2X500 KVA IGBT BASED HOTEL LOAD CONVERTER

Special Eligibility Criteria

1. 1

   The Railway reserve the right to order entire or bulk quantity from RDSO approved firm for tendered item on UVAM [RDSO Item ID: 3100682,(Formerly known as - CLW Item ID : 2100033)] .The status of the firm shall be reckoned as on date of tender opening and not thereafter unless a case of downgrading/removal/suspension/banning. Note: Directory of approved vendors of RDSO, CLW, BLW, RCF, ICF, MCF and CORE as available on UVAM only shall be considered valid directories for all purpose by all stakeholders. Vendor directories being mentioned in other forms (manual or online) if any shall not be valid.

   Document requiredConfirmation required
2. 2

   1. Offers of developmental vendors appearing in U-VAM for the tendered item (without any condition for prototype/ field trial clearance) can be considered for developmental order up to 20% of NPQ. 2(i) Bidders may please note that the developmental orders on New Vendors (i.e. not listed in UVAM as Approved/unconditional Developmental Vendor) may be considered for a quantity which is sufficient enough for listing them in the category of Developmental Vendors [Authority : Rly. Board's letter No.2021/RS(G)/779/7 dt.01/04/2025 ] 2(ii) Developmental vendors appearing in U-VAM (with condition for prototype/field trial clearance) as well as vendors whose name do not appear in U-VAM for the tendered item may be considered for small quantity developmental order [up to 5 Percent of Net Procurable Quantity]. Offer of vendors whose name do not appear in U-VAM for the tendered item will be considered for developmental order only if, along with offer, they enclose required past credential of supply of same item / similar to tendered item, details of Plant & Machinery, Testing Facility, QAP, ISO Certificate and other relevant document to substantiate their capacity to develop and supply the tendered item subject to successful capacity-cum- capability assessment and completion of formalities as per the bid condition. Offers of firms on whom developmental order with capacity cum- capability assessment and/or prototype inspection of CLW/BLW/PLW is pending i.e. Final prototype inspection certificate has not been issued till tender opening date, will not be considered for repeat developmental order. Note- For RDSO controlled items, placement of developmental order on new sources may be recommended with provision in Letter of Acceptance (LOA) that capability and Capacity assessment (CCA) will be done by RDSO .Formal PO shall be issued subjected to CCA claearance by RDSO.

   Document requiredConfirmation required
3. 3

   a) Requirement of a vendor to be a Class I local supplier and Class II Local Supplier (certification to be provided as per Revised 'Public Procurement (Preference to Make in India), Order 2017 dated 16/09/2020 [referred as PPP-MII order 2017 in subsequent Paras]), for the tendered item(s), shall be a mandatory condition in addition to other qualifying criteria, including status of Vendor approval, which may be applicable for purchase of the item. b) Offers of only Class-I local supplier and Class-II local supplier, as defined under the PPP-MII order 2017, shall be considered for any ordering. Bidders to comply with the requirement contained in sub clauses of clause 1.15.3 of BLW Tender Document (Rev. Year-2026 Ver-01) .

   Document requiredConfirmation required
4. 4

   Where there are not more than three Indian suppliers categorized as approved vendors for the tendered item, Suppliers categorized as developmental vendors can be considered for placement of bulk order without any quantity restrictions in terms of clause 2.12.2.3 of BLW Tender Document Rev. Year 2026 ver-01 (copy enclosed)

   Document requiredConfirmation required

Check List

1. 1

   For the tenders opening after roll out of GST - All the bidders/tenders should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law.
2. 2

   Bidders may please note that orders may be placed on Severable contract basis [Denial of this condition will not be accepted].
3. 3

   Have you gone through the terms and conditions mentioned in the tender schedule, special conditions of the tender if any and the BLW Tender Document Rev. Year 2022-23 along with corrigendums? Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
4. 4

   Have you ensured that you have not quoted /uploaded any commercial/ technical deviations/ financial term in place other than specified in the tender enquiry or otherwise the same will not be considered and will be ignore? Any contract placed after ignoring such financial/ commercial terms at the place other than the specified in tender enquiry will be binding on you.
5. 5

   Have you mentioned the percentage of local content?
6. 6

   Have you read the Public Procurement Policy: Make in India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
7. 7

   Have you attached along with the offer a certificate from the statutory auditor or cost auditor of the company (in case of companies) or form a practicing cost accountant or practicing chartered accountant (in respect of supplies other than companies) or self declaration certificate giving the percentage of local content?
8. 8

   Have you attached along with the offer a certificate for compliance of OM of MoF dated 23.07.2020?
9. 9

   Have you attached relevant MSE certificate if you claim for preferential treatment as MSE?
10. 10

    Have you gone through the special condition for TPI inspection agency (Annexure-II) of Rly. Bd. letter No. 2022/RS(G)/779/8 dt. 04/01/2023 mentioned in the tender?
11. 11

    Do you agree to supply the tendered stores at the rate quoted by you in accordance with the tender conditions, Special tender conditions [if any] and IRS Conditions of contract.
12. 12

    Brand/Make/OEM : Please ensure that you have mentioned name of Brand/Make/OEM
13. 13

    Have you ensured that your offer is as per the PVC clause mentioned in the Tender Document?
14. 14

    Have you noted pre-decided rate of AMC during quoting of offer?

Commercial-Compliance

1. 1

   The vendors can submit a revised commercial offer any time before the stipulated date and time of submission of bid and in such a case, the last revised offer submitted shall be considered valid. Tenderers must note that only last Revised offer, which is deemed to supersede all previous offers shall be tabulated.

   Document optionalConfirmation required
2. 2

   Commercial deviations if any are to be necessarily indicated at the nominated column on the offer form under heading Deviations. Uploaded documents should have reference at nominated place on the offer form failing which uploaded documents may not be considered for evaluation of the offer.

   Document optionalConfirmation required
3. 3

   Please indicate [Y/N] whether you are interested in availing the benefits available to Micro and small Enterprises [MSEs] of their participation in Govt. Procurement in reference to the Ministry of Railway letter No. 2010/RS[G[/363/1 dated 05.07.2012 MSE Gazette Notification No.503 dated 23.03.2012 of Govt. of India read with all subsequent revisions including Ministry of Railway Board's letter No.2020/RS(G)/363/1 dtd.01/10/2020. MSE Gazette Notification No.1875 dtd.26/06/2020. If yes, Please attach the requisite registration certificate specifically for the tendered item for the same application issued by appropriate agency. Please note that in absence of the requisite certificate uploaded/submitted along with the offer, such benefits may not be extended.

   Document optionalConfirmation required
4. 4

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise(in percent of order value ) with further breakup of MSE owned by SC/ST. (Information will be provided in % terms with 6 fields ; Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others)

   Document optionalConfirmation required
5. 5

   Bidders shall submit a declaration certificate giving the percentage of local content. (details as per Para 1.15.3.2 to 1.15.3.4 of BLW Tender Document BLW Tender Document Rev. Year-2026 Ver-01 ).

   Document requiredConfirmation required
6. 6

   The firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways.

   Document optionalConfirmation required
7. 7

   EMD: All bidders are advised to pay EMD online unless falling in exempted category as per BLW Tender Document Rev. Year 2026 ver-01(copy enclosed).

   Document optionalConfirmation required
8. 8

   SD:-Successful tenderer shall have to deposit SD (Security Deposit) as per Clause No. 1.22 to BLW Tender Document Rev. Year: 2026 ver-01 except for those tenderers who are exempted form submission of Security Deposit. Bidders seeking waiver of security deposit will have to submit requisite documentary evidence by uploading the same while submitting online bids.

   Document optionalConfirmation required
9. 9

   It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.

   Document optionalConfirmation required
10. 10

    In case, the tendered item is restricted for placement of bulk orders on approved sources, then the criteria for placement of orders on MSEs under the Public Procurement Policy for MSEs will additionally require that the MSE firms also comply and meet the conditions for eligibility of tender in tender schedule for the tendered item.
11. 11

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items . The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
12. 12

    CONTRACT PERFORMANCE GUARANTEE FOR AMC : The contactor shall submit to concerned zonal consignee performance Guarantee for amount equivalent to 5 % of contract agreement for (MX12 + 2) months where M is the no. of months for which contract agreement is to be signed. This Performance Guarantee shall be in the form of Bank Guarantee. The user Railway may forfeit the BG in case of the failure of the firm in execution of the contract or in the event of breach of any terms and conditions of contract by the contractor. Reference as per AMC para 15.0.

    Document optionalConfirmation required
13. 13

    CONDITIONS FOR AMC CONTRACT : The conditions of comprehensive annual maintenance contract after completion of warranty period will be as per the tendered specification no. CLW/ES/3/IGBT/0490. ALT - D, (Rev.2) which will be executed by the Zonal Railways where the loco will be homed. This supply contract will include AMC charges as per percentage (2.5%) of total quoted rate as per CLW letter no.C- D&D/T/05/CMC/HLC dtd 13/06/26 but the actual AMC will be operated by Zonal Railways and the supplier will be bound to accept the AMC at this rate. Bidder to quote only for the tendered item on which inter-se rating will be decided. [2] Special condition for AMC after completion of warranty : After completion of warranty period the AMC contracts will be entered into by user Railway as per CLW Document No.CLW/AMC/C-D&D/03 issued in FEB-2017
14. 14

    The bidders/ tenderers have to quote the rates for Capital cost of IGBT based Hotel Load Convertor. During the maintenance period after completion of warranty period, the Contractor shall be paid for its Maintenance obligations @ 2.5% (Two point five percent) of the total Capital cost of IGBT based Hotel Load Convertor predefined cost of AMC equipment pertaining to the fleet in holding with Authority per annum, from the date of completion of Warranty Period till completion of Maintenance (i.e. 03 years after expiry of normal warranty period).

    Document optionalConfirmation required
15. 15

    Formula for Price adjustment for Maintenance Price (WPI) : Lump sum payment for Maintenance shall be adjusted every quarter forchanges in rates and prices of various inputs in accordance with the formula given below: V=P x (Wi -W0)/W0 Where V = Increase or decrease in the quarterly lump sum payment P = quarterly lump sum payment due to the Contractor after adjusting any reduction in payment for noncompliance of the Maintenance Requirements W0 = The wholesale price index (all commodities) for the month of the tender opening date as Base date' Wi = The wholesale price index (all commodities) for the first day of the quarter under consideration determining the price adjustment."

    Document optionalConfirmation required
16. 16

    For AMC Contract : Base date of WPI for price adjustment, shall be the tender opening date ( or month which will be available).

    Document optionalConfirmation required
17. 17

    PVC FORMULA : PVC-IEEMA PVC FORMULA FOR TRACTION INVERTORS & CONVERTORS (Power electronics products) for indigenous components vide IEEMA CIRCULAR NO. IEEMA/ PVC/PE/2010 EFFECTIVE FROM 01.07.2010: 1. For Indigenous content (P1)=Po/100 [16+26 x C/Co+13 x AL/ALo + 18 x FE/FEo + 9 x IM/IMo + 18 x W/Wo] 2. For import content (P2)= CIF/100 [ ER/ERo (100+D)-(100+Do)] PVC base date: One month prior the tender opening date. (copy enclosed).

    Confirmation required
18. 18

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   (+) 30% option clause is applicable for this tender. Offer of tenderer not agreeing to this clause will be summarily rejected.

2. 2

   PVC: Applicable. Tenderers may submit their offer with IEEMA PVC Formula for Power Electronics Products Traction Converter and Inverter with base date of IEEMA prices as applicable for the month, one month prior to the date of tender opening. Offer with variation in PVC formula and/or base date of prices of input raw materials other than as specified in the tender schedule will be summarily rejected. Offer with fixed price shall also be summarily rejected.

3. 3

   PVC payment to the firm will be restricted to the actual PVC payment due to the firm or the deemed PVC payment due to other firms whichever is the lowest.

4. 4

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

5. 5

   Minimum Offer Quantity: For the consignees for which the bidders choose to submit their offers, the offered quantity shall not be less than 50% of tender quantity for the consignee. Offer of tenderer not agreeing to this clause will be summarily rejected.