Inspection Gauge

Tenderer with satisfactory past performance for the tendered item (with same/ equivalent drawing/specification) within last 3 years from tender opening date for minimum 20 percent of the tendered quantity against a single order to any Zonal Railway or railway PUs shall only be eligible for full/bulk order. Other sources may be considered for developmental order, provided the firm submits documentary proof in support of their credentials/satisfactory performance.(b) All other offers can be considered only for developmental order upto 20 percent of the net procurable quantity provided tenderer is a manufacture or registered with any of the Zonal Railways/PU/CORE or MSE firm for the tendered item [Or for the item having same description, but of different sizes/ratings/capacities subject to their rate being lower than the rate of the lowest bidder eligible for bulk order. (c) The onus of submission of requisite documents (such as copies of Receipt note for stock items, receipt & acceptance for Non Stock items, capacity & capability credential, M&P required for manufacturing tendered item, T&P, Technical manpower, in house testing facilities, MSE credentials, financial credential PAN no/lrcc etc.) along with their e-offer regarding 'Bulk order' or 'Developmental order' lies with the tenderer. In case the tender do not submit the requisite documents as detailed above along with their e-offer, the tender will be decided on the basis of their past supply performance records as available with SECR [if any].In case tenderer participate as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. lt may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal

Bidder to quote with Tender specific authorization as per Railway Board Guidelines directly from OEM.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Inspection by TPI.

Consequence of Failure:- (i) In case firm fails to execute the contract within original or extended delivery period, the purchaser will be entitled to impose Liquidated Damages(LD)(Presently 0.5% per week or as applicable as per latest terms and conditions of NIT) for extension of Delivery Period or may decide to cancel the contract by forfeiting the Security Deposit (Presently 5% of PO value or as applicable as per latest terms and conditions of NIT) submitted by the firm. (ii) In case where SD has been exempted for any reason, and the supplier fails to supply goods as per the conditions of the contract , as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with contractual conditions not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non -exempted vendor. These damages shall be treated as outstanding recoveries against the vendor and dealt accordingly

Earnest Money Deposit (EMD) (For cases with non Zero EMD in NIT header) :- (i) EMD:- Firm shall submit EMD amount @2% of the estimated value of the tender rounded off to nearest higher Rs 10/-. Please read carefully correction slip no. 001 of SECR General Tender condition 2019 regarding Earnest Money Deposit which is applicable in this case. (ii)Please note thatsubmission of EMD is exempted only to those firms who are registered with UDYAM for tendered item / Indian Ordinance Factories/Other Railway and Government Departments/PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. Firms appearing on the approved list of RDSO for the tendered item shall be exempted for submission of EMD subject to approval status of the firm being valid on the date of tender closing. The Firm registered with PCMM, South East Central Railway/ Bilaspur for the trade group of the tendered item shall also be exempted for submission of Earnest Money Deposit according to the monetary limit of registration. Firm shall clearly indicate their registration number along with monetary limit of registration, if any.Tenderers must upload/submit validdocuments for the exemption of EMD along with their bid. Note: If any tenderer neither submit EMD nor uploaded valid documents for exemption ofEMD, then theiroffer will be summarily rejected

Security Deposit (SD) (Applicable for contract value above Rs 25 lakh only) - The successful enderer will have to deposit security money @ 5 % of contract order value (rounded off to nearest higher Rs 10/-) within 21 days of issue of letter of acceptance subject to the exemption as mentioned in SECR General Tender Conditions 2019 and correction slips of SECR General Tender Conditions 2019. The security money has to be deposited in any of the forms mentioned in the SECR General TenderCondition 2019. 2. Tenderer are advised to read carefully SECR General Tender Condition 2019, Correction Slips issued regarding revised EMD & SD which is applicable in this case. 3. Please note that in case successful tenderer does not deposit the balance SD within stipulated time (21 days from the issue of letter of acceptance ) then EMD shall be forfeited & case be dealt as that of withdrawal of the offer by tenderer as per extant instructions

In case of procurement from restricted sources approved by vendor approving agency ,Where there are not more than three Indian Suppliers categorized as approved vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. Quantity allocation among eligible vendors shall be based on pre decided tender criteria. Such order shall be treated as bulk orders

All the bidders/tenderer should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority. Any additional input tax credit (ITC) benefit, if becomes available to supplier, the same shall be passed on to purchaser without any undue delay

Guarantee/Warranty and necessary test certificate , TPI IC etc (if any) to be provided along with the supply of material.

FOR DESTINATION Firm are advised to quote with delivery term FOR destination, if firm will offer with delivery term FOR ex Works and delivery by Road/Rail than firm shall dispatch the stores in such a way that it shall reach the ultimate consignee before terminal date of delivery mentioned in the contract. In such cases merely the dispatch of material within contractual delivery period does not mean that firm has supplied the material within contractual delivery period but it shall reach to ultimate consignee on or before contractual delivery period as date of supply of material.

The tenderers in their bids shall indicate the details of their Jurisdictional Goods and Service Tax (GST) Assessing Officers (Designation, address & email id). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional GST Assessing Officer mentioned in the Tenderers bid

Micro and Small Enterprises who want to avail benefits under MSE policy are advised to submit UDYAM certificate only. Certificates such as NSIC, UDC, UAM will not be considered and firm will be treated as non MSE firm. (Authority: Railway Board Letter No. 2022/RS(G)/363/1 dated 21.09.2022). Traders are excluded from Purview of MSE policy Q18 at https://www.dcmsme.gov.in/FAQs- PPP_25032022.pdf

If vendor quotes delivery period as range bound period, then the lower value of that range will be considered for delivery period. For eg. if bidder quotes Delivery schedule as 2-6 months, then DP will be taken as 2 months only.

The Rates and other financial terms quoted by bidder in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored

GSTIN No. of SECR for place of Bussiness:- Madhya Pradesh-23AAAGM0289C1ZR, Maharashtra-27AAAGM0289C2ZI, Odisha- 21AAAGM0289C1ZV and Chhattisgarh 22AAAGM0289C1ZT

Firm shall mandatorily mention Address/place of inspection (in case of TPI inspection). The address shall preferably be OEM factory premises only

Any changes in GST due to changes shall be allowed during the original delivery period against documentary evidences, however same will not be allowed due to increase in turnover or misclassification

Supply shall be made to consignee address and unloading shall be under scope of bidder without any additional charges payable by Railways

Firm to mention HSN Number along with their offer. While submitting offers ,it shall be responsibility of bidder to ensure that they quote correct GST rate and HSN number