LIMITED TENDER ENQUIRY FOR SELECTION OF AGENCY FOR EXHIBITION- SPECIAL HANDLOOM EXPO AT, HANDLOOM HAAT, JANPATH,NEW DELHI FROM 21 FEB-02 MARCH 2026 (10 days)

Name of the Agency/ Company/ Firm:

Name of Authorized person:

Address of the Agency:

Note: the bidder must quote the price against each head per unit and total along with the summary of the financial Bid with the broad head wise as per the detail BOQ. Any additional head/cost may be added if required for a specific reason

FOR EXHIBITION -SPECIAL HANDLOOM EXPO ( CELEBRATION OF NHDC FOUNDATION DAY ), AT HANDLOOM HAAT, JANPATH, NEW DELHI FROM, -21 FEB-02 MARCH 2026 ( 10 DAYS

S. No. Item (as per the Scope of the work) Unit Total Quan tity (Tentative) Unit Price (Inclusive of GST) in Rs Total Price (Inclusive of GST) in Rs

A) INFRASTRUCTURE WORK-FOR( 21 Feb-02 March 2026)- 10 days

1 Stall details for one unit:

Construction of the stalls on wooden platform with Good Quality Octanorm system for participating agencies –Size 2 mtr x 3 mtr, height 8’ ft. 3 no Shelves with octanorm stands are to be made of laminated board of not less than ¾” thickness. Each stall is to be separated by laminated panels of hard – board. For each stall 2 tables of size 1 mtr x 0.5 mtr x 1 mtr on Octanorm system, 2 no Chairs, one dust bin of 12“inch size (height), 6 No LED light of 60 watt.in two different colour, Facia for the both as per the table size and Facia of each stall is to be made separately, designed with 4" mm, sun board dully pasted with computer cut vinyl film with the name of participating agency/society. Weavers Kit (06 hangers, 03 packet safety pin, 02 Packet Binder Clip), small dust bins, Charging points etc . the stall floor should be cover with New carpet on wooden platform. One complete unit 60 nos.

2 Brand New German Pagoda of Good Quality Size 5 Mtr X 5 Mtr. With Aluminium Structure covering with Jute work and Covered with Proper Water Proof Material unit 32 Nos

3 Construction of one office 3m x 5m = 15 sq. Mtr on Octanorm system & door with locking system with exclusive 4 chairs, one official table, one office steel almirah, 3 LED 60wtt. One complete unit 01 No

4 Construction of one VVIP Lounge 5m x6 m=30 sq mtr Octa norm system & door with locking system with furniture, 3 - Centre table, two-seater Fancy sofa -3, exclusive 4 chairs, one official table, 6 LED 60 watt. One office steel almirah and fans with adequate cooling and floor Covering with New Carpet One complete unit 01 No

5 Construction of the Food stall in German quality Pagoda system size 3 mtr x 3 mtr. X8 ft height with provision of 10 Tent Tables, LED Light -40 watt-8 No, Power Socket- 2 No, Chair-2 No and seating arrangement with 2 Tent tables covering with Neat &clean Cloths and 10 No. Mooda One Complete Unit 02 No

6 Carpet Flooring (Unitex)- New Carpet- The all-exhibition ground area with entrance and lobbies should be covered with proper pasting. Per Sq. Ft. 35000 Sq. Ft

7 Looking Mirror (2’ X 6’ feet) With Stand & Support Nos 30 Nos

8 LED TV-55” with Stand No 02 No

9 Main Gate/Side Gate (As Per Octanorm System with Multicolour Stretch Signage (Flax) 450 Sq. Ft. With Flower Decoration (With Multi Colour Fresh Flowers), flower decoration of Railing, entry gate etc Nos 03 No

10 Stretch Signage / Flex / Banners / Standees with creatives

Strech Drop Down 6’x50’ on the wall Nos 10

6’ X 3’ Nos. With Framing Nos 30

20' X 10’ Nos with Framing Nos 10

16' X 8' Nos with Framing Nos 10

11 Table on (Octanorm system) Nos 20

12 Extra Chairs for stalls and others Nos 20

13 Electrical bulbs Jhalar with small colored bulbs having length of 100 feet each Nos 100 Nos

14 Decoration of the corridor, lobbies and entrences with planters Nos 100 Nos

15 Decoration of Corridor and Outside area with Multi Colour Fabrics (Buntings-50 No) , Danglers, other decorative organic items etc as per requirements of venue Handloom Haat, Janpath. All venue should be decorated as per the theme and should cover all area As required As required

INFRA WORK/ BACKUP FOR FASHION SHOW – ARRANGEMENTS ( for one day)

1 a) Hardcore wooden Plat form for the fashion show ramp area 16’x32’ area approx. or (as per requirement of the agency). Covered with the New Carpet Unit 1

b) Green Room Set up for the fashion show artists and models at back side of the Ramp with all standard necessary arrangement for the fashion show requirement Nos 3 No

c) Octomoms system with Ply panels for the view cutting and arrangement of the setup 100 No

d) Back drop of size 10’x10’ as per the design and theme of the fashion show Nos 2 No

e) 150- Watt LED Flood Light Nos 50 Nos

f) Sound system with hand Mic and Othe set up as required for the Fashion show arrangement Led Up lighting Overhead rigged spotlight, flood lights, DMX controllers, Lighting Trusses & stands, Gobos, Led Strips or ambient lighting Unit 1 No

g) Queue Manager Nos 20 No

h) LED 9 Watts Indoor Ceiling Spot Light/Focus Light/Track Light (Warm White) Nos 50 no

I) VIP Chair/ Sofa- 3-seater Nos 10 Nos

J) Chair for the guest and other invitees Nos 200 No

B) Concept, Design, Execution and Management of the Fashion show (Theme- Natural Dye Fashion Show)- One day

1 a) Agency will execute the Fashion Show as per the need and requirement of NHDC. Fashion show shall be managed by the agency with relevant experience in consultation with NHDC b) Designer with team is required for planning, design, Execution, Process and Managing the complete fashion show (One Day Event) etc. One Complete Unit ( Fixed Budgert ) 01 No

C) INAUGURAL AND OTHER ARRANGEMENT

1 Inaugural Expences

a) Classic Stage Size- 10 ft x 20 ft with 1-2 ft Elevation on hardcore platform. Backdrop panel with decorative cloth or Theme based creatives flex b) High Quality sound system-Complete Setup with 03 wireless mic & 03 collar mic. c) c) Chairs/Mooda- 50 d) One Cultural events for duration 1 hrs On inaugural Day One complete Unit 01 Nos

e) Inaugural panel (1 mtr. X 2.4 mtr. On Octanorm system) matter will be given for flex printing (size may be changed according to the requirement) Nos 01 Nos

f) Inauguration lamp (brass – 5’ ft. height approx.) along with refined oil, Campher, Cotton, Match box etc on inaugural day. Nos 01 Nos

g) Bouquet ( with Fresh rose Flowers ) Nos 10 Nos

h)Arrangement of the Refreshment for dignitaries/officials on inaugural day- (2 sweets, cookies, 2 Snacks, dry fruits, Tea/coffee) No of Unit 50 No

i) Arrangement of the Refreshment/pack for Participants weavers- 2 pack/stall & other extra (2 Snacks, 2 sweet, Tea/coffee) No of Unit 125 No

D) D} BACKUP SERVICES, MAINTENANCE & ADMINISTRATIVE WORKS:

a) Ground/Site Maintenance, 02 person for Housekeeping at site and surrounding preservation till Completion of Event with 12 Nos Plastic Dustbin (Big Size) 36” and small size dustbins at office and lounge area Nos 10 Days

b) Fire Equipment Service with 15 Nos Fire Extinguisher (Medium Size) for textiles good with One Trained Fire Man (10:30 AM to 09:00 PM Daily) including Fire Permission Charges. Nos 10 Days

C) 20 Nos (10+10 setup) CCTV cameras with DVR recording and 01 attendant Nos 10 Days

d) Provide Trained Security Guards. During the exhibition, there shall be in need of trained Security Guards for 06 days. 06 No guards in day shift ( 3 Men + 3 Women) . 03 No Guards in Night shift ( 3 Men) Min 09 Nos Security per day

e) Public Announcement System (with high quality music system) with 12 Speaker Boxes and 2 cordless mics to be placed at various places inside and outside the Venue. One Unit 01Nos.

f) Standby Generator 65 KVA to be operated when required with appropriate connection to the building electricity Supply including fuel & operator One Unit 01 Nos.

g) One peon / attendant for 10 Days (Two peon / attendant will be available for 10 days at event place / camp office) Two 01 Nos

h) One Electrician for 10 Days (will be available for 10 Days at event place / camp office) Two 01 Nos

i) Photography and Videography (Soft copy and Hard Copy - 5x7 Inches). Soft copy of photos and videos of the event will be required in Portable Hard Disk after the completion of the event. a) (02 Photographer for Inauguration day and rest day is 01 photographer required till completion of the Event with 150 Nos Hard Copy) b) Videographer for Inauguration Day and 05 Any Day Complete Unit 1 No

**Photographs must be taken of entrance gate, inauguration, stall with person, theme pavilion, live loom, food stalls, cultural program, customers etc.

E) PUBLICITY- PRINTING, MEDIA, SOCIAL MEDIA & SOCIAL HANDLE

Work Description/Evaluation Parameters Unit Qty/Instructions

1 Creative Design: 1. Print Media Size 10x12 (120 sq. cm) 2. Social Media-- Infographic Creative for social media 3. Digital Ad - Creative of Digital Ad Minimum 04 Attractive creative required for each work:

2 Social Medial Handle & Post: A. Handling Social Media Handle of NHDC / SilkFab B. Creative Making & Design for Social Media Handle Daily organic post along with the 1-2 videos, Gif’s, Infographics content post on FB / Insta / Twitter / Koo / LinkedIn etc. Posting of 8-10 Weaver’s bite and visitor bite on social media sites. Reply of messages and comments of the event Daily 2-3 static posting on Official Social Media site, Cretive Designing for all Official Social Media Site

3 Social media strategy Paid Promotion & Campaign:  Paid Campaign through Google Ad  Facebook Post Paid Promotion  Instagram Post Paid Promotion  Facebook Event Post Paid Promotion Infographic post on FB/Insta with Awareness Paid Promotion  Infographic paid post on Twitter  Promote Tweet on Twitter  Paid Campaign on Twitter  Paid Campaign on LinkedIn Page Like Campaign on FB/Insta/Twitter Campaign to run 1 week before the event. (Paid promotion breakup required)

4 Print & Radio Advertisement: * Strategy for Print Advertisement (Print Ad Size is 10 x 12 sq. cm)  Strategy for Radio Advertisement, Jingle required for Radio Ad (Jingle is not more than 20 Second) Frequency Morning, Afternoon and Evening Minimum two leading News Paper Minimum two leading Radio channels

5 Print & Digital E circulation in media (PR):  Name of Leading Newspapers & platforms 10 Times Media Coverage in print media Making of Press Release in  Digital E circulation in Leading Media Making of Press Release in English & Regional Language Digital E circulation in Leading Media Name of papers & platforms required at the time of submission of this document For PR media Person is required to visit the exhibition.

6 Influencers list and Bloggers list 05 names suggested should be from same Industry (Handlooms/Textiles) along with the Reach /Readership /Followers etc.  01-02 Reels post by Influencer  02-03 organic post by Influencer Influencers will post on their account tagging with our Official Social Media handle Name/ readership / followers / reach etc. details required at the time of submission of this document.

7 workshop/Training for Social Media Content Creation by Weavers (self-promotion)- Training session for one day for participants weavers need to be conducted by professional trainer. Bidders need to provide the Trainer for three x two hours session and conduct the Training

GRAND TOTAL (A+B+C+D+E)

Note: Kind attached the Print media & radio media publicity plan date wise for the full event as proposed

AUTHORISED SIGNATORY

NAME OF THE AGENCY

ADDERSS PF THE AGENCY

EVENT Item wise work (as per scope of the work) Total value (Inclusive of GST) in Rs

FOR EXHIBITION -SPECIAL HANDLOOM EXPO ( CELEBRATION OF NHDC FOUNDATION DAY ), AT HANDLOOM HAAT, JANPATH, NEW DELHI FROM, -21 FEB-02 MARCH 2026 ( 10 DAYS) A) Infrastructure Work for stalls and Infrastructure forFashion show arrangements

B) Concept, Design, Execution and Management of the Fashion show (Theme- Natural Dye Fashion Show)- Fashion show agency to engaged as per NHDC Requirements FIXED BUDGET

C) Event Inaugural and fashion show inaugural etc D

D) D) Backup Service, House Keeping, Maintenance & Security Services, Administration etc

E) Publicity & Printing Expenses and Training for social Media content Creation etc

GRAND TOTAL (A+B+C+D+E)

AUTHORISED SIGNATORY