Corrigendum-2 to RFQ for Appointment of Official Fabricator ‘OF’ for creation of infrastructure including IT Security and Fire Fighting services Facilities Parking management for conduct of Aero India-2027

Fabrication

Temporary exhibition hangars: are made of imported German aluminium extrusions with base plate that are anchored to the ground and covered with black out PVC fabric that is fire retardant. The hangar structure shall withstand wind speed of 100KMPH. The hangar will be completely weather proof including Air−conditioning (wherever required and to be measured separately with adequate wall paneling). It will have 6" high wooden platform (Platforms will be measured separately under respective item) and adequate number of entry and exit points including emergency exits. General lighting will be part of the Hangar. Not less than 06 Nos. of power points 15A/5A as per requirement for water dispenser & fridge for soft drinks and mobile charging station to be provided in each temporary and permanent hangars at designated places. Hangar will be pillar less inside. Tentative Hangar size:

Construction of Platform : 6" high platform with MS/Wooden Frame work structure for grid & 18mm, double Plyboard, capable of supporting loads of 500 Kg. per Sqm and 250 Kg point load without deformation or breakage including creation of pedestals as per design wherever required. care to be taken for not to damage the epoxy flooring in existing hangars while errecting platforms .Actual area constructed at site shall be measured.

Construction of Stage/Platform: Upto 3 FT height stage at different locations for cultural events/Bands with all necessary structural support of MS/Wooden Frame work structure for grid & 18mm, double Plyboard, capable of supporting loads of 500 Kg. per Sqm and 250 Kg point load without deformation or breakage including creation of steps, ramp and backdrop upto 12 Ft height as per approved design wherever required. Actual area constructed at site shall be measured.

Upto 3 FT height stage at Chandansingh hall at Hall-E with all necessary structural support of MS/Wooden Frame work structure for grid & 18mm, double Plyboard, capable of supporting loads of 500 Kg. per Sqm and 250 Kg point load without deformation or breakage including creation of steps, ramp and making the floor even including Actual area constructed at site shall be measured.

Construction of Single Storey Chalet: Having internal dimensions of 6MX12MX2.44M ht. Patio size 6MX4M Landing 6MX1.5M. Pre coated sheet roof covering, wooden walls, with 6TR of Airconditioning with adequate no. of units to maintain temp of (23 ± 2)˚ C and adequate no. of electrical points, the chaltes inside and outside illuminated with sufficient lights. Toilet fitted with EC, Wash Basin, Towel rack, Mirror & lockable door. Pantry with wash basin. Drain board and service entry and lockable door.

Construction of Double Storey Chalet: having internal dimensions of 6M X 12M x 2.44M Ht. for ground floor and mezzanine floor with connection stairs. Patio size 6M X 4M for ground floor and 6M X 1M for mezzanine. Landing 6M X 1.5M for ground floor and no landing for mezzanine. Precoated sheet covering, wooden walls with 12TR of Airconditioning with adequate no. of units to maintain temp of (23 ± 2) ˚ C and adequate no. of electrical points the chalets inside and outside illuminated with sufficient lights. Toilet fitted with WC, Wash Basin, Towel rack Mirror & lockable door. Pantry with wash basin. Drain board and service entry lockable door.

Construction of VVIP lounge at inagural area similar to Single Storey Chalet structure with Pre coated sheet roof covering, wooden walls, with Airconditioning with adequate no. of units to maintain temp of (23 ± 2)˚ C and adequate no. of electrical points, the chaltes inside and outside illuminated with sufficient lights. Toilet fitted with EC, Wash Basin, Towel rack, Mirror & lockable door. Pantry with wash basin. Drain board and service entry and lockable door.(Interiors of the lounge shall be measured item no ...

Interior of MOD Chalet : The interior of Chalet shall be provided with high / international level quality materials: Interior : Modular wooden partition or wall paper finish including aluminium powder coated partition as per design filled with 6 mm thick etched glass/ etching sticket may be used. Reception Counter and pantry : Reception counter with sufficient shelves and drawers ,Wooden Bar counter with lamination, Pantry with sufficient shelves and drawer, Refrigerator, Microwave Owen, Coffee vending machine, Water dispenser, electric cattle, to be provided as per the requirement and design on approval. Entrance Door : Modular, prefabricated Automatic sensor sliding glass main door [4800 X 2400] mm with Main carrier head with rollers, Pulley set with toothed belt, Electric motor with decoder, access controller, etc., all complete as per the design. −all other doors are of wooden flush door / Powder coated aluminium single leaf door / glass door with door closer and all accessories with access control. −Carpet: Loop pile carpet in ground floor and first floor with design and colour as approved. Flooring of VVIP room: Interlocking laminated wooden flooring of approved design at RM, RRMs, Chief of Defence Satff, Chief Air Staff, Chief of Naval Staff, Chief of Army, Private Dining, Meeting Rooms etc.as approved. False Ceiling: False ceiling using Armstrong / Fiber/ POP / Combination of all or any one type as per approved Design. High quality venetian blinds with approved shade & colour. Toilets: Western closet with flush with complete Accesories, Sensor based urinals,good quality bathroom slippers at VIP toilets, sensor based taps with complete Assesories, Wash basin of suitable size with mirror and other necessary accessories as per approved design of reputed brand, mosquito reppellants. All toiletaries and consumables to be provided including sufficient no of good quality metal waste bins with lid. Landscaping: Synthetic grass carpet in PATIO and viewing gallery. Sufficient numbers of Potted plants, Garden umbrella with table, granite or glass top along with chairs. The whole unit to be of Air Show Standard. Landscaping at front and back of Chalet with lawns & shrubs, fresh flower arrangement with daily replacement. Murals and Artifacts: Providing Mural art work and / or decorative wall hangings, portraits and mirror as per approved design. Also artifacts depicting Indian culture to be placed at appropriate places as per design. EXTERNAL FAÇADE: External facade indicating the the theme/organization values to be provided necessary support of MS structure. Providing & fixing Router cut outs of approved design on 6 mm thick forex board with matt finish, etc., to get 3D effect as per the design.

Delegate Lounge: Structural construction similar to double storey chalet construction Airconditioned, with plush interiors and suitable façade. Reception with counter, open seating area with tables, cushioned chairs and sofa, dining rooms with dining table and chairs, office rooms, conference rooms, carpet/laminate flooring, gypsum false ceiling/any other latest ceiling, painted walls, Bar counter, serving counter, buffet counter with shelving beneath. The layout drawing to be submitted for the approval of HAL before commencement of work. (Note: Plan area shall be measured for Payment)

Interior decoration of media lounge: Media lounge is made in existing rooms in the permanent Hall E−50 laptop/PC, adequate. Printers / copies, internet connectivity, Plasma monitors, sofas in the waiting area. Thick carpeting, adequate lighting and plug points etc are to be provided. (Note: Plan area shall be measured for Payment).

Requirement of media Centre: Construction of Media Centre − To be constructed inside the exhibition hangar of size 30 Mtr. X 20 Mtr. Having the following Accessories :(a) Work Station with Chairs − 100 Nos.(b) Plasma / LED TV min. 42" with DTH connection − 06 Nos.(c) Lounge seating for 15 Pax(d) Round Table seating for 20 Pax(e) The centre will have wooden walls, ceiling, reception area, pantry (7 Mtr x 15 Mtr), store room and will have an international décor befitting the status of the show.(f) Pigeon hole rack for storage − 1 Nos.(g) Coat Stands(h) Laptop / Mobile charging stations − 10 Nos.(i) Provision for LAN / WiFiConstruction of Media interaction room 10 Mtr X 10 Mtr X 1 No Note : Requirement of PCs and Printers etc for Media Center is in Appendix N− Provision shall be made for wired LAN Networking for all PCs and WiFi connectivity.Each PC should have 100 Mbps dedicated internet bandwidth.

Interior of VIP Lounge: Inside exhibition hangar at conferance center with wooden, wall partitions with the interior decorated in a business like environment matching with theme of event with ample seating, tables, sofa, lighting etc. Layout drawing to be submitted for approval of the organiser.

Interiors arrangements for conducting high profile conclave/meetings etc., conference in the existing hall to be provided with tables, chairs, back drops, LED Tvs , flower decorations, including necessary arrangements for conducting the event. Measurment shall be considered for day's event.proving necessary platform to make the floor even, carpeting, PA system with mic for individual speakers,etc., as per requirement.of appox area of 430 Sqm

Interiors for events inside existing halls outside the venue(like Curtain raiser, RM dinner,DMC etc). This shall include backdrops, signages, tables chairs, sofas, flower decorations, bouqets, PA system, lighting arrangements etc.,

Interior of International Conference Center :Conference rooms(2-3Nos) for a capacity ranging from 100-300 each inside the constructed hangar using wooden wall partitions with decorative accoustic wall paneling for suitable seating capacity as approved by HAL. High End Quality Grid False ceiling / Any other Aesthatic False Ceiling. International business like environment with ample seating, tables, sofas etc. This is built on a 6" platform with thick carpeting, ambient lighting, Decorative wall lighting, outlet sockets and aire conditioning is to be provided. Media platform to be constructed as per the requirement. Good quality video walls of size 3m X 5m, two nos in each seminar halls to be placed with high resolution picture quality of approved design. Note: The rate quoted should be inclusive of all items mentioned above except video wall and air conditioning wihich shall be measured in respective items.

Gates and Arches: Construction of Gates −Asthetically designed and functionally superior enterance arches and gates are provided at various locations in keeping with the theme of the show on eco solvent print on fabric clothes material approved by organizer.

Main Gate Arches

Entry locations, Halls entry and Other Location Arches

Inagural Arch

Façade: to be provided at 6 Mtrs heights on the sides of exhibition hangars, food courts, restaurants, conference center, etc. The façade is created by erecting strong MS structure that can withstand the exhaust blast of big aircrafts and cladding it with pre coated sheets or solvent print of Aero India 2027 theme as approved by CMA on Vinyl / Fabric Material . This will completely insulate the Hall from surroundings so that the interior of the hall can be airconditioned.(Actual height shall be considered for measurement.)

Shell Scheme : Construction of stalls with octonorm type white powder coated system and laminated panels with the following accessories per every 12 sqm Area:

Passage Carpeting: Having of synthetic non−woven carpet pf minimum thickness 3mm along the entire passage and approach areas as directed by the organiser inside halls & external area as required. The rate should include plastic covering during fabrication period and same need to be removed before one day of commencement of exhibition. Actual spread area at site shall be measured.

Green net non stiched cloth to cover open areas for good ambiance across venue.

Interior of Inaugural Tea Hangars: This hangar shall cater VVIPs and delegates after inauguration. The exterior and interior decoration will be befitting a five star Hotel. Furniture shall be placed by the caterer − Social distancing as per govt. norms are to be considered while placing the table and chairs. Hangar of size 20m X 30m shall be placed with platform of 6" high as per the specification provided elsewhere in this document including interior design and layout to be submitted for approval. However, construction of this hangar with facility shall be on need basis.

Interior of Restaurants: These restaurant shall cater VIPs of level 1 and level 2 categories at different locations. The exterior and interior decoration will be befitting a five star Hotel. Furniture shall be placed by the caterer. Hangar shall be paid separately under respective item.

Interior of Food Court: Adequate no. of cubicles of required size including storage and display area and serving area are to be provided to each company. The common areas will contain round tables and chairs to seat upto 200 Pax at one time for dinning (Internal Plan area shall be measured). The no of vendors shall be obtained from HAL during execution. Hangar shall be paid separately under respective item.

Control Center : control centre at different location are to be provided in hangar structure of required size including platform, carpet, False Ceiling, air−conditioning, lighting, electrical sockets, etc. Individual room with partition wall with lockable doors with office table & chair and three visitors chairs in each room, one Conference room with table of 25 seating capacity with chairs are provided to various departments and agencies including toilet facility for male (3−urinal, 2−EWC, 2−washbasin with mirror, consumables) and fe−male (2−EWC, 2−washbasin with mirror, consumables). (Plan area of hangar shall be measured for payment) Access control doors are to be provided for CCTV room including sufficient tables with chairs to monitor CCTVs including TV of 42" for viewing CC cameras. The CCTV monitoring room exposed to the road side to be provided with glass facade for aesthetic look with proper sun control film such that no heat transmission to inside of the room. The internal layout to be submitted for approval to the organizer after award of the work. Please note no separate payment shall be made for hangar structure & TVs and any addition /deletion of no of TVs shall be paid/deduct for the same from the quoted rate elsewhere in tender document.

Lounge for Air crew : is to be constructed at different locations, similar to chalet structure including all facilities like chalet such as platform, carpet, False Ceiling, Wall Paneling, Air − conditioning, lighting, electrical outlets, cutleries, dining table with chair, locker, etc. Individual room with partition wall and lockable doors are provided to various departments and agencies. (Note: Plan area shall be measured for Payment)

Signages: Various signages are to be provided inside the exhibition venue. This includes design of art works, printing, lamination and erection at site on MS frame/sun board as the case may be

Solvent print on Vinyl/Sun Board/ Fabric as approved by BBMP

Digital print on paper

Chrome plated iron stand for placing display boards at Static Display

Magnetic display board with grid marking with graph sheet for parking plan of visiting aircrafts continuously 8'X4' − From 18.12.2026 to 13.02.2027

Signages/Hoardings/LED Walls for outside venue(The item is inclusive of royalty if any paid to external ageny/owner) : Various signages/hoardings are to be provided outside the exhibition area/city. This includes design of art works, printing, lamination and erection at site on MS frame/sun board as the case may be through BBMP authorised vendors/private vendors including hiring charges of the site.

Exterior quality high resolution LED wall of different sizes to be installed at suitable height at different location across city, as specified by the organizers including necessary structural supports.

Solvent print on Vinyl/Sun Board/ Fabric on existing hoarding boards as approved by BBMP hired through authorized vendors/private vendors including hiring charges.

Solvent print on Vinyl/Sun Board/ Fabric as approved by BBMP with suitable frame.

Pole hoardings

Displaying approved creative content(provided by CMA) to the installed LED walls across the city owned by external agencies including royalty charges per day.

Selfie Point for Aero India 2027 at various prominent locations

Fencing and Barricading : galvanized iron fencing having a height of 8' and barricading having a height of 1 mtr that are anchored to the ground firmly by their foot plates and locked to each other so that it should sustain wind pressure.

Fencing

Barricading

Queue manager of polished steel stand with strip.

SS handrailing approx 3ft height with aesthetic design

Glass handrailing with SS framework as per design aprox 1m height with 10mm thick toughened glas with frosted designer stickering.

Grand Stand for Inaugural Area & ADVA area : Grand stand is created at Inagural area - 4000 pax approx with Pre−fabricated grand stand erected in blocks made with hot-dip galvanized steel or high-strength aluminium alloy for structure with interlocking framework system. It should be provided with collapsable or fixed seating with sufficient aisles for public movement. Provision is to be made for media and camera ercetion on the top tier of grand stand. All the stands shoud be provided with fixed handrailing to ensure safety of the public.

Inaugural Stage : is made of MS structural wooden platform, stair case leading to the dais. Stainless steel Hand railing for platform and stairs, roof canopy with sun shade, well designed podium, grand looking chairs with long well decorated table, flower vase, flowery pots on the dais etc. The entire stage to be custom built and has to be movable and need to be removed from site after the inaugural function and before the start of the air display approx. 200m away from original site through rail and pull system or any other means as per actual site condition.

Interpretation services including necessary hardware,software, installation and operation :

Interpretation Booths systems

Head Sets

Translation Equipment , Controller etc

Intrepreters ( Excluding TBL )- various Languages -2 personnel per language per event(Like inagural,Bilateral function etc.,)

TBL for Intrepreters - various Languages -2 personnel per language per event

Plants and Landscaping : Adequate no. of plants (in Nos) and landscaping (In Sqm) are to be provided at various areas of the venue as per the instructions of the organizers. − 7 Days

Potted Plants

Landscaping

Furniture and Utility Items :

Executive Sofa set (1 and 3 seaters only) − 5 Days

Recliner − 10 Days

Executive chairs with cover − 5 Days

Banquet Chairs with cover − 5 Days

Plastic Chairs with arm − 15 Days

Office Tables − 15 Days

Garden Umbrella − 5 Days

Lockable Steel Amirah − 15 Days

Water/Tea Campers (20 Ltrs) − 30 Days

Sintex water storage (500 Ltrs) − 50 Days

Light Connections to tents with Holder and LED bulb

Buckets (15−20 Ltrs capacity) with Mug − Commencing from 01.01.2027 to 20.02.2027

Plastic trays of 18" x 12" for X−Ray Bagage Scanners − 7 Days

Surgical Gloves.

Microwave Oven for FDD room − 20 Ltrs (Minimum) − 10 Days

Refrigerator 185L (Minimum) − 15 Days

Pedestal Fan − 15 Days

Wheeled Dustbins with different colour codes (for dry, wet waste) − 125 Ltrs capacity each − 15 Days

Emergency Light − 10 Days

Binoculars for FDD Room − 7 Days

Digital Wall Clocks (Casio Make) for FDD room −7 Days

Stop Watch for FDD room − 7 Days

Plywood based cot with mosquito net − Commencing from 01.01.2027 to 20.02.2027

Mattress − Commencing from 01.01.2027 to 20.02.2027

Bed spread − Commencing from 01.01.2027 to 20.02.2027

Blanket − Commencing from 01.01.2027 to 20.02.2027

Pillow with cover − Commencing from 01.01.2027 to 20.02.2027

Foot mat − Commencing from 01.01.2027 to 20.02.2027

Ceiling fan − Commencing from 01.01.2027 to 20.02.2027

Supply of double layer cotton mask

Portable cold and hot water dispenser for 60 days

Stationary Items for MoD, MoCA, IAF chalets, Seminar halls, FDD rooms: Daily news papers and magazines at reception and offices of chalets, Magazines, Photocopier paper (A−3 and A−4), Note pads and clip pads, Stick pads, Lathered folders, cello tapes, Gel Pen, Pilot Pen, Ball pen , pencil, erasers, Sharpener, Whitener, Highlighter, Stapler, Double punch, glue stick, glue bottle, glossy paper, rubber bands, transparent see through folder Scissor, mini labelling machines etc. Above requirement are to be considered for events days in sufficient quantity for the said location.

Spike Buster

Tea/Coffee vending machine with operator and consumables for 10 Days

White board of size 3'X4' with marker and duster

Thermos Flask − 5 Ltr capacity

Mist air coolers From 05.02.2027 to 12.02.2027

Mosquito repellant cream and coils

Steel dinner plates, tumblers, spoons

Pagodas: Pagoda of sizes are to be provided at various locations in the venue as per directions of the Organizers. They are water proof and fire retardant. (Pagodas used for construction of pagoda toilets shall not be measured under this item).

Sheds and Canopies :

Sheds : Sheds with canopies /roofs are to be provided at various locations and various sizes in the venue for kitchen, caterers, ATC area, Sasio section, reception counter etc. as per directions of the Organizer, these are made of MS Structure with tin roofs with side cladding are to be placed wherever necessary as per the directions of the Organizers.

Canopy for FDR at different location

Sniper Posts : Sheds canopies / roofs of 2 Mtr X 2 Mtrs size, are to be provided at various locations in the venue as per directions of the Organizers, these are made of M.S. Structure with tin roofs, sand bags all round and barricade as directed by organizer.

Registration area : Construction of Registration area covering requirement at different entry gates as directed by OIC, Airconditioned registration area made out of M.S. structure / German Hangar, Platform, Carpet, precoated roofs, false ceilings, registration counters with chairs, one store room, glass windows, Que−Managers waiting area with 50 chairs and 30 sofas with lighting and electrical points including writing desks / tables. The Hangar shall be paid separately. The counters for collecting badges, DEO / MoD , HAL ,meeting room, Bank shall be made with partitions with lockable doors. Printing area to be made behind the counters with sufficient printers. Layout to be submitted for approval.

Ticket Counters : One in ADVA and one in Domestic area − Airconditioned ticket counters are to be made out of M.S Structural, precoated roofs, false ceilings, registration counters with chairs, waiting area with chairs and sofas with lighting and electrical points with Q− managers outside for crowd control, adequate cash boxes are to be provided.

Hangars for Medical Center : 02 No. of Hangars are to be made at locations indicated by the Organizers. Those hangar structures with platform, carpet, doctors cabinets. Patients wards with beds and mattress − 10 Nos in each, examination beds−1 in each, Examination table−3 in each and chair, bed side table−1 in each, gypsum false ceiling/grid false ceiling/any other latest ceiling, air airconditioning, light, plug points, 2 wash basin with mirror in each, 02 Nos of toilet in each medical center to be provided, waiting area with furniture etc

B2B Lounge : Business Centre made with partitions, glass partitions, carpet, lockable doors, work stations, seating area, sales counters, lighting, plug points, gypsum false ceiling/grid false ceiling/any other latest ceiling, Wall Paneling, Sofas, Center Table, Interior design to be submitted along with layout for approval of organizer, etc.

Ground Handling Sheds : Ground handling sheds are converted to office spaces by adding partitions, carpet, lockable doors, air conditioning, light, plug points, furnitures, etc.

Commentry Boxes : Airconditioned commentary boxes of size 3 Mtr X 3 Mtr X 2.5 Mtr, are to be provided as per directions of the Organizers with furnitures and fixtures including clear glass windows & roof to facilitate uninterrupted viewing.

Publicity Stall : Designer booth approx. 15 M X 20 M for AFWWA/family welfare booths(outdoor), with weather proof construction having adequate storage space, display shelves and counters, sales counter,billing counter,carpet, furnitures, air−conditioning, lighting, plug points, including interiors.

Interiors of publicity stall for Defense Services & DPSUs at ADVA area includes LED tvs, ample lighting, furniture, tables,Mannequines,counters etc.

Ground Handling :

Cabin with false ceiling (approx. 15' x 20') and mobile toilets with flush systems

FDD Room (with carpet, false ceiling with Air−Conditioning with regular power supply through 5 KVA UPS with 1 Hr back up)

3D Walk Through : Preparation and submission of presentation showing the entire layout with interiors of different halls and chalets, covering the venue sites including inauguration, outdoor display ADVA with necessary drawings. However, 3D walk through covering atleast 180 Sec, covering important venue spots like media center, inaugural area, protocol lounge. This walk through and presentation to be submitted to HAL within 10 Days after placement of order and the corrections/suggestions made by HAL/event manager shall be in−corporated.

AutoCad Drawing : Preparation and submission of editable Autocad file incorporating Final Layout of the entire venue, Individual Hall Layouts, Challets, Food Courts, Restaurants, Seminar Hall, OD Area, Control Centers, Registration Counter, Inaugural Area, All lounges etc. within 10 Days after completion of the event.Final payment shall be recomended only after receipt of the Original Files in Pen Drive/Soft drive.

View Cutters : made of MS/aluminium structure with aesthetically designed printed fabric will be placed at areas where masking of the undesirable sights are necessary. This will be firmly anchored to the ground, Height 10 feet or desired height.

Provisioning of sand bags to be setup as pickets for security

Shelter arrangements for sniffer dogs (20 sqft) each

Construction of temporary gates for workers movements : & Restoration to original after the Event : Breaking of existing size stone masonry wall and errection of MS Gates of desired size and removed after the event. The broken area to be constructed with size stone masonry using same stones / good quality new stones with CM1:4 to match with the existing boundry wall of YAFS The quoted rate to include MS gates. Area to be inspected before quoting

Golf Carts : with operators in good looking condition including provision of adequate Nos of charging points at designated place. Golf cart to be made available from 05.02.2027 to 12.02.2027.

6 Seaters

8 Seaters

e-Scooter

Air-conditioning : of Existing and temporary hangars using a combination of central chiller units and split airconditioning units to maintain a uniform temperature of (23 + 2)˚ C inside the halls, there shall be no water leakage and sound shall be minimal. DG required for this item shall be paid separately. Note-In case of Existing hangars, hangar area excluding annexe portions shall be measured and for temporory hangars, hangar area shall be measured for payment.

Silent Generators (Gensets) Temporary power : These will be placed at various locations as per requirement in AI−2027 venue, these would be supported by separate operators for round the clock operation. Facilities for filling of fuel at all times to be provided. Enough standby capacity is to be provided to take care of outages. Note: Vendor to obtain electrical clearance from suitable authorities and the same to be submitted for obtaining NOC for fire clearance.

Transmission & Distribution of Power / Electricity : Power is to be transmitted from the generating points and distributed to various consumption points using cables, wires and switchgears of adequate capacity as per on site requirement. The cables, wires will run along trenches, brackets, tunnels etc. Cable covering are to be used wherever cables are exposed round the clock monitoring is required to avoid unplanned outages.

Provisioning of LED video wall :

Exterior quality LED wall of different sizes including audio system to be installed at 6' to 8' height at different location, high resolution in the exhibition ground as specified by the organizers including necessary structural support to install LED walls.

Interior quality LED wall of different sizes including audio system to be installed at suitable height at different location, high resolution inside hangars as specified by the organizers including necessary structural support to install LED walls.

Lights Pole for the venue : each light pole having 4 Nos of 150 W LED lights to be provided at various places as indicated by the organizer. Rates will be inclusive of wiring from the source of consumption point through underground cabling.

PA system : of good quality to be provided with cabling and connection for:

Entire Fair ground including Halls, Exhibitions area, Food Court, Restaurants, Designated Parking area, ADVA area, Accommodation Etc..

Inaugural area (The PA system should be of high quality befitting the requirements of VVIP standards

Live commentary

Seminar halls

For outside events

For live bands(US band/Army/IAF bands) including tech riders

Country Flags : with Poles. The size of the flag shall be as per the standard of each country.

Providing Protective Floor Covering with rubber mats of thickness 3mm to 5mm of approved make for cushioning to safegaurd existing epoxy flooring in hangars at AFSY.

Surface preparation in exhibition area − Leveling, Removal of vegetation, removal of stones, sweeping, removal of debris and disposing the same from inagural area, ADVA area and any other area as per requirment .

Supplying and laying wet mix macadam of 200mm thick including consolidation and compacting using 10T roller. The thickness of 200mm shall be measured after compaction.

Supplying and laying 40mm / 50mm thickness bitumen of grade VG 30 at 5.5% (percentage by weight of bitumen ) and lime filler at 3% (Percentage by weight by aggregate) perepared in batch type hot mix plant over a prime and tack coat as per design to cater class A load including compaction using vibro roller of capacity 10T. The compacted thickness shall be measured for payment.(For detail specification Ref CPWD DSR 16.57.1)

Supplying and fixing 60mm thick paver block over hard surface for pathway. This item includes preparation of exisitng ground to recieve tile including laying of Msand and compactor.

Wooden benches with MS frames suitable for 4-5 seating capacity to be placed along the walkway for resting of public from 05.02.2027 to 12.02.2027

Features for entrance portal complete with branding, lighting and aesthetic cladding with size of opening 30ft x 30ft approx. gate entries at 4 zones including structurral support as per approved design.

Facade design for ADVA area including structure

Supplying & construction of shaded pathway of width not less than 5 metre in ADVA area for public movement on hard stand (Measured under item No 64 of appendix I A) top covered with tensile fabric canopyof approved colour of Height minimum 4 metre.The structure to be designed to sustain the wind pressure at the site.The item to include the foundation , if any .

SETUP for FDD :

Videocameras − With Primary

Appropriate fixing arrangements at Run Way #9 & Runway #27

Appropriate fixing arrangements with suitable Stands at other area

Video Cameras − Back Up

Appropriate Lens − Primary

Edit Suite with Recorders

Fibre Cabling with Fibre Transmitters and Receivers with Modulators

2 x20 KVA UPS functioning in parallel mode for the Edit Suite/Control Room with minimum 1 hour back up.

FDD Cabin Set Up − Monitors with Distribution of Signals/Feed

Power Distribution

Wireless Links for ATC, Runway end posts

Cameramen

Camera assistants

HD Tapes

3 TB capacity Hard Disk for recording

Follow up Camera for FDD Setup

Printing

Exhibitors Catalogue: • Cover Page Design: 28X21 cm Size as per Theme of AERO INDIA−27 and Converting to Printable format like Corel draw. • Inside Pages Design: All inside Pages, Lay−out Design (data will be provided in MS Excel/Word format) (200 Pages approx) and Converting to Printable format like Corel draw.

Fair Guide: • Cover Page Design: (24X18 cm) lay−out Page as per Theme of AERO INDIA−27 and Converting to Printable format like Corel draw. • Inside Pages Design: All inside Pages, Lay−out (data will be provided in MS Word/Excel format) (26 Pages approx) and Converting to Printable format like Corel draw.

Defence ministry achievements and Policy and Plans Book as per MoD requirement. Books Change in specifications (Export Book)

Static Display Book • Cover page Design: Design of Cover Page including lay−out design of 20(Approx.) and Converting to Printable format like Coreldraw. • Inside Page Design:Size 21 X15 CM and Converting to Printable format like Coreldraw.

Live Demo / Flying Display Book • Cover page Design: Design of Cover Page including lay−out design of 20 (Approx.) and Converting to Printable format like Coreldraw. • Inside Page Design: Size 21 X15 cm and Converting to Printable format like Coreldraw.

Outcome Report • Design: Creative Design of 40 pages Approx. (Size 18 x 24 cm WXH approx), inside page lay−out design including cover page and convert to Printable format like Corel Draw.

Seminars & Webinars books: • Design: Creative Design of 16 pages Approx. (Size 20.5 x 20.5 cm WXH approx),inside page lay−out design including cover page and convert to Printable format like Corel Draw.

Show Daily Newsletter, A3 Size, Double side Print ,Approx- 28-32 Pages

Inaugural Event Schedule ( Trifold )-A4 Size, double side print

QR Code Pamphlet ( for Fair Guide / Exhibitor Catlougue / Aircraft on Display ) at A5 size Single side print

Book Printed for Bandhan Event, A4 Size, Double side Print , Approx- 44-48 Pages

Book Printed for CEO Round Table A4 Size, Double side Print , Approx- 44-48 Pages

Book Printed for India Pavilion, A5 Size, double side print, Approx 46-50 Pages

Book Printed for Coffee Table Book, A4 Size, Double side Print , Approx- 36-40 Pages

Baggage Tag with Cover

Supply of miscellenous items

Paper bag - A4 size

Round HAT

Jute Bags

Paper Folders -A4 size

Event Branded Note Pad

Pens- White

Leather Folder - A4 size

Golden pens with Box printing

Metal Clasp Pencil

220 GSM Sheets with watermark

Bagpack

Parker Pens

Pencil with printing

T-shirts

Stitched Full suit for Liaison Officers of Branded Fabric, Color of Fabric shall be approved by HAL

DESCRIPTION

Execution of India Pavalion as per the theme which will only include infrastucture items(Concept and design provided by CMA) as directed by organizer excluding the following: − Light and Sound show with lighting designer − Photography with a director of photography −Execution of created graphics for the entire India Pavilion − Animation execution − Music composing and recoding − Providing Technical team for operation of the above system during full event days and dry run day which will be part of CMA scope.

Fire Retardant: Supply and spraying of the retardant solution of approved brand on walls, floor, ceiling and pedestals as per fire safety standards.

Wall Paneling Supply and fixing of wall paneling using grid work madeup of aluminium / wood / modular work as per approved design and as directed.

Supply and fixing acrylic interior décor suspended from ceiling

3D letter cutting as per approved design and as directed

Supply and fixing aesthetically designed entrance of approximate size of 30' x 30' to the India Pavilion hall depicting approved theme as directed.

Supply and installing podium, stand, pedestal of varying size and height including applying superior quality acrylic emulsion paint / lamination of approved colour and make as per the design and as approved.

LED Walls for India Pavilion: Supply and fixing of LED wall with high resolution to have special effects as per design and as directed. The facilities shall be ready for dry run day and shall be maintained through out the event.

Trussing: Supply and fixing structural steel truss to support light / speaker / and other accessories in the roof at different location as per approved design and as directed.

Turn Tables: As per approved design

Lights: MI Bars, Intelligent Lights, Laser Beams, As required by show director.

Digital Spec Boards / Stand: of approved design and as directed

Media Servers with Professional (Personnel)

Logo Cube structure

Needle Punch Carpet

Glass Door leaf

Potted Plants with Box (For entire Hangar)

Spec Stand

LED TV 65"

Artwork specific to AI event

Box installation including concealing for LED in Laminate finish

Covering of exhibits from all sides including curved structures

Blue LED box strip 35mm wide x 35mm deep

White LED box strip for runway & circular podium

Wall Graphics on Wall

Transparent OLED Touch Transparent Screen - 65"

Interior Decoration including Furnitures, Décor Elements

Project management and supervision, installation dismantling, transportation, Logistics

MS Frame Façade on Scaffolding with fabric printing

Wooden Partition / Podium one side with Paint Finish

Wooden Partition Backwall Single side Paint Finish with CNC Cut Design

Wooden Podium with edge lit and paint Finish

Wooden Curve Partition Wall Structure

Wooden Raised Paltform−100−200mm

Electrical Wiring, cabling, lighting

Supplying and fixing heavy load bearing MS platform covered with chequered plate.

Social media wall depicting capabilities,products,technologies of MSME's & SME's and Indian Industries(Creatives as provided by CMA)

Custom fabricated Ceiling Profile Lights ( 50 mm ) for India pavilion

Custom fabricated Wall Profile Lights ( 20 mm ) for India pavilion

3D Hologram Projector for HD quality picture display

Type of Fire Extinguishers/Equipment's and Manpower deployed

No. of Days

Appendix L

DESCRIPTION

Total Amount

Surface preparation − Leveling, Removal of vegetation, removal of stones, sweeping, removal of debris and disposing the same from parking areas.

Marking − on ground for two wheeler, four wheeler, entry, exit and path ways.

The entire parking area needs to be cleared of all garbages, waste papers, plastics etc., and water to be sprinkled before commencement of show from 05.02.2027 to 12.02.2027. Note: No measurement will be considered under conservency for this area.

Appendix M

DESCRIPTION

Total Amount

Repair of existing toilet block : Inspect the site of work to access the repairs involved including replacement of tiles (Flooring and dado) if required. The sanitory fixtures available to be cleaned. Sensor Taps, health faucet, EWC seat cover to be changed with standard brand. The water supply and sanitary pipe lines including connections are to be checked and if required necessary length of pipe to be changed. The damaged doors and roof sheets to be changed. Note: The toilet facility after carrying out the above work to be made available for usage on or before 01.01.2027.

Mobile AC washroom : Supply and positioning at different locations mobile AC washroom with following minimum features:− Fully Air conditioned Gents compartment : 1 wc and three urinals along with two wash basins with sensor taps and mirror. Ladies Compartment : 3 wc along with two hand wash sinks with sensor taps, mirror. Waste water tank : 1000 ltr Fresh water tank : 1000 ltr Note: Janitors and consumables are to be considered and positioning may vary day to day. Note: The toilet facility after carrying out the above work to be made available for usage on or before 05.02.2027.

Construction of washrooms using Pagoda: Each pagoda toilet to be catered with: (a) minimum 1000 Ltrs capacity of Fresh water tank with suitable structural arrangement for keeping the tank at minimum 5 Mtrs height to enable proper water flow. (b) A pump of suitable capacity to be placed near each toilet to enable pumping of fresh water. (c) Tank of 2000 Ltrs capacity for collection waste water which is to be kept at minimum 2 Mtr below ground level. (d) Tank of 1000 Ltrs capacity for collection of sewage which is to be kept at minimum 2 Mtr below ground level. (e) All necessary plumbing pipe line of required dia including fixtures like tap, control valve etc. are to be of standard make. (f) All Sanitary fixtures to be of standard brand. (g)Janitors and consumables are to be considered in this items. (h) Hand driers to be provided in each toilet/bathroom in both male and female side. (i) Each pagoda toilet is to be provided with ramp for specially abled personnels including SS railing for both male and female portions. These toilets are to be placed as under:−

For Exhibition, ADVA and Parking Area : Fabrication and positioning at different locations of pagoda toilet, housed in 15 Mtrs X 5 Mtr with pagoda size 5 Mtr X 5 Mtr including plain PVC flooring, wall paneling, separate compartment for Male & Female with following minimum features:− Male compartment : 5− EWC, 13 Urinals, 4 Wash Basin with sensor taps, auto soap dispenser, mirror and janitor room. Female Compartment : 3 EWC, 3 Wash Basin with sensor taps,auto soap dispenser, mirror and janitor room. Note: The toilet facility after carrying out the above work to be made available for usage on or before 05.02.2027 (Indicative layout attached at Type T−1)

Accommodation - 1 : Fabrication and positioning at different locations of pagoda toilet, housed in 15 Mtrs X 5 Mtr with pagoda size 5 Mtr X 5 Mtr including plain PVC flooring, wall paneling with following minimum features:− Male : 8− EWC, 6−Bathroom(With Tap and Shower and geyser), 10 Urinals, 8 Wash Basin with auto soap dispenser, mirror and Janitor room. Janitors and consumables are to be considered. (Indicative layout attached at Type T−2) Note: The toilet facility after carrying out the above work to be made available for usage on or before 10.01.2027

Accomodation - 2: Fabrication and positioning at different locations of pagoda toilet, housed in 15 Mtrs X 5 Mtr with pagoda size 5 Mtr X 5 Mtr including plain PVC flooring, wall paneling with following minimum features:−Female : 5− EWC, 5−Bathroom(With Tap and Shower and geyser), 7− Dress changing room, 8 −Wash Basin with soap dispenser, mirror and janitor room Janitors and consumables are to be considered. (Indicative layout attached at Type T−3)Note: The toilet facility after carrying out the above work to be made available for usage on or before 10.01.2027

Accommodation - 3 : Fabrication and positioning at different locations of pagoda toilet, housed in 10 Mtrs X 5 Mtr with pagoda size 5 Mtr X 5 Mtr including plain PVC flooring, wall paneling with following minimum features:− Male : 5− EWC, 5−Bathroom((With Tap and Shower and geyser), 6 Urinals, 4 Wash Basin with sensor taps,soap dispenser, mirror and janitor room Janitors and consumables are to be considered. (Indicative layout attached at Type T−4) Note: The toilet facility after carrying out the above work to be made available for usage on or before 10.01.2027

Accommodation - 4 : Fabrication and positioning at different locations of pagoda toilet, housed in 10 Mtrs X 5 Mtr with pagoda size 5 Mtr X 5 Mtr including plain PVC flooring, wall paneling with following minimum features:− FeMale : 5− EWC, 5−Bathroom(With Tap and Shower and geyser), 4− Dress changing room, 3 Wash Basin with sensor taps, auto soap dispenser, mirror and janitor room Janitors and consumables are to be considered. (Indicative layout attached at Type T−5) Note: The toilet facility after carrying out the above work to be made available for usage on or before 10.01.2027

Eco toilets : With IWCs/EWCs and urinals are provided with regular maintenance and water recharges. The sewage collected to be disposed off as per KSPCB rooms and arrangements to be made of evacuate the collected sewage as and when required using mechanical means. Note: The toilet facility after carrying out the above work to be made available for usage on or before 10.01.2027 during execution periodand same to be shifted to parking area during event days inside the venue.

Conservancy : Arrangement of regular cleaning of all the toilets,wash rooms ,bathrooms at different locations frequently with good quality cleaning materials with sufficient numbers of man power and supervisors for the entire show venue as per the manpower matrix mentioned in the Technical bid including supply and replenishment of toiletries (for existing toilet block, pagoda toilet, container AC toilet, green chemical toilet, bathrooms at accommodation area, MoD Chalet, MoCA Chalet, AF Chalet). Suitable number of conservancy staff should be present through out the exhibition timings to maintain the high level of cleanliness through out the program. The activity should be performed from 18.01.2027 onwards till site handing over to IAF.

Solid waste management : The waste generated (dry/wet) are to be collected from different exhibition halls, food court, chalets, accomodations, open areas with required man power and carting the same to designated place for further treatment before disposing it off as per BBMP norms till the end of the event. However, waste may be disposed as per MSW2000 including amendments till date along with PCB norms as prevailed. In addition to above, waste bins for wet and dry waste are to be placed at different locations inside the Halls and open areas including designated parking areas. Note - Activity to be performed from commencement of construction activity till site clearance. Vendor to scale up the manpower as per requirement.

Housekeeping : Cleaning of the entire exhibition venue (Open area and halls including ailse, chalets, food court, accommodation, delegate lounge, ADVA etc. by positioning sufficient nos of housekeeping staff with requisite tools for the same. The house keeping personnel deployment matrix indicating the areas considered to be submitted to the organizer on award of work. Note - Activity to be performed from commencement of construction activity till site clearance. Vendor to scale up the manpower as per requirement.

Horticulture and Arboriculture : Need to be done for all the existing plants, shrubs and trees including chalet and ADVA area. This activity has to start from the date of handing over of venue and where necessary. Repairing and mending of flower beds, fencing etc shall be carried out as and meticulously, Pruning and removal of dead branches and leaves etc will be carried shall continue till the end of the show. Regular watering, manuring.

Compactor : Supplying and installing heavy duty compactor with operator for crushing plastic water bottles/aerated drinks tins/plastic containers/Plastic etc., including collection of such waste from different location inside the venue and disposal of the crushed waste as per KSPCB/BBMP norm. The compactor to be in operation from 18.01.2027.

Supply of water :

Drinking water :

Raw water :

01 Jan 2027 to 10 Jan 2027 (10 Days)

11 Jan 2027 to 24 Jan 2027 (14 Days)

25 Jan 2027 to 31 Jan 2027 (07 Days)

01 Feb 2027 to 05 Feb 2027 (05 Days)

06 Feb 2027 to 14 Feb 2027 (09 Days)

15 Feb 2027 to 20 Feb 2027 (06 Days)

Appendix N

DESCRIPTION

Total Amount

Personnel/Staff They will be trained to carry out the assigned tasks. Honest, sincere and hardworking, young men and women of excellent communication skills are required. They need to proficient in English, Hindi and Kannada. They will be computer literate and will have adequate knowledge of softwares used in computerized registration, clerical jobs etc.

Computers Operators ( for 15 Days)

Usherers/Hostesses ( for 10 Days)

Hall Managers (for 15 Days) with Uniform

IT Technical Desktop Engineer for Media Center, Registration counter etc (For 15 Days)

Deleted.

IT dedicated technical networking engineer(s) team for onsite Wifi troubleshooting, CCTV troubleshooting, optical fiber cable cut repair, LAN maintenance, Media center, registration counter, Control room / server room etc (For 15 Days)

Social Media Support Team : Providing the following manpower :- (2 photographers/ Videographers + 2 technical personnel for VC/webinar support + 1 Social media content manager) Team to be equipped with their own camera setup. Payment on actual basis

AV and Computers

Desktop Computer with internet connectivity over LAN alongwith UPS backup and having following specifications:− Windows 11 Pro, intel i5 processor, min. 16GB DDR4 RAM, min. 500 GB HDD, 1 Gigabit ethernet port or more , 18 inch or Higher LED monitor, USB Keyboard & optical mouse, desktop speaker with necessary required software installed like MS office, adobe reader, photo editing software on requirement basis, antivirus, printer drivers etc. (for 15 days). Note that all desktop PCs look and feel should be same.

Laptop with minimum specifications:− intel i5 processor, min. 16GB RAM, min. 500 GB HDD, 14 inch screen or higher, HD webcam, battery backup minimum 60 minutes, Windows 11 Pro and Software like MS Office, Adobe reader, Antivirus, printer drivers Installed (for 15 days) Laptops to be installed with licensed/authorised version (subscription mode) of Adobe Premiere Pro, Photoshop and Illustrator with minimum validity for uninterrupted usage during the event days

Data Card/ Dongle /Wi-Fi Broadband connection with instrument / Internet Connectivity−High Speed with Range Extender

UHD 40−43” LED TV with set top box ( for 10 days)

UHD 55” LED TV ( for 10 days)

UHD 65” LED TV ( for 10 days)

Touch Screen ( 65”) to accommodate 100 participants on VC for live interaction for event days

Touch Screen 42” for event day

All Color Printers for Badge Printing – 15 ppm

QR Code Hand Held Reader with 4 Battery for each reader(Backup ) for 15 DAYS

Network MFP Laser mono Printer A4 size to install at Media Center, Registration Counter & other required locations connected over LAN with following specification − Print, Scan, Copy, preferably integrated automatic duplex printing, Heavy duty with required stationary & cartridges (for 15 days)

Network Color Printer A4 size to install at Media Center, Registration Counter & other required locations connected over LAN with following specification − Color, Print, preferably integrated automatic duplex printing, Heavy duty with required stationary & cartridges (for 15 days)

UHD 75” LED TV ( for 10 days)

Accreditation, Badge printing and e-ticketing solution should be a stable online tested platform as a service for handling large events of this scale

Deleted.

Deleted.

Badge Printing (at Delhi Location) : 1. Any software/hardware/manpower required for badge printing by syncing data from the online Accreditation platform on PVC cards /Non-tearable Paper Cards/ Foam Sheet (Bio-degradable)/ Foam Sheet (non-degradable) would be arranged by the vendor. 2. All badges to have QR codes which will be read by QR scanner at entry gates. Facility for printing of badges prior to 60 days from the show date at Delhi with the following set−up: i. Operators for data entry – 2 ii. Color Printers (PVC /Non- tearable Paper/Foam Sheet) for badge printing – 2 iii. PC/Laptop with internet connectivity and web cameras – 2 iv. UPS backup for PC/Laptop and Printers −2

Badge Printing onsite (at Venue and other locations at Bengaluru ): 1. Any software/hardware/ manpower required for badge printing by syncing data with accreditation platform on PVC cards /Non-tearable Paper Cards/ Foam Sheet (Bio-degradable)/ Foam Sheet (non-degradable) would be arranged by the vendor. 2. On spot registration counter with all necessary infra including web camera shall be setup. 3. Man Power for managing registration cum ticketing counters, registration Helpdesk would be provided by the vendor. 4. Onsite registration and Printing requirements (for Contractor and Exhibitor Badges etc)- 60 days prior to the show: i. Computer operators: 4 Nos ii. Laptop/Desktop with internet connectivity: 4 Nos iii. Color Printers for badge printing (PVC card/Non-tearable paper/Foam Sheet Printers) : 4 Nos iv. UPS for power backup of PC/Laptop and Printers −4 Nos 5. Onsite Registration and printing requirements at venue (10 days before show and during the show ): i. Computer operators: 50 Nos ii. Laptop/Desktop with internet connectivity : 50 Nos iii. Color Printers for badge printing (PVC card/Non tear able paper/Foam Sheet Printer) : 50 Nos. V. UPS for power backup of PC/Laptop and Printers −50 Nos

QR Scanning at entry Points. 1. Any hardware/software/ manpower required for scanning QR Codes using bar code scanning devices at the Entry / Exit gates at venue would be arranged by the vendor. 2. Application and its hosting on local servers along with adequate bar code scanners with built in memory capable of reading QR codes on PVC badges, paper badges and e−tickets on visitor’s mobile phones to capture footfalls and validate tickets/passes at the entry gates as per rules defined by the organizers. 3. Bar code scanning devices to be deployed at different entry gates (Note : Total No. of QR code scanners is mentioned at sl no. 2(m). 4. The scanning devices should have provision to record type of movement (ie entry or exit) , type of visitor (Exhibitor, Business Visitor, VIP etc) and location (like Chalet, Hall A, Hall B etc) 5. Provision for real time display of number of Visitors at all major locations like Halls, Chalet, Media Center, Conference Rooms, Food Courts, India Pavilion etc. Required number of display boards need to be provisioned with cabling and associated software for integration with Ticketing Solution. Total number of Visitors at the entire Venue should also be Captured and Displayed at prominent locations. 6. Provision for real time alert to Organizers in the event of halls reaching certain threshold occupancy. 7. QR code scanning solution should be able to handle peak entry of 20000 visitors in one hour. 8. Provide additional Manpower for managing lanes and crowd at the entry gates. To erect shades at the entry gates for avoiding direct sunlight for easy scanning of QR codes

Call center for Aero India 2027 i. Hiring of 24x7 Professional Call centre as a service located in Delhi and Bengaluru with professionals fluent in Hindi and English (12 manpower during general shift, 3 manpower during morning and night shifts to be setup for answering the E− mails and phone calls of exhibitors, contractors, Govt officials, service providers, contractors etc. ii. Hired team to be trained by DPIT, DEO, HAL & BEL officers for possible queries and the replies to be provided through Online/Offline mode. iii. All Hardware/Software/Manpower required for operating the Call center 60 days before the start of exhibition will be arranged by the vendor iv. There shall be a minimum of 10 telephone lines in hunting mode to be answered by IVR for forwarding to different departments i.e. Show Management, Sales and Marketing, Finance and Administration, Technical, Exhibitors Support, Logistics etc. v. All calls and emails received on call center need to be logged and given a ticket number and answered by following up with the nodal officers of organizers. vi. Daily MIS to be provided in relation to call received and solutions provided along with success and pending reports. Payment will be made on actual basis.

Travel arrangements (To and Fro) : Travel arrangements (To & Fro) for 25 IT professionals of Aero India website development/ supervision/ support team by Air from Delhi to Bengaluru, suitable accommodations (Individual room for Officers/Single female & Twin sharing for development/ supervision/ support team) for them in Bengaluru along with food arrangements for 10 days, Local travel (7-seater car, 3 nos.) for assisting the registration teams at Bengaluru during Aero India (Payment on actuals basis)

QR Code Checking Points - To be created at the each gate entry points with kiosks, tables, chairs, and power socket. Min. 5 numbers of QR code scanner at each check points / entry gates. Note : Total No. of QR code scanners is mentioned at sl no. 2 (m)

Exhibitor Badges , Security Passes , Service Passes, Vehicle Passes as per approved design etc, assorted colour scheme as decided by organizers Pre−printed badge of Raw Stock with holes for fixing lanyard: The specifications are : Badge size: 9.5 cm x 12.5 cm Note:- The supplier has to quote the prices for all category of Badges. Type of badges will be communicated to service provider well before the commencement of services. Payment will be made on actual basis.

Category :1 Badge Type: Non-tearable Paper Badges Card thickness : Min 250 GSM

Category :2 Badge Type: PVC Badges Badge size: 9.5 cm x 12.5 cm Card thickness : 600 to 760 Micron

Category :3 Badge Type: Foam Sheet badges (Bio-degradable) Badge size: 9.5 cm x 12.5 cm Card thickness : 3 mm

Category :4 Badge Type: Foam Sheet badges (non-degradable) Badge size: 9.5 cm x 12.5 cm Card thickness : 3 mm

High Quality Lanyards for the accreditation cards with assorted colour scheme as decided by organizers 20mm double side digital printed and single/double dog hook. Color coding on the Lanyards to match the color strips on badges as per each category.

Video Conferencing Setup (Auto focus Camera, Webcams, Multiple Mics, Speakers, Codecs, Displays etc) as per site requirement

Webinar Platform like WebEX/Microsoft Teams etc ... with Approx. 1000 Number Bundled License for Complete Aero India −2027 Event.

Hardware and Software Setup for Live streaming of Various events during the show. Live Streaming URL to be provided for embedding in Aero India Website. YouTube Links will need to be created (if required).

Wifi / Wired Internet connectivity for Exhibitors/ Organizers/ Media/ Halls/Chalet etc:

Bandwidth: Dedicated circuits of 50 Gbps Internet Leased Line on optic fibre to be provided with full redundancy in Ring architecture for avoiding single point of failure.

Wifi / Wired Internet connectivity for Exhibitors/Organizers /Media/Halls/Chalet etc:• For paid premium internet services (wired / wireless) Wifi / Wired Internet connectivity for Exhibitors/Organizers /Media/Halls/Chalet etc:• For paid premium internet services (wired / wireless) separate dedicated internet line shall be taken with redundancy• Wired Internet connectivity for 200 concurrent users with 100 Mbps for PCs at the Media Centre• Wi-Fi connectivity to 600 concurrent users at media center, registration counter, Chalet, Conference halls and display area, B2B center etc. with minimum 30 Mbps download and 30 Mbps upload bandwidth. Nos of named users can be much more.• Premium quality WiFi and Wired Internet connectivity to exhibitors on payment basis as per their requirement.• Provision for different rates for different quality of service• Tool to see the Internet usage in real time by Exhibitors/Organizers/ Media etc. , The service provider should provide hourly and daily reports consisting No. of live access points, No. of concurrent users, Total Data Download , Total Data Upload , Bandwidth Utilization etc.• To ensure Fair Access policy to provide dedicated bandwidth to exhibitors for which they have paid.• Provision shall be made by vendor/service provider for accounting of the paid users pool.• Option should be there to increase wifi and internet capacity if demand is high.• Password coupons based authentications to be used• Manpower for deploying and supporting internet at venue should be provided by service provider.• Service Provider should submit contact matrix for personnel responsible for deploying internet services.• Service provider should plan for providing internet connectivity at venue as per the demand of organizer.• Once authenticated suing password coupon wifi should be accessible throughout the venue without additional login.• Suitable no. of access points should be planned to avoid blind sports.• All access point should be of latest generation for providing connectivity to users.• Tool to monitor load at every access point and deploying additional access point in case of over utilization.• The service provider should be able to apply different QOS as per direction from the organizer based on the real time situation. Log is to be maintained by ISP for 180 days after the event is over.

Online UPS 40 KVA with min. 30 Min. Backup required to be installed at various required locations with cabling to support PCs/Printer/Networking/CCTV and IT equipment.

Power Cabling from Central UPS to all network racks and nodes for CCTV, Wifi and Internet requirements

Standalone Min. 600 VA line Interactive UPS with min. 05 minutes backup required to be installed at various locations

Servers and Storage

(a) Server Room setup with Servers required to be installed for Registration , CCTV , Crowd Management Solution and any other requirement with provision for standby servers with following minimum Specifications: Processor: 2 x Intel Xeon E5−2620 v4 or better Memory: Min. 64GB DDR4 RAM Power: Redundant power supply OS: Windows 2022 R2 64Bit Standard Edition or later OS Drive: Min. 2x300GB 15K RPM SAS Drive HDD: 4x600 GB SAS 15K SFF Hot Swap HDD Network Card: 4x1Gbps NIC (2NIC for Camera Network & 2NIC for Storage Network)

CCTV Servers to be connected to NAS Storage (NAS Storage to be provided by Organizer) (a) All required accessories / devices / equipments required for connecting Servers to NAS to be provided by OF. (b) NAS Box − ONE quantity located at HAL, Corporate Office to be un−installed / dismantled, packed, transported from their present location to the Aero India, 2027 Site at Bengaluru. Following is the Make and Model of NAS Box Hpe StoreEasy 1650 Exp Storage Setup SVC (Approx 800. TB Storage) (c) The installation, configuring, commissioning and connecting of the NAS box to the servers as per the site requirement are entirely in the scope of OF. (d) Resolution of issues related to Hardware (Servers, NAS etc.), Software, Installation, Configuration and commissioning to make complete system (Servers and NAS) functional is in the scope of OF. (c ) Any Licenses and software required for successful commissioning and recording of CCTV footage on NAS Box is in the scope of OF. (f) NAS box along with the entire recorded CCTV footage are to be returned to HAL Corporate Office after the event. (g) The work to be carried out through OEM M/s HPE / Channel Partner / Distributor / Dealer. (h) Testing of NAS box is to be caried out by vendor well in advance, so as to take timely action for resolution of any hardware/software related issue through OEM.

Additional Hard Disk for NAS − 6TB ( Needs to be supplied only if need arises while installing and configuring the NAS as per Serial No 11 above)

Server Rack 42U with all required accessories along with one number of min. 8 port IP KVM switch

Internet & Network Setup: To provide internet networking connectivity which can provide required types of internet access, scope of work will include − − Seamless Wireless connectivity throughout the venue − Interconnecting the entire venue through fiber including media center, Chalet, Conference halls and display area, B2B center − Wireless Internet Setup whole Venue including parking spaces − Provision for wired as well as wifi connectivity to the exhibitors on payment basis − Network distribution for POS − Network distribution for QR Code Check Points − Network Setup for Registration Counters and sharing of network printers − Network Setup for Media Center and sharing of network printers − Network Setup for HALLs and other required locations at venue − Monitoring points for measuring signal strength on an interval of half an hour − Sharing the PIN for Wi−Fi access to VIPs through SMS before the event − Display of hoardings for methodology to access free Wi−Fi − Interconnecting the entire venue through fiber including media center, Chalet, Conference halls and display area, B2B center − Enterprise class Internet Load Balancer / Firewall setup for real time management of all ILL and define policies as per requirement. − Vendor shall arrange adequate No. of L2/L3 switches, passive network components required for network setup − Vendor to ensure connectivity among display devices deployed across the Aero India venue, so as to provide Live Air Display Video Feed to them. − Vendor to ensure laying of OFC (along with required media convertors) on requirement basis inside the venue, for e.g. RT Cabin to FDD, For Connection of RCS Intercom system, Chief Chalet, OCC etc wherever required.

Mobile Phones on rental basis (Basic Normal phone like Nokia 216 /Samsung or equivalent with activated pre−paid sim card)

Landline connections: BSNL telephone connections

Dedicated hotlines

Enterprise Controller Based Wireless Heavy Density Access Point Indoor and Outdoor− Outdoor dual radio 802.11ac Access Points with Multi−user MIMO, enterprise class idle for high density environments− Indoor dual radio 802.11ac Access Points with Multi−user MIMO, enterprise class with internal and external antennas, idle for high density environments− The access points should be PoE (Power over Ethernet) enabled.

Deleted.

Deleted.

Fax Machines

Data Circuits

IAF Chalet internal wiring, installation of Panasonic EPABX, Fixing of KTS Phones

Consumables

External HDD 2 TB

USB Pendrive 32GB

RW DVD

External DVD Writer USB

Paper Shredder

Plan Telephone

Cordless Phone

Spike Busters with 5 meter cables

Multimedia Speakers

HDMI Cables – 20 meters

Software Application (Mobile based) for Monitoring and control (OPTIONAL)- As per requirement of DPIT, Delhi 1) Monitor the Guest House / Hotel : Booking / Occupancy / Vacancy / Availability at Aero India 2027 Site 2) Monitor the Travel/Vehicle : Booking / Allotment / Availability at Aero India 2027 Site 3) Functionality to Update the Status 4) Functionality to Send SMS /OTP to user 5) Report to be generated of Real Time status for HoteL/Guest House / Vehicle 6) Mobile App to have Admin User / User wise privileges to update and view Information 7) Additional Functionality to be added to Mobile App 8) Module for Liaison Officers(LOs) to intimate control room about the movement of their respective delegates/delegations and updating the status in Mobile App 9) MIS reports for senior DDP officials for analyzing data.

Deleted.

Deleted.

100 Mbps Internet Line (1:1) at Taj Yeshwantpur (both Primary and secondary)

30 Mbps Internet Line(1:1) at Taj West End (both Primary and Secondary)

Comfort Monitor, 43” UHD Smart Monitor

Development of Portal having following functionalities: (i) Monitoring of Project Progress (ii) Online generation of Pre-build pass for movement of men and materials during the fabrication phase. (iii) Real time Parking Slot Availability (For event Days) (NOTE:To be made available from 01.01.2027 for usage for Sl no-1 & 2)

Setting up Audio Video Facility and IT associated items such as MFP Printers with stationery, Laptops etc. at the venue of RM Dinner.

Provisioning of dedicated 100 Mbps LAN wired internet connection to Min 5 laptops for RM Office during rhe Aero India 2027. Dedicated IT resource shall be deployed for catering the IT requirements (Desktop support, Printer/ Catridge support, Wifi and wired connection ) at RM & RRM office at identified Hotel in Bangalore for the entire duration. OF also shall facilitates any additional requirement of printers, scanners, laptops, desktops, network connections to devices as and when required by RM office. These requirement shall be assessed and fulfilled before the arrival of RM Office tream for Aero India.

All required stationery item such as paper clip, A4 sheets, A3 sheets, stapler, gum/glue, paper cutter, file folder etc. shall be arranged in advance and kept ready to be handed over to RM office as and when required.

A3 MFD Colour photocopier/printer (Network)

Projector 5 Lumens with screen

Description

Scanners :

CCTV: Provisioning of Infra Red (IR) CCTV Cameras at Entry/Exit Gates, all Pavilions, Hangars, Parking areas, dispersal areas etc and other locations as directed by the organizer. CCTV Monitoring system shall be set up at Main Control Centre and Sub Control Centers which shall be established at venue with connectivity from all CCTV Points. The CCTV shall be monitored using display screen using minimum 42” LED TV and quoted rate shall be inclusive of TV, Cabling with all necessary accessories, installation charges etc as required. Each display screen shall be configured for viewing maximum 16 Camera footage. OF to ensure that entire CCTV footage is saved since from installation of CCTV system and handed over to HAL after removing the last CCTV Camera.

Towing Vehicle: Positioning of towing vehicle including driver and fuel at designated locations such as entry/exit gates.

Podium set for Frisking Booths

Dry Batteries for Loud Hailers, Dragon lights & Portable PA system

Cotton Hand Gloves White for Frisking Personnels

Supply of 3 ply paper face mask

Marshelling jacket with different colours

Traffic Cone with provision for removable grouting: Height 2.5 ft to 3.0 ft with chain links of minimum 2 mtrs from 01.02.2027

Supply of food for the Security Personnel at all designated locations: Tentatively from 20.01.2027 to 20.02.2027. The daily requirement of the no of breakfast, lunch & dinner and menu shall be obtained from EIC in advance. The quoted rate shall include cost towards establishment of kitchen at AFSY.

Sufficient quantity of breakfast for a normal healthy person along with 1 ltr water bottle.

Sufficient quantity of full meal lunch for a normal healthy person along with 1 ltr water bottle.

Sufficient quantity of snacks for a normal healthy person along with 1 ltr water bottle.

Sufficient quantity of full meal dinner for a normal healthy person along with 1 ltr water bottle.

Sufficient quantity of food for dogs of dog squad( Pedigree - approx 750gm/day, milk-1litre/day, eggs-2nos/ day) - for each dog