Supply, Installation and Commissioning of 460 Pallet Positions of Open Space Rack Clad ASRS with 460 numbers of Cage type Pallets to size 3200mm (W) X 2200mm (D) X 1650mm (H)

Special Eligibility Criteria

1. 1

   1. The OEM must have experience in the Supply, Installation and commissioning of ASRS (Automatic Storage & Retrieval System) in Central Government/State Government/PSU/any other Government organization/ Private firms registered in MCA portal (http://www.mca.gov.in/) &having valid Corporate Identification Number (CIN). Such private firms should have an average annual turnover exceeding 100 crores for the three completed previous financial years, reckoned from the date of closing the tender. The bidder must submit financial turnover details of private firms duly downloaded from MCA Portal. 2. The OEM must have successfully executed Single order with a value not less than 35% of the estimated tender value; 3. The bidder shall submit documentary proof of successful execution, such as Inspection Note, R.Note , CRAC, Order Completion certificate or any other relevant document in support of having supplied same/similar products. 4. The project must have been executed and successfully commissioned with in the last 10 years and latest Performance certificate of the same project should be submitted which show that the system is working satisfactory for at least one year from the date of commissioning with clear signature and address of the purchaser/firm using this system where it is installed and commissioned. 5. The Performance Certificate can be submitted in the prescribed format enclosed with the tender document. The certificate shall clearly mention the Purchase Order Number, Date of supply of machine and Date of Commissioning of the Machine. 6. The Performance certificate shall not be older than one year from the date of opening of tender. 7. For the purpose of evaluation of offers for past performance, Estimated value for the tender for Supply and installation , Testing and commissioning of ASRS(Automatic Storage & Retrieval System) shall be Rs. 17,06,28,000/- 8. If an Authorized Dealer of an OEM participates in tender, then the past performance credentials of the OEM will be considered for satisfying the eligibility criteria. The bidder has to submit a valid tender authorization certificate issued by the OEM, failing which the offer is liable to be summarily rejected.

   Document requiredConfirmation required
2. 2

   As per Public procurement (Preference to Make in India) order 2017, as amended, tendered item is to be procured from Class-I and class-II Local Suppliers and the vendors who do not qualify to be Class-I and class-II Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering.

   Document optionalConfirmation required

Check List

1. 1

   In case of indigenous bidders, whether you are Large scale Industry or consortia of MSEs formed by NSIC, if yes, have you indicated quantum of sub contracts given to Micro and Small Enterprises (in percent of order value)?
2. 2

   Have you gone through the Eligibility Criteria and submitted all the documents mentioned therein?
3. 3

   Have you submitted the EMD or claimed exemption duly uploading documentary evidence in support of your claim along with Bid securing declaration as per clause 6.1 of section-I of Instructions to Tenderers of ICF Bid Document.
4. 4

   Have you furnished tender specific letter of authority (if manufacturer has not quoted directly) to bid on behalf of manufacturer as per Annexure-II of ICF bid document.
5. 5

   Have you confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India?
6. 6

   Have you submitted the details of location(s) at which local value addition is made/proposed?
7. 7

   In case of non-local/class-II suppliers, have you submitted road map for setting up manufacturing facilities for tendered item along with the offer? (This is applicable only for items which are not restricted to class-I local suppliers).
8. 8

   Have you submitted self-declaration with respect to non debarment under any provisions of DPIIT rules?
9. 9

   Have you submitted translated copy into English, for all documents in language other than English and all such documents should be signed by the authorised translator and notarized in India?
10. 10

    Have you submitted declaration for passing on the input tax credit as per para 2.8 and 2.9 of section-II of ICF Bid Document .
11. 11

    Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?
12. 12

    Have you furnished the statement of deviations (preferably Nil)?
13. 13

    Have you furnished the statement of Equipment & Quality Control?
14. 14

    Have you kept your offer valid for the validity period as mentioned in NIT header?

Commercial-Compliance

1. 1

   The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document.

   Document requiredConfirmation required
2. 2

   Goods & Services Tax (GST): : Will be applicable as per Clause 2.0 and all sub clauses of Section-II of ICF Bid Document .

   Confirmation required
3. 3

   Passing the benefits of ITC: I hereby confirm following: We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same.

   Confirmation required
4. 4

   Public Procurement (Preference to Make in India) policy is applicable as per Clause 16 of Section-I of ICF Bid Document. The procurement shall be done in accordance with the extant instruction of DPIIT (Department of Promotion of Industry and Internal Trade) for Make in India policy.

   Document optionalConfirmation required
5. 5

   Warranty, operation, servicing and Maintenance : : Please refer clause 14.1 of attached Technical Specification (i) Vendor to provide warranty as per IRS conditions of contract. (ii) The ASRS to be operated by supplier/contractor during the warranty period. (iii) Vendor to provide their service setup available for serving the ASRS during and post warranty. (iv) Vendor to provide Post Warranty Comprehensive Annual Maintenance and operation Contract for 5 years. (v) Post warranty operation and CAMC will be considered in the evaluation. (vi) Detailed offer for operation and CAMC to be shared along with the offer. (vii). Restorable PLC backups & WMS runtime files to be provided.

   Document requiredConfirmation required
6. 6

   Please submit the details of the location at which the local value addition is being made

   Document requiredConfirmation required
7. 7

   (i) In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in clause 13.1 of section-I of ICF Bid document, failing which such offers will not be liable for consideration of benefits detailed in para 13.3 of section-I of ICF Bid document. (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, "In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change." In such cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer. (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this sub- classification.

   Document optionalConfirmation required
8. 8

   EMD : 1. Regarding EMD, please refer to clause 6.1 of section I Instructions to tenderer of ICF Bid Document attached to the tender. Tenderers seeking exemption from payment of EMD must upload the requisite documentary evidence in support of their claim for exemption from payment of EMD along with the offer. 2.Traders/Distributors/sole agent/works contract are not exempted from payment of EMD as they are excluded from the purview of the MSE policy . 3. In reference to conditions No.6.1 (vi) of section I of ICF Bid document, the exemption of EMD is applicable only to the vendors having current and valid registration with PCMM of any zonal Railways/ Production unit for trade group 6579. Firm should submit valid registration certificate for proof.

   Document optionalConfirmation required
9. 9

   Warranty : Applicable as per IRS conditions of contract/ Technical specification whichever is higher.
10. 10

    The tenderers shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id) for GST.

    Document optionalConfirmation required
11. 11

    It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements". And if space available is not adequate, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in "Technical or Commercial Deviation Statement". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.

    Confirmation required
12. 12

    Other Conditions : ( Please refer clause 20 of attached Technical Specification) ( i ) Site condition to be studied for feasibility of erection of ASRS and any clarifications required may be obtained from Dy.CMM/FD/ICF before tender opening date. (ii) The supplier should adhere to all statutory and safety norms related to erection of the ASRS in ICF factory premises. (iii) The supplier to take ESI/WCA insurance for their erection supervisors and labours in connection with getting of Work permit and Entry permit for working inside ICF factory premises. The supplier to approach Dy.Chief Materials Manager/Furnishing Depot, Chief s a f e t y Officer/Furnishing and Assistant Security Commissioner for getting Work permit and Entry permit. (iv) Electricity for the usage of drilling machines, torque wrench etc. by the supplier in connection with erection of ASRS will be provided by ICF free of cost wherever feasible/readily available. The contractor may preferably explore for utilization of battery operated power tools for trouble free and safe erection of rack system due to power interruption/non-availability of power source in the nearby area. Non-provision of power supply connection at the site should not be attributed to stoppage of erection work. (v) The supplier should give prior intimation to Dy.CMM/FD one week before dispatch of materials, so that necessary space for unloading of materials will be arranged. (vi) Detailed list of materials/components with individual quantity of the subject ASRS and detailed packing list to be sent for taking inventory before erection by the Receipt Branch at ICF. (vii) The materials should be sent to ICF with suitable packing fit for open storage till erection. (viii) Full quantity of materials shall not be dumped at one time. The items shall be supplied in a phased manner, in line with the stages of erection, as no space could be spared for storage other than the site of erection. Sufficient labour for safe unloading of materials also to be sent along with the truck. (ix) Railway shall be responsible for providing for servers the necessary space, electrical power supply, UPS, and cooling facilities. (x) Any residual item incidental to supply, installation and commissioning of ASRS system not mentioned specifically shall be in the scope of the vendor.

    Document optionalConfirmation required
13. 13

    CIVIL FOUNDATION WORK OF ASRS IS IN THE SCOPE OF ICF : Firm to study the available space in ICF, Furnishing Division and provide floor load details & layout drawing within one month of placement of Purchase Order, for making Civil foundation for ASRS by ICF/Engineering Branch. The firm shall also provide on demand other such relevant information which railway shall require for erection of the foundation. Before installing ASRS the firm shall satisfy itself that the foundation has been erected as per the requirement of the system. Name of the location where the subject Open Rack Clad ASRS is to be erected in ICF/FURNISHING DIVISION is "OLD DOG KENNEL AREA"

    Document optionalConfirmation required
14. 14

    It is certified that the item offered meets the local content requirement for "Class-I/Class-II local supplier". Tenderers should specify Class-I or ClassII in the remarks column, failing which the offer will not be considered for preference under Make in India Policy.

    Document optionalConfirmation required
15. 15

    The bidders shall be required to provide a selfcertificate for the local content at the time of tendering. However, at the time of execution of the contract, a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practising cost accountant or practising chartered accountant (in respect of suppliers other than companies) giving the percentage of local content shall be provided. Please refer clause 16.1.3 and 16.1.4 of section-I of Bid document for further details and Annexure VII of Bid document for the format of Certificate of local content.

    Document requiredConfirmation required
16. 16

    The certificate for local content shall have valid UDIN and Purchaser reserves the right to verify the authenticity of CA certificate from the following links. a.For Chartered Accountants - https://udin.icai.org/search-udin b.For Cost Accountants - https://elcmal.in/udin/VerifyUDIN.aspx c.For Company Secretaries https://stimulate.icsi.edu/udin/Home/UDINVerification

    Confirmation required
17. 17

    CAMC : Firm should quote separately for 5 years comprehensive annual maintenance contract value ,year wise after warranty period without fail. The break-up of CAMC charges year wise shall be furnished. Evaluation and inter se ranking shall be based on all inclusive rate of supply, installation, commissioning and CAMC charges put together, duly applying the " CALCULATION FOR CAMC CHARGES" (as per sheet attached). However CAMC charge will not be part of purchase order. If required, after the end of warranty period, user department will enter to CAMC agreement with firm at pre-defined CAMC charges which are mentioned in remarks column of purchase order. CAMC is part of scope of supply.

    Document optionalConfirmation required
18. 18

    In the attached document with name of " CALCULATION FOR CAMC CHARGES" , AMC to be read as CAMC (Comprehensive annual maintenance contract) in this entire document.

    Confirmation required
19. 19

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the NIT header of this tender document is permitted. For additional conditions please refer Clause 12.0 of Section -I of ICF Bid Document