Supply of Speed Sensor Escorts Part No. 3EB 8342.

Special Eligibility Criteria

1. 1

   This item is reserved for procurement from sources approved by RDSO. The Railway reserve the right to order entire or bulk quantity on RDSO approved firm. The status of the firm will be reckoned as on the date of tender opening and not thereafter. But, in case of owngrading/removal/ suspension/banning etc. after opening of tender, such changes shall be taken into account while considering the offers.

   Confirmation required
2. 2

   Where there are not more than three Indian Suppliers categorized as Approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. Quantity allocation among eligible vendors shall be based on pre-decided tender criteria. Such orders shall be treated as bulk orders.

   Confirmation required
3. 3

   Bidders to quote with bid specific authorization directly from the OEM otherwise offer will be summarily rejected without any back reference and no representation will be entertained. The OEM authorization certificate should be on company letter head and must contain the full name, designation, active e-mail address & mobile number of the authorized signatory along with company stamp. Without these the authorization certificate from OEM will not be considered as valid and offer will be summarily rejected without any back reference and no representation will be entertained. Buyer can seek the authentication of valid authorization certificate from OEM, if required. This clause is for bidders who are not OEM of the tendered items. Traders are not exempted from EMD / SD. Offers from traders without EMD will be summarily rejected. This clause is not for bidders who are OEM of the tendered item.

   Document optionalConfirmation required
4. 4

   Keeping with the Public Procurement (Preference to Make in India) Order, 2017 as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class I local suppliers only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

   Confirmation required
5. 5

   For Tenders more than Rs 10 Crore: In case the offer value is in excess of Rs. 10 Crores, the local supplier shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content. The estimated value of the tender is more than 10 Crores, hence offers without local content certificate as above will be summarily rejected.

   Document optionalConfirmation required
6. 6

   Earnest Money Deposit (EMD): - (i) EMD: - Firm shall submit EMD amount @2% of the estimated value of the tender rounded off to nearest higher Rs 10/-. Please read carefully correction slip no.001 of SECR General Tender condition 2019 regarding Earnest Money Deposit which is applicable in this case. (ii)Please note that submission of EMD is exempted only to those firms who are registered with UDYAM for tendered item / Indian Ordinance Factories/Other Railway and Government Departments/PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. Firms appearing on the approved list of RDSO for the tendered item shall be exempted for submission of EMD subject to approval status of the firm being valid on the date of tender closing. The Firm registered with PCMM, South East Central Railway/ Bilaspur for the trade group of the tendered item shall also be exempted for submission of Earnest Money Deposit according to the monetary limit of registration. Firm shall clearly indicate their registration number along with monetary limit of registration, if any. Tenderers must upload/submit valid documents for the exemption of EMD along with their bid. Note: If any tenderer neither submit EMD nor uploaded valid documents for exemption of EMD, then their offer will be summarily rejected.

   Document optionalConfirmation required
7. 7

   FOR: Destination. offers with deviation to this will be summarily rejected.

Check List

1. 1

   Have you read and accepted tender conditions?
2. 2

   Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
3. 3

   Have you quoted correct GST rate and HSN code Number as per SECR General Tender Condition-2019?

Commercial-Compliance

1. 1

   Purchase Preference to MSEs: - Micro and Small Enterprises who want to avail benefits under MSE policy are advised to submit UDYAM certificate only. Certificates such as NSIC, DIC,UAM will not be considered, and firm will be treated as non MSE firm. (Authority: Railway Board letter no. 2022/RS(G)/363/1 dtd 21.09.2022).
2. 2

   1) GSTIN No. of SECR: Madhya Pradesh- 23AAAGM0289C1ZR, Maharashtra- 27AAAGM0289C2ZI, Odisha- 21AAAGM0289C1ZV and Chhattisgarh- 22AAAGM0289C1ZT. 2) Please mention HSN Code invariably along with the tender.
3. 3

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the SECR General Tender Conditions 2019 and Correction Slip no. 002. Firm should also mention the place at where such value addition has been made.
4. 4

   Price Variation Clause: 1. Price Variation Clause: Tenderers should clearly note that they should quote rates strictly as per PVC formula and base month indicated in Tender Schedule. Offers not complying the PVC formula or base month given in Tender Schedule shall be summarily rejected. 2. Price Variation Formula: Tenderers are expected to quote with price variation as per given PVC formula: P1 = P + (L2- L1) Where: P1 = Final Price payable per MT in Indian Rupees. P = Price per MT in Indian Rupees of Catenary Wire offered by tenderers based on IEEMA price circular as mentioned in the tender. L1 = Price of copper wire rods as per IEEMA price circular for the month one month prior to the date of tender opening. L2 = Price of copper wire rods as per IEEMA price circular for the month two months prior to the date of offering the material for final inspection. NOTES: a) In case of multiple call dates for final inspection, first call date will be cut-off date for PVC calculation. b) In case of supplies beyond the original D.P, denial clause shall be applicable regarding PVC. c) Documentary evidence for L2 must be produced even if PVC variation is not claimed d) Tenderers should clearly note that they should quote rates strictly as per PVC indices indicated in the PVC Formula given above. Offers not complying with above shall be treated as unresponsive and the same shall be summarily rejected.
5. 5

   Security Deposit: - The successful tenderer will have to deposit Security money @ 5 % of contract order value (rounded off to nearest higher Rs 10/-) within 14 days of issue of letter of acceptance subject to the exemption as mentioned in SECR General Tender Conditions 2019 and correction slip no. 001, 004 & 006 of SECR General Tender Conditions 2019. The Security money has to be deposited in any of the forms mentioned in the SECR General Tender Condition 2019. 2. Tenderer are advised to read carefully SECR General Tender Condition 2019, Correction Slip No.001, 004 and.006 issued regarding revised EMD & SD which is applicable in this case.
6. 6

   Liquidated damage will be levied @1/2% (half percent) of purchase order value per week or part of the week during which delivery is accepted for delayed quantity (subject to maximum of 10 percent of PO value).
7. 7

   Unloading of material at consignee's Depot is to be done by the supplier. offers with deviation to this clause will be summarily rejected.
8. 8

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
9. 9

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted. offers with deviation to tendered PVC clause will be summarily rejected.

2. 2

   The clause as detailed in SECR General tender conditions that Offers for a quantity less than 50% of tendered quantity will be considered unresponsive and will be summarily rejected is not applicable in this tender.