INDIGENOUS DEVELOPMENT OF LRU ELECTRICAL FAN EV-0.5-1640 FOR SU-30MKI AIRCRAFT UNDER MAKE-I

UNIT PRICE (INR)

Non Recurring Cost for Electrical Fan EV-0.5-1640 consists of:

Design Cost

Manufacturing QT Samples as per Electrical Fan EV-0.5-1640 as per Technical Specification No. AURDC/SPEC/30L/DI/ ELECT/348 and Qualification Test Schedule No. AURDC/TS/30L/DI/ELECT/442.

Qualification Testing of the QT Samples as per Qualification Test Schedule No. AURDC/TS/30L/DI/ELECT/442.

Certification Cost

Bulk supply of Electrical Fan EV-0.5-1640 for Year 2027-29

Total Cost

SPECIAL NOTE: Kindly clearly mention the charges against each column against respective items. These charges are for unit quantity only. In case nothing is mentioned, then it will be assumed that prices are inclusive of all taxes/ charges. No further communication will be made in this regard.

The bid will be evaluated on package basis on all items from Line 1 to 2 against total cost indicated above. However the PO will be issued for the line no. 1.

CURRENCY OF QUOTATION: (For details kindly refer Terms & Conditions Sheet)

DELIVERY TERMS (INDIAN VENDORS): Price quoted should be on F.O.R. Destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance.

NOTE: KINDLY REFER TERMS AND CONDITONS OF TENDER FOR FURTHER DETAILS. IF VENDOR IS NOT AGREEING TO ANY OF THE CONDITIONS MENTIONED IN HAL TENDER CONDITIONS, THEN SAME SHOULD BE INDICATED IN THE BID. ELSE IT WILL BE ASSUMED THAT THE VENDOR IS AGREEING TO ALL THE CONDITIONS OF THE TENDER.PLEASE MENTION PRICE DETAILS IN PRICE BID ONLY.

HINDUSTAN AERONAUTICS LIMITED Aircraft Overhaul Division, NASIK OJHAR(MIG), NASIK-422 207, INDIA.

TECHNICAL BID COMPLIANCE SHEET

Tender Ref:NK-M-1619(2500-1A)-MP-E-31852

NAME OF THE BIDDER

MS4320005098000 H SN:8803

MS4320005098000 H SN:8803

Technical Specification and Qualification Test Schedule are password protected, it will shared after submission and reciept of Non-Disclosure Agreement on email id [email protected];[email protected]

DETAILED SCOPE OF WORK AS BELOW

OTHER APPLICABLE TERMS AND CONDITIONS

Final Inspection

Delivery Term & Schedule

Tender Due Date

Taxes & Excise Duties

Claims

GST Registration

Payment term

Liquidated damages

MLC Criteria (MII)

Land Border Sharing clause (Restriction)

Special Note 1

Special Note: 1. The Bidder is requested to fill above Technical Bid Compliance Sheet and Upload duly signed and stamp copy. 2. Non Submission of Complinace in this Document will lead to rejection of the BID at tendering opening itself and shall not be considered for TE 3. The Bidder has to mandatory upload MLC & Land Boundry declaration certificate. 4. The Instruction/required Formats are attached at Instruct PDF sheet attached herewith below. 5. CESS Not Applicable and shall not be reimbursed by HAL. 6. The Quotation/Offer is only accepted received through Email on or before 11.08.2025 (Monday) @ 1330 HRS. and it should only receive through Tender official email id, [email protected]

VENDOR DETAILS (To be filled and Supporting Documents to be enclosed by Bidder)

Name of Firm/Organization

Registered Address

GST No

PAN No

Phone No/Mobile No

e-Mail Address

Bank Account No (to be mainteined same in GEM & INVOICE)

IFSC Code of Bank Account & Bank Name (to be mainteined same in GEM & INVOICE)

HAL Vendor Code (if any)

Nature of Firm/Organization (Manufacturer/OEM/Stockist/Retailer/Authorised Dealer, etc.

MSME (Yes or NO), Enclose relevant certificate

Classification of Manufacturer (Class I / II / III) , Enclose relevant certificate

Start Up (Yes or NO), Enclose relevant certificate

SC/ST/Women Entrepreneur, (Specify)

Boarded on TReDS Platform : Yes or No, (Specify)

Signature and Stamp of Bidder

Development Phase Schedule of Electrical Fan EV-0.5-1640

Date of Release of Purchase Order (To) for development phase

Name Of Bidder

Placement of Purchase Order for development phase

Preliminary Design Review (PDR)

Finalization of Design Document, Drawings, BOM, DAL

Critical Design Review (CDR)

Manufacturing of initial prototype for qualification testing

Checking Form Fit Function on aircraft

Testing Readiness Review (TRR)

Qualification testing

Aircraft test on ground/ flight trials

Final Certification (CEMILAC/ RCMA)

NK-M-1619(2500-1A)-MP-E-31852

HINDUSTAN AERONAUTICS LIMITED Aircraft Manufacturing Division, NASIK OJHAR(MIG), NASIK-422 207, INDIA.

Technical Bid

TENDER NO

NAME OF THE BIDDER

E MAIL ID

CONTACT PERSON AND CONTACT NO

The scope of this tender is for indigenous development of the Electrical Fan EV-0.5-1640 as per Technical Specification No. AURDC/SPEC/30L/DI/ELECT/348 and Qualification Test Schedule No. AURDC/TS/30L/DI/ELECT/442 and obtaining airworthiness approval from RCMA(N) / CEMILAC for fighter aircraft.

Two separate Purchase orders will be executed as follows: one for prototype development and other for bulk supply.

Presently Purchase Order for prototype development only will be given. The bulk supply order shall be given later after the RCMA(N)/CEMILAC approval of prototype item. However evaluation of this tender shall be carried out based on the total package cost of prototype development and bulk supply.

Prototype development order (Line no. 1 of price bid) consist of the following: - Design of the Electrical Fan EV-0.5-1640, conduction of PDR/CDR, approval of Drawings/Bill of Materials/ Drawing Applicability List from RCMA(N) / CEMILAC. - Manufacturing of QT Samples for Qualification Testing (QT) - 3 Nos. - Qualification Testing in co-ordination with Quality(HAL) & DGAQA(N) of the QT Samples as per Technical Specification No. AURDC/SPEC/30L/DI/ELECT/348 and Qualification Test Schedule No. AURDC/TS/30L/DI/ELECT/442. - Obtaining approval of indigenous Electrical Fan EV-0.5-1640 from RCMA(N) / CEMILAC.

The quantity indicated for the bulk supply (Line no. 2 of price bid) is tentative and no commitment towards the same is guaranteed. The firm quantity for bulk supply order will be known at a later point of time only after the approval of item from RCMA(N) / CEMILAC.

Vendor may visit HAL, Nashik to see the OEM testing setup and for generation of additional data with serviceable OEM sample (if required). Further in case serviceable OEM sample is required by vendor, same will be provided on returnable basis against bank guarantee. The amount of bank guarantee shall be decided by HAL and decision of HAL shall be final. The OEM sample shall be returned to HAL in fully serviceable condition with in mutually agreed time duration for return of sample. The sample shall be inspected at HAL facility after return. If sample returned is unserviceable or in case of non-return of sample within the mutually agreed schedule, bank guarantee will be forfeited.

Vendor should fulfil at least one of the following requisites-

CEMILAC approved design agency for Design & Development of airworthy items. Copy of approval to be provided by the vendor.

Should have Developed and supplied similar airworthy units to sister units of HAL / IAF / DRDO / ADA / CSIR / DPSU. PO copies to be provided by the vendor. MSE or Startup is exempt from above and the vendor should have registered for Products of similar nature as per MoF guidelines issued vide memorandum no. F.20/2/2014PPD(Pt.) dated 25th Jul'16, however vendor should have declared products of similar nature and their nature of activities in their registration document.

Vendor should have DGAQA , AS 9100C or ISO9001 certification. Copy of approval to be provided by the vendor.

Vendor should be India based firm with Design & Manufacturing facilities in India. It is expected that the vendor would carry out the developmental & manufacturing activities in-house. However, in case a portion of the manufacturing activity is carried out in co-ordination with another firm, then the complete information of the firm to be provided to HAL. In this case the vendor shall ensure that agreement, between the vendor & this firm fulfils the technical conditions of this tender.

Approved Materials against applicable standards viz. MIL / SAE / GOST / OST / IS / DIN etc. are to be used to maximum possible extent by vendor and same is to be supported with COC / QC Tags / Release Note from the vendor’s supplier. However COTS component if used should undergo suitable screening test, as per directives of CEMILAC.

(i) HAL reserves the right to visit the vendor’s premises to verify the vendors' capability which will be a part of the Technical Evaluation. (ii) HAL also reserves the right to request the vendors to give a presentation elaborating the vendor understanding of the Development Task, the Development Schedule and the Technical understanding of the sub-components / parts involved in the development, at HAL, Nashik, which will also form a part of the Technical Evaluation. (iii) Further, in case of visit by Vendor Evaluation Committee or Presentation by the vendor, HAL will reserve the right to recommend / not recommend the vendor based on its assessment of the vendor's capability.

Preliminary Design Review (PDR), Critical Design Review (CDR) and Test Readiness Review (TRR) will be conducted during the development phase at HAL, Nasik. The review committee will be constituted by HAL, Nasik with members from Design, Quality, manufacturing, assembly department, CEMILAC / RCMA(N), AQA(N), user representative, external domain experts in the field, vendor and any other member as felt necessary for successful completion of development phase. The committee is empowered to review the requirements specified in applicable documents for better quality of product / enhancing the development process without affecting functional, cost and time requirements.

The Prototype development (Line no. 1 of price bid) shall include the following:

Design Cost (Design of the Electrical Fan EV-0.5-1640, conduction of PDR/CDR, approval of Drawings/Bill of Materials/ Drawing Applicability List from RCMA(N) / CEMILAC)

Cost for manufacturing of QT Samples 3 Nos. (In case of any failure of any QT Sample during the QT, it will be the responsibility of the vendor to manufacture a new QT sample for continuation of QT, at the cost of the vendor).

Cost for Qualification Testing (QT is to be carried out in co-ordination with Quality(HAL) & DGAQA(N) of the QT Samples as per Technical Specification No. AURDC/SPEC/30L/DI/ELECT/348 and Qualification Test Schedule No. AURDC/TS/30L/DI/ELECT/442.

Certification Cost (RCMA(N)/ CEMILAC approval)

After completion of the Qualification Testing, the QT samples have to be handed over to HAL.

It is vendors responsibility to get all the qualification tests done satisfactorily from NABL accredited or Government approved labs or any other labs that is acceptable to HAL, DGAQA(N) and CEMILAC / RCMA(N). All expenses for testing would be borne by the vendor.

However, schedule of Testing is to be intimated to HAL, Nasik 15 days in advance for participation / witnessing and co-ordination of the same. Reps of HAL / DGAQA(N) / CEMILAC / RCMA(N) reserves the right to witness the test.

During the qualification testing in the development phase, if QT Samples go unserviceable, earlier test to be repeated and reoffered by vendor after necessary modifications / rectifications along with defect report and rectification details. This process continues till full Qualification Testing is completed satisfactorily within the delivery period given at point no. 14.

If testing (Qualification Testing, Ground Testing or Flight Evaluation) is not found satisfactory repeatedly, HAL reserves the right to cancel the order.

Final acceptance will be at HAL(Nasik) after approval from CEMILAC / RCMA(N).

Vendor to submit all the relevant technical reports, test reports of tests in original & two duplicate copies to HAL, Nasik for further processing of airworthiness approval from competent authority. HAL, Nasik has the full authority to demand necessary documentation from supplier, required for successful completion of development phase and obtaining certification from airworthiness authority.

The expected final certification (CEMILAC / RCMA(N)) of indigenous Electrical Fan EV-0.5-1640 is 24 months from the date of release of PO. The Development Phase Schedule document is uploaded with this tender for reference.

IPR for the indigenous developed item as per the requirement of this tender will become the property of HAL, Nashik. All Drawings ie. for assembly as well as detail parts to be developed on HAL Title Block. The Name Plate on the item will have HAL name along with vendor code only. Other details of the vendor will not be there on Name Plate. BOM of the indigenized item will have HAL document No. & HAL name. After obtaining type approval from CEMILAC / RCMA(N), Vendor cannot supply or repair the indigenous developed item to any third party as per IPR obligations. In case the vendor receives a requirement / request for supply or repair, this request shall be forwarded to HAL.

Vendor to provide the following to HAL, Nashik before Final Certification, as part of IPR transfer to HAL. i. Drawings developed by the vendor ii. Type Approval / COC certificate / QC Tag / Release Note iii. Bill of Materials with source of material and alternate substitute if required. iv. Operational Manual, Maintenance manual v. Repair manual vi. Illustrated Parts Catalogue vii. Test equipment details viii. Recommended spares for unit & test equipment along with price. (prices to be uploaded in price bid only)

HAL will bear the cost of visit of HAL representative to vendor premises, if visit is felt necessary during the development phase. Vendor shall bear the cost of visit of vendor’s representatives to HAL premises or any IAF base / unit, during the Development Phase.

HAL, DGAQA, CEMILAC / RCMA(N) representative may visit the vendor, sub vendor, sub-sub vendor premise towards quality audit, process audit, review of the development, etc and vendor to extend all the necessary support during development stage.

During Design Review meeting (PDR/CDR) audit plan at vendor, sub vendor, sub-sub vendor premises will be decided by HAL(QC) and DGAQA based on criticality of the components listed in proposed BOM of the developed item.

After receipt of Provisional Clearance/ Type approval from RCMA(N), vendor should ensure for future bulk supply order to use the same process/BOM of prototype development phase. If vendor changes the process/BOM, he had to inform HAL & the cost of the type testing is to be borne by vendor.

Vendor should provide Product Support for full lifetime of the product or 30 years after delivery of last aircraft set, whichever is later. HAL agrees to consider placement of order for spares as and when required based on the price list to be provided with justification. Vendor to provide price list with applicable discount for our consideration. The Vendor has to confirm that any documents pertaining to up-gradation of the system during its course of exploitation will be forwarded. For any reason vendor wishes / decides to close/discontinue the line for manufacture of the products or procurement of certain components, subcomponents, vendor undertakes to notify such a decision to HAL by means of a prior 3 years notice (before closure of the said production line) in writing so as to enable HAL to place buy order / a life time buy of all spares before closure of said production line. Vendor will transfer tools, drawings etc. to HAL after such notice period. Vendor to indicate the source from where HAL can procure these items. The said aspect would also form an integral part of the Contract.

Non-Disclosure Agreement (NDA): a) All Technical documents i.e Technical Specification/Qualification Test Schedule/Drawing /Technology /Standard /Models & other documents uploaded on HAL E-procurement portal (www.eproc.hal-india.co.in) are password protected. Vendor has to sign & Stamp Non-Disclosure Agreement (NDA) and submit the same to HAL(Nashik) Purchase Department Email ID provided in the tender documents. After receipt of signed and stamped Non-Disclosure Agreement (NDA) , HAL Nashik will share the password to vendor. The Non-Disclosure Agreement (NDA) format is uploaded with this tender. b) Vendor has to submit duly signed & stamped NDA document with request for technical documents with in 15 days from tendering. The request after above date will not be considered & no claim in this regard will be entertained later on. The vendor not submitted the NDA will not be considered for technical & commercial evaluation.

The vendors/ bidder who undertakes to register their developed product on GeM under PAC category will be eligible for consideration of bid. After successful development & certification of product, vendor shall have to mandatorily register under proprietary category on GeM for obtaining bulk supply orders from HAL.