Supply of materials and Relocation of Chlorine Filter in IR-DRDO Bio Digester tanks

Supply to be made as per the tender specification/Condition

[a] Please indicate whether you are registered with any of the following Micro & Small Enterprises (MSE) agencies : District industries Centre[s,KVIC, KVIB, Coir Board, NSIC, Directorate of Handicraft & Handloom or any other body specified by Ministry of MSME.[Name the agency clearly]. If yes, then for availing benefits under MSME Act, should upload valid documents maintained under MSME Act such as NSIC Certificate etc duly marking the tendered item in the certificate. Otherwise, claim for benefits under MSME Act may not be entertained and also indicate whether the Enterprise is owned by SC/ST/Woman. Please upload support of this. [b] If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises. [in percent of order value] with further breakup of MSE owned by SC/ST[Information will be provided in percentage terms with 6 fields; Micro owned by SC, ST, Others and Small Industries owned by SC, ST and Others]. Please refer para 15.0 Part B of tender conditions.

[a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) anddeposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

Railway is not bound to accept/Cancel the lowest or any tender or assign any reason for doing so and Railway reserves the right to accept/Cancel any tender in respect of the Whole or any portion of the items specified in the Schedule annexed (a or Tender Schedule) and the contractor shall be required to supply the same at the rate quoted

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

DELIVERY TERMS: F.O.R. DESTINATION BY ROAD AT CONSIGNEE END.

The Guarantee/Warranty of the item mentioned in the tender is only indicative, the actual Guarantee/Warranty is applicable as per the product specification.

The Inspection clause mentioned in the tender is only indicative, the actual inspection clause is applicable as per the product specification and drawing.

Make in India Preference Policy Please refer para 16.0 Part B of Southern Railway tender conditions uploaded in IREPS.

HSN CODE :Tenderers should mention the HSN CODE of the item and Rate of GST applicable. Firm's GST NO. and Firm's Banker details viz., Name & Address of the Bank Account No.., IFSC Code. and MICR No. in their E-Bid.

For inclusion in this tender, please mail your request to [email protected] with proof of successful performance and certificate.

Purchaser shall have the right to levy general damages on the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to 5% of the value of cancelled quantity.

Security Deposit Condition. : SD Clause: In terms of Railway Board letter No.2020/RS(G)/779/16 dated 27.11.2020. SECURITY DEPOSIT (SD) shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs.25 Lakhs subject to the applicable exemptions. SD from successful tenderers should be received in Purchase Office within 21 days from the date of communication of acceptance with respect to the purchaser. There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: a) The Store contract cases of value upto Rs 25 (Twenty Five) lakh, b)Other Railways and Government departments, c) Indian Ordnance Factories, d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f) Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued up to their monetory limit of registration. g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of SD for these items. (Please see details in applicable SR Tender Conditions). The successful bidder should submit the Security Deposit within 21 days of release of Letter of Acceptance (LOA). The Security Deposit shall remain valid for a period of three (3) months beyond the date of successful completion of supply of the full quantity.

Penalty Clause : (1) Materials supply shall be within 90 days of issue of Purchase order. (2) Relocation work shall be started within 7 days of material supply and completed within 60 days from the start of work. (3) If the Relocation work doesn%u2019t complete within 150 days of issue of PO, a penalty of 1 % of the PO value will be imposed as penalty for each week of delay until the completion of the work. (4) 3 to 4 coaches shall be completed per day. Relocation of filter work started in one coach shall be completed within 6 hours of coach placement. Non compliance shall result in a penalty of Rs 200/- per coach not completed within the time period of 6 hrs

Engagement of Labour : ENGAGEMENT OF LABOUR: i. The firm has to arrange adequate manpower according to the quantum of work. ii. The staff and supervisors who are executing application work should have Insurance / ESI and Work Permit and salary to be paid as per extant rules and regulations. Minimum Wages Act, Payment of Wages Act, etc are applicable. iii. The contractor shall employ adequate number of qualified workers with trained supervisor and shall be able to work in different shifts. iv. Supervisor nominated by the firm has to monitor the work quality and ensure safety of the firm%u2019s staff. v. The allotment of coaches may not be in a continuous manner. Hence based on availability of coaches, the firms will be intimated by CDO/ED and the firm has to keep the manpower ready for executing the work. vi. The firm has to work as per instructions of CDO/ED or nominated Railway Representative during the work

Location of work : Location of work - Anywhere in jurisdiction of SALEM division. Successful bidder to get the locations confirmed after placement of Purchase Order.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Inspection by TPI Agency.

Land Border Condition: Bidder shall confirm to the following declaration [Land Border condition] "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or , if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder, fulfills all requirements in this regard, and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached.)' along with bid for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. In case of non- submission of the above said certificate by a bidder, such bidder's bid is liable to be ignored."