Registration of reputed firm/Distributors/Chemist shops of medicines and surgical items as approved supplier of medicines, Laboratories, Disposable,consumables and Surgical items and tender under CMS/DRH/NFR/KIR.

Special Eligibility Criteria

1. 1

   As it is discount base tender all the bidder should fix basic rate of each group is Rs 816000.00/- and give discount over each group. So that the decision making is easier for the railway.

   Document optionalConfirmation required
2. 2

   For registration as "Retail supplier" (LP supplier) they should essentially have facilities of E-mail, Telephone No. Mobile No. and computerized billing and preferable have a Fax No also for quick communication and facilitate paperwork.

   Document requiredConfirmation required
3. 3

   Suppliers should have the capability to meet supply orders. Suppliers should have sales turnover at least Rs.6120000.00/- per annum or above in the last three financial years.

   Document requiredConfirmation required
4. 4

   The Firm should have a " Valid License" for dealing in Medicine, Lab reagent, Disposable items., consumable items, Branded/ Generic and surgical items as retailer.

   Document requiredConfirmation required
5. 5

   The firm should be able to supply for 24 hours and on all seven day in a week (Self declaration).

   Document requiredConfirmation required
6. 6

   Firms should be registered for sales tax/GST applicable in Bihar with PAN.

   Document requiredConfirmation required

Commercial-Compliance

1. 1

   Copy of ITCC of last three years (2022-2023, 2023-2024 & 2024- 2025).

   Document requiredConfirmation required
2. 2

   Copy of Trade tax / GST Registration

   Document requiredConfirmation required
3. 3

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
4. 4

   Annual Sales turnover - Trade tax certificate of last three years (2022- 2023, 2023-2024 & 2024-2025) verified by Chartered Accountant.

   Document requiredConfirmation required
5. 5

   Photograph, signature and addresses of firm and residence of Proprietor / partner to be certified by Notary on non-judicial stamp paper.

   Document requiredConfirmation required

General Instructions

1. 1

   For consideration of registration for supply of the 'Medicine and Surgical items' to 'Medical Store' DRH, N.F. Railway, Katihar, the firm must agree to all the Terms and Conditions and submit the registration FORM signed by the Authorized Signatory of the Firm clearly mentioning the NAME, DESIGNATION along with STAMP.
2. 2

   IRS Conditions of Contract/ Special Conditions of Contract, Amendments and Directions issued by Railway Board from time to time will be applicable.
3. 3

   The Bills should be submitted in Triplicate legibly printed with Permanent Ink in Black color and signed by Authorized signatory with Stamp.
4. 4

   The firm applying for supply of the 'Medicine and Surgical items' should be the manufacturer or an 'Authorized Distributor/ Stockiest / Institutional supplier with Valid License for dealing in these items as Wholesaler/ Retailer.
5. 5

   Suppliers will indemnify the Railways for any liability arising due to defective / Sub- standard material supplied.
6. 6

   In all matters related to execution of contract and quality of material supplied within the agreed terms and conditions etc. decision of CMS/DRH, N. F. Railway will be final and binding
7. 7

   In the event of dispute between 'Medical Store' DRH,N.F. Railway, Katihar and the registered supplier as to respective right and obligation of the parties hereunder or meaning of any article or condition such disputes shall be referred to the sole arbitration of an officer of the Railways who shall be nominated for this purpose by General Manager, N. F. Railways and his decision shall be final, conclusive and binding on both parties.
8. 8

   The 'Supplier' should submit three recent passport size Photographs along with signatures and 'Residential address' and 'Permanent Address' for future communication due attested by Notary
9. 9

   Services should be available 24x7 and items should be supply in same working day.
10. 10

    Suppliers should essentially have facilities of E-mail, Telephone No. Mobile No. And Computerized billing and preferably have a Fax No. also for quick communication and to facilitate paper work.
11. 11

    The medicine supplied should be of specific 'Brand Name' only as in the Purchase Order and should have at least 50% of 'Valid Shelf life' or 6 months of expiry at the time of supply.
12. 12

    The CMS/DRH/NFR/KIR reserves the right to add, change or modify any terms and conditions with the concurrence of Associate finance
13. 13

    If the vendor fail to supply as per the supply order placed as per contract rate, that particular items shall be procured from the next vendor due for the next supply order.
14. 14

    Force Majeure: Neither of the parties shall be deemed to have committed any breach or default in the observance or performance of any of the terms and conditions if such breach or default is committed, made or occasioned on account of or by reason of any Acts of God, public enemies, fire, explosion, flood, earthquake, epidemic, order or restrictions imposed by Government or any rioting, civil commotion and incidents beyond the control of parties.
15. 15

    For evaluation of the bids received there shall be a tender evaluation committee, consisting of Three officers of Sr Scale Grade level- one each from the medical, Store and Finance/ Accounts department as it is upto 50 lac .The convener of the tender committee shall be from the medical department and accepting authority shall be minimum JA grade level ( From medical department).
16. 16

    Railway reserves the right to get the supply tested in Government Approved Laboratories. If the supply is found to be sub-standard the railway will recover the cost of damages (Total cost of the material supplied + Cost of testing + any other expenditure) incurred by railway administration due to sub- standard supply of material from the pending bills of the defaulter firm. In addition, Railway's reserves the right to cancel the Registration of the Firm, seize the SD/EMD submitted and take legal actions which are required to be taken against the firm.
17. 17

    All disputes are subjected to the jurisdiction of the Court or its sub- ordinate courts in Katihar only.
18. 18

    Quantity to be ordered against rate contracts is based on the L1 and L2 is 70:30 if two bidder selected. And if Three bidder L1, L2, and L3 the ration is 60:25:15.
19. 19

    As it is discount base tender all the bidder should fix basic rate of each group is Rs 816000.00/- and give discount over each group. So that the decision making is easier for the railway.

1. 1

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.

2. 2

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

3. 3

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

4. 4

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.