Infra Work, Publicity and support

Name of the Agency/ Company/ Firm:

Name of Authorized person:

Address of the Agency:

FOR EXHIBITION -EXCLUSIVE HANDLOOM EXPO, AT HANDLOOM HAAT, JANPATH, NEW DELHI FROM, 02nd - 09th August 2026 (8 days)

SECTION- I Conceptualize, designing, fabrication and branding of Pavilion & stalls, Theme Pavilion, infra for workshop & providing security services & Maintenance

S. Item (as per the Scope of the work) Unit Total Quantity

No. (Tentative)

A) INFRASTRUCTURE WORK

Stall details for one unit:

1 Construction of the stalls on Good Quality Octanorm system for participating agencies –size 2.5 mtr x 1.5 mtr, height 8" ft. Shelves are to be made of laminated board of not less than ¾” thickness. Each stall is to be separated by laminated panels of hard – board. For each stall 2 tables of size 1 mtr x 0.5 mtr x 1 mtr on Octanorm system,02 chairs on each stall, one dust bin of 12“inch size (height) Three LED light of 40 wt.in two different colour, Facia of each stall is to be made separately, designed with 4" mm, sun board dully pasted with computer cut vinyl film with the name of participating agency/society. Authority would also like to see the sample model of stall, before placing the order. Weavers Kit (06 hangers, 03 packet safety pin, 02 Packet Binder Clip). One complete unit 60 nos.

2 Construction of one office 4m x 4m = 16 sq. Mtr on Octanorm system & door with locking system with exclusive 4 chairs, one official table, one office steel almirah, 3 LED 40wtt. One complete unit 1

3 Construction of one VVIP Lounge on Octanorm system & door with locking system with furniture, 5 - centre table, Two seater Fancy sofa -5, exclusive 4 chairs, one official table, 6 LED 40 watt. One complete unit 1

4 (A) Carpet Flooring (Unitex) New Carpet Per Sq. Ft. 12000 Sq. Ft

(B) Carpet Flooring (Unitex) Neat & Clean Carpet Per Sq. Ft. 12000 Sq. Ft

5 (A) Ply Panelling (Octanorm) 1 Mtr. X 2.4 M Per Panel 50 Nos.

(B) Ply Panelling (Octanorm) ½ Mtr. X 2.4 M Per Panel 25 Nos.

6 Looking Mirror (1.5” X 5’ feet) With Stand & Support Nos 12 Nos.

7 150-Watt LED Flood Light Nos 40 Nos.

8 LED 9 Watts Indoor Ceiling Spotlight/Focus Light/Track Light (Warm White) Nos 10 Nos

9 Main Gate/Side Gate (As Per Octanorm System with Multicolor Stretch Signage (Flax) 208 Sq. Ft. Nos 3

10 Stretch Signage / Flex / Banners / Standees with Names of Participating Agencies / Other Matter: -

8' X 35' Nos. With Framing Per Sq. Ft. 4

6’ X 3’ Nos. Without Framing Per Sq. Ft. 20

25' X 16' Nos with Framing Per Sq. Ft. 2

16' X 8' Nos With Framing Per Sq. Ft. 2

8’ X 8’ Nos. With Framing Stands Per Sq. Ft. 10

Vinyl 2'X1' Per Sq. Ft. 30

11 Inaugural panel (1 mtr. X 2.4 mtr. On Octanorm system) matter will be given for flex printing (size may be changed according to the requirement) Nos 1

12 Table on (Octanorm system) Nos 15

13 Chairs Nos 30

14 Inauguration lamp (brass – 5’ height approx.) along with refined oil / cotton / match box etc on inaugural day. Nos 1

(a) Flower Decoration with Gate Structure of Main Gate (With Multi Colour Fresh Flowers) Three 3

15 (b) Bouquet (08 Nos. Fresh Rose Flowers) Five 5

16 Brand New German Quality Pagoda of Size 5 Mtr X 5 Mtr. With Aluminium Structure covering and Covered with Proper Waterproof Material As Required As Required

17 Wooden Platform of Good Quality Plyboard As Required As Required

18 Decoration of Corridor and Outside area with Multi Colour Fabrics, Danglers etc. As Required As Required

19 Queue Manager Nos 25 Nos.

a) LED TV 55" inch- with Stand Nos 02 Nos.

b) Podium (For Speaking) Nos 02 Nos

Any other item as per the requisition for theme development.

B) CONCEPT, DESIGN & INFRA WORK FOR THEME PAVILLION- 1 UNIT

20 a) Agency will execute the Exhibition on the theme basis as per the need and requirement of NHDC. Theme Pavilion shall be design by renowned designer with relevant experience in consultation with NHDC As Required As Required

b)15- Watt LED Flood Light Nos 10 Nos

c) LED 9 Watts Indoor Ceiling Spotlight/Focus Light/Track Light (warm white) Nos 10 Nos

d) New Carpet-Red Color Sq ft 1500 Sq ft

e) Ply Panel- 1m x 2.5 m Nos 10 Nos

f) LED TV-55” with Stand Nos 01 Nos

g) Writeup Stand Nos 15 Nos

h) Decoration of Theme area with Cloths As required As Required

I) 8 x 3 ft. Octanorm frame stand for curation of Saree/Fabrics etc. Nos 10

J) Wooden frame stand for curation of Saree/Fabrics etc. As required As Required

Any other item as per the requisition for Theme Development As Required As Required

Note: Theme Pavilion/work Wil be executed on Hardcore Platform of Wooden/Plywood/any other etc.

C) WORKSHOP AND OTHER ACTIVITIES (Social Media Training/Workshop)

21 Social Media Display Banner/Backdrop Nos 1

02-Helpline & 05- social media Standees (In Metal) Nos 7

Decoration of the Workshop area with Fresh Flowers For one day As required

Que Manager for workshop and other For one day As required

Seating arrangement For one day As required

Cultural program For 02 days As required

D} BACKUP SERVICES, MAINTENANCE & ADMINISTRATIVE WORKS:

22 a) Ground/Site Maintenance, Housekeeping at site and surroundingpreservation till Completion of Event with 12 Nos Plastic Dustbin (Big Size) 36” 08 Days

23 b) Fire Equipment Service with 15 Nos Fire Extinguisher (Medium Size)for textiles good with One Trained Fire Man (10:30 AM to 08:00 PM Daily) including Fire Permission Charges. 08 Days

24 c) 30 Nos CCTV cameras with DVR recording and 01 attendant 08 Days

25 d) Provide Trained Security Guards. During the exhibition, there shall need trained Security Guards for 08 days round the day (for 8Hrs per Security guard per day) Maximum 15 no Security per day

26 e) Public Announcement System (with high quality music system) with 12 Speaker Boxes and 3 cordless mics and 02 collor mic to be placed at various places inside and outside the Venue. Nos 02 Nos.

27 f) Standby Generator 65 KVA (without diesel / oil) with cable / wire required up to main junction box. (as per requirement): Nos 01 Nos.

28 g) Photography and Videography (Soft copy and Hard Copy - 5x7 Inches). Soft copy of photos and videos of the event will be required in Portable Hard Disk after the completion of the event. Nos 200 Nos (required

29 (h) Construction of Food Stall with Pagoda Size 5 Mtr X 5 Mtr. With Steel Structure and Covered with Proper Waterproof Material (with wooden platform) on Octanorm system size 5 mtr x 5 mtr with 4 LED Light 40 watt each, 05 Tent Table with covering of cloth. One complete unit 1Nos

30 Snacks packets for Weavers (02 packets on each stall), Media, others etc. Nos. 200

31 Snacks for VIP’s and Daily food for duty officer’s etc. As Required As Required

32 Plants As Required As Required

**Photographs must be taken of entrance gate, inauguration, stall with person, theme pavilion, live loom, food stalls, cultural program, customers etc.

SECTION-II: PUBLICITY- PRINTING, MEDIA, SOCIAL MEDIA & SOCIAL HANDLE

Work Description/Evaluation Parameters Unit Qty/Instructions

33 Creative Design: 1. Print Media Size 10x12 (120 sq. cm) Minimum 04 Attractive creative required for each work:

2. Social Media-- Infographic Creative for social media

3. Digital Ad - Creative of Digital Ad

34 Social Medial Handle & Post: Daily 2-3 static posting on Official Social Media site, Creative Designing for all Official Social Media site

A. Handling Social Media Handle of NHDC / Silk Fab

B. Creative Making & Design for Social Media Handle

· Daily organic post along with the 1-2 videos, Gif’s, Infographics content post on FB / Insta / Twitter / Koo / LinkedIn etc.

· Posting of 8-10 Weaver’s bite and visitor bite on social media sites.

Reply of messages and comments of the event

35 Social media strategy Paid Promotion & Campaign: Campaign to run 1 week before the event. (Paid promotion breakup required)

· Paid Campaign through Google Ad

· Facebook Post Paid Promotion

· Instagram Post Paid Promotion

· Facebook Event Post Paid Promotion

· Infographic post on FB/Insta with Awareness Paid Promotion

· Infographic paid post on Twitter

· Promote Tweet on Twitter

· Paid Campaign on Twitter

· Paid Campaign on LinkedIn

Page Like Campaign on FB/Insta/Twitter

36 Print & Radio Advertisement During Event period

· Strategy for Print Advertisement (Print Ad Size is 10 x 12 sq. cm)

· Strategy for Radio Advertisement, Jingle required for Radio Ad (Jingle is not more than 20 Second)

Frequency Morning, Afternoon and Evening

37 Print & Digital E circulation in media (PR): Name of papers & platforms required at the time of submission of this document

· Name of Leading Newspapers & platforms

· 10 Times Media Coverage in print media Making of Press Release in

· Digital E circulation in Leading Media

· Making of Press Release in English & Regional Language

Digital E circulation in Leading Media

38 Influencers list and Bloggers list Name/readership/ followers / reach etc. details required at the time of submission of this document.For PR media person is required to visit the exhibition.

05 names suggested should be from same Industry (Handlooms/Textiles) along with the Reach

/Readership /Followers etc.

39 Arrangement of Social Media Training/ Workshop In between Event one day for one hour

40 Any other doable ideas on Local Advertisement /

Branding / Publicity

AUTHORISED SIGNATORY

NAME OF THE AGENCY

ADDERSS OF THE AGENCY

EVENT Item wise work (as per scope of the work) Total Price (Inclusive of GST) in Rs

EXHIBITION -EXCLUSIVE HANDLOOM EXPO, AT HANDLOOM HAAT, JANPATH, NEW DELHI FROM, 02-09 August 2026 (08 Days) A) Infrastructure Work:

B) Concept, Design & Infrastructure Work for Theme Pavillion

C) Infrastructure work for workshop / Social media training & Cultural program

D) Backup Service, Maintenance & Administration:

E) Publicity Expenses:

TOTAL PRICE - GRAND TOTAL

AUTHORISED SIGNATORY