RATE CONTRACT FOR SUPPLY OF SURGICAL AND CONSUMABLE ITEMS, AGAINST DAY TO DAY LOCAL PURCHASE, OF DIVISIONAL RAILWAY HOSPITAL, PUNE FOR A PERIOD OF TWO YEARS FROM THE DATE OF COMMENCEMENT OF THE CONTRACT.

Special Eligibility Criteria

1. 1

   MANDATORY CONDITION : Vendors offering maximum discount on MRP shall be considered for rate contract, individually for each category- medicines. If rate contract is to be entered with more than one vendor, discount offered by L1 should be counter-offered to other selected suitable higher bidders i.e. L2, L3 (as applicable) for acceptance. The bidders accepting the counter offers shall be finalized for placement of rate contract as per the predefined distribution. (The ratio will remain same to give the advantage to the one whose offer was L1)

   Confirmation required
2. 1.1

   CANCELLED CHEQUE

   Document requiredConfirmation required
3. 1.2

   The licensed drug Retailers / wholesalers should be situated within the distance of 15 km aerial distance from Divisional Railway Hospital Central Railway, Pune 411001

   Confirmation required
4. 1.3

   INCOME TAX : Income-Tax return acknowledgment: - Self-attested Income-Tax return acknowledgment for the last three financial years of the firm, should invariably accompany the application.

   Document requiredConfirmation required
5. 1.4

   GST DETAILS : Photocopy of the valid GST Registration certificate should be submitted.

   Document requiredConfirmation required
6. 1.5

   DRUG LICENCE : Vendors i.e. firms/distributors/chemist shops will have to attach valid drug License certificate issued by the Drug Controller Authority of the state (photocopy duly attested by Public Notary)&. In case of failure of submission of the license, the contract will be deemed to have been terminated.

   Document requiredConfirmation required
7. 1.6

   PAN CARD : PHOTOCOPY OF PAN CARD

   Document requiredConfirmation required

Commercial-Compliance

1. 1

   EMD / Security deposit, based on the annual estimated value of the Rate contract, should be taken from vendors as per the extant instructions.

   Document requiredConfirmation required
2. 2

   Vendor should show profits in at least 2 of last 3 financial years. Balance sheet/ Profit - Loss account certified by CA should be provided for this purpose.

   Document requiredConfirmation required
3. 3

   Average Annual Turnover of the vendor for the last three completed financial years prior to date of opening of tender should be equal to or more than () three times the average annual value of retail local purchase procurement made by Divisional Railway hospital, Pune in the last three completed financial years or three times the estimated annual value of purchase, whichever is higher.

   Document requiredConfirmation required
4. 4

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

General Instructions

1. 1

   Separate rate contract shall be entered for each category individually i.e. for Surgical and consumable items
2. 2

   There should be non-encumbrance in terms of sales tax, income tax, vigilance inquiry / litigation and blacklisting by any government organisation.
3. 3

   Whenever asked the vendor will have to show the purchase bill for the items, to ensure genuineness of the items being supplied.
4. 4

   As per the notified schedule, the received offers will be opened duly following the extant procedure of this organization. There shall be a 3 member tender evaluation committee (1 each from Medical, Store and Finance dept.) which will recommend the list of qualified vendors for awarding tender after evaluation/scrutiny of records.
5. 5

   Vendors should note that, the landing price to this Railway after the offered discount should be inclusive of all the prevailing taxes.
6. 6

   Chief Medical superintendent Divisional Railway Hospital, Pune Central Railway, reserves the right to accept / reject any bid and annul the bidding process and reject all bids at any time without thereby incurring any liability to the affected bidder.
7. 7

   If any vendor fails to supply as per the contract condition, that particular item will be procured from the vendor next on the sequence list of rotation if any, otherwise that item will be procured from the open market and difference in cost will be recovered from the vendor/s to whom the order is placed. This will be recorded in the performance register.
8. 8

   Items shall be supplied on the same day preferably before the closure of OPD, if the indent has been placed at least 4 hours before closure of OPD timings. In cases of life saving emergencies, vendor should be able to supply the item on a short notice preferably within one/two hour of being intimated on phone or Whatsapp / message or fax etc as decided. Different time limits can be set for different medicines, surgical items or consumables as per local requirements.
9. 9

   The offer of given discount on MRP will be valid for the entire period of validity or rate contract including the extended period if any.
10. 10

    All the Local Purchase prescriptions of the previous day will be accumulated, consolidated and with the approval of competent authority, orders by means of in person/mail or any other mode of communication will be issued to the successful bidder by 12:00 Hrs
11. 11

    Railway reserves the right to send the drugs etc supplied in L.P. to be tested by Govt and other approved testing laboratories and if required to inform Drug controller for suitable action.
12. 12

    Orders will be placed through email / whatsapp / Online Portal HMIS or any other web platforms as decided by the Railway Administration. The successful bidder should be able to respond to such Purchase Orders available on dedicated web portal and should enter the details of the items which is being supplied to this Hospital before delivering the material. In unavoidable circumstances physical copy of the Purchase order will be handed over to representative of vendor or through email/SMS/WhatsApp to the supplier as decided by the competent authority.
13. 13

    Mode of tendering will be single stage single packet system with open tender.
14. 14

    Surgical and consumable items should be supplied by the same name (make & salt as Indented) No alternative of substitute will be accepted except with special permission of CMS in consultation of the treating doctor.
15. 15

    Vendors offering maximum discount on MRP in percentage shall be considered for awarding the tender. To create a group of suppliers, counter offer may be given to L2 and higher bidders in order to come up with the offer of L1 after the finalization of bid. In case of 2 vendors, distribution of orders placed against rate contract will be in the ratio 70:30 (Value wise) and in case of 3 vendors, it will be in the ratio 60:25:15 (Value wise) on rotation basis as decided by the competent authority.
16. 16

    For life saving items the firm has to supply within a short notice preferably within one hour of being intimated.
17. 17

    Vendor shall indemnify the railway administration for any loss or liabilities arising due to defective/ sub-standard supplies by the vendor.
18. 18

    All disputes are subject to Pune jurisdiction.
19. 19

    The successful bidder should supply the ordered Medicines to Main Drug Stores of Divisional Railway Hospital, Pune at 16:00 Hrs on the same day. In case of emergencies Medicines should be supplied immediately. Supplier should supply all the items which are ordered by this institution across the board without any deviation.

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

4. 4

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.