HELICOPTER LEVEL EMI-EMC IMPROVEMENT FOR UH-M PROJECT

TENDER NO: RC/IMM/EMI-EMC/8422MIS/626/1/26 PART-IA

Compliance to Requirements for Helicopter level EMI-EMC improvement for UH-M as per doc no: RC/UHM/MSI/TS/084 Issue II Rev A dated 16-01-26

Requirement for Helicopter Level EMI-EMC improvements for UH-M

Para Requirement Vendors Compliance

1.0 Introduction

The UH-M (Utility Helicopter - Maritime) is a 5.7 tonne class helicopter with twin engine and side-by-side cockpit, designed & developed by Hindustan Aeronautics Limited (HAL) for maritime operations by Indian Navy. UH-M will be capable of carrying out Search & Rescue Operations, Casualty Evacuation, Communication / Logistic and Cargo Role, Low Intensity Maritime Operations (LIMO) and limited sub-surface targeting, Limited Special Operations, Aerial Firefighting and Humanitarian Assistance & Disaster Relief (HADR). It will be operating from ships and shore, by day as well as by night including IFR conditions. The helicopter will also be cleared to operate from surfaces covered with sand. These helicopters are required to operate from ship deck and in the vicinity of ships and will be exposed to RF environments due to high power emitters/ radars operating in L, S and X band with fields generated up to 7000V/m. For the helicopter to operate in such EM environments helicopter level RF shielding improvements is required.

2.0 Purpose of the document

This document provides the requirements for EMI-EMC Design improvements at helicopter level in order to meet Naval operating environment.

Vendor shall carry out the following activities towards Helicopter level EMI-EMC improvement.

a Helicopter survey to understand areas for EMI-EMC improvement.

b Helicopter level measurements in the pre EMI-EMC improvement configuration on h/c: - Shielding effectiveness as per requirements of IEEE 299:2006 or equivalent standards - Electrical Bonding - Measurement of Cockpit and Cabin visibility levels

c Identification of the various materials for EMI-EMC improvement.

d Preparation of EMI-EMC improvement plan document covering the helicopter areas, materials, part numbers, specifications and clearances. The improvement plan to be presented for review by HAL/ experts in the Design phase.

e Supply of materials to HAL

f Coupon level testing to establish the feasibility & efficacy of application (structural & glass coupons).

g Implementation of EMI-EMC improvement on helicopter identified by HAL.

h Helicopter level measurements post EMI-EMC improvements: - Shielding effectiveness as per IEEE 299:2006 or equivalent standards - Electrical Bonding - Cockpit & Cabin visibility levels (if required)

i Test Reports to establish the efficacy of EMI-EMC improvements

j Vendor shall be responsible for all test equipment (calibrated) and set-up required for the checks mentioned at Para 3.0. Any RF isolation from environment (if required) for the above checks shall also be arranged by the vendor. HAL shall provide the helicopter/coupons for the testing.

k Modalities for implementation in phases will be mutually evolved based on technical review.

l Additional improvements to be carried out based on test results from EMI-EMC Low level HIRF testing and testing in Naval Environment.

m The list of deliverables & activities for the Helicopter level EMI-EMC improvement for design & development phase is listed at Annexure-1. Vendor to submit proposal covering scope of the above activities.

4.0 Material Requirements

4.1 Cable Harness Shielding

a Harness Shielding is required for protection from EMI-EMC effect to the looms. Currently the following TTC braids are being used and details are placed at Table-1.

b b) Light weight EMI/EMC braided shielding material is required to be provided in place of the above braids

c The harness braid material shall meet the following requirements i) Frequency band: up to 18GHz - Shielding effectiveness: At least 35dB in the frequency band upto 18GHz. Datasheet / test reports for the cable shielding material with respect to shielding effectiveness across the frequency band to be provided along with proposal ii) The braid shall have operating temperature range of -60°C to 200°C. iii) The braid should have been tested for at least 1000 hours salt spray iv) The braided shield assemblies should have been tested for indirect effect of lightning and it shall be able carry current of minimum 2 KA without fail. v) Shielding Material can be of any of the following types viz. Jacket (tubular form) and Wrap (roll form with self-adhesive type). vi) The braid should have approval for airborne application. Vendor to provide Mechanical and electrical specifications & data sheet of the shielding material along with the proposal. vii) Vendor shall supply shielding material in sizes of diameter 2mm, 4mm, 6mm, 8mm,12mm, 16mm, 20mm, 25mm, 30mm 35mm, 50mm. viii) Suitable shielding provisions required over the harness in areas of branching of looms. Details on the Shielding provision in branching areas to be indicated. ix) The braid should be light weight and resistant to water, corrosion, fire and salt spray. The braid shall have high tensile strength, chemical resistance and abrasion resistance properties. Relevant tests carried out for compliance to this requirement to be indicated. x) Minimum life of the shielding material should be 10 Years.

xi) Vendor to indicate the shelf and installed life of the harness shielding. xii) Vendor to specify the maximum bend radius allowed and any limitation (if any) towards performance degradation. xiii) The weight of shielding material not to exceed the weight specified in Table-2. xiv) The approximate length of cable harness required to be shielded considering the critical looms and looms located in exposed areas is indicated at Annexure-1. Vendor shall consider this for computation of total quantity of braid & associated materials required for the helicopter.

4.2 Backshells & Shield Termination

a Vendor to supply 360° EMI/EMC back shells suitable for airborne applications.

b The list of back shells currently used on helicopter are placed at Annexure-1. Vendor to supply alternate suitable 360° EMI/EMC back shells for airborne applications. The connector part numbers have also been provided for reference to arrive at the sizing of the backshells.

c Suitable materials required for termination of the braids with the backshells listed at Annexure-1 to be proposed by the vendor.

d Data sheet for backshell and other accessories used for shield termination to be provided with proposal.

e The shield termination method to be provided by the vendor during the design phase.

f The total weight of backshell & associated accessories should preferably be less than 5 kg.

The Rubber seals / gaskets are provided as a means of water tightness between mating parts of access panels & structure. Presently, the gaskets installed on the helicopter are not conductive. The types of seals / gaskets presently installed on helicopter are indicated at Annexure-2.

a This section covers conductive gaskets and associated consumables (such as conductive adhesives) for installation of gaskets

b The above rubber gaskets are required to be replaced with the EMI-EMC gaskets. vendor shall propose suitable conductive EMI-EMC gaskets along with compatible adhesive. the requirements for EMI-EMC gaskets are listed below: i. Frequency band: up to 18GHz ii. Shielding effectiveness as per following: - At least 35dB in L band & S bands - At least 20dB in X band - Preferably of 12dB for the remaining frequencies between 2 MHz to 18GHz. iii. The material of seal should be flame retardant and possess good resistance to hydraulic / engine oils. iv. It should not become brittle when exposed to extreme weather conditions. v. It should be possible to install in contour areas of the Helicopter without compromising in functionality. vi. It shall possess high reliability, maintainability and retention capability. vii. The installed life should be at least 5 years and storage life at least 1 year. viii. Vendor should specify the installed and shelf life. The necessary storage requirements / details shall be provided as part of design documentation. ix. Data sheet covering the mechanical and electrical properties of the Gaskets to be provided as part of the proposal. x. The Gasket shall have necessary clearances for installation on airborne platforms xi. Fixing of the gasket shall be possible using suitable adhesive on outer contour of the access panel cut-outs on helicopter structure.

xii. Fixing on the helicopter structure made up of either composite / aluminium material shall be feasible. xiii. Type of adhesive for fixing of gasket to structure to be specified. xiv. Adhesive should be compatible for application on both the composite and metal structure. xv. Adhesive shall provide electrical continuity between gasket and structure < 0.5 mΩ to 2.5 mΩ. xvi. Process and pre-requisite to achieve the electrical continuity to be specified. xvii. The total weight of the gaskets along with adhesive (for gaskets mentioned in Annexure -2) should preferably be less than 17.30 Kg. xviii. The areas of gaskets & seal replacement with EMI/EMC gaskets will be decided in the design phase.

c Mechanical Properties i. Vendor shall indicate the materials used in the fabrication of seals. ii. Raw material / compound should be certified and approved by country of origin for airborne application. iii. The following mechanical tests shall be carried out on rubber compound material as per DTD 5582A GR 50/ HM 4922/ NFL-17-150A-50D5 and applicable standards.

d General i. Shore Hardness ‘A’ : 50±5 ii. Tensile strength (Mpa) (Min) : 5 iii. Ultimate Elongation/ Elongation at break (%) (Min) : 200 iv. Tear strength (kN/m) (Min) : 9

e Resistance to Dry Heat: After air ageing at 225°C for 70 hours i. Variation in hardness (points) : ±10 ii. Variation in tensile strength (%) (Max) : -20 iii. Variation in elongation at break (%) (Max) : -40

f Resistance to compression: after 70 hours at 150°C Compression strength (% of original deflection) (Max): 35

g Resistance to lubricating oil After immersion in ASTM oil No.1/lubricating oil DERD 2472 at 150°C for 70 hours i. Variation in hardness (points) (Max) : -15 ii. Variation in tensile strength (%) (Max) : -25 iii. Variation in elongation at break (%) (Max) : -20 iv. Variation in volume (%) : 0 to +10

h Resistance to cold brittleness Brittleness point (impact) °C (Max) : -62

i Component Weight i. The manufacturer shall specify the density of the rubber compound used for forming the seal and also for finished component. ii. The variation in density of the compound/component for the production batches to be controlled. iii. It should be within ±0.05 gm/cm3 from the established value during qualification/certification of product.

j Batch Acceptance Tests The samples from each production batch of rubber compound material shall be subjected to tests for the requirements specified in para 4.3. (c).

k Environmental Test Requirements The rubber seals should meet the following environmental test requirements as per MIL-STD-810 F/ above. Alternatively, tests listed below as per any other equivalent standards carried out to be indicated. i. Salt Fog as per method 509.5 Procedure-1 ii. Fungus as per method 508.6 iii. Humidity as per method 507.5 iv. Sand and Dust as per method 510.5 v. Temperature as per method 501.5 and 502.5 vi. Rain test as per method 506.5 vii. Fluid susceptibility as per method 504.1 viii. Icing as per method 521.3

4.4 Paint (External & Internal) & Other

a Paint is used on the external surface of Helicopter to protect helicopter structure from environmental effect and to provide better aesthetics.

b This section covers external / internal paints and other associated materials that will be required with paint such as primer, putty and consumables (as required)

c The relevant parts of the following documents/regulations are applicable for paints: i. DEFSTAN 80-216: Paint, Filler, Epoxy, Spraying, Multi-Pack ii. DEFSTAN 80-161: Paint, Finishing, Epoxy, Spraying, Multi-Pack iii. BS 2X 33: Specification for two component primers for aerospace purposes. iv. BS 2X 34: Specification for two component polyurethane finish for aerospace purposes. v. MIL-PRF-85285E: Performance specification coating polyurethane aircraft and support equipment. vi. MIL-PRF-23377K: Performance specification primer coatings, Epoxy, High solids

d Technical requirements In order to improve EMI-EMC capability of the helicopter, vendor to propose suitable electrically conductive paint with following requirements: i. The paint system (primer and top coats) should meet the applicable regulatory requirements as per para 4.4. ii. Shielding effectiveness as per following: - At least 35dB in L band & S bands - At least 20dB in X band - Preferably of 12dB for the remaining frequencies between 2 MHz to 18GHz. Datasheet / test reports on the shielding effectiveness of external/ internal paints across the frequency band to be provided along with proposal iii. Vendor to propose the compatible primer, putty and other consumables required to paint the helicopter with proposed paint. iv. The application should be possible over composite and metal surfaces. v. Top coat of the proposed paint should be of Polyurethane base and should match with the user defined painting colour scheme (Presently Silver Grey, RAL 7001). It should be possible to paint with Matt or Glossy finishes. The final painting scheme will be provided during technical review. The painting scheme may have multiple colours(camouflage). The proposed paint should be compatible with existing materials (Composite and metallic) used for aircraft construction, Hydraulic oils, Fuel, Sealants, Corrosion preventive compounds. vii. The shelf life and storage requirements shall be specified by the vendor. viii. The shelf life shall preferably be not less than one year in its original packing. Any check/test required during storage to be clearly specified.

The minimum life after application on helicopter shall be at least 5 years x. As the helicopter will be utilized extensively for On shore/Off shore applications, the proposed paint should not deteriorate under extreme weather conditions like rain, dust, sunlight and saline environment. xi. Vendor to specify degradation in performance with environmental effects if any.

e Vendor to provide complete process of painting from helicopter surface preparation till finishing during the design phase.

f Vendor to provide any periodic maintenance required for paint with periodicity of application as part of the documentation.

g Data sheet covering the specification of paint & other material (primer, putty and other consumables) to be provided with the proposal.

h The total weight of the primer, putty & paint for external area (~ 76m2) shall be less than 15 Kg.

i The total weight of the primer, putty & paint for internal area (~ 29m2) shall be less than 6 Kg

j The (internal & external) areas of application of conductive paint will be decided during the design phase.

k Vendor should be willing to carry out demonstration of coating on samples provided by HAL to show the efficacy of coating prior to application on helicopter.

l Vendor to specify the following maintainability aspects for the paint as part of maintenance manual: - In service defects (peel off, blisters, shade change) - Repair scheme for any defect observed and the impact of repair on EMI-EMC improvement. - Methodology for measurement of conductivity after paint application. - Periodic maintenance

m Paint Application procedure shall be provided as part of the documentation

4.5 Coating over Glass

a Helicopter has transparencies / glass surfaces in the cockpit (windshield, Pilot & co-pilot doors, cockpit nose bottom), cabin door and cabin walls. The glass provides situational awareness to the Pilot and cabin members.

b Vendor to propose suitable film or ITO (Indium Titanium Oxide) coating with following specification for the above areas: i. Frequency band: 30 MHz to 18GHz ii. Shielding effectiveness of 15 dB or higher. Datasheet / test reports on the shielding effectiveness of ITO across the frequency band to be provided along with proposal iii. Application on flat & contoured surfaces shall be possible. iv. The visibility loss (in the transparency) should be preferably less than 10%. The details of the visual performance to indicated. v. Vendor should be willing to demonstrate the visual performance of coating/ film on samples provided by HAL by measurements and also the feasibility of application on contour surface. vi. Vendor to quantitatively measure the visibility of transparency before & after coating and provide test reports from authorized laboratories or by self through calibrated tool. vii. Based on the above test results the areas of application of ITO film/coat will be decided by HAL. viii. Vendor to specify the following as a part of design documentation: o Procedure/methodology for measurement of visibility o Degradation due to coating with time/ environmental conditions. ix. Technical specifications / data sheet of the ITO to be provided as part of the proposal x. Minimum service life of film or coating should preferably be 5 years after application on Helicopter and exposing to all weather conditions.

xi. Shelf life of film or coat should be preferably 1 year. Any special conditions of storage are required to be part of the design documentation. xii. The film or coating should comply to environmental tests for Low Pressure (Altitude), High Temperature (Operational high temperature should be taken up to +55ºC), Low Temperature, Rain, Humidity, Fungus, Salt fog, Sand and Dust, Acceleration, Vibration, Solar Radiation, Contamination by fluids and icing or freezing rain. Test should comply as per MIL-STD-810F/ above. Alternatively, in case tests listed are carried out as per any other equivalent standards, same to be indicated. xiii. The total weight of the coating over glass shall be less than 1.5 Kg for an area of approx. ~7m2 xiv. Weight of the film or coating per m2 area and shielding effectiveness for different thickness to be specified.

c Vendor should provide the complete process of application for film or ITO coating (i.e., from H/C surface preparation till finishing) as part of the Design documentation.

d Vendor shall be responsible to establish the process for ITO application on the helicopter areas decided by HAL (if needed by HAL).

e Alternatively, vendor can propose alternate scheme for protection of airborne equipment located in the cockpit areas. The alternate scheme to be included in the proposal.

5 Localised Shielding

a Vendor can propose alternate scheme for protection of on-board equipment located in nose cockpit and RF exposed zones/areas.

b Protection can include selective enclosure comprising mesh/honeycomb panels/EMI curtains or any alternate shielding materials which are of airworthy standard.

6.0 Testing Requirements for EMI-EMC improvement materials at Coupon Level.

The material proposed by vendor for helicopter EMI-EMC improvement needs to be tested before application on Helicopter. In this regard, HAL may provide coupons for different helicopter surfaces; glass Perspex etc., towards feasibility of application of EMI-EMC improvement material on the surface coupons & to test the effectiveness of the shielding material. The result of testing will be witnessed by HAL and testing results should be shared by vendor with HAL. The helicopter 2-D drawing indicating dimensions and various type of material used in helicopter structure is attached at Annexure-3.

a HAL will provide sample surface coupons required for testing of conductive Paints and ITO. Vendor to specify the approximate size and dimension of coupons required along with the proposal.

b HAL will provide different gaskets drawing for manufacturing. Vendor to manufacture and provide one set of the gaskets to HAL for helicopter fitment evaluation.

c The modalities and other details of testing will be evolved during the design phase

7.0 EMI-EMC improvement on Helicopter

a Prior to EMI-EMC improvement activity on Helicopter, Bonding, Shielding & Grounding aspects to be ensured. EMI-EMC improvement activity should not impact Lightning divertor paths on the Helicopter.

b Vendor shall provide technical support for implementation of EMI-EMC improvement scheme on 03 helicopters. Vendor proposal should cover materials helicopter wise for 3 nos

c The EMI-EMC improvement material for first helicopters shall be provided by vendor during development phase. The materials for second helicopter to be supplied based on decision taken by HAL.

d The EMI-EMC improvement solution should cover the complete helicopter based on the areas finalized during the design phase

e Vendor to provide all necessary documents/ test reports/ data sheets / compliances required for clearances of material on helicopter with Certification agencies. The proposed shielding material shall be of military grade (extent possible) with airworthiness certification.

8.0 Helicopter Level Shielding Effectiveness measurements after EMI-EMC improvements

a The shielding effectiveness measurements of the helicopter shall be demonstrated as per relevant standards such as IEEE STD 299 or any other equivalent standard to be specified

b The above measurements may be required to be carried out in iterations at several stages. Vendor should be willing to make these measurements.

c The required tools and tester with calibration in place for measurements shall be arranged by the vendor.

d The vendor shall submit the test/ measurement report.

e Any modification or additional actions required to improve the EMI-EMC improvement after demonstration shall be carried out by the vendor.

Vendor should provide 05 sessions of training to HAL representatives on EMI-EMC improvement of the Helicopters. Vendor to bring required material for training and provide training manuals.

10. Documentation

10.1 Documents along with Proposal Vendor to provide the following documents along with the proposal:

a Specifications & Datasheet - Datasheet / test reports of cable shielding. Datasheet should also cover the shielding effectiveness of cable shielding across the frequency band - Data sheet for backshell and other accessories used for shield termination - Data sheet covering the mechanical and electrical specifications of Gaskets and adhesive - Datasheet / test reports of external paint / internal paint and other associated materials such as primer, putty and other consumables (as required). Data sheet shall also cover the shielding effectiveness of external/ internal paints across the frequency band - Technical specifications / data sheet of the ITO to be provided as part of the proposal. Datasheet / test reports should cover the shielding effectiveness of ITO across the frequency band

b Airworthiness certificates/ clearances and test reports proposed for the materials.

10.2 Documents in Design Phase The following documents shall be submitted by the vendor in the design phase:

a Manuals – Procedures, process for cable shielding, shield terminations, application of – Externa/ internal Paints, ITO, Localised shielding & gaskets.

b Maintenance & Storage Manuals – Gaskets, Paints, ITO and associated consumables.

c Test Plans – Coupon testing, Survey & Helicopter level EMI –EMC improvement plan, helicopter level shielding measurement, Bonding, Grounding and Visual performance checks.

d Test Reports – Coupon test and Helicopter level shielding, bonding, grounding & visual performance measurements

e Vendor to provide all necessary documents, data sheets, test reports, COC for the materials

f Environmental & Qualification reports with standards followed for materials finalized for implementation

11.0 Additional EMI-EMC improvements & verification

a As part of certification of the Helicopter, HAL will carry out LLSC & LLSF HIRF, IEL and EMI-EMC chamber test at helicopter level with full SOP (to the extent possible).

b Based on the test results, helicopter level improvements may require to be carried out by the vendor

12.0 Technical Support Requirement

a Vendor to provide all necessary documents/ test reports/ data sheets / compliances required and support for helicopter implementation & clearances of material on helicopter with Certification agencies.

b The optimized process for Helicopter EMI-EMC improvement shall be evolved by vendor in coordination with HAL.

c All relevant documentation stated at para. 10 shall be submitted by the vendor at various stages of the program

d Vendor should be willing to carry out the helicopter EMI-EMC improvement as per finalized EMI-EMC improvement solution for production helicopters and shielding efficacy measurement. The implementation for production would be decided by HAL in future.

13.0 Production Phase

a Vendor shall recommend the supplier details of various items used for EMI-EMC improvement to HAL for direct purchase of items which are bought out.

14.0 Vendor Qualification Criteria

a Vendor should have prior experience in implementation of EMI-EMC improvement for stationary platforms and mobile defense platforms.

b Evidences of carrying out such activity on defense platforms to be submitted along with proposal.

c The vendor /testing agency to submit ISO/IEC 17025:2017 accreditation from NABL for carrying out shielding effectiveness measurements as per IEEE 299:2006

Deliverables & Activities- design & Development Phase

Annexure-2 Dimensional Details-Gaskets (All Dimensions are in mm unless specified)

Annexure-3 Helicopter Dimensional and Material Details

ENCLOSURE TO TENDER NO. RC/IMM/EMI-EMC/8422MIS/626/1/25

Quote Reference:

PRICE FORMAT (EC 2026 Level)

General Instructions: i) The price bid should be complete in all respects and inline with the format given below. ii) While pricing, relevant tender documents (for details like quantity, deliverables and other details) to be referred including Main Tender document, Terms & Conditions, Technical Specification. iii) The quantity wrt to documentation, GSE, Special Tools, test equipments etc as requested at various phases of project in price format should be as per technical requirement/ should be adequate to meet RFQ requirement with respect to development phase, production phase,Spares etc. iv) It is the responsibility of the Seller (OEM) to ensure that complete and comprehensive list of all test equipments/ tooling/ other items/ materials/ services as required for various phases of project with detail break down indicating itemized price list with quantity are included in price proposal. v) No changes are permitted in this format. vi) Prices should be quoted in Indian Rupees only. UOM - Unit of Measurement

vii) Price break up (itemwise) and additional price details, if any, with regard to spares, list of equipments, special tools etc covered under Development, Production phases etc & others should be given in separate sheet -Price breakup sheet of this file only.

A. DEVELOPMENT PHASE:

S/N DESCRIPTION QTY Unit of Meaure HSN /SAC Code Unit Price (Excluding Taxes) Total Basic Prices Applicable Taxes (If any) As per GST Structure) (Please mention the applicable Tax Arte and Its value) Extended Value Including Taxes (Total Value)

Rate of GST in % GST Amount

RECURRING COST(RC)

1 Shielding Material Cable sheilding material along with termination & branching material (as per Annexure 1 of technical specification RC/UHM/MSI/TS/084, ISS II, REV A dated 16/01/26) 3 Sets 0.00 0.00 0.00

2 360 deg Backshells ( 2 sets for 1st H/c, 1set each for 2nd and 3rd H/c) as per technical specification RC/UHM/MSI/TS/084, ISS II, REV A dated 16/01/26 300 No's 0.00 0.00 0.00

3 Gasket & Adhesive Gaskets (5 types) + Adhesive (1 lt/ Hc) as per Annexure 1 of technical specification RC/UHM/MSI/TS/084, ISS II, REV A dated 16/01/26 3 Sets 0.00 0.00 0.00

4 Painting material a) Etch primer (10 lts) b) Conductive Putty (as required) c) Conductive paint (15 lts) as per Annexure 1 of technical specification RC/UHM/MSI/TS/084, ISS II, REV A dated 16/01/26 3 Sets 0.00 0.00 0.00

5 ITO Paint / Film (5 lts) as per Annexure 1 of technical specification RC/UHM/MSI/TS/084, ISS II, REV A dated 16/01/26 3 Sets 0.00 0.00 0.00

6 Localised Sheilding Mesh/ Honeycomb material / Furnishing Cloth (25 m) as per Annexure 1 of technical specification RC/UHM/MSI/TS/084, ISS II, REV A dated 16/01/26 3 Sets 0.00 0.00 0.00

7 Implementation effort (3 Helicopter) Shielding materials, Gasket, Paint & ITO as per Annexure 1 of technical specification RC/UHM/MSI/TS/084, ISS II, REV A dated 16/01/26 3 No's 0.00 0.00 0.00

NON RECURRING COST(RC)

8 Coupon testing (pre & post) and Measurement of shielding effectivenes @ H/c level a) Helicopter skin - 4 samples b) Gaskets - 2 samples c) Window & canopy sample - 1 each 1 Lots 0.00 0.00 0.00

9 Training (1 Lot = 10 Days) 5 Lots 0.00 0.00 0.00

10 Documentation , Technical Review , Test Plan 1 Sets 0.00 0.00 0.00

11 OPTIONAL REQUIREMENTS Improvements & Verification through testing post HIRF, Chamber & Naval Environment testing (if required for additional 3 H/c ) as per Annexure 1 of technical specification RC/UHM/MSI/TS/084, ISS II, REV A dated 16/01/26 3 No's 0.00 0.00 0.00

Indian Bidders to provide the following Details:

Value of Import content (only for deliverables supported by BOE) involved in the total quoted base price in FE

% of Customs Duty on import content (included in the quoted base price) in %

EXCHANGE RATE ADOPTED (Indicate Currency and Exchange Rate)

i) Helicopter Level EMI/EMC Improvement should include all deliverables as per System Requirement Document (SRD)

ii) No changes are permitted in this format.

iii) Prices should be quoted in Indian Rupees only

iv) Please provide itemized prices for all the above price elements (w.r.t. supplies and documentation).

v) Indian Bidders, Please indicate the % of import content involved in the quoted base price as well as the % of customs duty on this import content included in the quoted base price. If HAL to give Custom Duty Exemption Certificate for imported components/items, Custom Duty amount will be excluded from evaluation and ordering. Note: Please indicate the % of import content involved in the quoted base price as well as the % of customs duty on this import content included in the quoted base price. If HAL give Custom Duty Exemption Certificate for imported components/items, Custom Duty amount will be excluded from evaluation and ordering.

vi) Training and Technical Assistance should include all expenses.

vii) vendor to provide cost break up for each qualification test as per technical specification requirement.

B. PRODUCTION PHASE (OPTIONAL): The Vendor shall provide prices for the Production Phase at the EC 2026 price level. HAL may exercise this option upon successful completion and certification of the Development Phase. The quoted prices shall thereafter be subject to variation in accordance with the agreed price variation formula/escalation provisions, subject to a maximum escalation cap. Issuance of this RFQ does not constitute a commitment by HAL or its customers to place any production orders

S/N DESCRIPTION ANTICIPATED QTY Unit of Meaure HSN /SAC Code Unit Price -Considering Year wise delivery (Excluding Taxes) Total Basic Prices Applicable Taxes (If any) As per GST Structure) (Please mention the applicable Tax Arte and Its value) Extended Value Including Taxes (Total Value)

Rate of GST in % GST Amount

1 Shielding Materials

a. Cable sheilding material along with termination & branching material 60 Sets 0.00 0.00 0.00

b. 360 deg Backshells (1 set per H/c) 4500 No's 0.00 0.00 0.00

2 Gasket & Adhesive Gaskets (4 types) + Adhesive (1 lt/ Hc) 60 Sets 0.00 0.00 0.00

3 Painting material a) Etch primer (10 lts/Hc) b) Conductive Putty (as required) c) Conductive paint (15 lts/Hc) 60 Sets 0.00 0.00 0.00

4 ITO Paint / Film (5 lts/Hc) 60 Sets 0.00 0.00 0.00

5 Localised Sheilding Mesh/ Honeycomb material / Furnishing Cloth (25 m/Hc) 60 Sets 0.00 0.00 0.00

6 Implementation effort Shielding materials, Gasket, Paint & ITO 60 No's 0.00 0.00 0.00

7 Helicopter Level Shielding Effect Measurement Post hardening 60 Lots 0.00 0.00 0.00

Indian Bidders to provide the following Details:

Value of Import content (only for deliverables supported by BOE) involved in the total quoted base price in FE

% of Customs Duty on import content (included in the quoted base price) in %

EXCHANGE RATE ADOPTED (Indicate Currency and Exchange Rate)

i) Cost should include all deliverables as per Specification requirements (Part-I).

ii) Please provide itemized prices in respect of product, sub-modules, LRUs, SRUs or detailed parts which are procured or can be manufactured / serviced/ replaced as separate items. This detail has to be provided mandatorily and the total cost of items in the production build/ break down should sum up to unit production price at this table B.

iii) Purchase orders will be placed for Production Phase based on yearwise quantity required as per production plan spread over years as mentioend in the RFQ based on Customer orders. The total quantity indicated above does not refers to quantity per order per annum or minimum order quantity for ordering. The quantity per order per annum during Production phase is subject to variations based on customer orders and HAL's production plan.

v) Indian Bidders, Please indicate the % of of import content involved in the quoted base price as well as the % of customs duty on this import content included in the quoted base price. If HAL give Custom Duty Exemption Certificate for imported components/items, Custom Duty amount will be excluded from evaluation and ordering. Note: Please indicate the % of import content involved in the quoted base price as well as the % of customs duty on this import content included in the quoted base price. If HAL give Custom Duty Exemption Certificate for imported components/items, Custom Duty amount will be excluded from evaluation and ordering.

C. SUMMARY OF TOTAL COST IMPLICATION: (EC 2026 level)

S/N DESCRIPTION Total Value

1 TOTAL OF DEVELOPMENT PHASE (P) 0 0.00

2 TOTAL OF PRODUCTION PHASE (Q) 0 0.00

Total Cost implication (sum of above) R=(P+Q) 0.00

Note: The Commercial Evaluation will be evaluated on above Package wise basis .

Taxes & Duties if applicable to be indicated below table.

Bidders to indicate the applicable Taxes & duties for the prices quoted above

Sl No Type Applicability Rate

4 other's if any (Please Specify)

5 other's if any (Please Specify)

6 other's if any (Please Specify)

7 other's if any (Please Specify)

Note: In applicability coulmn, Bidders to specify on applicability of taxes/levies applicable on type of product/services.

D.Price Break up for Unit Cost for Shielding Material Cable sheilding material along with termination & branching material (As per Annexure -1 of Doc No. RC/UHM/MSI/TS/084)

S/N DESCRIPTION QTY UOM UNIT PRICE (Basic Price) EXTENDED VALUE (Total Value)

E.Price Break up for Unit Cost for deg Backshells (2 sets for 1st H/c, 1 Set each for 2nd and 3rd H/c) (As per Annexure -1 of Doc No. RC/UHM/MSI/TS/084)

S/N DESCRIPTION QTY UOM UNIT PRICE EXTENDED VALUE (Total Value)

F. Price Break up for Unit Cost for Gasket & Adhesive: Gaskets (5types) + Adhesive (1lt/Hc) (As per Annexure -1 of Doc No. RC/UHM/MSI/TS/084)

G. Price Break up for Unit Cost for Painting Material (As per Annexure -1 of Doc No. RC/UHM/MSI/TS/084) - Quantity required per helicopter to be additionaly indicated

H. Price Break up for Unit Cost for ITO Paint/ Film (As per Annexure -1 of Doc No. RC/UHM/MSI/TS/084) - Quantity required per helicopter to be additionally indicated

I. Price Break up for Unit Cost for Localised Sheilding Mesh/Honey comb material/Furnishing Cloth (As per Annexure -1 of Doc No. RC/UHM/MSI/TS/084)

J. Price Break up for Unit Cost for Implementation effort (3 Helicopter) Sheilding materials, Gasket, Paint & ITO (As per Annexure -1 of Doc No. RC/UHM/MSI/TS/084)

K. Price Break up for Unit Cost for Non Recurring Cost NRC (As per Annexure -1 of Doc No. RC/UHM/MSI/TS/084)

Note: 1. The price breakup to be provided as per the individual line items indicated at Annexure -1 of Doc No. RC/UHM/MSI/TS/084 2. The quantity of consumables like paint, putty, primer, adhesive etc required per helicopter as per the total area mentioned in the Doc No. RC/UHM/MSI/TS/084 required to be indicated.

Additional Information, if any

TENDER NO.: RC/IMM/EMI-EMC/8422MIS/626/1/26

PART IV: RFQ CHECK LIST

QUOTATION REFERENCE :

NOTE: BIDDER TO ENSURE THAT NO PRICING ASPECT IS INDICATED IN THIS SHEET OR ANYWEHERE IN THE TECHNICAL BID. IN CASE OF ANY PRICE INFORMATION PROIVIDED IN TECHNICAL BID, EVEN IN THE FORM OF PDF, THE TECHNICAL BID WOULD NOT BE CONSIDERED FOR EVALUATION AND WILL BE REJECTED. PRICES SHOULD BE ENTERED ONLY IN PRICE BID (XLS FILE).

S/N Activity VENDOR COMPLIENCE (YES / NO / NOT APPLICABLE)

1 Whether the firm is registered with RWRDC/Helicopter Division / Any other division of HAL/Any other DPSU.

2 Whether you are a MSE vendor and provided required documents - Udyam Portal Registration Certificate

2.a Whether MSE is owned by SC(Schedule caste)/ST(Schedule tribe)entrepreneur.

2.b Whether MSE is owned by women entrepreneur.

3 Whether delivery lead time agreed as per HAL requirement

4 Whether validity of the offer indicated as per RFQ.

5 Warranty: Whether warranty indicated in offer as per RFQ.

6 Liquidated Damages: Whether Liquidated Damages indicated in offer as per RFQ

7 Payment terms: Whether payment terms indicated in offer as per RFQ

8 Indian vendors: Whether delivery terms are "FOR HAL".

9 Integrity Pact: Whether Integrity pact is submitted as per RFQ Format.

10 Security Deposit: Whether Security Deposit clause is complied as per RFQ.

11 Whether Technical Compliance / Technical Bid has been submitted without indicating any prices (else the offer will be disqualified)

12 Whether Vendor has declared Import Content

13 Please confirm whether Self Certification Letter/Auditor Certificate as per Appendix-B indicating minimum local content (MLC) for Purchase Preference is submitted as per RFQ

14 Please confirm whether Annexure-IIA & AnnexureIIC (Declaration Certificate for Bidder sharing Land Border with India) is submitted as per RFQ

15 Please confirm whether Bank Details as per Bank Mandate Form Duly signed by Bank officials with bank Seal is submitted.

TENDER NO.: RC/IMM/EMI-EMC/8422MIS/626/1/26

PART-II (COMMERCIAL TERMS & CONDITIONS COMPLIANCE MATRIX)

QUOTATION REFERENCE :

NOTE: BIDDER TO ENSURE THAT NO PRICING ASPECT IS INDICATED IN THIS SHEET OR ANYWEHERE IN THE TECHNICAL BID. IN CASE OF ANY PRICE INFORMATION PROIVIDED IN TECHNICAL BID, EVEN IN THE FORM OF PDF, THE TECHNICAL BID WOULD NOT BE CONSIDERED FOR EVALUATION AND WILL BE REJECTED. PRICES SHOULD BE ENTERED ONLY IN PRICE BID FORMAT (XLS FILE).

Sl. No Description Vendor’s Compliance

Note This Request for Quotation (RFQ) is for CLASS-I & CLASS-II INDIAN LOCAL SUPPLIER for supply of subject items. Quote received from Class-I & II Indian Local Supplier only will be considered & accordingly only Class-I & II Indian vendors needs to participate in the Tender. Quotes received from foreign source / Non-Local Suppliers will not be considered and will be rejected.

1 Tender Due Date: The due date for submission of quote is mentioned in the RFQ. Bidder is requested to submit their quotation within the due date & time of RFQ.

2 Validity of Quotation:- Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 270 days from the closing date of enquiry and the offered materials should be perfectly kept under provisional reservation for this quotation

3 Submission of Bid:

a The bidder is required to submit response to bid through e-Procurement portal and upload their technical and Price bid in the e-Portal only. Bids submitted through any other modes except HAL e-procurement portal will not be considered for evaluation.

b Bidders are requested to submit their proposals (Technical cum non price bid and Price bid separately) online at HAL’s e-procurement portal (https://eproc.hal-india.co.in or link to e-Procurement through www.hal-india.co.in). Tenders submitted other than e-procurement portal will not be considered and will be rejected (No Hard copies of Technical and Price bid should be submitted). HAL is not responsible for delays / problems faced if any with internet, etc. Hence you are requested to submit the bids on-line well before the tender due date and time.

c Only Signed Omnibus Integrity Pact or Standalone Integrity Pact in duplicate, Self Certification & Auditor Certificate for Local Content should be forwarded / submitted to HAL, RWRDC in a sealed cover superscribing tender no. & due date. ( Integrity Pact is applicable where total quoted value is equal or more than 5 Crores).

d Procedure for obtaining Digital Signature Certificate (DSCs), its installation, procedure for Log in using DSCs and System Requirements documents are available in our e-portal website https://eproc.hal-india.co.in. In case bidders have any problem during download of Tender Documents and Upload of their Bids, they may directly approach HAL Help Desk 24/7 through following. Email: [email protected] Ph: 080-22323697 / 98 You may also put a copy to us on email: [email protected] for follow up at our end.

e For two bid system, technical bid will be opened on the tender opening date. Only those Bids will be evaluated, which are found to be fulfilling all the requirements of the RFQ, both technically and commercially. After technical evaluation, the Price bids of only technically acceptable bidders will be opened. The bidder, whose price is arrived as lowest as per Evaluation criteria will be declared as L-1 bidder by Buyer.

f When submitting your offer, please ensure that you have responded categorically against each technical / commercial terms. Your compliance / acceptance to each of our terms should be indicated clearly. In case, HAL terms and conditions are not acceptable, you may quote counter terms and conditions. When counter terms and condition of business have been offered by the bidders, HAL shall not be deemed to be governed by such terms and conditions unless written acceptance thereof has been given by HAL. Any technical clarifications required may be obtained before submission of quotations (10 days before due date). No ambiguity / request for changes in price/scope will be entertained after submission of quotation.

a Bid received after the due date and time specified in the tender shall be considered as Late Bid and will not be considered.

b HAL will not be responsible for inability of bidder to upload the Bid documents in e-procurement portal.

c HAL reserves the right to reject late or incomplete bid.

5 Opening of Tenders: Technical bid against this RFQ would be opened on next working day of closing date of RFQ. In case due to various administrative reasons, the quotations are not opened on that day, the same will be opened on subsequent working day. Interested bidders may witness the tender opening online by logging into HAL e-Procurement portal.

6 Tender Evaluation :

a The tender will be evaluated on total package basis on landed cost up to HAL, RWRDC including the development phase & production phase requirement as per Price Bid Format. Bidder has to quote the Prices in the Part-III (Price Bid Format) only.

b Bid with lowest price conforming to the specification will be considered for placement of order.

c Conditional discounts will not be considered in evaluation of tender.

d In respect of two bid system, technical bid will be opened on the tender opening date. After technical evaluation, the Commercial bids of those bidders who are technically acceptable will be opened.

e Applicability of the Taxes (IGST/CGST etc.) should be explicitly indicated by the bidder in his response in percentage. In the absence of this input the offer would be considered all inclusive.

f The total quoted prices in Part-III (Price Bid Format) will be evaluated on Package basis on landed cost up to HAL, RWRDC for arrival of L1. Bidders has to quote their price very carefully as additions / alternations will not be allowed after submission of bid.

g Initially, the Purchase Order for items required for Development phase will be placed by HAL, RWRDC Division. Purchase Orders for series production requirement, spares of production phase and other items will be placed by HAL production division based on the firm order from HAL's customer. Issuance of this RFQ does not create any obligation whatsoever on HAL to place orders for series production.

h After opening of Price bid, bidders have to provide price break up of all the major sub-assemblies, items, accessories, installation commissioning charges, documentation etc, if required by HAL.

i Mere opening of Technical qualified bid & price bid does not guarantee the placement of order on supplier.

7 The following loading factors will be considered for commercial evaluation:( if respective Tender/RFQ clauses are not agreed by the vendors)

i Payment Term (PT) Factor : Max. Loading Factor- Actuals ((T/ 12)*(R+2)/100*QA) (for Advance Payment) T= Advance duration in Months QA= Extent of Advance payment in Quoted price R = Marginal Cost of Funds-based Lending Rate (MCLR) per annum

ii Liquidated Damage (LD Factor) (LD @ 0.5% per week of delay maximum up to 10%) Max. Loading Factor- 10% (10-L) *Q/100 Where, Q – Quoted Price L – Maximum rate of LD indicated by Bidder However, LD per week rate shall remain unchanged.

iii Security Deposit (SD Factor) (If not agreed by vendor) Q * 0.05 Where, Q – Quoted Price (Applicable in case SD clause is not accepted by Bidder)

iv Warranty (WA Factor): Max. Loading Factor- Actuals 0.03*Q*(WR-WQ)/12 Q = Quoted Price WR- Warranty in Months as per RFQ WQ- Warranty Offerd in Months

8 Restrictions on procurement from bidders from a country which shares a land border with India:

I Any Bidder from a country which shares a land border with India will be eligible to bid in any procurement whether of goods, services (including consultancy services and non-consultancy services) or works ( including turn key projects) only if the bidder is registered with the Competent Authority. Further, any bidder (including bidder from India) having specified Transfer of Technology (ToT) arrangement with an entity which shares a land border with India, shall also require to be registered with the same Competent Authority.

II "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means any person or firm or company, including any member of a consortium or joint venture (that is an association of several persons, or firms or companies), every artificial juridical person not falling in any of the descriptions of bidders stated herein before, including any agency branch or office controlled by such person, participating in a procurement process.

III Bidder (or entity) from a country which shares a land border with India” for the purpose of this order means:- a) An entity incorporated, established or registered in such a country; or b) A subsidiary of an entity incorporated, established or registered in such a country; or c) An entity substantially controlled through entities incorporated, established or registered in such a country; or d) An entity whose beneficial owner is situated in such a country; or e) An Indian(or other) agent of such an entity; or f) A natural person who is a citizen of such a country; or g) A consortium or joint venture where any member of the consortium or joint venture falls under any of the above.

IV “The Beneficial owner“ for the purpose of (III) above will be as under:

1 In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person(s), has a controlling ownership interest or who exercises control through other means. Explanation— a. “Controlling ownership interest“ means ownership of, or entitlement to more than twenty-five per cent of shares or capital or profits of the company; b. “Control" shall include the right to appoint the majority of the directors or to control the management or policy decisions including by virtue of their shareholding or management rights or shareholders agreements or voting agreements;

2 In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of capital or profits of the partnership;

3 In case of an unincorporated association or body of individuals, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of the property or capital or profits of such association or body of individuals;

4 Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the relevant natural person who holds the position of senior managing official;

5 In case of a trust, the identification of beneficial owner(s) shall include identification of the author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other natural person exercising ultimate effective control over the trust through a chain of control or ownership.

V An agent is a person employed to do any act for another, or to represent another in dealings with third person.

VI The successful bidder shall not be allowed to subcontract works to any contractor from a country which shares a land border with India unless such contractor is registered with the competent authority

VII The registration shall be valid at the time of submission of bid and at the time of acceptance of bid.

VIII If the bidder was validity registered at the time of acceptance / placement of order, registration shall not be a relevant consideration during contract execution.

IX A bidder is permitted to procure raw material, components, sub-assemblies etc. from the vendors from countries which shares a land border with India. Such vendors will not be required to be registered with the Competent Authority, as it is not regarded as "sub-contracting". However, in case a bidder has proposed to supply finished goods procured directly / indirectly from the vendors from the countries sharing land border with India, such vendor will be required to be registered with the Competent Authority.

X A certificate is to be furnished by the bidder stating “ I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country; has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.[Where applicable, evidence of valid registration by the Competent Authority shall be attached].”

XI A certificate is to be furnished by the bidder in case of specified ToT stating “ I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder does not have any ToT arrangement requiring registration with the Competent Authority. OR I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder has valid registration with the competent authority to participate in this procurement

9 Purchase Preference Policy (Preference to make in India): In line with Public Procurement (Preference to Make in India), Order 2017 & its amendments issued by Govt. of India from time to time & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable for the “Class-I Local Supplier” for the goods/services/works covered in this tender subject to the Terms & condition of Purchase preference clause. Note: (a) The subject item falls under INDIVISIBLE category. (b) Minimum local content for Class-I local supplier is 50%. (c) The offers sought only from Class-I & Class-II local suppliers. (d) The margin of Purchase Preference shall be up to 20% only for Class-I Local Supplier. The bidders are requested to go through the same & submit the bids accordingly and provide the compliance for the same. Bidder has to refer the Additional Terms and Conditions (Appendix-A (Type I & II)) and provide your compliance by indicating Complied against this column..

9a Only class-I & Class-II local suppliers are eligible for participation in this tender & the bidders should indicate the percentage of local content & provide the necessary supporting documents as per RFQ. The bidders not meeting the above criteria will be summarily rejected.

9b All the bidders should provide a “Self Certification” along with technical offer indicating that the item offered meets the minimum local content as called for in the tender and provide the % of local content along with details of the location(s) at which the local value addition is made.

9c Format for Certification for “Local Content” is attached in this Tender/RFQ Documents. Type-I- Format for “Self-Certification” for “Local Content” (<10 Crores) Type – II-Format for “Auditor’s Certification” for “Local Content” (> 10 Crores) Vendor to provide appropriate certificate as per the quoted value.

a As per the directives of Govt. of India, Ministry of Micro, Small and Medium Enterprises ( MSME MSMED ACT 2006) HAL has earmarked to annually procure 25% worth of goods / Services from Indian MSEs (Micro, Small and Medium Enterprises) with a sub target of 4% out of these 25% from MSEs owned by SC ( Schedule Caste ) / ST ( Schedule Tribe ) Entrepreneurs and sub target of 3% out of these 25% from MSEs owned by Women Entrepreneurs .

b The bidders who fall in MSEs sector need to indicate the same and provide the documentary proof (With validity) along with the offer for our consideration. Further if any of the MSEs fall under SC/ST & Women Enterprise category they may indicate the same and submit the needful documentation accordingly.

c Special Preference to MSEs : The participating MSE may be allowed to supply 100% of total tendered quantity subject to the quoted price of MSE falls within the band of L1+15% ansd such MSE agrees to match with L1 price (where L1 is non MSE vendor).

d MSE vendors to indicate Category /Classification and enclose recent valid Udhyam certificate as per the latest circulars issued by Govt of India.

a The quotation must be in the unit in which the quantity is indicated in the enquiry. If it is otherwise, conversion data must be furnished.

b HAL reserves the right to order quantity less than indicated in the enquiry/ quoted for by bidder, at the prices quoted, without any reference to the bidder.

12 Import Content: Indian vendors should quote in Indian rupees only. Indian vendors who import certain materials, accessories etc. from foreign sources, while manufacturing the product, need to provide import content in value or in % w.r.t. your offered prices. This is a mandatory requirement for Indian Vendors. However Order will be placed in Indian currency and Payment will be made in Indian Currency. This information of import content should be indicated in the price bid format. Please indicate compliance that you had indicated the import content in the price bid format. In case, the purchase order is awarded to you where you had indicated the import content, you need to provide the list of items being imported based on HAL request. Any Exchange rate variation in this regard will have to be borne by the bidder themselves.

13 Applicability of Exchange Rate Variation : (YES/NO) If the products/items/materials quoted by the Indian vendors involves import content, then the value of import content needs to be indicated in the offer (in FE). Further, vendor should indicate whether Exchange Rate Variation (ERV) is applicable on the FE content declared by the vendor. If ERV is applicable, ERV reckoning date shall be the last date of submission of commercial bids (i.e. due date of the tender). For purpose of making ERV payment, actual value of import (to be supported by BOE, etc.) or declared value of import in bidders quote whichever is lower to be considered for calculation of ERV based on TT selling rate on the date of BOE. Exchange rate variation on the higher side, shall be paid by the HAL and similarly any exchange rate variation on lower side i.e. price reduction, to be passed on to HAL.

i Vendors (OEMs) while submitting the proposal should categorically declare that items quoted by them are their newly manufactured items and are not resold (2nd sale).

ii Quotation should accompany the detailed catalogues and literature (if applicable)

iii When counter terms and conditions have been offered by a Bidder, HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL.

iv Any terms & conditions which has not been the part of the bid or Purchase Order, if put forward in subsequent correspondence, shall not be considered by HAL.

v Disregard of any instructions, may result in your offer being ignored.

vi Canvassing by bidders in any form, including unsolicited letters on bid/s submitted or post tender corrections shall render the bid/s liable for summary rejection.

vii HAL reserves the right to cancel the tender without assigning any reasons thereof. The decision of HAL is final in this regard.

15 SUPPORTING ADDITIONAL DOCUMENTS: The Bidder/s agrees to submit such document/s like submission of Integrity Pact / supporting additional documents etc., if required or as called for in RFQ, subsequent to opening of the Bid and before finalizing the contract or PO, depending upon the then circumstances and decision of HAL. Any failure to submit such document/s or Integrity Pact in HAL given format, shall amount to rejection of the bid, which decision shall be at the discretion of HAL.

16 Conflict of Interest:

Any bidder having a conflict of interest, which substantially affects fair competition, shall not be eligible to bid in this tender. Bids found to have a conflict of interest shall be rejected as nonresponsive. A bidder in this Tender Process shall be considered to have a conflict of interest if the bidder: a) directly or indirectly controls, is controlled by or is under common control with another Bidder; or b) receives or have received any direct or indirect subsidy/ financial stake from another bidder; or c) has the same legal representative as another bidder for purposes of this bid. A Principal can authorize only one representative, and the representative also should not represent or quote on behalf of more than one Principal. However, this shall not debar more than one Authorised distributor from quoting equipment manufactured by an Original Equipment Manufacturer (OEM), in procurements under Proprietary Article Certificate; or d) has a relationship with another bidder, directly or through common third parties, that puts it in a position to have access to information about or influence the bid of another Bidder or influence the decisions of the Procuring Entity regarding this Tender process; or participates in more than one bid in this tender process; or e) Participation in any capacity by a Bidder (including the participation of a Bidder as sub-contractor in another bid or vice-versa) in more than one bid shall result in the disqualification of all bids in which he is a party. However, this does not limit the participation of a non-bidder firm as a sub-contractor in more than one bid; or f) would be providing goods, works, or non-consulting services resulting from or directly related to consulting services that it provided (or were provided by any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm), for the procurement planning (inter-alia preparation of feasibility/ cost estimates/ Detailed Project Report (DPR), design/ technical specifications, Terms of Reference (ToR)/ Activity Schedule/ schedule of requirements or the Tender Document etc.) of this Tender process; or g) has a close business or family relationship with a staff of the Procuring Organization who: i) are directly or indirectly involved in the preparation of the Tender document or specifications of the Tender Process, and/or the evaluation of bids; or ii) would be involved in the implementation or supervision of resulting Contract. h) In cases of authorised distributors quoting on behalf of their principal manufacturers, an authorised distributor cannot represent two manufacturers or quote on their behalf in a particular tender enquiry. There can be only one bid from the following: i) The principal manufacturer directly or through an authorised distributor on his behalf; and ii) Authorised distributor on behalf of only one principal.

17 Non-conformities between Figures and Words: In case of non-conformities/errors are observed in responsive tenders between the quoted prices in figures and in words. This situation normally does not arise in case of e-Procurement. This should be taken care of in the manner indicated below: If, in the price structure quoted for the required goods, there is discrepancy between the unit price and total price (which is obtained by multiplying the unit price by the quantity), the unit price shall prevail and the total price corrected accordingly; If there is an error in a total corresponding to the addition or subtraction of sub-totals, the sub-totals shall prevail and the total shall be corrected; and If there is a discrepancy between words and figures, the amount in words shall prevail. Such a discrepancy in an offer should be conveyed to the bidder asking him to respond by a target date and if the bidder does not agree to HAL's observation, then the bid is liable to be rejected.

i The prices quoted should be firm and fixed till execution of contract/PO and exclude subsequent claims or price increase of any kind. The bidder is required to indicate prices against individual line items in the Price Bid Fromat.

ii Price quoted should be on F.O.R. Destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance.

iii Indian Bidder should quote in Indian Rupees and payment will be made in Indian Rupees.

iv Bidders should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered. Any increase in prices at a later date for ordering lesser quantities will not be agreed to.

v Conditional discounts will not be considered in evaluation of tender.

The prices for Series Production Phase (SP) which HAL may exercise as an option should be at EC 2026 price level. The prices will thereafter be varied as per price variation formula to be quoted by vendor as given below with the maximum cap on escalation. Issuance of this RFQ does not bind HAL or its customers for ordering for series production requirements

The prices for Series Production Phase (SP) whcih HAL may excercise as an option should be at EC 2026 price level. The prices will thereafter be varied as per price variation formula to be quoted by vendor as given below with the maximum cap on escalation. Issuance of this RFQ does not bind HAL or its customers for ordering for series production requirements.

2 Price Variation Formula:-

Price variation formula has to be as per format given below :

P = Po ( A + B x L/Lo + C x M/Mo)

P = Final price applicable for PO Placement at the relevant year.

Po = The base price at 2026 economic conditions

Lo – Average Labour Index of the base year 2026

Mo – Average Material Index of the base year 2026

L – Labour Index for the month of placement of PO in the relevant year.

M – Material Index for the month of placement of PO in the relevant year.

A = Percentage corresponding to fixed element of price ( not subject to variation ). 'A' should not be less than 15% ). B & C= Coefficients in percentages corresponding to labour and material respectively.

The Maximum annual escalation(CAP) applicable (percentage) with the above price variation formula to be mandatorily indicated.

Incase, where the vendor does not specify the CAP, HAL will assume that the figures quoted in the said format are at EC2026 level and accordingly escalate them at the highest CAP rate among those quoted by the other competing vendors for price evaluation of production phase supplies.

The indices should be officially published figures (preferably by a Government agency) and vendor may indicate the official publications / organizations / websites publishing these indices for reference & verification by HAL.

3 Goods and Services Tax (GST):

i GST Registration Status:

All the bidders/ Bidders should ensure that they are GST compliant and their quoted tax structure/ rates as per GST Act/ Rules. Bidder should be registered under GST and furnish GSTIN number and GST Registration Certificate in their offer unless they are specifically exempted from registration under specific notification/ circular/ section/ rule issued by statutory authorities.

ii GST Registration Number (15-digit GSTIN):

iii Composition scheme:

If the Bidder has opted for a composition levy under Section 10 of CGST, he should declare the fact while bidding along with GSTIN and GST registration certificate.

iv Exemption from Registration:

If a bidder is not liable to take GST registration, i.e., having turnover below threshold, he shall submit undertaking/indemnification against tax liability. Bidder claiming exemption in this respect shall submit a valid certificate from practising Chartered Accountant (CA)/ Cost Accountant with Unique Document Identification Number (DIN) to the effect that Bidder fulfils all conditions prescribed in notification exempting him from registration. Such bidder/ dealer shall not charge any GST and/ or GST Cess in the bill/ invoice. In such case, applicable GST shall be deposited under Reverse Charge Mechanism (RCM) or otherwise as per GST Act by the Procuring Entity directly to concerned authorities. Bidder should note that his offer would be loaded with the payable GST under the RCM. Further, Bidder should notify and submit to the Procuring Entity within 15 days from the date of becoming liable to registration under GST.

v HSN Code and GST Rate:

(i) HSN (Harmonized System of Nomenclature) code for the goods to be indicated by bidders. It shall be the responsibility of Bidder to ensure that they quote the exact HSN Code and corresponding GST rate for the goods being offered by them.

(ii) As per the GST Act, the bid and contract must show the GST Tax Rates (and GST Cess if applicable) and GST Amount explicitly and separate from the bid/contract price (exclusive of GST). If the price is stated to be inclusive of GST, the current rate included in the price must be declared by the bidder.

(iii) If a Bidder asks for GST (and GST Cess if applicable) to be paid extra, the rate and nature of such taxes applicable should be shown separately. Bidders should quote 'GST' if payable extra on the total basic rate of each cost element and quote GST in ‘%' inclusive of cess.

(v) The supply of commodities or services or both, if imported into India, shall be considered as supply under inter-state commerce/ trade and shall attract integrated tax (IGST). The IGST rate and GST cess shall be applicable on the ‘Custom Assessable Value’ plus the ‘Basic Customs duty applicable thereon’.

vi TDS for GST: Applicable TDS as per the prevailing guidelines of Government of India will be deducted while making payment.

4 Payment Terms:-

The payment terms will be as follows:

In the event of an order, 100% payment will be made within 30 days of receipt and acceptance of items / services at our Stores by RTGS or any other latest Electronic Payment remittance mode. Normally 30 days will be allowed for inspection after receipt of goods.

Applicable for MSMEs & Start-Ups: That 15% (of the basic price) interest free Advance will be payable against BG of equivalent amount and balance 85% will be paid within 30 days of receipt and acceptance at our stores. In case advance is not sought, 100% payment will be made within 30 days of receipt and acceptance at our stores. If advance payment is required, MSE vendors should explicitly indicate against this clause & tender.

Registration in TReDS: HAL is registered on TReDS platform (Trade Receivable Discounting Systems), as being promoted by GOI directives. It is suggested that all the MSME Vendors to take note of the same and consider for registration on any TReDS platform and avail the platform services which is being made available as per Government initiative.

For the purpose of making payments, vendor to provide the following;

a) Original Ink signed Commercial Invoice,

b) Dispatch Advice

c) Any other documents agreed and specifically mentioned in the Purchase Order.

5 Delivery Schedule:

a For Development phase: Delivery of matrerials & testing as per Requirements for helicpoter level EMI-EMC improvement for UH-M are to be completed within four months of placing PO for first helicopter and within 2 years for additional two helicopters

b For Production Phase(Optional): Delivery of matrerials & testing as per Requirements for helicpoter level EMI-EMC improvement for UH-M after successful completion of development phase

6 Delivery Terms: FOR HAL, RWRDC Division

a Vendor warrants as follows: i) All items delivered are free from defects in materials and workmanship. ii) All items delivered are in conformance to the specification and are fit for the intended purpose. iii) It shall be ensured that HAL shall have clear and undisputed title to the goods supplied under the contract.

b The warranty period shall be twelve (12) months from the date of receipt and acceptance of goods at HAL. The vendor shall be responsible for any defects that may develop due to faulty materials, design or workmanship and shall remedy such defects at his own cost when called upon to do so by HAL who shall state in writing in what respect the portion is faulty. If it becomes necessary for the vendor to replace or renew any defective portion of the goods the vendor shall make such replacement or renewal without any extra cost to HAL.

c During warranty minimum uptime of 95% shall be ensured failing which warranty period shall deem to be proportionately extended. During warranty period equipment shall be replaced/repaired free of cost including any to & fro freight/insurance involved. Vendor shall attend to warranty calls immediately.

d Post-Warranty Service: Arrangements for after sales service and maintenance (authorized service centre) in India on site during warranty & post warranty period should be clearly indicated providing with name, address, phone, Mob no, email Id of the contact person, infrastructure along with spare parts inventory held by your Authorized Technical Service Center. The Vendor to indicate the validity period of authorization for the technical service center.

8 Liquidated Damages:-

In the event that any supply/services under the PO/contract is delivered later than agreed schedules in the PO/contract, liquidated damages will be payable / deducted from Invoice equal to 0.5% for every week of delay or part thereof on the delayed portion of the order subject to a maximum of 10% of the value of the delayed part of the order. The LD amount will be calculated excluding taxation element, provided the vendor has given price break-up i.e. basic price and applicable taxes separately. Note : In case of bidders not agreeing for LD Clause, the maximum LD amount/ to the extent not agreed LD value, will be loaded in the comparative statement, to determine the successful bidder.

9 Repeat Order:

i HAL reserves the right to place repeat Order (single order or multiple orders) up to 100% of the value of the original order (statutory levies shall be paid as applicable) within 12 months from the date of completion of the original order. The prices, terms and conditions of the repeat order shall be the same as that of the original. However, placement of repeat order is not guaranteed and this will be at the sole discretion of HAL.

ii “Repeat Order can be placed by any Division/Office of HAL including the Division/Office which has originally placed the purchase order.

10 Bank details: Indian Vendors to provide Bank mandate form signed by Bank or cancelled cheque along with tendor documents. In case of placement of order same details will be indicated in purchase order and payment will also be made to the same account only.

11 Security Deposit:

a The successful vendor shall have to deposit 5% of the value of the order (Only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) as Security Deposit within 15 days of receipt of the purchase order, by demand draft or bank guarantee in a prescribed format of H.A.L from a scheduled bank in India, valid up to 60 days after the completion of contract period/last supply. This Security Deposit will bear no interest and will be returned only after the contract is completed to the entire satisfaction of H.A.L.

b In case, quotes received without indicating the break-up details of GST or any other Taxes etc. and order placed subsequently on composite value (without indicating break-up details of taxes & duties) then the Security deposit to be sought on the composite value (including taxes & duties)

c For bidders who do not agree for submission of Security Deposit, HAL is bound to evaluate such offer by loading 5% on the quoted price in comparative statement, to determine the successful bidder.

d In case the supply order / contract is not executed to the entire satisfaction of HAL, the Security Deposit will be forfeited besides initiation of risk purchase action. In case any claims or any other contract obligations (related to supplies excluding warranty) are outstanding, the bidder shall be required to extend the Security Deposit as required till such time the vendor settles all claims and complete such obligations.

e No claim will be entertained against HAL either in respect of interest, if any due on the security deposit or depreciation in value.

f On due performance and completion of the contract in all respects, the security deposit will be returned to the vendor, without any interest, on presentation of absolute “No Demand Certificate” and upon return in good condition of any specifications, drawings, samples or any other property belonging to the purchaser, which may have been issued to the vendor

g Submission of Security Deposit is not necessary for procurement from Public Sector Undertaking. However, Indemnity Bond needs to be submitted of the equivalent amount by participating PSUs.

12 Statutory Variation Clause: Unless otherwise stated in the contract, statutory increase in applicable GST rate only during the original delivery period shall be to Procuring Entity’s/Buyer account. Any increase in the rates of GST beyond the original completion date during the extended delivery period shall be borne by the Supplier. The benefit of any reduction in GST rate must be passed on to the Procuring Entity/Buyer during the original and extended delivery period. However, GST rate amendments shall be considered for quoted HSN code only, against documentary evidence, provided such an increase of GST rates takes place after the last date of bid submission.

13 Integrity Pact:

i Integrity Pact (IP) as per HAL format enclosed shall be duly ink signed by the bidder along with the witnesses. Failure to sign Integrity Pact as per HAL’s standard format may lead to rejection of offer. In case of submission of offer through e-portal, scanned copy of the signed Integrity Pact also need to be submitted along with your offer and in parallel, the hard copy of original ink singed IP should reach HAL by post. The submission of Integrity Pact without deviation is a mandatory requirement

ii It is requested to forward the original ink signed Integrity Pact in duplicate (as per HAL format enclosed with the tender ) duly initialed on each page to the following Contact Person and Address: Address of the Division/Dept. : Rotary Wing Research and Design Centre (RWRDC) Hindustan Aeronautics Limited Vimanapura Post, Bengaluru - 560017 Contact Person Name/Designation : Shri BN LAKSHMANA, DGM (IMM)-RC Tel No. : +91-80-22327173

iii In respect of IP and its monitoring authority i.e. the Independent External Monitor (IEM), who is appointed by HAL, in line with the communication received from Central Vigilance Commission (CVC). The present IEMs are: 1. Shri Sunil Kumar Bansal, IPS (Retd.) Email id: [email protected] 2. Shri Chaitanya Kumar Varma, CE&MES (Retd.) Email id: [email protected] 3. Shri Ashok Kumar Tripathy, IAS (Retd.) Email id: [email protected]

iv The bidder may approach the IEM nominated only for IP related issues. Any other specific clarifications/query/status with reference to tender and request for validity, extension of the tender etc., should be forwarded to concerned tender issuing HAL Officer

v Both Omnibus IP and Standalone IP formats are enclosed with RFQ/RFP. In case if Bidder has already signed Omnibus IP with any other Divisions of HAL and validity of the same exists for this contract period, then Bidder may forward the copy of the same. If Omnibus IP is not signed, then Bidder may choose to execute either of the IP formats i.e. Omnibus IP or Standalone IP

1 Parallel Arrangement: Any Order awarded to the successful bidder as a result of this tender, will be on non-exclusive basis. HAL reserves the right of entering into parallel contract(s)/ release parallel Order(s) with any other firms now or hereafter.

The Vendor will be held responsible for the stores being sufficiently and properly packed for tropical storage and for transport by rail, road, sea or air so as to ensure their being free from loss or injury on arrival at their destination. The packing and marking of packages shall be done by and at the expense of the vendor. Each package shall contain a Packing Note quoting Purchase Order number and date showing its contents in detail. Each shall be properly marked with Purchase Order No., Consignee’s name & address, package-handling instructions etc. The package shall have adequate provision for handling during transit.

3 Receipt & Despatch:

The Vendor is responsible for obtaining a clear receipt from the Transport Authorities specifying the goods dispatched. He will not book any consignment on a said to contain’ basis. If he does so, he does it on his own responsibility. HAL will take no responsibility for short deliveries or wrong supply of goods when the same are booked on said to contain’ basis. HAL shall pay for only such stores as are actually received by them in accordance with the contract.

4 Quality & Workmanship:

a Generally the stores shall be of the best quality and workmanship. Vendor shall comply with the contract in all respects be to the satisfaction of HAL. Where tenders are called for in accordance with ‘particulars’, the vendor’s bids to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The vendor shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorised as an exception expressly specified in the Purchase Order.

b The Stores/Goods supplied shall conform to the standards, if mentioned in the Technical Specifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution.

5 Inspection, Consequences of Rejection:

The goods on receipt in HAL will be subject to inspection and tests, if necessary and HAL inspector’s decision as regards acceptance/rejection of goods shall be final and binding between the parties. If any stores are rejected, then HAL shall be at liberty to:

a Either: i) Allow the vendor to re-submit stores in replacement of those rejected within a time specified by HAL, the vendor bearing the cost of freight in such replacement without being entitled to any extra payment, (or) ii) Buy the quantity of stores rejected or other of a similar nature elsewhere at the risk and cost of the vendor without effecting the vendor's liability as regards the supply of any further consignments due under the contract, (or) iii) Terminate the contract and recover from the vendor the loss HAL may thereby incur. The vendor shall not be entitled to any gain on the repurchase,

b Any stores rejected by HAL’s Inspector must be removed by the vendor within 14 days from the date of receipt of intimation of rejection and at his own cost, failing which the vendor shall be liable to pay storage charges at 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of intimation of rejection, the stores will be liable, to be sold by HAL at the vendor’s risk and responsibility and the proceeds adjusted towards storage charges.

c In case any payment is made against delivery and it is found that the supplied item is rejected during inspection/commissioning, vendor will be required to choose any one of the following options to collect the rejected item for replacement: i) Refund the amount paid and collect the item for replacement. ii) Submit a Bank Guarantee for the amount already paid and collect the item for replacement. iii) Bring the replacement item to HAL and collect the rejected item.

6 Deliveries, Consequences of Breach: The date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, and delivery must be completed on or by the dates mentioned in the Purchase Order or the tender. Should the Vendor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, HAL shall be entitled at their option:

a To recover from the Vendor as per liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores which the vendor has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default (or)

b To purchase elsewhere, with or without notice to the Vendor on the account and at the risk of the Vendor, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), HAL’s decision in this respect will be final (or)

c To terminate the contract in the event of action being taken under Para – (a) & (b) above, the Vendor shall be liable for any loss which HAL may sustain on the account, but the Vendor shall not be entitled to any gain on repurchases made against default.

6 Vendors need to : - follow a quality management system; − prevent the use of counterfeit parts: The Vendor shall plan, implement, and control processes, appropriate to the organization and the product, for the prevention of counterfeit or suspect counterfeit part use and their inclusion in product(s) delivered to HAL.

7 HAL or its customers and regulatory authorities shall have the right to access to the applicable areas of all facilities of vendor, at any level of the supply chain, involved in the order / contract and to all applicable records.

8 Denial Clause: In case of any delay in delivery caused due to default of the Vendor and during such delayed period if any increase in statutory duties and/or upward rise in prices due to the Price Variation Clause (PVC) and/or any adverse fluctuation in foreign exchange arises then such additional amount/s is/are to be borne by the Vendor, apart from the payment of agreed Liquidated Damages. Besides HAL reserves its right to get any benefit of a downward revisions in statutory duties, PVC and foreign exchange rate, taken place during such delayed period, effecting the original agreed price.

9 Requirements of ISO 14001:2015; Environmental Management System (EMS): I. Information about potential significant environmental impacts associated with transportation, delivery, use, end-of-life treatment and final disposal of its products and services may be provided II. It is desired that Environmental Friendly Materials, Systems and Processes are used with the lifecycle perspective to have minimal impact on the Environment while delivering the product/service

10 Requirements of ISO 45001:2018 Standard: The vendor/Supplier/ contractor shall ensure requirements with respect to ISO 45001:2018 standard guidelines clause A 8.1.4. This includes equipment’s, installations and materials are safe for use by workers as intended by ensuring: -equipment is delivered according to specification and tested to ensure it works as intended -installations are commissioned to ensure they function as designed -materials are delivered according to their specifications -any usage requirements, precautions or other protective measures are communicated and made available (E.g. Safety instructions, Hazard communication Symbols, SDS, Etc.)

11 Requirement of AS9100 Certification Participating vendors should be certified to latest version of AS9100 standard and should meet all the international quality standards

All correspondence between the Parties, as well as all documentation and other writings, in connection with this Contract shall be in the English Language.

13 Bribes and Gifts

Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the Vendor or his parties, agent or servant or any one on his or their behalf to any officer, servant, representative or agent of HAL or any person on his or their behalf in relation to the obtaining or to the execution of this or any other contract with HAL shall in addition to any criminal liability which the Vendor may incur, subject to the Vendor to the cancellation of this and all other contracts with HAL and also to payment of any loss or damage resulting from any such cancellation thereof. Any question or dispute as to the commission of any offence under the present clause shall be settled by HAL in such manner and on such evidence or information as they may think fit and sufficient and their decision shall be final and conclusive

14 Relationship of the Parties:

It is understood that each party is an independent party and that all personnel engaged in the work under the Purchase Order/s that are supplied by either party shall in no sense be employees of the other party. It is further agreed that neither party shall have the right to act as the agent or legal representative of the other party or to bind the other party in any respect whatsoever or to incur any debts or liabilities in the name or on behalf of the other party.

15 Dispute Settlement Mechanism

a Amicable Settlement by way of Mediation:

Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by bilateral discussions. The discussions shall be referred to a High Level Committee (HLC) of experts from internal or external sources shall be constituted by both parties to mediate on the existing difference or dispute between the Parties. Any dispute, which cannot be settled amicably, within 90 days or till such date/period as mutually extended from the date on which both Parties constitutes the HLC and the same is not covered in Arbitration proceedings also, then such dispute, disagreement or question which exists, shall be referred for adjudication by the Courts. If both parties wish to constitute a HLC from external sources then preferably such committee may consists of a retired Judge or a retired High-Ranking officer and/or a technical expert in that disputed field for which both parties disputed. The Committee internal or external may contain sole or such odd numbers where one member shall be the Presiding officer of the mediation process and committee shall be well versed in the field of mediation. Any settlement agreement arrived through above Mediation process requires prima facie approval of Competent Authority of HAL (on behalf of HAL) before parties signing such settlement agreement or it becomes final. Each party shall bear its own cost of preparing and presenting its case. The cost of Mediation including the fees and expenses of the Mediators shall be shared equally between the Parties, unless otherwise agreed in mediation. Except as may be required by law, neither a party nor its representatives may disclose the existence, content, or results of any mediation hereunder without the prior written consent of other party.

b Arbitration: (Note: Arbitration shall be invoked if the value of the disputed claim is less than 10 Cr only)

The Arbitration Proceedings shall be conducted in India under the Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. The award of such Arbitration shall be enforceable in Indian Courts only. The arbitration tribunal shall be consisting of Sole Arbitrator, who shall be nominated by both parties mutually within one (1) month from the date of invoking Arbitration clause by the effected party, failing which the Arbitrator may be nominated under the provisions of Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. In case if both Parties agree for an Arbitration Tribunal (preferably institutional Arbitration) consisting of three Arbitrators, then out of three Arbitrators two Arbitrators shall be appointed by each party to the Contract and the so appointed two Arbitrators shall jointly appoint the third Arbitrator who shall be the Presiding officer. In the event of a vacancy caused in the office of the Arbitrator, the party/parties which/who nominated such Arbitrator shall be entitled to nominate another in the place of retiring/outgoing Arbitrator and the arbitration proceedings shall continue from the stage they were left by the retiring Arbitrator. The seat of Arbitration shall be at Bengaluru, India and the language of the Arbitration shall be English. The award of the Arbitration shall be final and binding between the parties to this Agreement. Each party shall bear its own cost of preparing and presenting its case. The cost of Arbitration including the fees and expenses of the Arbitrator shall be shared equally between the Parties, unless otherwise awarded by the Arbitration Tribunal. Except as may be required by law, neither a party nor its representatives may disclose the existence, content, or results of any Arbitration hereunder without the prior written consent of other party.

16 Termination for Default of Vendor or for other reason

HAL shall have the right to short close present Contract in part or in full by giving 1 month prior notice to the Vendor, in any of the following cases:-

a The work is delayed or cancelled for causes attributable to force majeure

b The requirement is withdrawn by HAL’s Customer

c The Vendor is declared bankrupt or becomes insolvent

d It is noticed that the firm has utilized the services of any agent to get the resulting Order and paid any commission to such agent

e As per decision of the Arbitration Tribunal

f In case any part of the Order is subcontracted by the Vendor without prior permission of HAL

g If the performance of the Vendor is not found satisfactory during the execution of work

Note In any of the above stated case, no claim of damage etc., by the Vendor will be allowed

17 Jurisdiction and Governing/Applicable laws:: The Court at Bangalore/place of Division only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India.

18 Assignment/Subcontract:

Neither of the parties of this contract shall be entitled without the other party’s consent to assign or transfer to a third party all or part of the benefits or obligations of this contract/PO

19 Agent / Agency Commission:-

Note: HAL has not appointed/authorized any person/agent to deal with the vendors in respect of the said contract. In case, if someone claims and interacts with the vendors it shall be duty of the vendors to bring such instances to the notice of HAL Management). The Vendor confirms and declares to the Buyer that the Vendor is the original manufacturer or authorized distributor/stockist of original manufacturer or Govt. Sponsored/ Designated Export Agencies (applicable in case of countries where domestic laws do not permit direct export by OEMs) of the stores referred to in this offer/contract/Purchase order and has not engaged any individual or firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way to recommend to Buyer or any of its functionaries, whether officially or unofficially, to the award of the contract/purchase order to the Vendor; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Vendor agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Vendor has engaged any such individual/firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of this contract/ purchase order, the Vendor will be liable to refund that amount to the Buyer. The Vendor will also be debarred from participating in any RFQ/ Tender for new projects/program with Buyer for a minimum period of five years. The Buyer will also have a right to consider cancellation of the Contract/ Purchase order either wholly or in part, without any entitlement or compensation to the Vendor who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract/ Purchase order along with interest at the rate of 2% per annum above Secured Overnight Financing Rate (SOFR) (for foreign vendor) and Marginal Cost of Funds-based Lending Rate (MCLR) of State Bank of India plus 2% per annum (for Indian vendor). The Buyer will also have the right to recover any such amount from any contracts/ Purchase order concluded earlier with Buyer.

20 IMMUNITY TO GOVERNMENT OF INDIA:-

It is understood and agreed that the Government of India is not a party to this agreement and has no liabilities, obligations or rights hereunder. It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely in its own behalf under the applicable Laws of India and General Principles Contract Law. The vendor shall agree, acknowledge and understand that HAL is not an agent, representative or delegate of the Government of India. It is further understood and agreed that the Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, vendor expressly waives releases and foregoes any and all actions or claims against the Government of India arising out of this contract, not to sue the Government of India as to any manner, claim, and cause of action or thing whatsoever arising out of or under this agreement.

21 Fall Clause:

i) The price quoted shall be in no event exceed the lowest price at which you sell the supplies or offer to sell supplies of identical description for similar quantity/terms to any person(s)/ organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India/ State Govt., as the case may be during the period till the completion of the performance of the order placed and during currency of the order.

ii) If at any time during the said period, the contractor reduces the sales price, sells or offers to sell such supplies to any person/ organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, Vendor shall forthwith notify such reduction/ sale or offer to sale to the HAL and the price payable under the contract for the supplies supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced

22 Product Liability: Successful vendor needs to take sufficient cover against the risks of product and civil liabilities in relation to equipment /product supplied by them. In the event of claims from any other party on any damages or deficient performance which are directly attributable to the vendor’s product, HAL would not be liable and would have the right to seek appropriate compensation from the vendor.

The successful bidder/Vendor shall defend, indemnify and hold HAL harmless from and against all actions, causes of action, liabilities, claims, suits, judgment, liens, awards, damages of any kind and nature whatsoever and expenses and costs of litigation to the extent such claims arise out of infringement of any IPR, patent, copyright, trademark or involve wrongful use of trade secret or confidential information or negligence attributable to the Vendor.

21 Appropriation:

25 Whenever under this contract any sum of money is recoverable from any payable by the vendor, HAL shall be entitled to recover such sum by appropriating in part or whole by deducting any sum then due or which at any time thereafter may become due to the vendor in this or any other contract entered by HAL as a whole its Divisions and Branch Offices etc., held by him alone or in partnership with others. Should this sum be not sufficient to cover the full amount recoverable, the vendor shall pay to HAL on demand the remaining balance due.

26 Risk purchases:

The successful vendor has to supply items as per terms and conditions of purchase order / contract. In case the Vendor fails to execute the order either in terms of quality or in quantity, HAL reserves the right to procure from elsewhere at the risk and cost of the Vendor and any extra expenditure incurred due to this purchase is payable by the Vendor.

27 Confidentiality:-

a The Vendor shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Vendor or on behalf of the Vendor and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Vendor except as far as may be necessary for either party to carry out its obligations under this Contract

b For the purpose of this Tender / Contract / Agreement, the Bidder / Contractor / Supplier shall not store, copy or disclose HAL’s data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also, Bidder / Contractor / Supplier agrees to use HAL’s data only for the purpose under this Contract, restrict disclosure to any person or entity or third party and shall safeguard the provided data including from cyber security risks etc. Bidder / Contractor / Supplier should promptly return within 90 days HAL’s data in original media and should not keep HAL’s data, upon expiry of Tender / Contract / Agreement or early termination of Contract / Agreement and certify that HAL’s data has been deleted permanently. Non-adherence to this confidentiality clause by the Bidder / Contractor / Supplier shall be treated, as a material breach of this Tender / Contract / Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract / Agreement.

28 INSOLVENCY:-

If Vendor enters into liquidation, whether compulsory or voluntary (other than amalgamation or reconstruction with another party taking over all its rights as well as commitments) or becomes insolvent or suffers a receiver of the whole or part of its asset to be appointed, i) Shall forthwith notify the same to HAL and the HAL shall have the right without prejudice to his other rights or remedies to terminate the unexecuted part of this Contract. ii) In such an event, HAL shall become entitled forthwith to get the refund within 30 days of all the advance payments received by Vendor and expenditure incurred by as a part of its obligations under this contract it has not fulfilled. In such an event if applicable, Vendor is liable for return of any materials/items (including drawings, designs etc) to HAL, which are held at his end as a part of the obligations under this contract.

a IPR Clause for indemnification of HAL in case of Infringement of Third Party IPR

HAL shall have the right to use the Supplies/Services procured under the contract that may contain any Intellectual Property/ Intellectual Property Rights. Vendor shall indemnify and protect at its own cost, HAL in respect of cost/claims/ liabilities (including attorney’s fees) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies/Services provided by Vendor. If HAL or HAL’s customer/s are unable to put to use the Supplies/Services or a portion thereof as a result of violation of the Intellectual Property of any third party, Vendor shall within reasonable time at Vendor’s own cost either, i) procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, ii) replace or modify the Supplies/Services so that it becomes non-infringing or, iii) compensate HAL the amount equivalent to the cost of supplies procured/ to be procured, development cost already paid to Vendor and damages suffered by HAL arising due to inability to put to use the supplies/ services or a portion thereof. Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software(including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity.

30 Exit criteria: The contract/order may be terminated under the following circumstances:

i In the event of unsatisfactory performance by the Vendor during the contract period, or any of the information provided by the Vendor is found to be untrue, or Vendor is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated within three months advance notice without any financial implication to Buyer. Notwithstanding the foregoing, in cases where it is found that a Vendor is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of three years.

ii If there is change in Buyer requirement, contract shall be terminated with three months advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party the Vendor shall ensure the following: a) IPR’s are transferred to Buyer to enable Buyer to proceed on the work with other Vendor. Vendor also will render all assistance till the other Vendor fully take over the balance work. (If applicable) b) Transfer title and deliver all or any part thereof of the supplies, materials, work-in-progress, finished Products, Tooling, drawings and data produced or acquired by Vendor specifically for the Product being terminated. c) Supply of products and its components / spares at least for a period of two years from the date of such termination.

iii The Vendor is declared bankrupt or becomes insolvent.

iv The delivery of material is delayed due to causes of Force Majeure by more than six months.

v Based on the decision of the Arbitration Tribunal.

30 Any query related to tender (like due date extension, technical clarification, etc.) needs to be sent to HAL directly. The name and contact details of HAL personnel to whom queries related to tender to be sent are as below:- i) Sudhakar Reddy G R DGM(PUR) ii) BN LAKSHMANA, DGM (IMM) Rotary Wing Research & Design Centre, Rotary Wing Research & Design Centre, Hindustan Aeronautics Limited, Hindustan Aeronautics Limited, Vimanapura Post, Vimanapura Post, Bangalore - 560017 Bangalore - 560017 Ph: 080 - 2232 7253 Ph: 080 - 2232 7173 E-mail: [email protected] E-mail: [email protected]

TENDER NO.: RC/IMM/EMI-EMC/8422MIS/626/1/26

PART-IB (DETAILS OF LOCAL CONTENT)

QUOTATION REFERENCE :

S.N ITEM DESCRIPTION % of local content Details of location(s) at which the local value addition is made Whether copy of ink signed 'Self Certification / Auditor Certificate' is submitted (As per Appendix-B) (Yes / No)

1 RECURRING COST (RC) 1. Shielding Material 1a. Cable sheilding material along with termination & branching material (as per Annexure 1 of technical specification RC/UHM/MSI/TS/084, ISS II, REV A dated 16/01/26)

2 360 deg Backshells ( 2 sets for 1st H/c, 1set each for 2nd and 3rd H/c) as per technical specification RC/UHM/MSI/TS/084, ISS II, REV A dated 16/01/26

3 Gasket & Adhesive Gaskets (5 types) + Adhesive (1 lt/ Hc) as per Annexure 1 of technical specification RC/UHM/MSI/TS/084, ISS II, REV A dated 16/01/26

4 Painting material a) Etch primer (10 lts) b) Conductive Putty (as required) c) Conductive paint (15 lts) as per Annexure 1 of technical specification RC/UHM/MSI/TS/084, ISS II, REV A dated 16/01/26

5 ITO Paint / Film (5 lts) as per Annexure 1 of technical specification RC/UHM/MSI/TS/084, ISS II, REV A dated 16/01/26

6 Localised Sheilding Mesh/ Honeycomb material / Furnishing Cloth (25 m) as per Annexure 1 of technical specification RC/UHM/MSI/TS/084, ISS II, REV A dated 16/01/26

7 Implementation effort (3 Helicopter) Shielding materials, Gasket, Paint & ITO as per Annexure 1 of technical specification RC/UHM/MSI/TS/084, ISS II, REV A dated 16/01/26

8 NON RECURRING COST(NRC) 1. Coupon testing (pre & post) and Measurement of shielding effectivenes @ H/c level a) Helicopter skin - 4 samples b) Gaskets - 2 samples c) Window & canopy sample - 1 eac.

9 NON RECURRING COST(NRC) 2. Training (1 Lot = 10 Days)

10 NON RECURRING COST(NRC) 3. Documentation , Technical Review , Test Plan

11 OPTIONAL REQUIREMENTS Improvements & Verification through testing post HIRF, Chamber & Naval Environment testing (if required for additional 3 H/c ) as per Annexure 1 of technical specification RC/UHM/MSI/TS/084, ISS II, REV A dated 16/01/26

Note) Additional Information, if any, may be indicated in the below table