LPG Fired Baking Oven,Spec NO-Mech/M/Umbrella Project /439/2 ,Dt.17/12/2025.

Special Eligibility Criteria

1. 1

   Technical Eligibility Criteria: 1 The bidder may be OEM or Authorized Dealer/Authorized distributer. Case If the bidder is a Authorized distributor, the OEM's tender-specific Authorization certificates are required to be submitted with the bid along with the credentials of the OEM (same as asked in Case-11 below), in order for the offer to qualify the eligibility criteria. Case II In case the bidder is the OEM, the bidder shall provide satisfactory evidence, acceptable to the purchaser to show that he is a regular manufacturer of LPG Fired Baking Oven or similar equipments as mentioned at S.No. 3 and has been supplying same to Central Govt/Public Sector Units/ Indian Railways/Private firms with Turnover of more than Rs. 100 Cr (CA certified Tumover certificate to be attached along with the bid). The OEM shall have valid ISO-9001 certificates (desirable), on the original date of closing of the tender and a copy of same should be submitted along with the bid. 2.2. The OEM must have supplied at least 01 no. of same/ similar higher capacity machine(s) as mentioned at S.No. 3 during the last 5 (five) years from the date of closing of the tender. Statement of past supplies along with, (i) purchaser's name and (ii) address, (iii) email address and (iv) phone/fax number of purchaser, (v) purchase order (PO) or supply order number and (vi) PO date (vii) along with the copies of purchase order (PO), (viii) quantity supplied (with proof of supply), (ix) date of supply and (x) their commissioning date shall be submitted with the offer. Copies of POs & (performance certificate/successful commissioning report) submitted shall also indicate the parameters/ specification of the supplied machine to prove same or similarity aspect of the machine as mentioned in the clause 3 below. Technical specification of the machine from the related document of the PO must be attached to supplement the PO in regard to the respective parameters of machine. Specificationsattached shall have linkages to the PO.
2. 2

   3. For the purpose of similarity, same/ similar machine shall be construed as follows: LPG/PNG/Gas-fired Industrial/Paint Baking, Drying or Curing Oven/Furnace (Batch type or Continuous type). Note: All machines claimed under similarity shall be industrial-grade equipment intended for continuous or batch production use. Laboratory ovens, utility ovens, or small- capacity ovens shall not be considered. The machines shall have parameters equal to or superior to the Leading Parameters specified in sr. no. 4 & 5 of Schedule-I of the Technical Specifications. 4. The bidder shall, in their offer, submit performance certificate/ successful commissioning report /successful warranty completion certificate of at least 1 (one) numbers of same/similar machines (as mentioned in clause 3 above) supplied in the last 5 (five) years. 5. Relaxation to the Startup Enterprises: No

   Confirmation required
3. 3

   Financial Eligibility Criteria: 1. The bidder must have received financial turnover through sales of goods of at least Rs.634.22 lacs in the previous three financial years and the current financial year up to the date of closing of tender. The bidder shall submit certificates to this effect, which must be certified by a Chartered Accountant duly supported by Audited Balance Sheets. Note: The above conditions are applicable in addition to those contained in tender document. In case, any of the conditions mentioned here above are contrary to those mentioned elsewhere, conditions mentioned in this document (Special conditions/Eligibility Criteria of Tender) shall supersede the Noforresponding conditions given in tender document. If above criteria is not fulfilled, offer bid may be rejected without any intimationto the firm.

   Confirmation required
4. 4

   EVALUATION CRITERIA The offer from bidder on turnkey basis shall include the following items 1 The cost of basic machines as per this specification and as per Schedule-I including concomitant Works & accessories and conforming to the relevant standard. 2 Cost of any other accessory which in the opinion of supplier is essentially required for making the machine fully functional. 3 Cost of Turnkey Charges viz. foundation, installation & commissioning etc. 4 GST, Duties, taxes, insurance, freight and packing charges and any other charges. 5 Cost of Comprehensive Preventive maintenance during 1st & 2nd year of Warranty Period. 6 Cost of Comprehensive AMC for five years after the warranty as per the warranty clause. Note: Cost of CAMC for 5 years to be a part of commercial evaluation. However this will not form a part of contract value. The cost of CAMC quoted by the bidder shall be reasonable and workable. Offers containing unreasonably low or non-workable CAMC charges shall be liable to be rejected/passed over during scrutiny of offers.

   Confirmation required
5. 5

   All necessary information/ documents required for establishing reference requirement as per eligibility criteria should be submitted by the bidder along with original offer itself. No clarification/correspondence will be sought/entertained in this regard. In case no information or incomplete information is furnished by the bidder, their offer will liable to be rejected. Supporting documents as proof of credentials shall be submitted by the bidder along with their offer and the onus to prove successful supply and commissioning in the stipulated time frame lies on the bidder. Offers submitting credential orders unaccompanied with proof of supply, commissioning and installation are liable to be ignored.

   Confirmation required

Commercial-Compliance

1. 1

   Firm is required to give complete details of distributor along with the contact person and contact no, if supply is to be made through distributor.

   Confirmation required
2. 2

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

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   TPI (Third Party Inspection)
2. 2

   IRS Conditions of Contract:The contract shall be governed by latest version (along with all correction slips)of IRS conditions of Contract, and all other terms and conditions incorporated in the tender documents.
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   NOTE- THIS TENDER IS GOVERNED BY LATEST BID DOCUMENT VERSION 14.0 OR LATEST WITH ALL CORRIGENDUMS AND AMENDMENTS IF ANY ISSUED BEFORE CLOSING OF TENDER.
4. 4

   Warranty Obligations: Warranty period will be for 30 months after the date of issue of successful commissioning and proving test certificate of the machine at site. Detailed warranty obligations as per Specifications attached with the tender.
5. 5

   Pre Bid Conference :- A pre bid conference will be held on -............ at 11.00 Hrs. in the Conference Hall at the Administrative Building, Rail Coach Factory, Kapurthala(PB). All prospective bidders are advised to attend the pre bid meeting. Prospective bidders are allowed to make presentation. Soft copy as well as hard copy of the presentation shall be handed over to RCF. A prospective Bidder requiring any clarification of the bid documents may notify the Purchaser in writing or through e-mail to [email protected], 2 days in advance of pre-bid meeting addressed to Deputy Chief Material Material Manager/G, Rail Coach Factory, Kapurthala-144 602 (Tele fax No.01822-227408). Prospective bidders who are willing to physically participate at RCF will be allowed. Those bidders who are willing toparticipate through video conference may send their request to RCF for sending necessary links to participate in VC. Such requests may be sent through e- mail to [email protected], The tenderers who wish to attend pre bid meeting must report at least 30 minutes in advance on the designated day and time. Not more than two persons per tenderer will be permitted for pre bid meeting. In case of consortium, a maximum of three persons will be permitted. As result of pre bid conference, modification to the tender, if any, shall be made in the form of an addendum or addenda.

   Confirmation required
6. 6

   LIQUIDATED DAMAGES: RAILWAY WILL RECOVER FROM THE CONTRACTOR AS AGREED LIQUIDATED DAMAGES AND NOT BY WAY OF PENALTY, A SUM EQUIVALENT TO 0.5% (HALF PERCENT) OF THE PRICE OF ANY STORES (INCLUDING ELEMENTS OF TAXES, DUTIES, FREIGHT ETC.) WHICH THE CONTRACTOR HAS FAILED TO DELIVER WITHIN THE PERIOD FIXED FOR DELIVERY IN THE CONTRACT OR AS EXTENDED FOR EACH WEEK OR PART OF A WEEK DURING WHICH THE DELIVERY OF SUCH STORES MAY BE IN ARREARS WHERE DELIVERY THEREOF IS ACCEPTED AFTER EXPIRY OF THE AFORESAID PERIOD, SUBJECT TO A MAXIMUM OF 10% (TEN PERCENT) OF VALUE OF DELAYED SUPPLIES AND THE SAME WILL NOT BE WAIVED OFF EXCEPT IN CASES WHERE DELAY IS ON ACCOUNT OF RCF. NOTE:-(THIS IS APPLICABLE FOR TENDERS OPENED AFTER 31-MAR-2019)
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   Specification Pages of all (Page 1 of 72 ) Mech/M/Umbrella Project /439/2 dt.17.12.2025 to be signed and stamped by bidder.LPG Fired Baking Oven

   Confirmation required
8. 8

   Installation & Commissioning: The contractor shall arrange installation & commissioning of the equipment at the consignee premises. The tenderer shall carry out necessary proving test to demonstrate the performance of equipment, after its successful commissioning, to the entire satisfaction of the consignee.
9. 9

   Preventive Maintenance during Warranty Period: Preventive maintenance during Warranty Period is to be carried out by the successful bidder/Contractor. For this preventive maintenance, no charges shall be paid separately by RCF/Railways. Minimum one (01) preventive maintenance is to be carried out per Quarter. This preventive maintenance is in addition to the routine/break-down maintenance; which is to be carried out by the successful bidder/Contractor, as & when required. Clause 16.2 & 16.7 of specifications will also be applicable for preventive maintenance.

   Confirmation required
10. 10

    Training:- As per Specifications. no charges for training shall be paid by RCF/Railways.
11. 11

    The Contract shall be governed by the conditions contained in Tender Document/NIT, IRS Conditions of Contract, Annexures (Specifications & Special Conditions etc.) and RCF Bid Document (Version-14.0) [as read with latest Corrigenda issued till tender opening date] attached with this tender. In this reference, it is clarified as under: 1. In case of any contradiction between the conditions specified in the Tender Document/NIT and appended Annexures (Specifications & Special Conditions etc.), the condition of Tender Document/NIT will prevail. 2. For conditions specified in Tender Document/NIT; the conditions specified in Tender Document/NIT will prevail over conditions specified elsewhere i.e. appended Annexures (Specifications & Special Conditions etc.) and RCF Bid Document (Version-14.0) (as read with latest Corrigenda issued till tender opening date). 3. In case of any contradiction between the conditions specified in the appended Annexures (Specifications & Special Conditions etc.) and RCF Bid Document (Version-14.0) [as read with latest Corrigenda issued till tender opening date]; the conditions contained inappended Annexures (Specifications & Special Conditions etc.) will prevail. 4. For aspects not covered in the Tender Document/NIT and Annexures (Specifications & Special Conditions etc.); RCF Bid Document (Version-14.0) [as read with latest Corrigenda issued till tender opening date] shall be referred.

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.