SUPPLY OF ACTUATOR VALVE PESO APPROVED

BHARAT PETROLEUM CORPORATION LIMITED

LPG BOTTLING PLANT, PUNE

BHARAT PETROLEUM CORPORATION LIMITED

(A GOVERNMENT OF INDIA UNDERTAKING)

LPG WR-3415OENGG (19)/41/2022-LPG.WR

ANNEXURE I: SPECIAL TERMS & CONDITIONS AND SCOPE OF WORK

JOB SCOPE: TENDER FOR SUPPLY OF PESO APPROVED ACTUATORS VALVES,

FOR HIPPO CYLINDERS AT PUNE LPG PLANT

1. SPECIFICATION:-

S.No. Specifications Quantity

PESO approved Actuator Valve (Brass) for

1 Liquid Outlet Standard having 3/4" end

connection without male QRC coupling

2. The rates of the product & accessories supply shall be inclusive of freight, packaging &

unloading/loading charges and necessary fabrication, mechanical & electrical work.

3. Provision of legal Warranty Certificate & Insurance is necessary with the product &

accessories from the date of handover. All the tenderer shall provide warranty &

insurance against the job.

4. The job has to be completed till the quantity gets exhausted. Any extension in timeline

will have to be authorized by and will be at the sole discretion of BPCL.

5. The job of supply to be done as per requirement – POs / order will be given by

Officer-in-charges as per requirement of BPCL. Contractor has to ensure that

supply of required quantity to be made within 2 weeks from order date.

6. All the rates should be inclusive of necessary fabrication, electrical & mechanical

related jobs for the work including requisite Manpower. Bidders are requested to

visit the site before quoting to get the exact job related information.

Signature & Stamp of Bidder

BHARAT PETROLEUM CORPORATION LIMITED

LPG BOTTLING PLANT, PUNE

7. The contractor should follow the safety norms, as applicable in the plant and as directed

by the Corporation from time to time.

8. The contractor has to ensure overall safety of all the workmen employed by him and

should provide safety shoes and protective clothing, helmet etc. The contractor shall also

ensure that the safety shoe/protective clothing, helmet, uniforms is regularly worn by all

his workmen. Officer may instruct for stoppage of work if the safety norms are not

complied with. The contractor has to ensure proper scaffolding and other support like

Safety Ladder to be prepared before commencement of work at height.

9. The contractor has to ensure one supervisor’s presence during the job and will be

responsible to ensure safety of the labour working under him.

10. The Contractor will be required to collect all waste / scrap material generated during the

work in the plant and deposit it at designated places on daily basis & dispose-off the same

at designated place on regular basis.

11. The successful tenderer is supposed to complete the ordered quantity of work only

within the estimated time period.

12. BPCL reserves the right to levy penalty @0.5% per day in case of any delay in handing

over process, in case of tenderer not taking any proper authorization from BPCL.

13. Conditional and/or incomplete tenders and/or tenders without firm offers and/ or tenders

are liable to be rejected.

14. Please affix your rubber stamp and sign on each page of documents submitted manually

with all its enclosures.

15. The document to be submitted are as given below:

Signed Copy of General Condition of Contract

Singed Copy of Annexure I & II

16. All other Statutory Acts will have to be followed as are applicable.

17. The tenderer shall, for the purpose of carrying out the activities mentioned in this

Agreement, employ or engage their own personnel competent enough to install the

product & accessories.

18. BPCL reserves the right to levy penalty as deemed fit, if the tenderer fails to comply with

any of the Safety & operational norms and other statutory requirements as mentioned in

the tender document.

Signature & Stamp of Bidder

BHARAT PETROLEUM CORPORATION LIMITED

LPG BOTTLING PLANT, PUNE

19. The tenderer shall comply with all statutory provisions relating to his trade/business

/profession including his own employees or employees engaged by contractor and

corporation shall not be responsible for his omission or commission.

20. Discipline Guideline - The tenderer has to abide by all the Health, Safety and

Environment related norms as in force during the period of contract. In case of violation

of any of the above norms by the Contractor, penal action shall be taken against the

21. We request you to go through all Tender documents carefully before submitting your

quotations. The tenderer has to quote on all the line items of the tender. Any clarifications

regarding the work can be sought from our Office at Pune on any working day during

normal working hours before due date of the tender.

22. It is advisable to Tenderer that he or his representative should visit the site for better

understanding of Job scope before quoting / before due date during general working days

and it also advised to tenderer to be present in person or should send his representative at

the time of opening of tender at office on due date of opening.

23. BPCL Registered vendor, NSIC or MSME registered vendor has to provide valid

certificate. Successful Tenderer has to submit security deposit and/or PBG in the form of

Bank Guarantee after issuance of LOI.

The corporation may decide, at its sole discretion to distribute the quantities amongst the

technically and commercially acceptable vendors. In such situations following distribution

pattern will be adhered to:

a) Where the quantity / job is distributed among 3 vendors the percentage allocation among

them would be L1:70%, L2:20% & L3:10%.

b) Where the quantity/job is distributed among 2 vendors the percentage allocation among

them would be L1: 75% & L2: 25 %.

The above job distribution patter is indicative only and BPCL reserves the right to change

the distribution patters at its sole discretion as deemed fit. Price preference to government

undertaking companies and MSE’s will be applicable as per prevailing guidelines.

24. The Tender should be strictly in line with our terms and conditions. Any bid not

confirming to the terms and conditions prescribed in the Tender Documents shall be

rejected. Counter terms and conditions will not be accepted. Over-writing should be

avoided. Corrections if any should be initialed by the tenderer.

Signature & Stamp of Bidder

BHARAT PETROLEUM CORPORATION LIMITED

LPG BOTTLING PLANT, PUNE

25. Cheques and / or request for adjustment against any pending dues/ bills will not be

accepted as EMD. Any bid with such requests / Cheques shall be treated to have been

received without EMD & shall be rejected.

26. In the case of unsuccessful tenderer, the EMD will be refunded to the party after the

finalization of the tender. In case of successful tenderer(s) the EMD will be refunded only

after the completion of all the formalities i.e. the submission of the Security Deposit,

signing of the formal Agreement etc. No Interest will be payable on the EMD.

27. All the rates quoted will remain firm during the tenure of the contract. No escalation of

any nature will be permissible. Also, no reimbursement will be made for any new taxes,

duties, levies etc.

28. No C-form or any concessional forms shall be provided by BPCL.

29. All entries in the Tender Documents should be in ink/ Typed Corrections, if any, should

be attested by full signature of the Tenderer.

30. For security reasons, the responsibility of verifying the antecedent/police verification of

the tenderer’s staff/tenderer shall remain with the tenderer, and a written confirmation and

undertaking will have to be given to the Company.

31. All instructions given shall be promptly complied with and to the satisfaction of the

concerned officer.

32. The tenderer shall be fully responsible and guarantee the quality of workmanship &

product/accessories.

33. Any damage to the Company’s equipment / facilities due to the mistake / improper

understanding / handling and without consulting the Engineering Officer shall be liable to

be made good by the contractor / deducted from his bill.

34. All personnel protective equipment (PPEs) such as safety helmet, safety belt, safety shoes,

hand gloves etc. should be used by the contractor’s staff while carrying out the job of

supply & installation. All the personnel protective equipment will be provided by the

35. The tenderer and his men shall abide by all security / safety rules / regulations in force at

the plant location/en-route/in transit.

36. Payment shall be released against bill after complete handover of the product &

accessories to BPCL.

Signature & Stamp of Bidder

BHARAT PETROLEUM CORPORATION LIMITED

LPG BOTTLING PLANT, PUNE

37. The tenderer shall carry out all jobs fully complying with the requirements under the

labour laws and any other statutory laws .The tenderer shall be fully responsible for any

breach of any statutory laws and shall keep the Company fully indemnified against all

claims, damages, legal actions etc.

38. The rates quoted shall be inclusive of all the taxes, duties, work force, tools & tackles,

material required for carrying out the job & freight/packaging charges. The tenderer shall

carry out the job as per the instructions of the concerned officer.

39. The tenderer shall deploy sufficient Manpower to complete all the jobs as mentioned

above as per schedule failure to do so or in case the work carried out is not up to the mark,

the same shall be carried out employing other contractor. Additional cost, if any, incurred

shall be recovered from the successful bidder.

This is a specific urgent job: YES

“I / We have read carefully the above terms and conditions of Tender and agree to abide by the

Signature of the Bidder (Or his authorized representative) ………………………………

Name / Seal of the Bidder:

Signature & Stamp of Bidder