Hydraulic Rail Tensor

Special Eligibility Criteria

1. 1

   Bulk purchase [minimum 80 percent of net procurement quantity] will be made only from those sources who are appearing as Approved Vendors of RDSO as available on UVAM ID No 3100532001. Wherever, Approving Agency has assessed the capacity cum capability of the firm and has cleared the source as Developmental vendor for placement of developmental order, developmental order up to 20% of NPQ may be placed on such sources subject to their name appearing as Developmental Vendors as available on UVAM. The status of the firm will be reckoned as on the date of tender opening. Where there are not more than three Indian Suppliers categorized as Approved Vendors for a particular item, Developmental Vendors can be considered for placement of Bulk orders without any Quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. Quantity allocation among eligible vendors shall be based on pre-decided tender criteria and such orders shall be treated as Bulk orders. Note: For detailed instructions refer Para 3, General Tender Conditions (updated latest) attached with NIT and/or available as Public Document on IREPS website Goods and Services/South Central Railway

   Document requiredConfirmation required
2. 2

   Authorised dealers of OEM /approved sources should submit tender authorisation document, else their offer summarily rejected.

   Confirmation required

Check List

1. 1

   Please go through Tender eligibility criteria before submission of offer.
2. 2

   Please go through Instructions to tenderers and General tender conditions of Tender before submission of offer. Having participated in the tender, it will be considered that you have gone through all the conditions and the same are accepted by you.
3. 3

   Please check that the offered description is exactly as per tendered description.
4. 4

   Please check whether you have enclosed relevant document for MSEs to get benefit/preference under public procurement policy.
5. 5

   Have you ensured that while quoting the rates, you have clearly indicated the rate of applicable duties and taxes included in the prices quoted by you. Any variation in tax structure/rate due to introduction of GST, shall be dealt with under statutory Variation Clause.
6. 6

   Have you ensured that you have not quoted/uploaded any commercial /technical deviations/financial term in place other than specified in the tender enquiry as the same will not be considered and will be ignored. Any contract placed after ignoring such financial / commercial terms at the place other than the specified in tender enquiry will be binding on you
7. 7

   Have you ensured that you are GST compliant and your quoted tax structure / rates are as per GST Law.

Commercial-Compliance

1. 1

   Firm willing to avail benefits of Micro and Small Enterprises, must submit documentary evidence of being Micro or Small Enterprises for tendered item in the certificate issued by nodal agencies as per Public Procurement Policy (i.e.,UDYAM REGISTRATION CERTIFICATE), failing which firms offers will be treated as Non-MSE firm. For detailed instructions refer Para 15 of General Tender Conditions attached with NIT and/or available as Public Document on IREPS website Goods and Services/SCR. Failing which such benefit will not be extended to them.

   Confirmation required
2. 2

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate the percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in percentage terms with 6 fields, Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others].

   Document optional
3. 3

   MSE benefits are not applicable to authorised dealers or traders
4. 4

   This tender complies with public procurement policy (make in India)order 2017, revised date 16- 09-2017, issued by department of Industrial promotion and policy, Ministry of commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/2/Pt.1 dated 25.09.2020.

   Confirmation required
5. 5

   Offer should be kept valid for 90 days.
6. 6

   Failure Consequences: In case the firm fails to execute the contract within the original delivery period,the purchaser will be entitled to impose liquidated damages for extension of delivery period. For any reason, if the supplier fails to supply goods as per the conditions of contract, as amended from time to time, Purchaser shall have the right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to 5% of the defaulted order amount. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

   Confirmation required
7. 7

   Price Variation Clause is not applicable for this tender
8. 8

   Force majeure clause is applicable.
9. 9

   Warranty/Guarantee As per governing specifications. If not specified in governing specifications then it will be as per IRS Condition

   Confirmation required
10. 10

    [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher taxbill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC. [i] GST Act and rules as applicable from time to time is applicable.

    Document optionalConfirmation required
11. 11

    Firm agrees to pass on such additional set off / input tax credit as may become available in future under the GST provisions in respect of all the inputs used in the manufacture of the tendered item on the date of supply, by way of reduction in price and advise the purchaser accordingly.

    Document optionalConfirmation required
12. 12

    In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated delivery date irrespective of FOR/F.O.T condition mentioned elsewhere in the contract/tender.

    Document optionalConfirmation required
13. 13

    The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document.

    Document optionalConfirmation required
14. 14

    Note: Bidders may please note in case of any conflict between the conditions in the tender document and that in any attached documents to the tender, the conditions given in the tender document shall supersede the others.

    Confirmation required
15. 15

    Loading and unloading of the item with good packing condition should be done by supplier at consignees location.

    Confirmation required
16. 16

    EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs. 10 Lakhs subject to the applicable exemptions: (a) EMD shall normally not be called against Limited tenders with estimated value up to Rs. 25 lakhs (including single tenders, global limited tenders) and Open Tenders with estimated value upto Rs. 10 lakhs. If considered necessary, authority competent to issue tender may incorporate the condition to call for EMD even in such limited tenders, on a case to case basis. (b) MSEs irrespective of relevance of product category registered with the UDYAM (UDYAM Registration Certificate) will be exempted from payment of earnest money in terms of Rly Bd Lr. No. 2022/RS(G)/363/1 dated 21.09.2022. (c) Other Railways and Government departments in terms of Rly Bd Lr. No.2004/RS(G)/779/11 dated 24.07.2007. (d) Indian Ordnance Factories in terms of Rly Bd. Lr. No. 92/RS(G)363/1dated 08.04.1993. (e) PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Lr. No. 2003/RS(G)779/5 dated 10.09.2004. (f) Vendors registered with South Central Railway for the trade group of the item tendered upto their monetary limit of registration. (g) Vendors appearing on the approved vendors list of RDSO/PUs/CORE (As available on IREPS/UVAM), subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railway Board/SCR for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD for these items. (i) In the tenders issued against PAC, EMD shall be mentioned in tenders as the EMD exemption is applicable for OEMs in whose favor PAC is issued but not to the authorized agent. KVIC shall be exempted from EMD for items supplied by them. Note: (i) There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are disqualified as per declaration signed by them. (ii) If authorized agents participate on behalf of OEM/vendors appearing on the approved vendor list of RDSO/PUs/CORE, such authorized agents can not claim EMD exemption based on its own or its OEM/Approved vendors MSE certificate. (iii) OEMs are not exempted from payment of EMD where the OEM has participated in the tender and requests to place order on their authorized agent. (iv) Offers submitted without EMD will be summarily rejected.

    Confirmation required
17. 17

    The Security Deposit amount for this tender shall be 5% of the value of the contract subject to Max. Rs. 50 lakhs. There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: (a)The store contract cases of value upto Rs. 25 (Twenty-five) lakhs. (b) Other railways and government departments in terms of Railway Board Lr. No. 2004/RS(G)/779/11 dt. 24.07.2007. (c) Indian Ordnance Factories in terms of Rly Bd. Lr. No. 92/RS(G)363/1 dated 08.04.1993. (d) PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Lr. No. 2003/RS(G)779/5 dated 10.09.2004. (e) Vendors registered with Railway Board/South Central Railway for the trade group of the item tendered shall be exempted from SD for orders valued upto their monetary limit of registration. (f) Vendors appearing on the approved vendors list of RDSO/PUs/CORE (As available on IREPS/UVAM), subject to approval status being valid on the date of tender closing. (g) Vendors registered with Railway Board/SCR for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD for these items. (h) In the tenders issued against PAC, OEM in whose favor PAC has been issued shall be exempted from submitting SD. KVIC shall be exempted from SD for items supplied by them. Note(1): There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are disqualified as per declaration signed by them. Note(2): Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non- exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

    Confirmation required
18. 18

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted. Validity will be reckoned from the closing date of tender