M.S., black, hex head, round body, without nut, size 20 X 65 mm - shall conform to Item No. 1 of ICF Drawing No. T-0-5-673, Alt. d. The specification of the item shall be as per the drawing, i.e., IS 1364 : Part 2 : 2023 ( ISO 4017 : 2022), property class - 8.8.

Special Eligibility Criteria

1. 1

   This item is reserved for purchase from micro and small enterprises having valid BIS licence for the tendered item/specification or through their authorized agents only. Authorization by the firm should be on case to case basis. Bidders should submit documentary evidence failing which offer is liable to be ignored.

   Document optional
2. 2

   MSE units participating directly or through their authorized agents must be registered for the tendered item/specification. Bidders should submit documentary evidence failing which offer is liable to be ignored.

   Document optional
3. 3

   Bidders must attach only relevant and limited documents required to be submitted as per the above eligibility criteria. Submission of any irrelevant PO, I/C & R-NOTE copies and any other un-related documents which has no relevance to the above eligibility criteria may lead to rejection of the offer. No claim/representation of the bidder shall be admissible in such cases.

   Document optional
4. 4

   The bidder shall attach the Past successful supply proof along with the bid. The relevant and clear R.Note/CRN/CRC/CRAC/Inspection copies/ Completion Report duly signed by Competent Authority FOR SAME OR SIMILAR TYPE ITEMS, is considered as valid proof of Successful supply. Such performance proof shall not be more than 3 years old including current year.

   Document optional
5. 5

   The bidder shall mandatorily declare the exact Make/Brand of the offered material in the Make/Brand column of the offer. Any ambiguous or generic declaration, such as "AS PER TENDER", "AS PER DRAWING", "AS PER SPECIFICATION", etc., that does not clearly identify the actual manufacturer and the bidder's status shall render the offer commercially non-responsive. Such offers shall be summarily rejected without any further clarification or correspondence.

   Document optional
6. 6

   Preferably manufacturers should participate. Participating traders/agents must provide tender specific authorization letter issued by the OEM or OEM authorized stockist along with their offer.Authorization letter must be tender specific. Tender specific Authorization issued by OEM Indian office is also acceptable. Bidders must submit tender specific authorization letter along with their offer failing which the offer is liable to be ignored.

   Document optional
7. 7

   The MSE & MII Policy are applicable in this tender.

   Document optional

Check List

1. 1

   This is an e-tender. Manual Offers/Bids for this tender will not be accepted under any circumstances, only electronic Offers/Bids shall be accepted.
2. 2

   Have you read and accepted tender conditions?
3. 3

   Have you furnished the statement of deviations, if any?
4. 4

   Have you mentioned MAKE/BRAND of OEM ?
5. 5

   Have you quoted in the prescribed proforma?
6. 6

   Have you quoted correct GST rate and indicated the HSN code of your offered product?
7. 7

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?
8. 8

   Have you attached any performance statement separately?
9. 9

   Have you attached CA certificate from statutory auditor, cost auditor or from practising cost accountant/chartered accountant alongwith UDIN for the local content claimed, if you claim to be a "Class-I Local Supplier/Class-II Local Supplier"?
10. 10

    Have you kept your offer validity as per "Condition for Responsiveness of Offer"?
11. 11

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
12. 12

    Have you submitted the details of location(s) where local value addition is made?
13. 13

    Have you indicated the percentage of Local Content in the relevant column?
14. 14

    Have you quoted the discount if any in the specified column only in IREPS?
15. 15

    Have you quoted price on the basis of free delivery to destination, indicating the break up ?
16. 16

    Have you carefully reviewed the contents of the Undertaking/Declaration regarding non-participation of sister concerns or affiliates in this tender as submission of false information/declaration could lead to rejection of the bid.
17. 17

    Have you attached relevant document for MSE if you claimed benefits and preferential treatment as MSE firm?
18. 18

    Have you submitted UDIN authenticated CA certificate/ or an equivalent document for the Local Content claimed, if you claim to be a "Class I Local Supplier/Class II Local Supplier"?
19. 19

    Have you uploaded Udyam Registeration Certificate?

Commercial-Compliance

1. 1

   Earnest Money Deposit (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024. EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors (other than those appearing on Vendor Panels of Approving Agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document alongwith offer in support of their claim for exemption, failing which their offer will not be considered eligible for exemption from EMD. An Authorised Agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed. Bidders claiming exemption shall understand and agreed that: I/We certify that, my/ our offer is eligible for exemption from submission of bid security/ Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/Earnest Money Deposit is not found valid as per terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period .

   Document optionalConfirmation required
2. 2

   Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024. The SD amount shall be @ 5% of Contract Value. Bidders (except approved vendors for tendered item / items) claiming exemption from paying SD must upload requisite document towards such claim, alongwith the offer. Offers from firms denying to pay Security Deposit will be summarily rejected.

   Document optionalConfirmation required
3. 3

   Goods & Services Tax (GST): As per Clause 9.0 and all sub clauses of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024. All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY- 2024.

   Document optionalConfirmation required
4. 4

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/ SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
5. 5

   Authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD, owing to any of the above exemptions as stipulated at Para 23.1 (a) to (i) of Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January-2024.

   Document optionalConfirmation required
6. 6

   Bidders must strictly adhere to the Base Month and the formula. Offers deviating from the specified formula, Base Month, or indices, or quoted on a firm price basis will be summarily rejected under Clause 32.0 (ii) of the Central Railway Bid Document (Updated) JANUARY-2024.

   Confirmation required
7. 7

   The tenderers in their bids shall indicate the details of their jurisdictional Assessing Officers (Designation, address & email id). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the jurisdictional Assessing Officer mentioned in the Tenderers bid.

   Document optionalConfirmation required
8. 8

   An Indian Agent quoting in INR on behalf of a foreign Principal/OEM should submit a copy of Invoice/Proforma Invoice from OEM alongwith their offer as well as should undertake to furnish all import documents and should comply to Clause 22.0 of Section-II of Central Railway Bid Document (Updated) JANUARY-2024.

   Document optionalConfirmation required
9. 9

   Bidders are advised to carefully review the contents of the undertaking/declaration prior to signing, as the submission of false information could lead to rejection of the bid.

   Confirmation required
10. 10

    Bidders shall also give Declaration as below:- I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly.

    Document optionalConfirmation required
11. 11

    LAND BORDER: All bidders shall confirm declaration as below in terms of Clause 5.15 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024 in compliance of restrictions under Rule 144(xi) of GFR- 2017:- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares a land border with India. b) I certify that this bidder is not from such a country or, if from such a country, has-been registered with the competent authority. c) I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and un- conditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno- Commercial Deviation.

    Document optional
12. 12

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional
13. 13

    Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer in terms of Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY-2024. Vendors claiming MSE benefit, despite upward re-classification, must upload MSE document for the financial year not older than 03 years from the date of reclassification/upgradation to claim benefit, otherwise status of such vendors shall not be considered as MSE.

    Document optionalConfirmation required
14. 14

    The benefits of MSME Policy in respect of a particular item shall be given only to those MSEs which are registered for that item/group under Udyam Registeration such that 2/4/5- digit NIC code/Description covers the broad description of the tendered item or the manufacturing process of the tendered item broadly.

    Document optionalConfirmation required
15. 15

    Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that works address(es) of manufacturing in India are the location(s) of local value addition.

    Document optionalConfirmation required
16. 16

    Vendors which are Large Scale Industry or consortia of MSEs formed by NSIC, must upload with offers, quantum of sub contracts given to Micro and Small Enterprises (in percent of order value) for goods to be supplied against this tender.

    Document optionalConfirmation required
17. 17

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer: Validity of offer should be strictly 90 days as per Clause 1.8.5 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024 (or) as stipulated in the tender document. Offers quoted with lesser validity shall be deemed as commercially unresponsive and shall be summarily rejected.