soda caustic technical grade in the form of solid including flakes block and sticks and pallets to IS 252/1991 ,3rd revision.

Special Eligibility Criteria

1. 1

   Preferably BIS approved manufacturers should participate. Participating traders/agents must provide authorization letter issued by the OEM or OEM authorized stockist along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. Bidders should submit documentary evidence failing which offer is liable to be ignored.

   Document optional
2. 2

   If none of the offers satisfies the BIS approved source criteria or if the rates available from BIS approved sources are adjudged unreasonably high, then railways reserves the right to place bulk quantity order on Non BIS approved source [without any restrictions] subject to the OEM [Principal Firm] having minimum supply performance of 20% bid of any Zonal Railway/PUs/Core for the tendered item in at least one of the last five Financial years. Firms should submit documentary evidence certifying proof of execution of PO, such as scanned copies of Purchase Order along with copy of I/C and R/Notes with the offer. Failure to submit necessary documentary evidence will imply that firm has no such performance and the offer is liable to be ignored.

   Document optional
3. 3

   a. For fulfilling the Past Performance criteria, any one of the following documents shall be considered as valid proof for meeting the Past Performance criteria: - (i) For GeM contracts, CRAC to be attached. (ii) Execution certificate by client with order value & quantity along with copy of the Purchase/Supply Order. (iii) Any other document in support of order execution like Third Party Inspection, Release note, R-Notes etc. along with copy of Purchase/Supply Order. b) In case tenderers participate as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing order in case of change of Principal.

   Document optional
4. 4

   Bidders must attach only relevant and limited documents required to be submitted as per the above eligibility criteria. Submission of any irrelevant PO, I/C & R-NOTE copies and any other un-related documents which has no relevance to the above eligibility criteria may lead to rejection of the offer. No claim/representation of the bidder shall be admissible in such cases.

   Document optional

Commercial-Compliance

1. 1

   There shall be no exemption from submission of EMD & SD except for the categories as per IMPORTANT TERMS & CONDITIONS OF TENDER. Detailed terms & exempted categories are as per IMPORTANT TERMS & CONDITIONS OF TENDER [copy is attached].

   Document optional
2. 2

   Bidders must agree to furnish SECURITY DEPOSIT @5% of tender value as applicable as per Clause 24.0 of Section II of IMPORTANT TERMS and CONDITIONS OF TENDER (Updated) January 2024. Bidders (except approved vendors for tendered item / items) claiming exemption from paying SD must upload requisite document towards such claim, alongwith the offer. Offers from firms denying to pay Security Deposit will be summarily rejected.
3. 3

   Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of the contract, as amended from time to time, purchaser shall have the right to levy damages on the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non- exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly. In terms of clause 24.7 of IMPORTANT TERMS & CONDITIONS OF TENDER [copy is attached].
4. 4

   Goods & Services Tax (GST): As per Clause 9.0 and all sub-clauses of IMPORTANT TERMS and CONDITIONS OF TENDER (Updated) January 2024. All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of IMPORTANT TERMS and CONDITIONS OF TENDER (Updated) January 2024.

   Document optional
5. 5

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority
6. 6

   Bidders shall also give Declaration as below:- I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly.

   Document optionalConfirmation required
7. 7

   An Indian Agent quoting in INR on behalf of a foreign Principal/OEM should submit a copy of Invoice / Proforma Invoice from OEM along with their offer as well as should undertake to furnish all import documents and should comply to Clause 22.0 of Section II of IMPORTANT TERMS and CONDITIONS OF TENDER (Updated) January 2024.

   Document optional
8. 8

   All bidders shall confirm declaration as below in terms of Clause 5.15 of Section II of IMPORTANT TERMS and CONDITIONS OF TENDER (Updated) January 2024 in compliance of restrictions under Rule 144(xi) of GFR- 2017 :- a) Ihave read the clause regarding restrictions on procurement from a bidder of country which shares a land border with India. b) I certify that this bidder is not from such a country or, if from such a country, has-been registered with the competent authority. c) I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation.

   Document optional
9. 9

   Participation by Manufacturers is preferred. Agents/Dealers participating in tender on behalf of anufacturers must provide tender specific authorization (TSA) issued by the OEM. Bidders must upload above authorization letter along with their offer failing which their offer will not be considered as an offer from that manufacturer and the make. i) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/dealer. Such offers with different terms against a particular product, if treated as ambiguous offers, the bidder(s) or their Principal/OEM will have no right to lodge any claim. ii) If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in same tender for the same item/product.

   Document optional
10. 10

    Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] must necessarily upload relevant documents with their offer in terms of Clause 4.0 of Section II of IMPORTANT TERMS and CONDITIONS OF TENDER (Updated) January 2024.

    Document optionalConfirmation required
11. 11

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

General Instructions

1. 1

   Ranking of offers will be arrived on FOR Destination basis only.
2. 2

   Liquidated Damages in delivery period extensions will be applicable as per Clause 15.0 of Section II of IMPORTANT TERMS and CONDITIONS OF TENDER (Updated) January 2024.
3. 3

   Bidders must note that their submission of bid against the tender shall be considered as deemed acceptance of delivery of goods in required schedule and number of delivery instalments as specified in the tender document. Any deviation with regards to above quoted anywhere including in uploaded document will not be accepted or considered while consideration of the offer. The purchaser may, at his discretion ignore any such deviation, if quoted, while issuing the contract. No further claim by the bidder shall be admissible in such cases.

1. 1

   Validity of offer: Validity of offer should be 90 calendar days strictly as per Clause 1.8.5 of Section II of IMPORTANT TERMS and CONDITIONS OF TENDER (Updated) January 2024 (or) as stipulated in the tender document, whichever is longer. Offers quoted with lesser validity shall be deemed as commercially unresponsive and shall be summarily rejected..