Developement and supply of Illuminated Push Button Switches for LCA

HINDUSTAN AERONAUTICS LIMITED LCA TEJAS DIVISION, BANGALORE COMPLEX MARATHAHALLI POST, BANGALORE-560037, INDIA

Annexure-1 (UNPRICED BID) (TO BE SUBMITTED IN THE TECHNICAL BID)

Tender Number: LCATD/RFQ/M9727I1/1

DUE DATE : 07-01-2025, 23.30 Hrs. (IST)

Development of lluminated Push Button Switches

NAME OF THE BIDDER

QUOTE REFERENCE

Table-1: List of Parts

Sl No. Part Number Part Description Type Sample parts Supply Quantity Unit of Measure Lead Time for Supply/ Completion in months from PO date Compliance (To be filled by bidder)

1 I/58414-A-SKID/A-SKID(GA) FIXED-INDICATOR-SW Indicator 1 Number T0+ 10 Months

2 I/58414-HOT/FAIL(AA) FIXED-INDICATOR-SW Indicator 1 Number T0+ 10 Months

3 I/58414-OIL LO/ JPT HI(RR) FIXED-INDICATOR-SW Indicator 1 Number T0+ 10 Months

4 I/58414-LEVEL/LEVEL(RA) PUSH-BUTTON-SW Momentary switch cum Indicator 1 Number T0+ 10 Months

5 I/58414- FCS RESET(G) PUSH-BUTTON-SW Momentary switch cum Indicator 1 Number T0+ 10 Months

6 I/58414-VRU, RESET(G) ILLUMINATED-PUSH-BUTTON-SW Momentary switch cum Indicator 1 Number T0+ 10 Months

7 I/58414-FRONT/REAR(GG) ILLUMINATED PUSH SWITCH Momentary switch cum Indicator 1 Number T0+ 10 Months

8 I/58414-READY/START(GG) PUSH-BUTTON-SW Momentary switch cum Indicator 1 Number T0+ 10 Months

9 I/58414-ALT1/ALT1(AG) ILLUMINATED-PUSH-BUTTON-SW Alternate stable switch cum Indicator 1 Number T0+ 10 Months

10 I/58414-ALT2/ALT2(AG) ILLUMINATED-PUSH-BUTTON-SW Alternate stable switch cum Indicator 1 Number T0+ 10 Months

11 I/58414-BP1/BP1(AG) ILLUMINATED-PUSH-BUTTON-SW Alternate stable switch cum Indicator 1 Number T0+ 10 Months

12 I/58414-GEN/GEN(AG) ILLUMINATED-PUSH-BUTTON-SW Alternate stable switch cum Indicator 1 Number T0+ 10 Months

13 I/58414-TRU1/TRU1(AG) ILLUMINATED-PUSH-BUTTON-SW Alternate stable switch cum Indicator 1 Number T0+ 10 Months

14 I/58414-TRU2/TRU2(AG) ILLUMINATED-PUSH-BUTTON-SW Alternate stable switch cum Indicator 1 Number T0+ 10 Months

15 I/58414-ANTI ICE/ANTI ICE(AG) ILLUMINATED-PUSH-BUTTON-SW Alternate stable switch cum Indicator 1 Number T0+ 10 Months

16 I/58445-ALARM(K) ILLUMINATED-PUSH-BUTTON-SW Momentary switch cum Indicator 1 Number T0+ 10 Months

17 Dev.switch/Indicator Completion of Certification of the above stated items Sl.No.1 to 16 - - - T0+ 12 Months

Table-2 Vendor Qualification Criteria: Supplier (Vendor) should comply with the following points:

SL.No Terms and conditions for development of LCA item Desirable/Essential/ For information Compliance Yes/No Vendor to provide the details of documents enclosed with the technical bid wherever applicable

1 Offers are invited from Indian local Suppliers who meets the Vendor Qualification criteria as given below Essential

1a The vendor should have successfully executed minimum one project for delivery of Airworthy electrical component preferably similar to the illuminated push button switches and shall submit documentary proof of completion /execution of work towards it. Essential

1b The vendor should have knowledge of the airworthiness standard and also requirement specified by the airworthiness agency CEMILAC and inspection authorities like DGAQA. Essential

1c Vendor shall submit compliance matrix with necessary justification for the compliance of the requirements as per Appendix-1 Technical Requirements. Essential

1d Vendor shall submit the details of their approved qualification test facilities or details of the facilities outside vendor place in Govt.approved/accredited Laboratory where the qualification tests of the subject items may be carried out tentatively. Essential

Table-3 Special Conditions: Supplier should comply with the following points:

A. Design Terms

1 SCOPE a) Vendor's scope involves development of the items by reverse engineering the OEM sample / as per the governing standard specified in the Appendix-1(Technical requirements), finalising the technical specification, test schedule and qualification of the item and type certification from CEMILAC, supply of items for trials at HAL. The vendor is also responsible for production and supply of the subject items to A/c program. Essential

b) Vendor needs to obtain PDR (Preliminary Design Review), CDR (Critical Design Review) clearances, Technical specification, QTS (Qualification Test Schedule), QTP (Qualification Test Plan) and ATP (Acceptance Test Procedure) document approvals from HAL and relevant certification agencies before starting the manufacturing of First Article Inspection (FAI) sample. Essential

c) First Article Inspection (FAI) samples needs to be developed meeting the requirements of QTS & QTP Essential

d) The changes suggested durig the FAI clearance are to be incorporated in the further samples/units supplied to HAL for trials Essential

e) The scope involves development of the items as a package of all the lines with supply of individual units as per Table-1 Essential

f) 31 No.s of samples including all the types is estimated for the QT as per the governing specification. However the FAI / detail qualification sampling plan shall be arrived during the design reviews. The Purchase order / Contract shall have an option Clause to procure additional samples (which may arise during the design reviews) in accordance with the same Terms and Conditions of the present contract . Essential

2 Before Placement of PO a) Technical requirements of items are provided with the RFQ (Refer Appendix-1), any clarifications/physical demo (without stripping of the item) will be available for study at LCA-Tejas Division after hosting of tender. Desirable

b) The Assessment, selection and evaluation of the vendor will be carried out by a Technical Evaluation committee (TEC) to assess the technical capability of the vendor. The vendors recommended by the committee shall be considered for further evaluation of Bid. Information

3 After Placement of PO a) Vendor needs to finalise the technical specification based on the technical requirements and the OEM samples(For each type, 1 No. of sample will be provided based on the availability) supplied by HAL and get HAL & RCMA approval. Essential

b) Vendor needs to conduct PDR (Preliminary design Review), CDR (Critical Design review) and obtain clearance from certifying agencies (RCMA, AQA ) in coordination with HAL as per the procedures of IMAP-2023 & IMTAR-21 Ver 2.0 Essential

c) Vendor has to prepare QTS/QTP,ATP documents and get approval from relevant certification agencies in coordination with HAL after placement of PO and before Commencement of QT Essential

d) Develop the detailed drawings for the production of the item incorporating all technical requirements and material specifications Essential

e) Drawings and design with details of material specifications to be approved by RCMA. Essential

f) Vendor shall initiate fabrication of FAI only after approval of PDR, Drawings, QTS/QTP, and ATP from certification agencies and clearance from HAL, LCA-Tejas division on QMS (Quality Management System) audit. Essential

g) FAI, QT Sample & Flight Trial Units Qty : FAI, QT sample & Flight Trial Units QTY can be mutually discussed and decided during the design reviews. After the evaluation of the FAI, if any changes proposed by certification agencies need to be complied in the further samples /Flight trial units. Essential

h) Flight Trial units needs to be fabricated and delivered to HAL for assembly functional test, Ground test and flight trial, ORDAQA representative will inspect the component and shall check the same against the approved drawings, QTS and Acceptance Test Procedure (ATP) approved by RCMA Essential

4 Deliverables a) All items as per Table-1 Essential

b) FAI samples and QT samples of item’s after clearance/approval by certification agencies are to be handed over to HAL for retention. Essential

c) Flight Trial units as per Table-1( with compliance matrix w.r.to Acceptance Tests) of item's after clearance of FAI and QT units Essential

d) Supplier has to provide Provisional Clearance/ approval from RCMA/CEMILAC, document deliverables as per Appendix-1 Essential

e) To provide test pieces or extra samples for material testing/confirmation/Functional checks for intermediate sub assy. /assy. Levels whenever required within the scope of the PO/contract. Essential

5 General Terms a) Quotation should be submitted in the prescribed format with all mandatory/Essential fields filled. Quotation received with incomplete details & completely filled response without signed/stamped by the vendor, liable for technical rejection without any further correspondence in this regard Essential

b) The Indigenous Content needs to be minimum 50% on cost basis. The Percentage (or) value of import content with respect to the value of production, if any, to be provided by vendor in commercial bid. Essential Indigenization Content (IC) _____ %

c) Necessary coordination from HAL shall be taken by the vendor while interacting with certifying agencies like RCMA/DGAQA & HAL Design. Desirable

d) Supplier has to incorporate the changes recommended by HAL /RCMA during the development of item to meet the technical specification which is required to qualify item for airborne application. Essential

e) Whenever vendor calls for stage inspection and Pre Dispatch Inspection (PDI), vendor should prepare their Inspection report and submit the same along with the call letter for all the stages of Inspection. Essential

f) Vendor to furnish stage Inspection/PDI call to HAL at least one week in advance in case of local vendor and Two weeks in advance for outstation vendors (within India) in order to plan the Inspection activities. Essential

g) Vendor shall take full responsibility for successful integration, proving and qualification of the product on LCA including flight trials. for this purpose vendor under takes to send to HAL (without any cost to HAL), technical personnel required by HAL / airworthiness authorities during the integration and Flight trial phases of LCA at HAL Essential

h) HAL is the owner of Intellectual Property (IPR) generated during the project including rights of sale and after-sale service of the item developed. Essential

i) Vendor should not supply these parts to any other organization other than HAL without the written consent of LCA Tejas Division, HAL during and after the project of LCA program. Essential

j) vendor needs to indicate any special tools/jigs/fixtures required for fabrication or testing ,calibration and modality of transferring them to HAL in case the vendor is unable to support requirement in future for whatever reason Essential

k) HAL reserves the right to visit vendor's facilities / manufacturing plant with prior notice to assess the reliability of data / information provided during proposal, development and production supply stages. Essential

l) The Purchase order / Contract shall have an option Clause wherein HAL can exercise an option to procure additional Quantity in accordance with the same Terms and Conditions of the present contract with appropriate escalation factor / CAP. The option clause shall be applicable within the validity of the contract. Essential

m) Proposed Project plan with major milestones to be submitted along with Quote. Essential

n) HAL reserves the right to cancel the request of RFQ and / or invite afresh with or without amendments to this request for RFQ, without liability or any obligation for such request for RFQ and without assigning any reason. For information

7 Programme Management 1. Within two (2) weeks of effective date of contract (To), Supplier and HAL agree to identify their respective designated “program managers” for the period of the contract, in order to ensure effective implementation of all the agreed provision of the contract. Essential

2. All decisions relating to the planning and execution of the project is concerned shall rest jointly with HAL and vendor. The role of HAL’s program manager shall be to monitor progress versus schedule, provide technical and operational inputs to the program, review and approve all technical documents that may be submitted by supplier within the scope of the contract, coordinate activities at user site, facilitate final acceptance tests in accordance with the mutually agreed ATP, and release all compliance certificates. Essential

3. Within four (4) weeks of effective date of contract (To), supplier shall prepare and submit a detailed project schedule to HAL bringing out all the activities involved in the project in the format used by the vendor as per its quality management system (QMS). Supplier shall revise and update the project schedule to accommodate changes, as and when considered necessary. Essential

4. In the event of any disagreement between the program manager of supplier and that of HAL with regard to action to be taken, there will be mutual discussion between the parties and corrective action shall be taken as appropriate. Essential

5. Necessary reviews on mutually agreed intervals shall be held by vendor and HAL. Essential

6. All expenses for project/ program management activities like participation in all the technical reviews shall be met by individual parties for their respective representatives for lodging, travel etc. Essential

8 Packaging To ensure appropriate packaging (including transportation box) is made to deliver the finished component. The package will indicate Product Name, Part No, Year of Manufacturing, Storage conditions and Accessories supplied along with the unit indicated in a separate packing slip duly endorsed by Vendor dispatch Inspection. Essential

B. Quality Terms

1 Quality Terms Vendor should have minimum ISO 9001 latest or AS (Aeronautical Standard) certification. Copy to be submitted along with the Quote Essential

2 Raw material Type Approval or COC (Certificate of Conformity) from OEM/ Govt. approved lab test report confirming the Raw material specification used as per BOM (Bill of material) to be provided. The traceability to be ensured to the melt/raw material stage. All the materials used should be airworthy materials. All the electronics/electrical/std. parts etc. item used should be MIL/airworthy approved items Essential

3 Testing needs to be carried out in the NABL/NADCAP/AFQMS/DGAQA/RCMA/CEMILAC certified labs (with as on date validity) as applicable. Note: i) Before testing of any Raw material compound in lab, vendor need to provide the information to HAL - QC for inspection for details and traceability. ii) All measuring equipment and Monitoring devices shall be calibrated at NABL accredited labs and calibration certificate to be maintained. Essential

4 Vendor shall allow auditing their facility for QMS practices followed by HAL team initially and later by ORDAQA/RCMA representatives if required. Essential

5 To prepare the essential documents like Technical specification, Bill OF Material (BOM), Master Drawing Index(MDI), QTS,QTP and ATP wherever applicable as per the HAL's requirement/ MIL-STD/JSS / AQA /CEMILAC directives etc. for FAI and as well as for the subsequent items. Essential

6 Special processes shall be approved and demonstrated to HAL QC as well as DGAQA representatives. Vendor shall carry out all necessary tests for the special process as per MIL std. or as stipulated by HAL QC and produce the reports for FAI as well as for the subsequent items. Essential

7 It will be deemed to be an undertaking by the vendor that they have fully acquainted themselves with various drawings/specifications/standards thereof. The vendor shall be considered to have agreed to all requirements, unless specific exceptions are clearly stated. Such exceptions must include justification for exceptions taken. Vendor exceptions or conditions are not binding on HAL unless specifically agreed in writing by HAL. Essential

8 To ensure that, tools and testers used for fabrication of parts for both FAI and further samples are duly calibrated by agencies preferably with NABL accreditation or traceable to National or International standards. Vendor shall maintain valid document or approval, traceable to NABL/NADCAP/Govt. approved agencies for personnel and facilities for carrying out regular operations or special processes. During the process of manufacturing /fabrication, necessary process/method sheets including any tools/fixtures used shall be documented and to be available for scrutiny/traceability. Essential

9 To indicate vendor's own methodology of identifying traceability of the finished product by appropriate identification label with their Logo along with HAL Logo. The component shall accompany certificate wherever applicable. All the related documents shall be endorsed by vendor QC, HAL QC and by Regulatory authorities in duplicate. Essential

10 The inspection reports like records of Conformity, dimensional report, test reports etc. shall be produced by the vendor duly certified by vendor's inspection & HAL inspection wherever applicable, along with finished product also for raw materials/Components used for manufacture of parts. Such documents are to be maintained and supplied with supplies to HAL. Essential

11 The documents generated during the process of execution of Purchase order shall be preserved for a minimum of 5 years from the date of supply of items and is auditable at any point as a part of Defect investigation of component. Essential

12 In the event of rejection of a component at various stages of testing or sub assembly, vendor shall investigate the cause of the rejection along with HAL QA and shall immediately commence corrective action as applicable to HAL. The vendor shall submit the corrective action in corrective action response (CAR) format. Essential

13 No part of the work shall be outsourced to sub-vendor by the main vendor without the written consent of HAL. Essential

14 HAL have the right to carry out spot/snap, Audit/Inspection, at any point of the time to verify the traceability of material, storage of material, machines/Equipment used, Quality system adopted and processed followed for realization of the product. The decision on observations/acceptance at any point of time by HAL inspection is final. HAL inspection has the right to accept or reject the product based on testing & documents produced. Essential

15 The purchase order is liable to be cancelled if vendor is found violating the specified Quality Terms and further, the loss due to this shall be borne by the vendor. Essential

16 All the acceptance tests as per ATP are to be carried out only in the DGAQA approved test rigs/ Test Setups. Essential

ANNEXURE-II PRICE BID

Tender Number: LCATD/RFQ/M9727I1/1

DUE DATE : 07-01-2025, 23.30 Hrs. (IST)

NAME OF THE BIDDER

QUOTE REFERENCE

Sl No. Part Number Description Qty to be supplied in No.s Lead Timefor Supply in months from PO date Baisc Per Unit cost in INR (b) Total Unit cost in INR (b) Envisaged Future QTY Requiremnt* (q) Unit of Measure Baisc Per Unit cost in INR (a) Estimated Basic Future QTY Cost (c)=(a)x(q)

Sl No. Part Number Description T0+16Months T0+28Months T0+40Months T0+52Months T0+64Months T0+76Months T0+16Months T0+28Months T0+40Months T0+52Months T0+64Months T0+76Months T0+16Months (P1) T0+28Months (P2) T0+40Months (P3) T0+52Months (P4) T0+64Months (P5) T0+76Months (P6)

1 I/58414-A-SKID/A-SKID(GA) FIXED-INDICATOR-SW 1 T0+ 10 Months 0.00 4 4 4 6 6 5 Number 0.00 0.00 0.00 0.00 0.00 0.00

2 I/58414-HOT/FAIL(AA) FIXED-INDICATOR-SW 1 T0+ 10 Months 0.00 12 28 28 30 18 10 Number 0.00 0.00 0.00 0.00 0.00 0.00

3 I/58414-OIL LO/ JPT HI(RR) FIXED-INDICATOR-SW 1 T0+ 10 Months 0.00 12 28 28 30 18 10 Number 0.00 0.00 0.00 0.00 0.00 0.00

4 I/58414-LEVEL/LEVEL(RA) PUSH-BUTTON-SW 1 T0+ 10 Months 0.00 12 28 28 30 18 10 Number 0.00 0.00 0.00 0.00 0.00 0.00

5 I/58414- FCS RESET(G) PUSH-BUTTON-SW 1 T0+ 10 Months 0.00 12 28 28 30 18 10 Number 0.00 0.00 0.00 0.00 0.00 0.00

6 I/58414-VRU, RESET(G) ILLUMINATED-PUSH-BUTTON-SW 1 T0+ 10 Months 0.00 8 24 24 24 12 5 Number 0.00 0.00 0.00 0.00 0.00 0.00

7 I/58414-FRONT/REAR(GG) ILLUMINATED PUSH SWITCH 1 T0+ 10 Months 0.00 8 8 8 12 12 10 Number 0.00 0.00 0.00 0.00 0.00 0.00

8 I/58414-READY/START(GG) PUSH-BUTTON-SW 1 T0+ 10 Months 0.00 12 28 28 30 18 10 Number 0.00 0.00 0.00 0.00 0.00 0.00

9 I/58414-ALT1/ALT1(AG) ILLUMINATED-PUSH-BUTTON-SW 1 T0+ 10 Months 0.00 8 24 24 24 12 5 Number 0.00 0.00 0.00 0.00 0.00 0.00

10 I/58414-ALT2/ALT2(AG) ILLUMINATED-PUSH-BUTTON-SW 1 T0+ 10 Months 0.00 8 24 24 24 12 5 Number 0.00 0.00 0.00 0.00 0.00 0.00

11 I/58414-BP1/BP1(AG) ILLUMINATED-PUSH-BUTTON-SW 1 T0+ 10 Months 0.00 8 24 24 24 12 5 Number 0.00 0.00 0.00 0.00 0.00 0.00

12 I/58414-GEN/GEN(AG) ILLUMINATED-PUSH-BUTTON-SW 1 T0+ 10 Months 0.00 8 24 24 24 12 5 Number 0.00 0.00 0.00 0.00 0.00 0.00

13 I/58414-TRU1/TRU1(AG) ILLUMINATED-PUSH-BUTTON-SW 1 T0+ 10 Months 0.00 8 24 24 24 12 5 Number 0.00 0.00 0.00 0.00 0.00 0.00

14 I/58414-TRU2/TRU2(AG) ILLUMINATED-PUSH-BUTTON-SW 1 T0+ 10 Months 0.00 8 24 24 24 12 5 Number 0.00 0.00 0.00 0.00 0.00 0.00

15 I/58414-ANTI ICE/ANTI ICE(AG) ILLUMINATED-PUSH-BUTTON-SW 1 T0+ 10 Months 0.00 8 24 24 24 12 5 Number 0.00 0.00 0.00 0.00 0.00 0.00

16 I/58445-ALARM(K) ILLUMINATED-PUSH-BUTTON-SW 1 T0+ 10 Months 0.00 8 24 24 24 12 5 Number 0.00 0.00 0.00 0.00 0.00 0.00

17 Dev.switch/Indicator Completion of Certification of the above stated items Sl.No.1 to 16 ### 1 T0+ 12 Months 0.00 Not Applicable

Total Development and Flight trial units Cost in INR(S1) 0.00 Sub Total 0.00 0.00 0.00 0.00 0.00 0.00

Total of future QTY estimated Basic Cost(T1)(=P1+ P2+P3+P4+P5+P6) 0.0

Grand Total =Total Basic Cost of Development along with flight trial units(S1)+Total of future QTY estimated Cost(T1) 0.0

GST Percentage (%) of Taxes for the above 0.00%

Total Cost with GST in INR 0.0

The Percentage (or) value of import content with respect to the value of production( if any)

***Note: The Indigenous Content needs to be minimum 50% on cost basis * The future Qty. is only an envisaged Qty. and there is no firm order commitment from HAL

### The complete Development cost inclusive of design, development, tools etc. , qualification tests cost and the cost of 31 number of samples required for qualification tests need to be captured against this line

T0 - Date of Placement of Purchase Order

Evaluation wil be on Total Package Basis including of Sample Cost, Development Cost and Cost towards future tentative quantity as mentioned above inclusive of all the taxes and charges

HINDUSTAN AERONAUTICS LIMITED LCA TEJAS DIVISION, BANGALORE COMPLEX MARATHAHALLI POST, BANGALORE-560037, INDIA

Tender Ref No. LCATD/RFQ/M9727I1/1

Scope of Supply Development of Illuminated Push Button Switches

Tenderer / Bidder Details

1 Name of the Tenderer / Bidder

2 Nature of Organization (Govt. / Public Limited Co. / Pvt. Limited Co. / Partnership / Proprietary)

3 Address of Registered Office

4 Address in Bangalore

5 Whether the bidder is OEM.

If not OEM, then, please confirm the business understanding between the bidder and the OEM (like authorized dealer, channel partner, etc.). Copy of relevant authorization certificate must be submitted with their technical bid to prove the same.

6 Contact Person & Designation with Mobile No.

7 Telephone No.

10 Whether the Bidder is a Registered Vendor with any of the HAL Divisions.

If 'Yes', please confirm the name of HAL Divisions where you have registered and provide the details such as Vendor Registration No. & Category and UPLOAD related documents to support your claim.

11 Pl. confirm the adress to which PO to be placed in the event of acceptance of your tender after bid evaluation.

12 Please upload your Bank details in NEFT/RTGS/ECS format duly authorized by concerned Branch Manager of the Bank. To be uploaded by the Vendor

For INDIAN BIDDERS only

13 Please confirm whether the bidder is Unregistered / Registered / Composition Scheme in GSTN of India.

14 GSTIN No. (Copy to be uploaded)

15 PAN No. (Copy to be uploaded)

16 Are you a startup? An entity shall be considered as a Startup: i. Upto a period of ten years from the date of incorporation/ registration (Pvt Ltd, Partnership or LLP) ii. Turnover of the entity for any of the financial years since incorporation/ registration has not exceeded one hundred crore rupees. iii. Entity is working towards innovation, development or improvement of products or processes or services, or if it is a scalable business model with a high potential of employment generation or wealth creation. (An entity formed by splitting up or reconstruction of an existing business shall not be considered as a Startup)

If Yes, copy of the DPIIT (Dept. for Promotion of Industry and Internal Trade) recognition to be provided in the Technical Bid, else the bidder will not get the Purchase Preference applicable for Startup firms.

17 Whether the Bidder is MSE as per MSMED Act (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Whether the MSE is owned by SC/ST? (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Whether the MSE is owned by Woman Enterpreneur? (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Bidders who wants to avail privileges given to MSE vendors, should have Udyam Registration Certificate. Copy of the Udyog Registration certification shall be submitted to consider such privileges to MSEs.

18 Whether relevant certification (self / statutory auditor or cost auditor / practicing cost accountant or practicing chartered accountant as the case may be as per Appendix-II) submitted towards Minimum Local Content and place of such value addition as per Purchase Preference Policy (Make in India) submitted in the Technical Bid?

19 Please confirm whether the bidder is Registered with GeM portal

If Yes, please indicate GeM seller ID

Any bidder participating in this tender should get registered in the GeM portal and also provide GeM seller id as part of their offer. In case the same is not provided as part of their offer, the vendor needs to take up with GeM authority for onboarding the GeM portal and provide such details, which will be a necessary requirement for placement of Purchase Order by HAL, against this tender.

1. BID QUALIFICATION CRITERIA (BQC)

Sl. No. Instructions Remarks Bidder Compliance

1.1 BID QUALIFYING CRITERIA (ESSENTIAL):

1.1.1 For Indian Bidder :DETAILS OF CONSTITUTION OR LEGAL STATUS OF THE TENDERER: The Bidder should be a Company/Firm/Proprietorship having valid GSTN Registration and PAN in India. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.1.2 The tender is open to the bidders, who meet the specification at Annexure-T Essential- To Note & Confirm

1.1.3 Tenderer should not be under liquidation, court receivership or similar proceedings. Essential- To Note & Confirm

1.1.4 Tenderer should not be 'blacklisted/delisted' by any Central Government PSU / Government Department. Essential- To Note & Confirm

1.1.5 Declaration Certificate for Procurement of Goods and Services: Bidders shall submit duly signed declaration certificate (Type I or Type II) as applicable along with Technical Bid. Strictly as per the format enclosed with Annexure C(1)

1.1.5 (a) Type I: Applicable for Bidders falling under countries not sharing land border with India (or) sharing land border with India but currently lines of credit facility extended by Govt. of India to that country Type I Certificate format is enclosed

1.1.5 (b) Type II: Applicable for Bidders falling under countries sharing land border with India but currently lines of credit facility not extended to that country Type II Certificate format is enclosed

1.2 Bidders to Note the following:

1.2.1 The bidder along with the bid shall furnish documentary evidence at the first instance itself to substantiate their claim meeting the requirement specified in the qualifying criteria. Qualification may be completed based on the details so furnished without seeking any subsequent additional information. Noted & Confirmed

1.2.2 Even though bidder meets all the criteria mentioned above, HAL reserves the right to assess the Bidder’s capability and capacity to perform the job, in the overall interest of HAL and HAL can reject the bid(s) at any time without assigning any reason and without incurring any liability to the affected bidders(s). Noted & Confirmed

1.2.3 Cost of Tender/ Bidding: The Tenderer shall bear all costs associated with the preparation and submission of the Tender, and HAL, will in no case be responsible or liable for this cost, regardless of the conduct or outcome of the Tendering process. To Note

1.3 Contents of Tender Document: The Tenderer is expected to examine all the Technical Specifications, Annexures, Terms and Specifications of the Tender Documents. The Tender Document with all its attachments thereto, shall be considered to be read, understood and accepted by the Tenderer. The same shall be deemed to form an integral part of the Purchase Order. Failure to furnish all information required by the Tender Documents or submission of a Tender not substantially responsive to the Tender Documents in every respect will be at Tenderer's risk and may result in the rejection of the Tender. To Note

1.4 Compliance of Tender Document: Bidder is to ensure compliance of all provisions of the Tender Document and submit their tender accordingly. Tenders not submitted in the prescribed format are liable to be rejected. In case of Two Bid tender, do not include price details in the Techno-commercial Bid. HAL will reject such bids which includes price details in the Techno-commercial Bid. To Note

1.5 HAL's Right to modify the Tender Document or extend the Tender due date:

1.5.1 At any time prior to the deadline for submission of Tenders, the Company (HAL) may, for any reason, whether on its own requirement or in response to a clarification requested by Tenderers, modify the Tender Documents by issuing addenda / corrigenda. To Note

1.5.2 Any addendum / corrigendum thus issued shall be part of the Tender Documents. To Note

1.5.3 The Company may, at its discretion, extend the due date of submission of Tenders in order to allow the Tenderers a reasonable time to furnish their most competitive Tender taking into account the addenda / corrigenda issued. Such Addenda / Corrigenda shall be hosted in HAL website / e-Portal only, in case of an open tender. Tenderer should regularly visit website to keep themselves updated. To Note

1.5.4 The Company may, in exceptional circumstances and at its discretion, on giving reasonable reason In company website/ E-procurement protalcan extend the deadline for the submission of Tender in which case all rights and obligations of the Company and Tenderers, previously subject to the original deadline will thereafter be subject to deadline as extended. To Note

1.6 HAL's right to accept or reject any or all Bids: HAL reserves the right to accept or reject any Tender, and to annul the Tendering process and reject all Tenders at any time prior to award of the Contract without thereby incurring any liability to the affected Tenderer(s) or any obligations to inform the affected Tenderer(s) of the ground for Company's action. To Note

1.7 Instructions for filling the Price Bid:

1.7.1 The Price Bid shall be uploaded strictly as per the format (Annexure-II), failing which the offer will be treated as non-responsive and rejected. To Note & Upload

1.7.2 The Tenderer shall bear the responsibility of all payment to the statutory government agencies as applicable under the law. HAL will not entertain any claim whatsoever in this regard. To Note

1.7.3 The tenderers are required to take into account while quoting their rates, all the factors including any fluctuations in the Market Rates etc. No claim will be entertained on this account after acceptance of the tender except Taxes. To Note

1.7.4 Charges quoted by the Tenderer shall be firm and fixed during the Tenderer's performance of the Contract. A Tender submitted with an adjustable price quotation will be treated as non-responsive and rejected. To Note

1.7.5 Conditional discount, if offered, shall not be considered for evaluation. To Note

1.7.6 HAL is having customs duty exemption for this procurement. Bidders who are quoting Incoterm as FOR / DDP HAL to quote rates excluding customs duty elements (Basic Customs duty & Cess). However GST is applicable. To Note

1.8 Bid Evaluation:

1.8.1 Those bids which qualifies Technically will only be considered for price bid opening as well as further Evaluation. To Note

1.8.2 The quoted rates to be fixed for the validity period. Any clause for variation in prices indicated by the bidder will not be considered and will make the bid liable for rejection. The evaluation will be based on landed cost at the Division by including freight charges, insurance, applicable GST to the base price quoted by the bidders against each line item. To Note

1.8.4 In addition to price, the most advantageous bid will be ascertained on the basis of: a) Terms of Delivery b) Payment terms c) Compliance to Commercial Terms and Conditions. To Note

1.8.5 If two or more bidders quote the same price, HAL reserves the right to seek revised offer from such bidders and placing order on revised L-1 offer. If same situation prevails, then HAL reserve the right to place order on any one of them. To Note

1.8.6 HAL is not bound to accept the lowest or any quotation and reserves the right of accepting the whole or any part of the quotation or part of the quantity offered and bidder must supply the same at the rate quoted. To Note

1.9 CONFIDENTIALITY: The Supplier shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Supplier or on behalf of the Supplier and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Supplier except as far as may be necessary for either party to carry out its obligations under this Contract. To Note & Confirm

1.10 QUALITY & WORKMANSHIP: Generally the stores shall be of the best quality and workmanship. Supplier shall comply with the contract in all respects be to the satisfaction of HAL. Where tenders are called for in accordance with ‘particulars’, the Supplier’s tenders to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The Supplier shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorized as an exception expressly specified in the Purchase Order. The Stores/ Goods supplied shall conform to the standards, if mentioned in the Technical Specifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution. To Note & Confirm

1.11 PACKING: The Supplier will be held responsible for the stores being sufficiently and properly packed for tropical storage and for transport by rail, road, sea or air so as to ensure their being free from loss or injury on arrival at their destination. The packing and marking of packages shall be done by and at the expense of the Supplier. Each package shall contain a Packing Note clearly indicating its contents in detail, Batch Number, date of manufacturing. Each shall be properly marked with Purchase Order No., Consignee’s name & address, package-handling instructions etc. The package shall have adequate provision for handling during transit. The cushioning & packing materials used shall be made of bio-degradable materials only. Packing size in general should not exceed ODC sizes 307X213X152cms. However if it becomes inevitable to pack in the sizes exceeding ODC dimensions indicated above, prior consent of HAL should be obtained in writing to pack the supplies exceeding ODC dimensions. (This does not apply to items dispatched through Sea.) To Note & Confirm

2. TENDER TERMS & CONDITIONS

2.1 GENERAL CONDITIONS: Compliance

2.1.1 LATE TENDERS / DELAYED TENDERS: HAL will not be responsible for the loss or delay in receipt of tender documents/tenders in transit. HAL reserves the right to reject Late / Delayed / incomplete tenders. Noted & Confirmed

2.1.2 MODIFICATION AND WITHDRAWAL OF TENDERS: No Tender shall be modified after the deadline for submission of Tender. No Tender shall be allowed to be withdrawn in the interval between the deadline for submission of Tenders and the expiration of the period of Tender validity specified by the Tenderer on the Tender. Noted & Confirmed

2.1.3 BID OPENING: The Bid will be opened on the Opening Date & Time specified in the Tender Document . Noted & Confirmed

2.1.4 CONTACTING THE COMPANY: Subject to Clause 2.1.15 below, no Tenderer shall contact HAL on any matter relating to its Tender, from the time of Tender opening to the time the PO is awarded. Any effort by a Tenderer to influence the Company in any manner in respect of Tender evaluation or Tender comparison or award may result in the rejection of the Bidder's Tender. Noted & Confirmed

2.1.5 EXAMINATION OF TENDERS AND DETERMINATION OF RESPONSIVENESS: Company will examine the Tenders to determine whether they are complete, whether the documents have been properly signed/uploaded and whether the Tenders are generally in order. Once quoted, Tenderer shall not make any subsequent price changes, whether resulting or arising out of any technical and/or commercial clarifications sought regarding the Tender within the scope of service. Such price change shall render the Tender liable for rejection. All responses to request for clarifications shall be in writing. Unsolicited clarification to the Tender and/or change in price during its validity period would render the Tender liable for outright rejection. Noted & Confirmed

2.1.6 WRONG INFORMATION: If the Tenderer deliberately gives wrong information in his Tender to create circumstances for the acceptance of his Tender, HAL reserves the right to reject his Tender without any reference to the Tenderer and forfeit the EMD and take Administrative action against the Tenderer like non-issuance of Tenders etc., as deemed fit by the Accepting Officer. Noted & Confirmed

2.1.7 FALL CLAUSE: The price quoted shall be in no event exceed the lowest price at which you sell the supplies or offer to sell supplies of identical description for similar quantity/terms to any person(s)/ organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India/ State Govt., as the case may be during the period till the completion of the performance of the order placed and during currency of the order. If at any time during the said period, the contractor reduces the sales price, sells or offers to sell such supplies to any person/ organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, Seller shall forthwith notify such reduction/ sale or offer to sale to the HAL and the price payable under the contract for the supplies supplied after the date of coming into force of such reduction or sale or offer to sale shall stand rrespondingly reduced. Noted & Confirmed

2.1.8 a EXIT CLAUSE: HAL shall have the right to terminate the contract, if: a. in the event of unsatisfactory performance by the Supplier during the contract period, or any of the information provided by the Supplier is found to be untrue, or Supplier is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated with one month advance notice without any financial implications to HAL. Notwithstanding the foregoing, in cases where it is found that a Supplier is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of two years. b). If there is a change in Buyer requirement, contract shall be terminated with one month advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party the seller shall ensure the following; I. IPR's are transferred to Buyer to enable Buyer to proceed on the work with other Seller. Seller also will render all assistance till the other Seller fully take over the balance work. II. Transfer title and deliver all or any part thereof of the supplies, materials, work in progress, finished products, tooling, drawings and data produced or acquired by Seller specifically for the product being terminated. III. Supply of products and its components / spares at least for a period of 2 years from the date of such termination. c) The seller is declared bankrupt or becomes insolvent. d) The delivery of material is delayed due to causes of Force Majeure by more than three months. e) Based on the decision of the Arbitration Tribunal. Noted & Confirmed

2.1.8 b Termination for Default of Seller or for other reasons: HAL shall have the right to short close present Contract in part or in full by giving 1 month prior notice to the Supplier, in any of the following cases:- a) The work is delayed or cancelled for causes attributable to force majeure. b) The requirement is withdrawn by HAL’s Customer. c) The Supplier is declared bankrupt or becomes insolvent. d) It is noticed that the firm has utilized the services of any agent to get the resulting Order and paid any commission to such agent. e) As per decision of the Arbitration Tribunal. f) In case any part of the Order is subcontracted by the Supplier without prior permission of HAL. g) If the performance of the Supplier is not found satisfactory during the execution of work. In any of the above stated case, no claim of damage etc., by the Supplier will be allowed. Noted & Confirmed

2.1.9 WAIVER OR TRANSFER OF THE CONTRACT: The Supplier shall not waive the Contract or transfer it to third parties, whether in part or in whole, nor waive any interest that is included in the Contract without the prior written permission of the Company. Noted & Confirmed

2.1.10 MODIFICATION: Any modification of or addition to the Contract shall not be binding unless made in writing and agreed by both the parties. Noted & Confirmed

2.1.11 SUB CONTRACT: Sub Contracting without HAL prior written confirmation is not permitted for the tendered service. Noted & Confirmed

2.1.12 NOTICES: Any notice given by one party to the other pursuant to the contract shall be sent in writing by Courier or fax or e-mail with scanned copy of the notice duly signed by the authorized representatives of either party. A notice shall be effective when delivered or on the notice's effective date, whichever is later. Noted & Confirmed

2.1.13 PARALLEL CONTRACT: The Contract entered with the supplier resulting from this tender shall not debar HAL from entering into any Similar Contract or thereafter parallelly with any other suppliers. Noted & Confirmed

2.1.14 BRIBES & GIFTS: Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the Vendor or his parties, agent or servant or any one on his or their behalf to any officer, servant, representative or agent of HAL or any person on his or their behalf in relation to the obtaining or to the execution of this or any other contract with HAL shall in addition to any criminal liability which the Vendor may incur, subject to the Vendor to the cancellation of this and all other contracts with HAL and also to payment of any loss or damage resulting from any such cancellation thereof. Any question or dispute as to the commission of any offence under the present clause shall be settled by HAL in such manner and on such evidence or information as they may think fit and sufficient and their decision shall be final and conclusive. Noted & Confirmed

2.1.15 AGENT / AGENCY COMMISSION : (Note: HAL has not appointed/authorized any person/agent to deal with the vendors in respect of the said contract. In case, if someone claims and interacts with the vendors it shall be duty of the vendors to bring such instances to the notice of HAL Management). The vendor confirms and declares to the Buyer that the vendor is the original manufacturer or authorized distributor/stockist of original manufacturer or Govt. Sponsored/ Designated Export Agencies (applicable in case of countries where domestic laws do not permit direct export by OEMs) of the stores referred to in this offer/contract/Purchase order and has not engaged any individual or firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way to recommend to Buyer or any of its functionaries, whether officially or unofficially, to the award of the contract/purchase order to the vendor; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The vendor agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the vendor has engaged any such individual/firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of this contract/ purchase order, the vendor will be liable to refund that amount to the Buyer. The vendor will also be debarred from participating in any RFQ/ Tender for new projects/program with Buyer for a minimum period of five years. The Buyer will also have a right to consider cancellation of the Contract/ Purchase order either wholly or in part, without any entitlement or compensation to the vendor who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract/ Purchase order along with interest at the rate of 2% per annum above Secured Overnight Financing Rate (SOFR) (for foreign vendor) and Marginal Cost of Funds-based Lending Rate (MCLR) of State Bank of India plus 2% per annum (for Indian vendor). The Buyer will also have the right to recover any such amount from any contracts/ Purchase order concluded earlier with Buyer. Noted & Confirmed

2.1.16 IMMUNITY TO GOVT. OF INDIA: It is understood and agreed that the Government of India is not a party to this agreement and has no liabilities, obligations or rights hereunder. It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely in its own behalf under the applicable Laws of India and General Principles Contract Law. The vendor shall agree, acknowledge and understand that HAL is not an agent, representative or delegate of the Government of India. It is further understood and agreed that the Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, vendor expressly waives releases and foregoes any and all actions or claims against the Government of India arising out of this contract, not to sue the Government of India as to any manner, claim, and cause of action or thing whatsoever arising outof or under this agreement. Noted & Confirmed

2.1.17 a) Settlement of Disputes and Arbitration ( For Indian Bidders) i) Below clause is applicable to organizations other than PSUs/ DPSUs: Amicable Settlement: Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by bilateral discussions. In case of technical disputes involving confidential matters, the issue shall be referred to a high level technical authority for each party, appointed for this purpose. Any dispute, which cannot be settled amicably as above within 60 days from the date on which either party informs the other in writing by a notice that such dispute, disagreement or question exists, shall be settled by Arbitration. Arbitration: The Arbitration Proceedings shall be conducted in India under the Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. The award of such Arbitration shall be enforceable in Indian Courts only. The arbitration tribunal shall be consisting of Sole Arbitrator, who shall be nominated by both parties mutually within one (1) month from the date of invoking Arbitration clause by the effected party, failing which the Arbitrator may be nominated under the provisions of Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. ii) Applicable only for MSEs: The Micro, Small and Medium Enterprises Development (MSMED) Act, 2006 provides parties to a dispute (where one of the parties is a Micro or Small Enterprise) to be referred to Micro and Small Enterprises Facilitation Council if the dispute is regarding any amount due under Section 17 of the MSMED Act, 2006. If a Micro or Small Enterprise, being a party to dispute, refers to the provisions in MSMED Act 2006, these provisions shall prevail over the Indian Arbitration and Conciliation Act, 1996. iii) Settlement of Disputes and Arbitration with PSUs/ DPSUs: In the event of any dispute or difference relating to the interpretation and application of the provisions of commercial contract(s) between Central Public Sector Enterprises (CPSEs)/ Port Trusts inter se and also between CPSEs and Government Departments/Organizations (excluding disputes concerning Railways, Income Tax, Customs &Excise Departments), such disputes or differences shall be taken up by either party for resolution through AMRCD (Administrative Mechanism for Resolution of CPSE’s Disputes) as mentioned in DPE OM No. 05/0003/2019-FTS-10937 dated 14-12-2022 and the decision of AMRCD on the said dispute will be binding on both the Parties.

2.1.17.c Supply and Payment during Arbitration: Supply under the contract shall if reasonably possible continue by mutual agreement during the Arbitration proceedings and no payment due to or payable by HAL, will be withheld without reasonable cause and merely on account of the pendency of such proceedings.

2.1.18 GOVERNING LAW AND JURISDICTION: The Court at Bangalore/place of Division only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India. Noted & Confirmed

2.1.19 INDEMNITY: The supplier shall at all times indemnify HAL against all claims which may be made in respect of the stores for infringement of any right protected by patent, registration of design or trade mark. Noted & Confirmed

2.1.20 FORECLOSURE OF CONTRACTS: HAL shall have the right to abandon or reduce the scope of work for any reason whatsoever at any time after acceptance of the tender and hence not require the whole or any part of the works to be carried out, the Engineer in-Charge shall give notice in writing to that effect to the contractor. The compensation if any payable for such foreclosure of work will be discussed between HAL and the contractor and settled after taking into consideration the loss suffered by the contract on account of foreclosure of the contract. The contractor shall have no claim to any payment of compensation or otherwise whatsoever on account of any profit or advantage which he might have derived consequent on foreclosure of the whole or part of the works. HAL shall have the option to take over the contractor's materials or any part thereof , either brought to the site or for which the Contractor is legally bound to accept the delivery from the suppliers. Noted & Confirmed

2.2 COMMERCIAL CONDITIONS:

2.2.1 PRICE : Indian Bidders (Clauses a & b)

a Price quoted should be on F.O.R HAL Bangalore basis, for delivery at our stores inclusive of all charges including transit insurance. The quoted price should include itemt cost, in order to meet the tendered specification.Refer Clause 1.7.6 with regards to Customs duty before submission of bid. Noted & Confirmed

b Delivery conditions like Ex-Works/Ex-Godown/Transportation of material through transport carriers from your works up to the transport carrier's office at Bangalore and taking delivery of Goods by HAL from such transport carrier office are not acceptable to HAL. Noted & Confirmed

d Firm & fixed price to be indicated Noted & Confirmed

i FOR INDIAN BIDDERS: Applicability of the GST should be explicitly indicated by the bidder in his response in percentage. If the bidder is registered under Composition Scheme in GST, then the same shall be clearly confirmed here, else, applicable GST will considered for Price Bid evaluation in the absence of relevant input in the offer. To Note & Confirm

ii RECOVERY OF INCOME TAX: Deduction of Tax at source will be as per provision of Income Tax Act 1961 prevalent at the time of payment release. Noted & Confirmed

2.2.3 DELIVERY LEAD TIME FOR SUPPLY OF ITEMS: Proposed Delivery schedule as per production programme is indicated in the Annexure-II. (HAL has the right to advance and defer the delivery schedule and will be informed to the vendor in advance. It may please be noted that in the event of an order, HAL reserve the right to claim towards liquidated damages on the undelivered part of the order. This clause will be strictly followed by HAL. Therefore your delivery schedule should be firm and definite.) Noted & Confirmed

2.2.4 DELIVERIES, CONSEQUENCES OF BREACH (Liquidated Damages) : In the event of an order, the date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, and delivery must be completed on or by the dates mentioned in the Purchase Order. Should the Supplier fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, HAL shall be entitled at their option: a) To recover from the Supplier as per liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores (excl. GST) which the Supplier has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price (excl. GST) of the stores in default. GST@ 18% will be applicable on the deducted LD amount. OR b) To purchase elsewhere, without notice to the Supplier on the account and at the risk of the Supplier, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), HAL’s decision in this respect will be final, OR c) To terminate the contract In the event of action being taken under para-a & b above, the Supplier shall be liable for any loss which HAL may sustain on the account but the Supplier shall not be entitled to any gain on repurchases made against default. Noted & Confirmed

2.2.5 If the bidder does not agree to the LD clause of the IFT, the difference in LD % from the bid to the LD% in the IFT, will be loaded to the price quoted, with 10% weightage factor. The LD factor loading shall be as per the following formula: Amount to be loaded on basic price=(10-L)xQ/100 where L = Maximum Rate of LD agreed Q = Quoted price. Noted & Confirmed

2.2.6 EXTENSION OF TIME: If an extension is desired by the supplier, supplier shall apply for extension of time to HAL at least 15 days prior to the date of delivery without prejudice to the rights of HAL, mentioned in Clause for Deliveries Consequences of Breach, then HAL may grant extension of time for any cause which HAL may deem proper and the decision of HAL in this respect to be final and binding and cannot be questioned in any manner whatsoever. Noted & Confirmed

2.2.7 INSPECTION, CONSEQUENCES OF REJECTION:

i The goods on receipt in HAL will be subject to inspection and tests, if necessary and HAL inspector’s decision as regards acceptance/rejection of goods shall be final and binding on the parties. (In case of Plant & Machinery, goods shall be finally inspected & accepted only after successful commissioning) If any stores are rejected, HAL shall be at liberty to: a. intimate the Supplier to re-submit stores in replacement of those rejected within a time specified by HAL, the Supplier bearing the cost of freight in such replacement without being entitled to any extra payment, OR b. Buy the quantity of stores rejected or other of a similar nature elsewhere at the risk and cost of the Supplier without effecting the Supplier's liability as regards the supply of any further consignments due under the contract, OR c. Terminate the contract and recover from the Supplier the loss HAL may thereby incur. The Supplier shall not be entitled to any gain on the repurchase, OR d. Any stores rejected by HAL’s Inspector must be removed by the Supplier within 14 days from the date of receipt of intimation of rejection and at his own cost, failing which the Supplier shall be liable to pay storage charges at 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of intimation of rejection, the stores will be liable, to be sold by HAL at the Supplier’s risk and responsibility and the proceeds adjusted towards storage charges. Noted & Confirmed

ii In case any payment is made against delivery and it is found that the supplied item is rejected during inspection, Supplier will be required to choose any one of the following options to collect the rejected item for replacement: Refund the amount paid and collect the item for replacement. Submit a Bank Guarantee for the amount already paid and collect the item for replacement. Bring the replacement item to HAL and collect the rejected item. Noted & Confirmed

2.2.8 APPROPRIATION: Whenever under this contract any sum of money is recoverable from any payable by the Supplier, HAL shall be entitled to recover such sum by appropriating in part or whole by deducting any sum then due or which at any time thereafter may become due to the Supplier in this or any other contract entered by HAL as a whole its Divisions and Branch Offices etc., held by him alone or in partnership with others. Should this sum be not sufficient to cover the full amount recoverable, the Supplier shall pay to HAL on demand the remaining balance due. Noted & Confirmed

2.2.9 PAYMENTS: 100% of the order value will be released within 30 days from the date of supply and acceptance. All the payments shall be released through RTGS / CORE / NEFT. To Note & Confirm

2.2.10 MICRO & SMALL ENTERPRISE (MSE): (for Indian Bidders only)

i The MSEs those are registered with District Industries Centers (DICs)/ Khadi and Village Industries Commission(KVIC)/ Khadi and Village Industries Board(KVIB)/ Coir Board/ NSIC/ Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises (MoMSME) are eligible for availing benefits under Public Procurement Policy for MSEs Order 2012. To avail the benefits, such MSE Bidders must declare UAM (Udyog Aadhar Memorandum) Number and submit the copy of UAM certificate along with their bid. The MSE Bidders who fail to submit UAM Number shall not be able to avail the benefits available to them under Public Procurement Policy for MSEs Order 2012. To Note, Confirm & upload the relevant documentary evidence.

ii If the offer is from a MSE, the bidders have to also indicate whether the MSE is owned by a SCHEDULED CASTE (SC) or SCHEDULED TRIBE (ST) along with a notarized copy of cast certificate issued in favour of the owner by the state authority. To Note, Confirm & upload the relevant documentary evidence.

iii. Gorvenment of India (GoI) has declared on 1st June 2020 and published the guidelines and procedures for new classification and registration of MSMEs in the Gazette. Accordingly, if you are coming under the new classification of MSMEs, then, please visit the Udyam Registration Portal and register yourself to get the Purchase Preference for MSEs. The new classification of MSME is as follows: a. Micro Investment does not exceed Rs. 1Cr & Turnover does not exceed Rs. 5Cr. b. Small Investment does not exceed Rs. 10Cr & Turnover does not exceed Rs. 50Cr. c. Medium Investment does not exceed Rs. 50Cr & Turnover does not exceed Rs. 250Cr. It may please be noted that the existing MSMEs status registered prior to 30th June 2020 shall be valid only for a period up to 31st Mar. 2021. Hence, please do the needful to get yourself registered in the Udyam Registration Portal at the earliest and forward the details such as copy of the Udyam Registration Certificate and the Udyam Registration Number to update the same in our ERP system. To Note

2.2.11 RELAXATION OF NORMS FOR MSEs AND START-UP COMPANIES: Bid Qualifying Criteria's (BQC) with respect to prior Turnover and prior Experience may be relaxed for MSEs and Start-up Companies as per GoI guidelines subject to meeting of quality and technical specifications. However, there may be circumstances like procurement of items/services related to public safety, health, critical security operations and equipment, etc., wherein HAL reserves the right to not consider relaxation of prior Turnover and prior Experience for MSEs & Start-up Companies as per GoI guidelines. To Note

2.2.12 HAL QUALITY POLICY: HAL, LCA Tejas Division is committed to Manufacture, Assembly and Supply of Aerospace Products and Services that consistently meet the applicable requirements of the Customer and other Interested Parties. The Division is committed to establishing, Implementing and Maintaining an effective Quality Management System and continually improving the Quality of Products, Processes and Services provided to ensure and enhance Customer Satisfaction. Noted

2.2.13 ENVIRONMENT COMPLIANCE: LCA Tejas Division is certified for ISO 14001: 2015 on Environmental Management Systems. Copy of the Environmental Policy is enclosed. Vendor shall take all necessary steps to protect the environment, to avoid damage or nuisance to natural environment or others resulting from pollution, or other consequences arising from his activity/product/ services. Vendor shall comply with all applicable environmental laws and government regulations from time to time which may affect (directly or indirectly) or be applicable to the product/service/vendor’s performance during the life cycle phase of the product /service concerning environmental Protection. Noted

2.2.14 COUNTER TERMS: When counter terms and conditions of business have been offered by a bidder, HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL. No condition and terms, notice of which has not been given in this enquiry by parties submitting quotations, will be considered by HAL, if put forward in subsequent correspondence, after acceptance of the orders etc. To Note & Confirm

2.2.15 Any order, resulting from the Tender, shall be governed by the Contents of the Tender Documents of HAL and any party quoting against this Tender shall be deemed to have read and understood these contents and to have quoted subject to these Tender Document contents. Noted & Confirmed

2.2.16 Warranty: For a period of twelve calendar months, after the goods have been taken over by HAL, the Supplier shall be responsible for any defects that may develop due to manufacturing defects and faulty processes and shall remedy such defects at his own cost when called upon to do so by HAL who shall state in writing in what respect the portion is faulty. If it becomes necessary for the Supplier to replace or renew any defective portion of the goods the Supplier shall make such replacement or renewal without any extra cost to HAL. During warranty the said shall be replaced/ repaired free of cost including any to & fro freight/ insurance involved. Noted & Confirmed

2.2.17 QUANTITY DISTRIBUTION: Evaluation of Tenders will be done on the basis of L1(lowest) rates quoted against each line item. HAL may enter into contract with maximum three bidders, provided bidders other than L1 agree to match up with L1 price. The quantity distribution pattern among the bidders is indicated below: i) Qty. distribution among L-1 : L-2 : 70:30 ii) Qty. distribution among L-1 : L-2 : L3 : 60:25:15 Noted & Confirmed

2.2.18 SAFETY & HEALTH POLICY: The Management & Employees of LCA Tejas Division. Hindustan Aeronautics Limited (BC) is committed to provide a safe and healthy working condition, for preventing work related injury and ill health by implementation of an effective Occupational Health and Safety (OH&S) Management System. ZERO TOLERANCE IN ALL SAFETY MEASURES IS THE WAY WE MOVE FORWARD. We shall achieve the above by diligently implementing the following: i) Complying with the Statutory, Regulatory and Other requirements. ii) Provide and augment needed resources in a timely manner which provides the required impetus in achieving the defined goals. iii) Impact appropriate training to our employees to promote awareness on Occupational Health and Safety. iv) Integrate all the processes to achieve "Zero Accidents" and encourage this through effective Consultation and Participation of all our employees. v) Periodically review the performance to ascertain the effectiveness of the implemented system. vi) Implement an effective Hazard Identification and Risk Assessment across all processes to the extent possible which ultimately eliminates the hazard or reduces its effect. vii) Encourage consultation and participation of our stakeholders in enhancing performance of health and safety management system. We shall communicate the above intentions to our stakeholders for defining safety objectives. Noted & Confirmed

2.2.19 Quantity Tolerance : For the Raw materials (in forms of bar, sheet, wires etc), +/-10% tolerance in quantity while supply will be considered. Noted & Confirmed

2.2.20 Repeat Purchase Clause: HAL may place repeat order, if required for the same items up to 100% of the quantity of the original order within 12 months from the date of completion of the original order. The prices, terms and conditions of the repeat order shall be the same as that of the original order. If the supply is staggered, repeat order will be placed within 12 months of preceding supply, upto total quantity of the Purchase Order, at the same rate of the said preceding staggered lot and with same terms & conditions of Purchase Order. Noted & Confirmed

2.2.21 Make In India: Considering the huge and continuous requirement, HAL suggests the successful bidder to explore the possibility of manufacturing of the offered items in India to promote Govt. of India’s Make in India Policy. At this stage, HAL proposes to buy the systems/ items directly from the bidder for the firm requirement indicated above. However, for anticipated/future requirement, HAL requests successful bidder to submit the roadmap/proposal for HAL’s review for manufacturing of the offered system/item in India by setting up manufacturing facility in India or through joint venture in India.

2.3 PERIOD OF VALIDITY OF TENDER:

2.3.1 The Tender shall remain valid for acceptance for 90 days from the 'Tender due date' or 'Extended Tender Due Date'. To Note & Confirm

2.3.2 In exceptional circumstances, prior to expiry of the original Tender validity period, the Company may request that the Tenderer extend the period of validity for a specified additional period. The requests and the responses thereto shall be made in writing (by fax / post / e-mail). To Note & Confirm

2.3.3 The successful tenderer should keep their quoted rate valid for the entire contract period as stated in the Tender Document. To Note & Confirm

2.4 DECLARATION BY THE TENDERER

2.4.1 I / We do hereby agree & accept all the terms and conditions laid down in the said Tender Document and will abide by the same on acceptance and award of the said Service. Agreed

2.4.2 I / We declare and confirm that all the information and attachments submitted alongwith this offer are TRUE and CORRECT. Confirmed

2.4.3 I / We are aware that any false information provided herein will result in the rejection of my / our offer. Noted / Confirmed

2.4.4 I / We shall not make any refund claims of expenditure incurred in submitting this offer Noted / Confirmed

DEFINITIONS & INTERPRETATIONS

HAL / COMPANY : Means LCA Tejas Division - HAL, who is interested to appoint a Supplier for the tendered service.

BIDDER / TENDERER : The firm / Agency who submits the bid / tender against this Invitation for Tender (IFT)

SUCCESSFUL BIDDER or TENDERER / Supplier / Vendor: The Bidder/Tenderer, whose bid/tender is accepted by HAL for award of Contract.