Karnataka

Financial Eval

Goods

PROCUREMENT OF FOOD KIT

Hutti Gold Mines Company Limited

HGML Sr Manager Met Section Hutti | Karnataka

Amount: Refer DocsCloses: 6 May 2026Closed

Timeline

Published4 Apr 2026
Closed6 May 2026
Financial Evaluation—
Award—

Bids

1 Bid6 May 2026

#	Company	Amount	Status
1	TARUN INDUSTRIES.... ₹2.7 Craccepted-finance	₹2.7 Cr	accepted-finance

Tender Value

Refer Docs

EMD Value

₹4.1 L

Closing Date

6 May 2026, 9:30 pmClosed

Tender Inviting Authority

Office Inviting Bids

Hutti Gold Mines Company Limited

Contact Person

MANJUNATH KADLER

Office Number

Work Description

PROCUREMENT OF FOOD KIT

Tender Information

Tender ID

HGML/2025-26/IND0469

Reference Number

HGML/2025-26/IND0469

Tender Type

Open

Form of Contract

Two Tender Document System(Two Cover)

Location

HGML Sr Manager Met Section Hutti

Source Website

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Documents Required

12 documents required · 12 mandatory

Technical Bid

RequiredAnnual Turnover Certificate/Profit & Loss statement and Balance sheet issued by the chartered Accountant for the year FY 2022-23, 2023-24 and 2024-25

RequiredCompany Registration Certificate

RequiredCopies of ITR for the last three years i.e. FY 2022-23, 2023-24 and 2024-25

RequiredCopies of Purchase Order for quoted item or similar item as a proof for past experience

RequiredCopy of Dealership Certificate in case of Dealers or Distributors

RequiredCopy of GST Registration Certificate

RequiredCopy of PAN Card

RequiredDuly filled technical bid A should be attached in Technical Bid and format can be downloaded from enclosure

RequiredDuly filled technical bid B should be attached in Technical Bid and format can be downloaded from enclosure

RequiredDuly filled, signed and with seal copy of Standard Tender Document NIT should be attached in Technical Bid and format can be downloaded from enclosure

RequiredSmall Scale Industries Certificate, if applicable

RequiredUndertaking as per Technical D should be attached in Technical Bid and format can be downloaded from enclosure

Eligibility Criteria

Tenderers should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Purchaser to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods to be purchased under this Invitation of Tenders.

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

The bidder is required to ensure browser compatibility of the computer well in advance to the last date and time for receipt of tenders. The departments shall not be responsible for non-accessibility of e-Procurement portal due to internet connectivity issues and technical glitches at bidders end.

The payment and validity period in technical bid B & D should be same.

As the Government of India has implemented Goods and Service Tax (GST) from 1st July 2017, Hence Bidders are required to quote accordingly in lieu of Taxes, Duties etc.

Bidder shall give undertaking that they have accepted our terms regarding Delivery, Validity & Payment as per format enclosed.

The document submitted by bidder in Kpp portal shall not be in corrupted/damaged/protected format.

Bidders shall upload all the Documents in PDF format only.

As approved by competent authority payment terms is amended to WITHIN 30 DAYS AFTER RECEIPT OF MATERIALS.

The bidder shall be required to execute an agreement on a government stamp paper on the value required and shall provide Security Deposit (SD) for a sum at 5% of the value of order in the form of DD issued by any nationalized bank drawn on State Bank of India payable at Hutti in favor of The Hutti Gold Mines Co, Ltd or through bank guarantee (BG) issued by public sector banks (refer annexure-I), within 14 days from the date of intimation of acceptance of tender. In case if the SD is not provided with in stipulated period, then the same will be recovered from the first supply bill and if the amount of the first supply bill is not sufficient, the balance will be recovered in the second bill and so on till entire recovery of the SD amount. If any tenderer fails to execute the agreement within the stipulated period, the EMD of such tenderer will be forfeited by the company.

As per the Government Orders vide FD/165/EXP 12/2017 dated: 21/03/2017 and FD/539/EXP-12/2017 dated: 02/06/2017, the option of uploading documents in financial bid section is disabled. a. Only landed price shall be mentioned in e-portal which shall be inclusive of all taxes, duties, P&F, freight, other charges, etc. This dashboard price only be considered for price comparison. b. If the bidder quotes in e-portal as exclusive of taxes and become L1, then the purchase order will be made on L1 bidder considering his dashboard price as inclusive of all taxes, etc. If the bidder fails to execute the order, EMD will be forfeited.

If price bid is submitted in technical bid, then EMD will be forfeited and your offer will be REJECTED.

Bidder should submit duly filled, signed and with seal copy of Technical Bid-B, Technical Bid-D, Technical Bid-A and the HGML standard tender document(NIT), which is uploaded in HGML Kpp portal.

EMD is exempted to those bidders who are MSE registered with NSIC (shall upload a valid certificate as a proof). Bidders who enclose/upload MSME or any other certificate will be rejected from the bid. As per KTPP act rule 26, Sub Rule (5) - Micro and Small Enterprises registered with NSIC under a single point vendor registration scheme, shall be facilitated by providing tenders sets free of costs, exempting from payment of Earnest Money Deposit during purchases be all Government Department and State owned PSUs. Conditions For bidders claiming EMD Exemption 1. Bidder participating in tender must submit valid & authorized copy of certificate of MSE registered with NSIC under single point registration. 2. The bidder to note and ensure that nature of services and goods/items manufactured mentioned in MSE certificate matches with the nature of the services and goods/items to be supplied as per the tender. If the same is not available in the list, bid will not be accepted. 3. In case if the documents submitted by the bidder are found to be false, such bidders offer will not be considered for technical evaluation. 4. The registration certificate issued by NSIC should be valid as on Bid closing date of the tender. Bidder shall ensure validity of registration certificate in case bid closing date is extended. 5. Bidder who have applied for registration or renewal of registration with NSIC, but have not obtained the valid certificate as on close date of the tender are not eligible for exemption. 6. E-portal has provided an option to tender inviting authority to verify the NSIC certificate through the link www.nsicspronline/spr check registration.aspx under single point registration if the bidder does not have a valid NISC registration number then his bid will be rejected for technical bid opening. 7.The EMD exemption is applicable only procurement of goods and not for works and services for all MSE registered with NSIC bidders as per the Government circular issued on 22/05/2019.

Submission of Samples: Parties need to submit one full kit sample as per the tendered specification (i.e. Rice - 7 kg, Dhal - 2 kg, sugar - 1 kg and oil - 1 ltr). Parties are required to submit samples to the office of the I/c. Dy. General Manager (Materials), HGML, Hutti on or before the next day of the technical bid opening, by 4:00 PM. Conditions: i) Submission is free of cost. ii) The sample will not be returned and will be considered for evaluation purposes only. iii) Failure to submit the sample within the stipulated time will result in the offer being rejected.

This tender is LUMPSUM basis, bidders need to quote all tendered items (i.e, Rice, Dhall, Sugar & Oil - 4 Items) as LUMPSUM.

The bidder has to quote rates for LUMPSUM (i.e, for 32,817 kits) in e-portal with inclusive of all taxes, duties, P&F, freight, other charges, etc shall be on F.O.R. Hutti basis only and should not quote for a one kit, if the bidder quotes for one kit then bid will be rejected and his EMD will be forfeited and will be debarred from participating in future bids for the same item at HGML for a period of one year.

Delivery shall be completed within 365 days from the date of issue of purchase order on a staggered deliver basis.

All other terms and conditions are as per HGML standard tender document (NIT).

Technical Criteria

Past Experience

The bidder should have experience in supplying similar items. Experience Requirement Clause: a. If the bidder is manufacturer, they should have supplied 26253 kits of similar items in any one of the following financial years: 2022-23, 2023-24 and 2024-25. Note: For Micro and Small Enterprises (MSEs), the minimum supply requirement shall be 13126 Kits of similar items in any one of the following financial years: 2022-23, 2023-24 and 2024-25. b) Tenders submitted by authorized representatives/agents of eligible manufacturers/fabricators may also be considered, provided the following conditions are met: 1. The Manufacturer must meet the eligibility criteria mentioned above in full and must furnish an authorization letter in the prescribed format, assuring full guarantee and warranty obligations for the goods supplied. 2. The Authorized Representative/Agent must have supplied 9845 kits of similar items during any one of the financial years: 2022-23, 2023 24 and 2024-25. Note: All tenderers must enclose relevant supporting documents, such as Purchase Order copies, as proof of compliance with the above criteria.

Others -- Relevant documents

Capabilities of Vendor

The manufacturers or authorized dealers/distributors are eligible. The authorized dealers/ distributors shall submit valid authorization letter from the manufacturer in the letterhead as per prescribed format mentioned in Annexure-II.

Others -- Relevant documents

Financial Status

Financial Capability: a) The average annual financial turnover of the tenderer should not be less than Rs.3.30 Crores, during the last three preceding financial years, namely: FY 2022-23 FY 2023-24 FY 2024-25. b) In case of Micro and Small Enterprises (MSEs), the required average annual financial turnover shall be Rs.1.65 Crores, during the last two preceding financial years: FY 2023-24 FY 2024-25. The tenderer shall furnish the following as documentary proof for the financial capability criteria. 1. Annual Turnover Certificate for the relevant financial years, duly certified by a Chartered Accountant, OR 2. Audited Balance Sheet and Profit & Loss Statement for the relevant financial years, duly certified by a Chartered Accountant.

Others -- Relevant documents

Fee & Financial Details

Tender Fee Amount

₹500

EMD Fee Amount

₹4.1 L

Important Dates

Last Activity

6 May 2026

Published

4 Apr 2026

Bid Opening

8 May 2026

Download Ends

25 Apr 2026

Pre-Bid Meeting

18 Apr 2026

BOQ Preview

•

Food Kit (Rice,Dhall,Sugar & Oil). i) 7 Kgs Sona Masuri Raw Rice(1 Year Old). ii) 2 Kgs Toor Dhall (Fatka). iii) 1 Kg Sugar. iv) 1 Ltr Sweet Oil _ Refined/Filtered, Sunflower (Safal Oil, Gold Winner SF Oil)

Documents

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NIT Documents

technical bid - b.pdf

Technical Information / Worksheet • 0.09 MB

technical bid d.pdf

Technical Information / Worksheet • 0.27 MB

Technical bid-A.pdf

Technical Information / Worksheet • 0.20 MB

NIT_Food_Kit.docx

Others - HGML Standard Tender Document NIT • 0.10 MB

Zoom link_Food kit.docx

Others - Zoom link • 0.01 MB

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Company

TARUN INDUSTRIES....

₹2.7 Craccepted-finance