Tent and Allied Services at IIM Raipur for 13th Annual Convocation on 10th April 2024

Amount

German Aluminium Hanger with draping for Hanger Capacity (1200 Pax) and stage, Carpet etc, Details :- Side Height: 5.3 M, Central Height: 13 M and 20 M Geodesic Dome/ For Photography Hanger area ( 150 feet X 40 Feet) .as per the direction of the Engineer in charge of IIM Raipur. The stability of dome structure shall be duly wetting from valid registered structural Consultant/Engineer is mandatory for each structure before handover of the site, and also duly valid certification from the registered, A-Class Electrical Contractor is mandatory for electrical works before handover of the site.

Photography Hanger Area ( 20 M x 15 M) . Details:- Air-cooled hanger for photography purpose of 400 PAX capacity

Green Room in front of the Dome with the size of 15 M( W) X 5 M (D) X4 M (H) ( in side the Hanger /Geo Desic Dome ) along with two number Chemical Toilets Details :- As per the direction of the engineer in charge of IIM Raipur

PVC Green Outdoor Ground Covering Net Carpet, Matt for entire Hanger/dome area floor Details :- The PVC green matt shall be provided for entire hanger floor area /dome as per the direction of Engineer in -charge of IIM Raipur.

Brand New Red Carpet for the entire aisle area of the Hanger/Dome area Details :- The brand new red carpet shall be provided for entire aisle area as per the direction of Engineer in -charge of IIM Raipur.

Stage 60 '(W) X 35’(D )X 4’( H) along with Brand New Red Carpet Details :- The Stage shall be 60 '(W) X 35’(D )X 4’( H) (height using MS framed,18-mm marine plywood panels on MS pipe or angle support with cross bracings, and the bottom (three sides) also should be covered with neat plain satin cloth with the matching color). This shall be accommodated at least 70 to 80 guest on the stage OR as per the direction of the engineer in charge of IIM Raipur. This shall be duly wetting from the registered structural consultant/Engineer for stage stability purpose.

06 step photography Stage for 400 PAX Details :- Stage 60 '(W) X15'(D) and the height of each step shall be 8 inches (height using MS-framed, 18-mm marine plywood panels on MS pipe or angle support with cross bracings, and the bottom (three sides) also shall be covered with neat plain satin cloth with the matching colour). as per the direction of the engineer in charge of IIM Raipur. A duly wetting from a registered structural Consultant/ Engineer is mandatory for the 6-step photographic stage of 400 PAX.

Providing and fixing of 6 feet wide staircases and ramp on left and right side of the main stage. along with Brand New Red Carpet Details :- Steps an Ramp shall be provided on both sides of the main stage made up of MS angle framed & marine plywood panels on MS pipe/angle support with cross bracing, painted, hand rail and, carpet covering as per direction of Engineer in -charge of IIM Raipur.

Lighting 400 Watt Details :- 100 Nos for external lighting, 60 Nos for hanger and as per the actual LUX requirement/ and as per the direction of the Engineer in-charge of IIM Raipur.

Co-ordinator ( D) Details :- for front of stage area and VIP area D , as per direction of the Engineer in-charge of IIM Raipur.

Furnitures: VVIP chairs Details:- VVIP chairs with raised back and footrests for Chief guests and directors (Type of Chairs shall be finalized by IIM Raipur Engineer In-charge )No damaged/broken chairs and faded colour are permitted. The rate shall be including supplying, fixing, transportation and the arrangement of chairs at the required locations as per the approved seating layout plan etc., complete as directed by the Engineer-in-charge of IIM Raipur.

Special chairs with cover and raised Details:- Special chairs with cover and raised back for delegates on stage (Type of Chairs shall be finalized by IIM Raipur )

Sofa Details:- 03 seater /02 seater/01 seater with total qty will be 50 seater (in all combination ) and (Type of Sofa will be finalized by IIM Raipur )

Armless chairs with a white satin cloth cover with ribbons Details:- Providing and fixing Armless chairs with a white satin cloth cover with ribbons. Chairs shall be of the same colour as approved, and no damaged/broken chairs and faded in colour is permitted. The rate shall be including the arrangement of chairs at the required locations as per the approved seating layout etc complete as directed by the Engineer-in-charge.

Table with White Sidding 30 feet (W) X 2.5 feet (D) Details:- as per direction of the Engineer in-charge of IIM Raipur.

Platform with New Red carpet 60 feet (W) X 6 Feet (D) in the Main Stage Details:- As per direction of the Engineer in-charge of IIM Raipur.

Air-Conditioning :- 300 TR for hanger (towards AC6 side ODU should be placed in the open area to avoid short cycling of hot air) /to be maintained minimum temperature 24 degree inside the dome / Green room area .

DG sets with HSD 1 x 60 KVA DGs for lighting inside the hanger

2 x 60 KVA DG for AV (one stand by)( silent DG) Details:- 2 x 60 kVA DG for AV (one stand by)

1 x 62.5 KVA DG for LED Details;- 1 x 62.5 kVA DG for LED

DG Set for Set up & Dry run with diesel Details;- DG Set for Set up & Dry run with diesel

Cabling (LT Cabling ) and Electrical Earthing works:- All required LT cabling (a) from the main LT panel to the dome and stage area; b) all distribution LT cable for internal and external areas; as well as for all decorative lighting jobs with the required security and protection measures (MMCB, MCCB, RCCB, SPD ). as per the direction of the engineer in charge of IIM Raipur. A valid certification from the A-Class Electrical Contractor is mandatory for electrical works before handover of the site.

Campus Decoration Tent Work :- Flage with GI pipe silver colour painted with minimum height of 20 feet and flag size will be 8feet ( W) X 5 feet(H)

New Branded Red Carpet

Chunni Decoration work

Campus Decoration Light work:- PAR Flood light

Normal LED light

ROPE Light

Fairy Light

Green Light

Standy Light ( with set of 06 LED flood Light)

Campus Decoration Flex and Branding work:- Printing & fixing Branding for podium of size 3' x 2'

Design & Printing of flex two Side Wings on stage 4'X10'

Internal Signage on vinyl foam sheet of size (2’x 1’) with 3’ ht. stand for marking , VIP area, Guest area, Parents area, Staff area, Students area, Media , etc.

Printing and fixing of Photography backdrop at the MAIN STAGE (60' X 10) in MS frame, including necessary pipe support, and the entire back side should be covered. (IIM Raipur will provide design)

Printing and fixing of Backdrop from photography stage level (60' X 15') with Flex in MS frame including necessary pipe support and entire back side should be covered. (IIM Raipur will provide design)

Printing and fixing Large signage of required sizes with good quality flex and M.S frame on significant locations of required size, including fixing with necessary pipe support Details :- The flex shall be in various sizes ( maximum size shall be 16 feet X 10 feet) per dicrection of the Engineer in-charge of IIM Raipur.

Hard MS Barricading:- MS Hard barricading for VIP, Students , Parents and Staff area as per direction of the Engineer in-charge of IIM Raipur.

Platforms:- Official Cameraman platform Details:- 1'Hx8Wx 4'D

Media Cameraman platform Details:- 1'Hx60'Wx4'D

Videographer platform Details:- 1'Hx8'Wx4'D

Logistics: Transportation, Labour etc. (Complete charges)

Planters - 3loads (300 qty) Details:- As per direction of the Engineer in-charge of IIM Raipur.

Installing, commissioning, and managing an audio system for a convocation including Technical Manpower Support with a capacity of around 2000 attendees: Details:- As per direction of the Engineer in-charge of IIM Raipur. a) High-end Speakers (Minimum 6nos or as required) b) Stage Monitor Speakers (Minimum 2nos or as required) c) Amplifier / DSP (Minimum 1nos or as required) d) Gooseneck Microphone (Minimum 4nos or as required) e) Handheld Microphone (Minimum 4nos or as required) f) Lapel Microphone (Minimum 4nos or as required) g) Audio Mixer (Minimum 1nos or as required) h) LED Screen 12*8 for Indoor and Outdoor (Minimum 4nos or as required) i) 2nos of Podium j) Accessories and Cables for interconnecting all the Audio and Video components including labour charges. Video Mixer output along with synchronized audio should be provided for live streaming according to the requirement of the vendor who performs the live webcast of the event. k) All the Audio-Visual equipment should be installed one day before from the day of event (before rehearsal). l) Power extension cables and necessary electrical connectors should be arranged by the vendor according to the site condition. m) Audio files will be provided in pen drive and the same should be played during the event. n) The vendor is responsible for addressing any exigencies or unforeseen requirements.

VYAPAK ENTERPRISES

BHARAT KIRAYA BHANDAR