FABRICATION OF TOOLING ITEMS

HINDUSTAN AERONAUTICS LIMITED AIRCRAFT DIVISION, BANGALORE COMPLEX POST BAG NO. 1788, VIMANAPURA POST, BANGALORE-560 017 INDIA Phone: +91 80 22321585, Fax +91 80 22315188 Web Site: www.hal-india.com

Tender Ref No. A/E/OT/ESP/JAGRMSO-552/1/25 Dtd.30-12-2025 Tender Due Date: 20-01-2026

Scope of Supply NATURE OF WORK: FABRICATION AND SUPPLY OF JAGUAR RMSO ITEMS (ON ITEMWISE L1 OFFER BASIS)

Name of the Tenderer / Bidder

Quotation Reference Number

GENERAL TERMS AND CONDITIONS

SL No Particualrs Compliance Yes/ No Remarks

1 PRICE: The bidder is required to indicate prices in Indian Rupees against individual items. Price quoted should be on F.O.R. Destination basis, for delivery at Stores at Aircraft Division of HAL Bangalore 560017 inclusive of all charges including transit insurance as applicable. Noted & Confirmed

2 FIRM PRICES: Unless the RFP/RFQ states otherwise, prices quoted will be deemed as firm and fixed during firm and fixed during the validity of Order/Contract. Accordingly, subsequent claims for price increases or alteration of any of the terms of the Order / Contract shall not be raised unless HAL agrees to consider on merit. Noted & Confirmed

3 GST & OTHER TAXES : GST and / or other taxes as applicable should be distinctly shown alongwith the prices quoted also indicating HSN/SAC codes as applicable. GST, wherever liveable and intended to be claimed from HAL should be distinctly shown as “Extra” as provision given in the “Commercial Quote format” in case of E-procurement Tender and for Normal Tender shall be indicated as “Extra” in the Quotation. Where this is not done no claim for taxes will be admitted at a later stage on any ground whatsoever unless such claim arises due to a change in GST/ Tax Law/ Rules subsequent to submission of Bid. Noted & Confirmed

4 VALIDITY OF THE QUOTATION: Unless otherwise stated in the RFP/RFQ, Price quoted should remain valid for a minimum of 120 days from the closing date of Tender enquiry to account for processing of Bids and internal approval by HAL Noted & Confirmed

5 TENDER DUE DATE: The due date for submission of quote is as given in the Request for Quotation through E Procurement web portal. Please note that the due date for submission generally will not be extended. If extension is required, vendor has to provide request for extension 5 days before the due date, failing which extension will not be done. Noted & Confirmed

6 SUBMISSION OF TENDER: Bidders are requested to submit their proposals (Technical and Price bid) online at E Procurement web portal. Tenders submitted other than E Procurement web portal will not be considered and will be rejected (No Hard copies of Technical and Price bid should be submitted). HAL is not responsible for delays / problems faced if any with internet, etc. Hence you are requested to submit the bids on-line well before the tender due date and time. Noted & Confirmed

7 LATE TENDER: Bids received after the due date and time specified in the tender shall be rejected in competitive Tenders. This applies even if there might be genuine reasons for such non-submission/non receipt of of Bids within the date/time as per the RFP/RFQ. Noted & Confirmed

8 TENDER EVALUATION: i) Evaluation is based on packagewise basis considering all RFQ Line Items. ii) Bid with lowest price conforming to the specification will be considered for placement of order. iii) If two or more bidders quote the same price, HAL reserves the right to seek revised offer from the same bidders and placing order on revised L-1 offer. If same situation prevails then HAL reserve the right to place order on any of them. iv) In respect of two bid system, technical bid will be opened on the tender opening date. After technical evaluation, the Commercial bids of those bidders who are technically acceptable will be opened. Noted & Confirmed

9 INSPECTION: Finished Items shall be inspected by HAL Aircraft Division’s Inspector (or by a Third Party Inspection agency chosen by HAL or by a Committee formed by HAL) at Vendor’s works or at HAL as decided by HAL. The outcome of the inspection (Accept/Reject/Rework) will be final and binding on the Vendor. The Vendor shall facilitate and support inspection if it is conducted at its premises based on advance intimation by HAL. Even though PDI or other stage inspections might be involved, the final inspection and acceptance will be at HAL Aircraft Division or applicable as per supplier scope of work Noted & Confirmed

10 ACKNOWLEDGEMENT : Once the Order is placed by HAL, within 7 calendar days, an acknowledgement of the same shall be sent to HAL to confirm Acceptance of the Order including Specification, Quantity, Price, Payment Terms, delivery schedule, etc. as indicated in the Order. If Acceptance as above is not given within 7 calendar days, it will be deemed to have been accepted. In order to avoid future disputes, vendors are encouraged to go through the Order and its Terms & Conditions carefully and intimate HAL if any of the contents are not in line with what was quoted and/or in line with what was negotiated and agreed with HAL. Noted & Confirmed

11 DAMAGE/LOSS TO MATERIAL/ASSETS: In the spirit of a Bailor-Bailee relationship in case material, tools, etc. are supplied by HAL, the Vendor shall take due care of these assets to prevent loss, damage, theft, pilferage, etc. due to man-made or natural causes. However, normal wear and tear of these assets while in usage will not be considered as damage for the above purpose. Vendor is strongly urged to procure Insurance Policy to cover the risk of loss/damage to materials and assets issued by HAL. Noted & Confirmed

12 i) REJECTION ALLOWANCE: The maximum permissible rejection allowance will be 5% on HAL supplied parts (or the final quantity deliverable as per any subsequent amendment, Short-Closure or Termination) or One (1) , whichever is higher. This quantity will be converted into an equivalent allowable value. If the cumulative rejection in value terms is within the allowable value, HAL will supply additional material free of cost to the extent to cover the rejection. HAL Aircraft Division has the right to recover the cost of raw material as indicated in the above commercial quote format from the subcontractor for excess rejection. The Raw material cost indicated in the RFQ is tentative. The exact loaded material cost on rejection will be recovered at the point of payment as per the actual loaded material type and respective current material purchase price. Noted & Confirmed

13 QUALITY AND WORKMANSHIP: The Vendor shall ensure that the items/tools/components supplied by them shall be of the highest quality and workmanship and as per the drawings & specification provided by HAL. Wherever orders are placed in accordance with particular specification/drawing requirement, it will be deemed to be an undertaking by the Vendor that they have fully acquainted themselves with various drawings / specifications/standards thereof. Noted & Confirmed

14 WARRANTY The Items supplied shall be free from any defects/poor workmanship and shall be guaranteed for Quality/ satisfactory performance for a period of 12 months from date of final acceptance by HAL. Any defect or deviations or shortfall against the Technical Specifications of the item Warranty period shall be rectified by the Vendor at its own cost. HAL at its option may insist on the vendor furnishing a Performance Bank Guarantee (PBG) for 10% of the value of the Order to cover HAL’s risks during the Warranty period. Such PBG in HAL’s format should be valid till 60 days after the last item is delivered. Post the Warranty period or post the expiry of the PBG as applicable, any rework or rectification to address defects noticed should be undertaken by the vendor on mutually agreed terms. Noted & Confirmed

15 k) Delivery Schedule : Vendor has to complete the assigned job within the stipulated time. A delay of 5 days attributable to the vendor beyond the defined time line for any activities shall be considered as a failure to meet the production requirement and same will be treated as underperformance shall be considered as late and LD clause is applicable (Note: Any delay noticed and indicated in the work completion report by HAL shop Supervisor, such extent of delay LD will be calculated at the rates given below): a) To recover Liquidated Damages (LD) at the rate of 0.5% of the value of the item(s)delivered late for each week of delay subject to a maximum of 5 % of the value of the item(s) delayed. LD = V×[D/7]×0.5% or 5% of V, whichever is less, where V is the value of item(s) delayed and D is the number of days of delay. b) Claim reimbursement under the Risk Purchase clause c) To Short-Close/Terminate the Order Following delays will not be attributable to vendors: (a)Additional technical input during the build by HAL (b)Delay in supply of items by HAL (c)Delay for Stage clearances /approvals by HAL QC / ORDAQA. Noted & Confirmed

16 TECHNICAL ASSISTANCE: Vendor shall take responsibility for successful integration, proving and qualification of the product to the satisfaction of the certification authorities. For this purpose vendor undertakes to send to HAL (without any cost to HAL) technical personal required by HAL / certification authorities. Noted & Confirmed

17 PACKING: Each items will be suitably packed in order to withstand transport hazards and also during storage period. Batch number and date of manufacture should be labelled on each part. Noted & Confirmed

18 HAL reserves the right to carryout on-site visits/audits and shall have unhindered access to shop floor, stores, bonded area and also at his sub vendors, if any. Project Review Meetings (PRM) will be conducted at regular intervals. Noted & Confirmed

19 EXTENSION OF TIME: If an extension of delivery schedule is desired, the vendor shall apply in writing to HAL citing valid reasons for extension, preferably at least 15 days prior to the scheduled date of delivery of the next item/batch as applicable. If HAL at its sole discretion agrees to the request, a mutually agreed revised schedule will be made and documented. If no request for extension of schedule is made as above, no later request for waiver of LD, etc. will be entertained by HAL. Noted & Confirmed

20 REPEAT ORDER: The additional Quantity up to 100% or less can be placed as repeat order within a period of 12 months from the last PO supply at the same initial PO unit cost. Noted & Confirmed

21 Vendor will be responsible for collection of kits from HAL with proper identification, packing and transportation in coordination with HAL. Vendor to check the kits with planning schedule and confirm the items before packing. Vendor is also required to supply finished items to HAL Aircraft Division , HAL, Bangalore Noted & Confirmed

22 PAYMENT TERMS: 100% of payment will be paid after acceptance of parts from tooling inspection on monthly basis. Payment is not based on the attendance of the personnel deployed. The invoice should contain the applicable Tax. Payment will be released within 45 Days of submission of clear invoice, certified by officer-in charge No payment will be made if part is rejected by and deviation is attributable to supplier. The Vendor shall submit the remittance proof of statutory payment of ESI and PF on monthly basis for confirmation along with submission of Invoice and respective monthly attendance report of Vendors personnel deputed at respective Shop floor of Aircraft Division,HAL, B'lore. Noted & Confirmed

23 APPROPRIATION : Whenever under this Order/contract any sum of money is recoverable from the Vendor, HAL shall be entitled to recover such sum by the following means sequentially until the entire claim is covered. a) Deduction from payables under the present Order b) Deduction from payables under any other Order placed by the HAL Division that placed the present Order c) Deduction from payable under any Order placed by any other Division of HAL If the entire claim cannot be covered by the above, the vendor shall make a direct payment to HAL through Bank transfer for the balance amount. If this not done, then HAL will invoke the Indemnity Bond for recovery through legal process. Notwithstanding the remedies available as above, HAL reserves the right to come to a negotiated settlement With the vendor in case the circumstances so warrant. Noted & Confirmed

24 Vendor shall establish and maintain a proper system at their premises for monitoring and managing the Inventory and Production including Part Rejection Order ( PRO ) and Tagging. Noted & Confirmed

25 RISK PURCHASE: In case the vendor fails to deliver items as per the specifications, scope, quality or schedules as per the Order, the vendor shall compensate HAL for the additional costs incurred by HAL in arranging for the supplies which are in default. Prior to invoking this clause, HAL will issue a Notice stating its intention to go ahead with alternative arrangements and the obligations of the vendor. In case a resolution to the issue is not proposed by the vendor within 15 days or if that proposal is unacceptable, HAL will initiate action to Short-Close or Terminate the Order and go ahead with making alternative arrangements including prospecting other vendors. In this case, the vendor shall be liable to pay HAL the difference between the price at which such alternate arrangement will be made and the price as per the Order/Contract with the vendor for the items undelivered or delivered with non-compliances. This is in addition to other claims and remedies available to HAL including the imposition of Liquidated Damages. Noted & Confirmed

26 SUB-CONTRACTING: The Vendor shall not sub-contract the scope of work under the Order in whole (or to an extent large enough) to any other party in such a manner as to make itself equivalent to an agency or intermediary. In case more than 25% of the scope of work (SOW) in terms of value is proposed to be sub- contracted to a single third party, prior written consent of HAL shall be taken. If the vendor will subcontract any portion of the SOW to a third party and the value of such subcontracting will be Rs. 2 (Two) crores or more, the vendor should be ready to sign a tripartite Integrity Pact (HAL, vendor and the sub-contractor) if so demanded by HAL and in a format specified by HAL. Noted & Confirmed

27 INDIAN MICRO & SMALL ENTERPRISES (MSES): As per the directives of Govt. of India, Ministry of Micro, Small and Medium Enterprises amendments to Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 vide order No. 21(22)-2018-MA dtd 9th Nov 2018. L1 vendor is Non-MSE & tendering quantity is dividable: If one or more MSE Vendors fall within the price band of L1+15% and agree for L1 price the supply of 25% of tendered quantity (rounded to lesser integer) will be shared among MSE’s L1 Vendor is Non-MSE & tendering quantity is undividable: If MSE vendor quoting price falls with in the price band of L1+15% and agrees for L1 price the full tendered quantity will be awarded to MSE vendor. L1 vendor is MSE full tendered quantity shall be awarded. The vendor must certify whether they belong to Micro and Small Enterprises (MSEs), if so they should enclose the relevant supporting documents specified by Ministry of MSME and also indicate whether the enterprise is owned by the Scheduled Caste or the Scheduled Tribe entrepreneurs. In absence of these information & supporting documents, the vendor will not be considered under MSEs. Noted & Confirmed

28 WAIVER OR TRANSFER OF THE CONTRACT : The supplier shall not waive the contact or transfer it to third parties, whether in part or in whole, nor waive any interest that is included in the contract without prior written permission of the company. Noted & Confirmed

29 MODIFICATION: Any Modification of or addition to the contract shall not be binding unless made in writing and agreed by both the parties. Any minor changes in nomenclature including changes in drawing number, part number, Higher Issues, change in dimensions or change in material specification or etc against above RFQ Parts does not entail an increase in unit SMH by more than 5% vendor should absorb the changes voluntarily with out additional cost / claim for the applicable Order Quantity for the material supplied by HAL. Noted & Confirmed

30 MATERIAL CHANGE IN INFORMATION: Vendor shall always inform any material changes in the information already declared/furnished by them at the time of registration or afterwards, within 30 days of such material change in information. Non-compliance in this regard may result in de-registration of the Vendor. In the case of serious breaches, the Order is liable to be terminated at HAL’s discretion. Noted & Confirmed

31 CONFIDENTIALITY : Vendor is given the drawings/ process sheets and other documentation for manufacture of the components required by HAL Aircraft Division. The documents issued to Vendor are strictly confidential. Vendor should keep them in safe custody. The information contained in the documents should not be divulged to any other person(s) or entities. Vendor is solely responsible to prevent any loss of these documents. No extra copies of the documents should be made other than for essential and legitimate purposes, in any case ensuring confidentiality. Any violation by Vendor of these instructions will make Vendor liable for penal action under section 3 and 5 of the Official Secrets Act, 1923. HAL may insist on signing of a Non-Disclosure Agreement in this regard. The drawings shall be the property of HAL and shall not be used for any purpose other than the purpose intended under the Order/Contract. Where technical inputs/assistance is provided to the Vendors by HAL to facilitate work, such inputs shall also be treated as confidential information and safeguarded accordingly. Vendor shall not directly deal with HAL’s customers for the items deliverable to HAL under this Order unless expressly instructed to do so by HAL. Noted & Confirmed

32 PARALLEL ORDER/CONTRACT: Nothing in this Order/ contract precludes HAL from entering now or hereinafter into any Order/contract with others for manufacturing and supply of same or similar goods. Noted & Confirmed

33 TERMINATION OF CONTRACT: In the event of HAL Aircraft Division not being satisfied with the performance of the Vendor for any reason including breach of contract, or for HAL’s own convenience, HAL Aircraft Division shall be entitled to terminate the Order/contract, after giving 30 days’ notice in writing to the Vendor by registered post. In case of a termination for convenience of HAL, the compensation payable to the vendor shall be worked out on a fair and equitable basis and then agreed mutually through negotiation. In case the termination is warranted for reasons entirely attributable to the vendor, no compensation shall be payable, but HAL shall be entitled to claim remedies as available under the present Order. Further, upon termination, the Vendor shall ensure the following at its own expense and within 30 days after the termination is formally completed. a) All the materials supplied by HAL, except what is allocable on a pro rata basis to the deliveries completed before the date of receipt of the Notice of Termination, to be returned to HAL. This shall include unused raw materials, semi-finished items and finished items ready to be delivered. b) All the other assets (Tools, Jigs, Fixtures, Inspection equipment, etc.) supplied by HAL or fabricated by the vendor using HAL funds to be returned to HAL c) All the documents (in soft and hard copies) supplied by HAL to be returned to HAL d) All spare copies of documents, soft copies in vendor IT system to be permanently erased/destroyed. e) For enabling HAL to make alternative arrangements for supply of the items, the vendor shall transfer drawings, documents, process sheets, methodology, etc. to HAL including IP rights (if involved) for use by HAL. In case the termination is for HAL’s convenience, the parties will negotiate the terms of such transfer. f) In case the vendor has sub-contracted a portion of its scope of work, all of the above stipulations to be understood to include the materials, documents, etc. issued to/available with the sub-contractors of the vendor also. Noted & Confirmed

34 ARBITRATION: All disputes related to this Order shall at first instance be resolved through friendly negotiations. If the dispute cannot be resolved thus, the matter shall be referred to Arbitration as follows. (a) FOR VENDORS OTHER THAN GOVERNMENT ENTITIES AND MSMES All disputes or differences whatsoever arising between the parties out of or relating to the construction, meaning and operation or effect of this Contract or the breach thereof shall be settled by Arbitration in accordance with the Rules of Arbitration of the Indian Council of Arbitration (ICA) and the award made in pursuance thereof shall be binding between the parties. (b) FOR A VENDOR WHO IS A GOVERNMENT ENTITY In the event of any dispute or difference relating to the interpretation and application of the provisions of commercial contract(s) between Central Public Sector Enterprises (CPSEs)/ Port Trusts inter se and also between CPSEs and Government Departments/Organizations (excluding disputes concerning Railways, Income Tax, Customs & Excise Departments), such dispute or difference shall be taken up by either party for its resolution through AMRCD (Administrative Mechanism for Resolution of CPSE’s Disputes) as mentioned in DPE OM No.05/0003/2019-FTS-10937 dated 14/12/2022 as amended and the decision of AMRCD on the said dispute will be binding on both the parties. (c) APPLICABLE ONLY FOR MSME VENDOR The Micro, Small and Medium Enterprises Development (MSMED) Act, 2006 provides parties to a dispute (where one of the parties is a Micro or Small Enterprise) to be referred to Micro and Small Enterprises Facilitation Council if the dispute is regarding any amount due under Section 17 of the MSMED Act, 2006. If a Micro or Small Enterprise, being a party to dispute, refers to the provisions in MSMED Act 2006, these provisions shall prevail over the Indian Arbitration and Conciliation Act, 1996 which is in force from time to time. Noted & Confirmed

35 WORK AND PAYMENT DURING ARBITRATION Work under the contract and related activities including payments can, if reasonably possible, continue by mutual agreement during the arbitration proceedings. Noted & Confirmed

36 JURISDICTION: The Court at Bangalore, Karnataka only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India. Noted & Confirmed

37 FALL CLAUSE: During the validity of the present Order, the vendor shall not sell or offer to sell the items deliverable under this Order to any other buyer at prices lower than those agreed in this Order. In case it comes to the notice of HAL that this condition is breached, HAL, if it so chooses, will notify the vendor accordingly and seek the benefit of such lower prices which shall be passed on to HAL without demur. Such benefit will arise from the date on which sales at the lower prices is made/ offered by the vendor to any other buyer. Noted & Confirmed

38 EXPORT LICENSE: Foreign Vendors making proposals should ensure availability of export license as per their Govt. Regulations for export to India. Vendor shall be required to obtain and maintain all Export/Import licenses and permits etc., as the case may be, required for performing supplies/ services against this tender. Obtaining export license shall be entire responsibility of the Vendor. The Vendor shall ensure that HAL has unrestricted rights to export its products incorporating the item supplied by the vendor to any county. Noted & Confirmed

39 AGENTS/AGENCY COMMISSION: The vendor confirms and declares that the vendor has not engaged any individual or firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way to recommend to HAL or any of its functionaries, whether officially or unofficially, to the award of the contract/ order to the vendor; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Vendor agrees that if it is established at any time to the satisfaction of HAL that the present declaration is in any way incorrect or if at a later stage it is discovered by HAL that the vendor has engaged any such individual/firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of the contract/ purchase order, the vendor will be liable to refund that amount to HAL. The vendor will also be debarred from participating in any RFQ/Tender for new projects/ program with HAL for a minimum period of five years. HAL will also have a right to consider cancellation of the contract/ order either wholly or in part, without any entitlement or compensation to the vendor who shall in such event be liable to refund to HAL, all payments made by HAL in terms of contract/ order along with interest at the rate of 2% per annum above SOFR (Secured Overnight Financing Rate) (for foreign vendors) and MCLR of State Bank of India plus 2% (for Indian vendors) as on the date of payment. HAL will also have the right to recover any such amount from any contracts/ order concluded earlier with HAL. Noted & Confirmed

40 IMMUNITY TO THE GOVERNMENT OF INDIA : It is expressly understood and agreed by and between Vendor & HAL that HAL is entering into this contact solely on its own behalf and not on behalf any other person or entity. In particular, it is expressly understood and agreed that Government of India is not a party to this contract and has no liabilities, obligations or right hereunder. It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely on its own behalf under the applicable laws of India and general principles contract law. Vendor expressly agrees, acknowledges and understands that HAL is not an agent, representative or delegate to the Government of India. It is further agreed and understood that Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, Vendor hereby expressly waives, releases and foregoes any and all actions, including counterclaims, impleader claims or counter claims against the Government of India arising out of this contract and covenants as to any manner, claim cause or action whatsoever arising out of or under this contract. Noted & Confirmed

41 INTELLECTUAL PROPERTY (IP) RIGHTS, ETC.: a) Vendor agrees that HAL shall be the sole owner of all Intellectual Property (IP) generated in the performance of this Contract by or on behalf of the Vendor with the aid of either funding and/or technical inputs from HAL (hereinafter referred to as ‘Foreground IP’). To the extent that Vendor’s sub-contractors perform any part of the Contract, the Vendor shall ensure that any Foreground IP arising from such work shall be assigned to HAL. Vendor shall share with HAL all documentation necessary for HAL to exercise its rights to Foreground IP. If required by HAL, Vendor shall assist HAL in registering the Foreground IP in favour of HAL. b) Vendor grants to HAL an irrevocable, non-exclusive, world-wide, royalty-free license to sell, offer for sale, use, and distribute HAL Products incorporating the item(s) supplied by the vendor under this Order which item(s) may contain Background IP of the vendor. Background IP shall mean and include all pre-existing inventions and IP necessary for HAL to exercise its rights to Foreground IP. c) Vendor shall indemnify and protect, at its own cost, HAL in respect of cost/claims/liabilities (including attorney’s fees and associated costs of legal proceedings) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies/Services provided by the vendor. If HAL or HAL’s customer/s are unable to put to use the Supplies/Services or a portion thereof as a result of violation of the Intellectual Property of any third party, the vendor shall within reasonable time at vendor’s own cost either, (i) Procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, (ii) Replace or modify the Supplies/Services so that it becomes non-infringing or, (iii) Compensate HAL for the damages suffered by HAL arising due to inability to put to use the supplies/ services or a portion thereof. d) In case the supplier receives a requirement/ request for supply or repair of deliverables of this contract directly from any third party including HAL’s customers, such request shall be forwarded to HAL. Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software (including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity. Noted & Confirmed

42 INVOLVEMENT OF ANY AGENTS AND MIDDLEMEN: No involvement of Agents or Middlemen in India or abroad in any capacity whatsoever is permitted at any stage in relation with this tender and the resultant contract. Subcontractor shall confirm that he has not appointed any agent in India to promote this contract and that no commission etc. is payable to any such agent in connection with this contract. Subcontractor shall also confirm that he has neither paid nor will pay any commission, fee or any such charges to any agent in connection with the award and execution of this contract. Should it be subsequently proved that such a commission, fees or charge has been paid, contrary to the foregoing, buyer shall be entitled to terminate this contract forthwith. The buyer shall also be entitled to recover from the seller an amount equal to the commission, fees or any such charge proved to have been paid. HAL has not appointed / authorized any person / agent to deal with the subcontractors in respect of the said contract. In case, if someone claims and interacts with the subcontractors it shall be duty of the subcontractors to bring such instances to the notice of HAL Management. It is expressly understood and agreed by and between Sub Contractor & purchaser that purchaser is entering into this contact solely on its own behalf and not on behalf any other person or entity. In particular, it is expressly understood and agreed that Government of India is not a party to this contract and has no liabilities, obligations or right hereunder. It is expressly understood and agreed that purchaser is an independent legal entity with power and authority to enter into contracts solely on its own behalf under the applicable laws of India and general principles contract law. Sub Contractor expressly agreed acknowledges and understand that purchaser is not an agent, representative or delegate to the Government of India. It is further agreed and understood that Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, sub-contractor hereby expressly waives releases and foregoes any and all actions, including counterclaims, impleader claims or counter claims against the Government of India arising out of this contract and covenants as to any manner, claim cause or action or this whatsoever arising out of or under this contract. Noted & Confirmed

43 EXIT CLAUSE: Exit criteria: The contract/order may be terminated under the following circumstances: i) In the event of unsatisfactory performance by the vendor during the contract period, or any of the information provided by the vendor is found to be untrue, or vendor is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated with 03 month’s advance notice without any financial implication to HAL. Notwithstanding the foregoing, in cases where it is found that a vendor is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of 02 years. ii) If there is change in HAL requirement, contract shall be terminated with 01 months advance notice. The liability of HAL in this case will be agreed mutually. In the event of termination of contract by either party the vendor shall ensure the following: a) IPR’s are transferred to HAL to enable HAL to proceed on the work with other Vendor. Vendor also will render all assistance till the other vendor fully take over the balance work. b) Transfer title and deliver all or any part thereof of the supplies, materials, work-in-progress, finished Products, Tooling, drawings and data produced or acquired by vendor specifically for the Product being terminated. c) Supply of products and its components / spares at least for a period of 05 years from the date of such termination. d) The vendor is declared bankrupt or becomes insolvent. e) The delivery of material is delayed due to causes of Force Majeure by more than (03 months). f ) Based on the decision of the Arbitration Tribunal. Noted & Confirmed

44 FORCE MAJEURE: Neither party will be liable to the other for any act done or prevented from so doing by virtue of the occurrence of force majeure conditions such as war, general mobilization of troops, strikes, lockouts in factories, fire, earthquakes and floods, embargoes or stoppage of deliveries by Government. Noted & Confirmed

45 A designated coordinating officer should be nominated by Vendor who will be single point of contact for coordinating the project with HAL. Please indicate following: Contact person name Postal address, email ID for future correspondence / clarifications and also provide email and phone no of CEO/MD/GM/Proprietor Noted & Confirmed

The blank box highlighted in yellow colour shall be filled by the Vendor and uploaded the dully filled format with authorised seal and Signatory along with commercial quote Bid of the above E-Tender mandatorily.

DEFINITIONS & INTERPRETATIONS

HAL / COMPANY : Means Aircraft Division - HAL, who is interested to appoint a Supplier for the tendered service.

BIDDER / TENDERER : The firm / Agency who submits the bid / tender against this Invitation for Tender (IFT)

SUCCESSFUL BIDDER or TENDERER / Supplier / Vendor: The Bidder/Tenderer, whose bid/tender is accepted by HAL for award of Contract.

HINDUSTAN AERONAUTICS LIMITED AIRCRAFT DIVISION, BANGALORE COMPLEX POST BAG NO. 1788, VIMANAPURA POST, BANGALORE-560 017 INDIA Phone: +91 80 22321585, Fax +91 80 22315188 Web Site: www.hal-india.com

Tender Ref No. A/E/OT/ESP/JAGRMSO-552/1/25 Dtd.31-12-2025 Tender Due Date: 21-01-2026

Scope of Supply NATURE OF WORK: FABRICATION AND SUPPLY OF JAGUAR RMSO ITEMS (ON ITEMWISE L1 OFFER BASIS)

Tenderer / Bidder Details

1 Name of the Tenderer / Bidder M/s.

2 Nature of Organization (Govt. / Public Limited Co. / Pvt. Limited Co. / Partnership / Proprietary)

3 Address of Registered Office

4 Address in Bangalore

5 Contact Person & Designation with Mobile No.

6 Telephone No.

9 Please confirm whether the bidder is Unregistered / Registered / Composition Scheme in GSTN

10 GSTIN No. (Copy to be Submited)

11 PAN No. (Copy to be uploaded)

12 Whether the Bidder is MSE as per MSMED Act (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Whether the MSE is owned by SC/ST? (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Whether the MSE is owned by Woman Enterpreneur? (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Bidders who wants to avail privileges given to MSME vendors, should have UAN. Copy of the Udyog Aadhar certification shall be submitted to consider such privileges to MSMEs.

13 Pl. indicate whether the bidder is blacklisted or delisted. (Bidders who are blacklisted or delisted from any PSU / Govt. Departments will not be eligible to participate for bidding)

14 Whether the Bidder is a Registered Vendor with any of the HAL Divisions.

If 'Yes', please confirm the name of HAL Divisions where you have registered and provide the details such as Vendor Registration No. & Category and UPLOAD related documents to support your claim.

15 Pl. confirm the adress to which PO to be placed in the event of acceptance of your tender after bid evaluation.

16 Bidder shall indicate their GeM (Government e Marketplace) Seller ID.

17 Please upload your Bank details in NEFT/RTGS/ECS format duly authorized by concerned Branch Manager of the Bank.

BANK DETAILS (Copy of cancelled cheque leaf to be Submited) Bank Account No.

Name of the Bank

Type of Account

1. BID QUALIFICATION CRITERIA (BQC)

Sl. No. Instructions Remarks Bidder Compliance

1.1 BID QUALIFYING CRITERIA (ESSENTIAL):

1.1.1 DETAILS OF CONSTITUTION OR LEGAL STATUS OF THE TENDERER: The Bidder should be a Company/Firm/Proprietorship having valid GSTN Registration and PAN in India. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.1.2 Bidder shall be an Indian Vendor or else their tender will be rejected. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.1.3 Bidder shall have Mandatorily CLASS III DSC from the authorised agency and got Registered with HAL E-portal to participate in the Open Tender. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.1.4 HAL Reserves the right to collect the Performance Bank Gaurantee @ 10% of the PO Value (Excluding GST) from the Schedule Bank in India, if the order value is > 1 crore as per the prescribed format of HAL after placement of PO from the respective L1 Bidder. and the same shall be valid up to end of the warranty period from the date of acceptance / commissioning or otherwise equivalent amount shall be retained till completion of warranty period and other obligation of Purchase Order / contract. Refer Annexure V for the HAL format of Performance Bank Guarantee In case Supplier does not agree for Performance Bank Guarantee / retention of equivalent amount from their invoice/bill, the offer would be summarily rejected Essential-To Note & Confirm

1.1.5 The Bidder shall sign the legal instruments like Omnibus Non-Disclosure Agreement (NDA) as per the HAL prescribed format (Refer Annexure - VI) against supply of drawings, process sheets, documents etc Including soft and hard copies by HAL for submission of competative quote in the HAL E-Portal. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.1.6 Experience:

a. HAL reserves the right to verify the information by the vendor. In case the information is found to be false/ incorrect, the offer shall be summarily rejected. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.2 Bidders to Note the following:

1.2.1 The bidder along with the bid shall furnish documentary evidence at the first instance itself to substantiate their claim meeting the requirement specified in the qualifying criteria. Qualification may be completed based on the details so furnished without seeking any subsequent additional information. Noted & Confirmed

1.2.2 Even though bidder meets all the criteria mentioned above, HAL reserves the right to assess the Bidder’s capability and capacity to perform the job, in the overall interest of HAL and HAL can reject the bid(s) at any time without assigning any reason and without incurring any liability to the affected bidders(s). Noted & Confirmed

1.2.3 Submission of BID (Techno Commercial) by any Unregistered Vendor of Aircraft Division, such Vendor will be assessed by the Technical Team during Technical Evaluation stage. Based on the outcome of the assessment report of the Technical Committee Vendor shall be Qualified/approved for opening of Commercial Bid. Noted & Confirmed

2. TECHNICAL COMPLIANCE MATRIX (Vendor Qualification Criteria)

SL NO PRE-REQUISIT CRITERIA MANDATORY / DESIRABLE COMPLIANCE YES/NO REMARKS

1 Vendor must have previous experience of fabrication and supply of similar items for Aerospace industries. Vendor has to provide supporting documents (Purchase order copies) to that extent. MANDATORY

2 Vendor must have sucessfully executed the Purchase orders received from Aerospace Industries for similar items. Vendor has to provide supporting documents to that extent. MANDATORY

3.SCOPE OF WORK DESCRIPTION

SL No. SCOPE DESCRIPTION MANDATORY/ DESIRABLE ACCEPTABLE / NOT ACCEPTABLE REMARKS

1 Scope of work for Tool Fabrication

1.1 Vendor scope involves the fabrication and supply of RMSO items (refer MSR) pertain to Jaguar and is strictly as per tool drawing. MANDATORY

1.2 Raw material is responsibility of the vendor and all the certificates supporting material purchase & testing from NABL accredited lab to be submitted to HAL QC. COC and purchase proofs to be provided by vendor for commercial items as applicable. Refer details of substitution materials for the materials not available commecially. MANDATORY

1.3 Alternative material may be considered in case the recommended material as per the drawing is not available in the market. Alternative material usage to be approved by HAL. After approval only material to be purchased. MANDATORY

1.4 Any deviations from existing drawing only through prior approval through HAL tool design. Clarifications, issue change if required will be provided by Tool design. MANDATORY

1.5 Welding to be carried out as per drawing by the approved welders & welder approval certificate to be produced. MANDATORY

1.6 Stress relieving to be done as per requirement and Stress Relieving certificate to be provided at the time inspection. Finishing such as black oxidise,painting, CAD plating etc. to be carried out wherever necessary. MANDATORY

1.7 Any rework / rejections at the time of inspection, to be reworked / Replaced immediately at free of cost. MANDATORY

1.8 Vendor to provide manufacturing process sheet, which includes detail of material used, details of fabrication, special process, assembly, testing etc. as per the drawing requirements. MANDATORY

2 TOOL IDENTIFICATION

2.1 The vendor should provide name plates identifying the tool elements with name and tool number. MANDATORY

3 INSPECTION REQUIREMENTS

3.1 All the detail elements / assembly of the tool to be offered to inspection at the vendor place with necessary drawings, inspection reports, test reports as applicable. Submit the same along with the call letter for stage of inspections and final inspection. MANDATORY

3.2 Vendor needs to intimate for inspection stages to Aircraft Division, HAL at least one week in advance if is a local and two week in advance if is ouststation (within india) in order to plan the Inspection activities. DESIRABLE

4 DELIVERY SCHEDULE:

4.1 The Vendor has to Fabricate and supply qty 01 no. of each item for FAI within two Months on receipt of PO/Drawings, and other Technical Inputs from HAL. Balance quantity shall be supplied within two Month after acceptance of FAI by HAL Tooling Inspection. DESIRABLE

5 UNDERSTANDING OF REQUIREMENT

5.1 Must understand all technical requirements, ensure availability of all the data, drawings & models needed for fabrication and certification and answer with "YES" for this point which states that the vendor has all technical details,requirements are understood and would complete the project in time once awarded. MANDATORY

6 NON DISCLOSURE AGREEMENT:

6.1 The vendor should maintain utmost confidentiality on the information furnished to him for carrying out the tasks. The information cannot be transmitted / divulged / communicated with other parties without prior permission from competent authorities from HAL. The vendor has to execute an agreement accordingly. MANDATORY

7.1 Standard ISO Quality materials are to be used for fabrication of the tools. MANDATORY

7.2 Technical modifications or changes are to be incorporated with the prior approval of HAL, Vendor can seek the guidance in case of doubt from HAL. Prior permission will have to be obtained from HAL for using alternatives. MANDATORY

8.1 The tool offered should be accompanied by an unconditional warranty for a period of 12 months against any manufacturing, Material Defects and poor workmanship. MANDATORY

8.2 Vendor should carryout rework if any observed during installation at Aircraft Division with out any additional cost. MANDATORY

9.1 Submission of tender Bid should be in Two Bid system: FOR INFORMATION

10.1 The data / designs / intermediate tools generated during the execution of the contract will be the exclusive property of M/S. HINDUSTAN AERONAUTICS LIMITED, AIRCRAFT DIVISION, BANGALORE-560037, INDIA. FOR INFORMATION

11 DOCUMENTATION

11.1 All the documents prepared by vendor for the project should only be in "ENGLISH" FOR INFORMATION

11.2 All dimensions measured ( both intermediate and Final) on assemblies including snags, reworks etc are to be documented and submitted in original with necessary endorsements of Aircraft Division, HAL Quality assurance alternatives. FOR INFORMATION

12 GENERAL NOTES:

12.1 HAL will depute its inspection personal during intermediate inspection stages. FOR INFORMATION

12.2 HAL has the discretion of assigning the work on physical verification of the progress and take appropriate actions, including cancellation of the order at any stage. FOR INFORMATION

12.3 The vendor shall submit a monthly progress report with reference to planned schedules of delivery, of platforms manufacturing, indication status of verious activities. FOR INFORMATION

12.4 In case of doubt or delay of getting data fro HAL, the vedor should contact Tooling Dept, Aircraft Division, HAL immediately before proceeding with the work. FOR INFORMATION

13.1 Payment will be made after acceptance from tooling inspection. FOR INFORMATION

14.1 The items supplied as per the above RFQ, by taking the appropriate safety standards in to consideration to prevent any damage to the personnel / Equipment at the time of setting inside the Aircraft division. FOR INFORMATION

14.2 The supplier will solely be responsible for any losses that may incur during installing the tool & other allied tools inside the HAL premises till final acceptance by HAL. FOR INFORMATION

14.3 The information furnished above is only to enable the vendor to arrive at the work content and realize the technicalities. FOR INFORMATION

14.4 The supplier is solely responsible for obtaining the necessary licenses and permits if any, to under take the above task including clearance, Transit of components during supply, installation, warranty & AMC periods. The suppliers along with their offer have also to arrange suitable documents from the OEMS' for installations if any. Supplier will also be responsible for getting police verification certificates for their personnel to come and work inside Aircraft Division, HAL premises during installation, commissioning and re-referencing. FOR INFORMATION

14.5 The vendor has to bear all the expenditure for execution of this order including material transportation, payment of necessary taxes and levies while bringing / taking the equipment, positioning the personnel at HAL Aircraft Division/any other location in the country for erection / repair / rework, obtaining necessary clearances / permissions from concerned agencies, losses / damages / claims during the period of execution and warranty. FOR INFORMATION

14.6 HAL/HAL's vendor will provide at free of cost of compressed air and 220 v / 440 v 50 Hz power supply & over head crane facility only during installation and commissioning at Aircraft Division, HAL/HAL's vendor premises. Only HAL/HAL's vendor authorised experienced representative from vendor has to operate above facilities. FOR INFORMATION

The blank box highlighted in yellow colour shall be filled by the Vendor and uploaded the dully filled format with authorised seal and Signatory along with commercial quote Bid of the above E-Tender mandatorily.

DEFINITIONS & INTERPRETATIONS

HAL / COMPANY : Means Aircraft Division - HAL, who is interested to appoint a Supplier for the tendered service.

BIDDER / TENDERER : The firm / Agency who submits the bid / tender against this Invitation for Tender (IFT)

SUCCESSFUL BIDDER or TENDERER / Supplier / Vendor: The Bidder/Tenderer, whose bid/tender is accepted by HAL for award of Contract.

OPEN TENDER BID SHOULD BE SUBMITTED THROUGH E-PROCUREMENT (TWO BID SYSTEM)

HINDUSTAN AERONAUTICS LTD.,

AIRCRAFT DIVISION

COMMERCIAL QUOTE FORMAT

TELEPHONE: 080 - 22322243/22321519 HAL GSTIN : 29AAACH3641R1Z3

NATURE OF WORK: FABRICATION AND SUPPLY OF JAGUAR RMSO ITEMS OPEN TENDER (TWO BID SYSTEM) (ITEMWISE L1 OFFER BASIS)

TENDER REFERENCE NO: A/E/OT/ESP/JAGRMSO-552/1/25 Dtd.31-12-2025 Tender Due Date: 21/01/2026

VENDOR NAME : VENDOR ADDRESS :

VENDOR QUOTE REF: QUOTATION DATE:

VENDOR GSTIN: UDYAM REGISTRATION NO:

TYPE OF ENTERPRISE MEDIUM/ MICRO/SMALL WOMEN ENTER PRISES (YES/NO)

OWNER OF THE ENTERPRENEUR BELONGS TO SC /ST OR OTHERS GEM SELLER ID

TReDS REGISTRATION NO: SAC NO FOR SERVICE RENDERED

CONTACT PERSON & PHONE NO: E-MAIL ID

Sl Nos. Part No Description Raw Material Size & Specification HSN NO Raw Material Details procured by vendor ( To be filled compulsorily) Qty Vendor Quote Total Cost

Specifications Qty of RM to be procured Price of Raw material Unit Price

1 121E-96-545-000 JURY STRASSEMBLY TAILPLANE(GSE) AS PER DRAWINGS 18 0

2 121E-96-545-000 JURY STRASSEMBLY TAILPLANE(GSE) AS PER DRAWINGS 5 0

3 121E-94-735-000 LOCK GROUND AIR BRAKE(GSE) AS PER DRAWINGS 10 0

4 121E-94-735-000 LOCK GROUND AIR BRAKE(GSE) AS PER DRAWINGS 20 0

5 121E-94-756-000 STRUT ASSEMBLY NOSE WHEEL DOOR AS PER DRAWINGS 10 0

6 121E-94-756-000 STRUT ASSEMBLY NOSE WHEEL DOOR AS PER DRAWINGS 98 0

7 121Q-93-502-000 GUARD STATIC DISCHARGE AS PER DRAWINGS 50 0

Total Taxable Value (A) 0

Add : Statutory Taxes & Duties (i.e., GST wherever as Applicable)

CGST in % on Total Taxable Value (A) as applicable effective from 01.07.2017 - ( B ) 0.00% 0

SGST in % on Total Taxable Value (A) as applicable effective from 01.07.2017 - ( C ) 0.00% 0

IGST in % on Total Taxable Value (A) as applicable effective from 01.07.2017 - ( D ) 0.00% 0

GRAND TOTAL - ( Sum of A+B+C+D) 0

Validity of Quotes

Delivery Lead Time

Terms and Conditions Annexure-I, Scope of Work & Commercial bid notes (Acceptable / Not acceptable)

a) The price quoted is F.O.R, HAL, Aircraft Division, B'lore as per below conditions. 1) Vendor scope involves the fabrication and supply of RMSO items (refer MSR) pertain to Jaguar and is strictly as per tool drawing. 2) Raw material is responsibility of the vendor and all the certificates supporting material purchase & testing from NABL accredited lab to be submitted to HAL QC. COC and purchase proofs to be provided by vendor for commercial items as applicable. Refer details of substitution materials for the materials not available commecially. 3) Alternative material may be considered in case the recommended material as per the drawing is not available in the market. Alternative material usage to be approved by HAL. After approval only material to be purchased. 4) Any deviations from existing drawing only through prior approval through HAL tool design. Clarifications, issue change if required will be provided by Tool design. 5) Welding to be carried out as per drawing by the approved welders & welder approval certificate to be produced. 6) Stress relieving to be done as per requirement and Stress Relieving certificate to be provided at the time inspection. Finishing such as black oxidise,painting, CAD plating etc. to be carried out wherever necessary. 7) Any rework / rejections at the time of inspection, to be reworked / Replaced immediately at free of cost. 8) Vendor to provide manufacturing process sheet, which includes detail of material used, details of fabrication, special process, assembly, testing etc. as per the drawing requirements.

b) The Statutory taxes as applicable (i.e,G S T) at the time of delivery to be indicated Explicitly in percentage as provision given in the above commercial quote format coloured with Yellow. In case if the Vendor has not indicated the Tax line structure in % or left blank or not given any qualification for applicability of taxes as provision given in the additional notes below, such quotes shall be considered as "Inclusive of all Taxes and Duties".

c) The RFQ quantity Items indicated is tentative, which may Increase/Decrease from time to time based on our LCA production Programme The Vendor shall submit the competitive offer considering the 3 Years anticipated requirement in addition to the above RFQ Quantity. The quotes of the Vendor shall be firm and fixed valid for 3 years period.

d) Identical Prices: In case Two or more bidder quotes the same price HAL reserves the right to seek revised offer from the same bidders and placing the order on the revised L1 offer. In case if the same situation prevails again then HAL reserve the right to place order on any one of them. When counter terms and conditions have been offered by a bidder HAL shall not be deemed to be governed by such terms and condition unless specific written acceptance there of has been given by HAL.

e) The offer is valid unless otherwise specified in the quote should remain valid for our acceptance for a minimum of 120 Days from the closing date of Tender.

f) Post Tender Correction: If the bidder request for any post Tender correction after opening of the Tender, such Tender is liable for Rejection or Disqualification.

g) Payment Terms: 100 % Payment will be made after final acceptance of Design & Fabrication of Drill Template and Checking Fixtures as per the HAL supplied Tool Drawings/Models by Tooling Quality Inspector at HAL Aircraft Division. To facilitate the Vendor's Payment, it is requested to furnish the required bank details to make payments through RTGS.

h) Any minor changes due to Higher Issues or etc., against above RFQ Parts, the Vendor has to Carry out such Minor work for the applicable Order Quantity without any additional Cost/Claim.

i) Vendor can enter "0" Values for partial Regrets for Line Wise Items, since the cells accept only "numerical values" and In case if they want to regret the whole Tender, "Regret" can be qualified in the additional notes as provision given below.

j) Delivery Lead Time: The Vendor has to Fabricate and supply qty 01 no. of each item for FAI within two Months on receipt of PO/Drawings, and other Technical Inputs from HAL. Balance quantity shall be supplied within two Month after acceptance of FAI by HAL Tooling Inspection. Any delay in meeting the schedule would result in opportunity cost loss to HAL and hence vendor should ensure that vendor has all the relevant drawings/data for completing the work as per schedule. In case of Vendor failure to Deliver the Items as per prescribed period as per Purchase order HAL is entitled at its option to seek compensation or redressal through any or some or all of the following as deemed appropriate: a) To recover Liquidated damages (LD) @ 0.5% of the value of the items delivered late for each week of the delay subject maximum of 5% of the value of the items delayed. b) Claim Re-imbursement under Risk purchase clause. c) To Short close or Terminate the order.

k) HAL reserved the Right to place order on item wise L1 offer basis only.Vendors should quote accordingly.

l) The Vendor has to Upload the Bid in Two Bid System (i.e, Technical Compliance Matrix (Annexure II) and Commercial quote format (Annexure III) of the above E-Tender Mandatorily. Initially Technical Bid will be opened and taken up for Technical Evaluation of offer Technically by TEC. In Technical Evaluation if TEC Dis-Qualifies any Vendor technically offer such Vendor respective Commercial Bid offer will not be opened and liable for Rejection.

m) Pre-Bid meeting: Pre-Bid meeting shall be organised upon prior request of the Bidder to discuss any Technical Clarification noticed by the Vendor for better understanding of the scope for submission of Competative Quote (Only after submission of duly filled and signed Omnibus NDA &Technical Compliance Matrix (Annexure II). Models/Drawings/HAL standards and process for submission of competative quote will be shared only to those Bidder who are submitting and complying the mandatory conditions as per Technical Compliance Matrix of Annexure II. To that extent Vendor shall sign the Omnibus NDA as per HAL prescribed format (Refer Annexure VI) which is uploaded in the Tender documents of the e-procurement portal along with duly filled and signed Technical Compliance Matrix of Annexure II. The Vendor has to give prior confirmation by E-mail for attending the Pre-Bid meeting with furnishing the Representative names and Government ID proof for attending the Pre-Bid Meeting putting request to SM (ES-P) to email id ([email protected]) & contact No: 080-22322243/1519.

n) HAL reserves the right to place Repeat Order up to 100% of the value & quantity of the original order for any additional quantity requirement after placement of the original order (or) within 12 months from the date of completion of the original order.

o) The other general terms and conditions will be indicated in Annexure-I. The Vendor should submit the Commercial Quote taking in to consideration of all the Annexures and Scope of Work as referred in the RFQ

p) In case you are not submitting an offer against this enquiry, the drawings & other documents enclosed shall be returned positively.

q) Supplier (Bidder) should have Security Clearance issued by concerned Police Authorities and should have clear Police Verification Report (PVR) at all times in their possession to be issued to the Purchaser (Vendee) on specific demand.

r) Confidentiality: For the purpose of this Tender/Contract/Agreement ,The Bidder/Contractor/Supplier shall not store, copy or disclose HAL's data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also Bidder/Contractor/Supplier agrees to use HAL's data only for the purpose under this Tender/Contract/Agreement, restrict disclosure to any other person or entity or Third party and shall safeguard the provided data including from Cyber security risks etc. Bidder/Contractor/Supplier should promptly return within 90 Days HAL's data in original media and should not keep HAL's data, upon expiry of Tender/Contract/Agreement or early termination of Contract /Agreement and certify that HAL's data has been deleted permanently. Non- Adherence to this confidentiality clause by The Bidder/Contractor/Supplier shall be treated, as a material breach of this Tender/Contract/Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract/ Agreement.

s) Deviation Statement: Company will appreciate submission of offer based on the terms and conditions in the "RFQ" & “Scope of Service”, etc. to avoid wastage of time and money in seeking clarifications on technical / commercial aspect of the offer. Any deviation in reference to Commercial Terms & Conditions and its justifications must be submitted in the Deviation Statement format as per Annexure - IV of RFQ Document only.

t) Bidders are advised, in their own interest, to ensure that their bids are submitted well before the "Due Date & Time of Bid-Submission" of the Tender as HAL's "e-Procurement System" at https://eproc.hal-india.co.in will not allow submission of bids once the closing date and time of the Tender (i.e., Due Date & Time of Bid-Submission) is reached. HAL shall not be responsible, if bidder is not able to submit the bid on account of failure in network / internet connection. Quotation sent by any other modes like e-mail/Fax/Courier/Post/ Hand drop will be not be considered for evaluation. For general correspondence kindly mail to [email protected]

u) Performance Bank Gaurantee: HAL Reserves the right to collect the Performance Bank Gaurantee @ 10% of the PO Value (Excluding GST) from the Schedule Bank in India, if the order value is > 1 crore as per the prescribed format of HAL after placement of PO from the respective L1 Bidder and the same shall be valid up to end of the warranty period from the date of acceptance / commissioning or otherwise equivalent amount shall be retained till completion of warranty period and other obligation of Purchase Order / contract. Refer Annexure V for the HAL format of Performance Bank Guarantee. In case Supplier does not agree for Performance Bank Guarantee / retention of equivalent amount from their invoice/bill, the offer would be summarily rejected

v) Risk Purchase: In case the supplier fails to execute the order in time either in terms of quality and quantity, HAL reserves the right to procure from elsewhere at the risk and the cost of the supplier and any extra expenditure incurred due to this purchase is payable by the supplier. In case the order is not executed to the entire satisfaction of HAL the Performance Bank Guarantee shall be forfeited. Besides intimation of risk purchase action.

w) Register on TReDS Platform: “HAL is registered on TReDS Platform (Trade Receivables Discounting Systems), as being promoted by Government of India directive. It is suggested that all the MSMS vendors to take note of the same and consider for registering on any TReDS platform and avail the platform services which is being made available as per the Government Initiative.

HAL has not appointed any agent in India or outside India for procurement of any items and deals directly with Vendors. In case any individual or firm approaches you posing themselves as an authorized agent of HAL. It is requested that you should not entertain such claim and in addition inform immediately to CM (External Source Department) Aircraft Division, HAL, Bangalore" .

To be filled by the vendor wherever as applicable.

Additional Notes if any: