m with lights, table, 2 chairs, stand for brochures, 42” LCD screen. Company name on fascia.

Small ballroom – Stage of height 1.5’ with dark grey carpet on top with two steps

Small ballroom – LED screen for a digital backdrop and display of presentations and live video

Small ballroom - Side Panels on the screen of suitable size

Small ballroom – T-truss with lights for stage

Small ballroom – sound systems – JBL or above

Small ballroom: LCD screens: 2nos 42” for stage; 2 nos 65” for hall

Small ballroom: Video recording in HD with live streaming

Small ballroom: Press Arrangement: Dias Arrangement (4nos - 1 seater sofa with table in front, 1no - big Tipoy, flower bunch on tipoy, name plates, writing pads, pens)

Small ballroom: Console with black / branded masking – for sound, lights, LED screen and LCD screens; Console stage 20'X8'X1.5', Masking 20'X8' (Front) plus 8'X8' (Both sides)

2 podiums to be designed & fabricated. Should have LED screen in front, 2 podium mics, one 11”/13” lcs screen for display of presentations, one LED light for reading.

Designing & Printing Materials: Invitation cards (Foldable with total 4 sides) - 9 inch*9 inch size with color print & lamination and cover

Designing & Printing Materials: Brochure B3 size with designing, color print & lamination - 4 sides

Designing & Printing Materials: Badges with lamination alongwith lanyard

Designing & Printing Materials: Gift coupon with lamination (Visiting Card Size)

Designing & Printing Materials: Feedback Forms A4 color print

Designing & Printing Materials: White Paper - 60 pages - 9 inch*9 inch size with color print & lamination- cover 300 gsm, inside 175 gsm board/paper matt finish

Bouquets of assorted roses

Ushers (Male Assistance in formal black shoes, formal black pants and formal white shirts)

Ushers (lady hostesses in same single plain saree)

Registration Counters { Main Delegate Registration 6 tables, 1 table for VIP & Speaker, 2 tables for Indian Oil Delegate, 1 table for Spot Registration & 1 table for Gift Counter} with backdrops

Photography of complete event with good quality Photographers

Silent Generators to run the entire event on backup

Flex printing and designing

Background panels on both the screens i.e. one in main ballroom and one in small ballroom with profile lighting

Backlit buzzer system on a podium with lighting to LED screen for inauguration

Special Displays - Rhino cast in 3D 7'x5' on a 2 ft riser with spotlights

Special Displays - Cheetah Selfie point with printout on customised paper frame - running cheetah cutout with grass bushes below and space to stand behind the cutout for picture. Sufficient for 4-5 people to stand together

Special Displays - Indian Oil Foundation monuments - cutouts of monuments supported by Indian Oil Foundation with profile lighting. Space for various descriptions , details of Indian Oil Foundation and work being done by it to support the society

Special Displays - Make In India Lion 8' x 6' with 2 ft riser with spotlights, rotating / moving etc.

Red carpeting from entrance to stage / VIP rooms

5' Brass lamp with flower decoration, oil, diya, 5 gun lighters, 5 trays with satin cloth, etc.

Entry Gates aroung main ball room, 6 in nos.

Entry gate on main entry

Acrylic cut letter of "7th Petrochemical Conclave" in front of main entrance at venue premises with riser (4ft height)

Welcome, meeting room Standees - 10 in nos.

Flag with Conclave / IndianOil / PROPEL Logo and mast

Walkie talkie with wireless headsets

Heavy duty printer with colour printing with A4 paper reams as per requirement

Stainless steel - line separators with branded lines

Fish bowls for visiting cards for registartion counter

Branding - flex with frames within the venue at various places

Branding - backlit flex with frames within the venue at various places

pamm advertising and marketing

Goldmine Advertising Ltd.

Laqshya Media Pvt Ltd