HOUSING COMPLETE FOR EARTHING BRUSH ASSEMBLY

Special Eligibility Criteria

1. 1

   1) Railway reserves the right to procure bulk or entire qty. of this item from RCF approved vendors for the tendered item as per IREPS Vendor Directory (UVAM) for RCF Item ID: 2400031. Approval status of the firm will be reckoned as on the date of tender opening and not thereafter. But in case of downgrading /removal/suspension/banning etc.,after opening of this tender, such changes shall be taken into account while considering the offers. 2)Developmental vendors whose prototype approval, field trials, or both are pending for the tendered item as on the date of tender opening shall not be considered for placement of any order. 3) Purchaser reserves the right to pass over the offer or to place order with reduced quantity in case of bidders who have supply failures/poor performance in this Railway (SR). The decision of the Purchaser in this regard shall be final and binding on all the bidders.

   Document optionalConfirmation required

Check List

1. 1

   The bidder agrees to supply the tendered stores at the rate quoted by him in accordance with the Terms & Conditions of this tender and Tender conditions available under mentioned link.
2. 2

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance , and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]
3. 3

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise(in percent of order value ) with further breakup of MSE owned by SC/ST. (Information will be provided in % terms with 6 fileds; Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others)
4. 4

   Have you quoted in the prescribed proforma.
5. 5

   Have you furnished the statement of deviations.[preferably nil]
6. 6

   Have you quoted price on the basis of free delivery to destination, indicating the break up.
7. 7

   Have you quoted delivery period correctly and precisely.
8. 8

   Have you kept your offer valid for 90 days.[validity of 120 days is required for items of Machinery and Plants]
9. 9

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.
10. 10

    Tenderers to acknowledge having read and also accept the Tender Conditions for Electronic Tenders as available at Southern Railway Stores Tender conditions available under mentioned link.
11. 11

    Have you attached any performance statements with your offer? For proof of supply to other railways / production units copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.
12. 12

    Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.

Commercial-Compliance

1. 1

   Tenderers should quote for all consignees with delivery to respective consignees ( destinations). If the tenderer fails to quote even for any one consignee/ destination or quotes conditional offer of delivery of material of any consignee to other consignee/destination then their offer will be treated as deviation to tender conditions and offer shall not be considered for any consignee (i.e) it will be rejected summarily.

   Confirmation required
2. 2

   EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs. 25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender Conditions.

   Confirmation required
3. 3

   SECURITY DEPOSIT (SD) shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 10.0 Part A of Southern Railway Tender Conditions and clause 3.4 of IRS Conditions of Contract 2025. In case of submission of security Deposit in the form of Bank Guarantee, please refer Annexure - 5 of Southern Railway Tender conditions.

   Confirmation required
4. 4

   Unloading of the material at the consignee end should be done by the Consignee only.
5. 5

   Failure consequences: In the event the firm fails to execute the contract within the stipulated delivery period, the Purchaser shall be entitled to impose liquidated damages for any extension of the delivery period. Further, if the supplier, for any reason, fails to deliver the goods in whole or in part in accordance with the contractual terms and conditions (as amended from time to time), the Purchaser reserves the right to recover damages from the supplier, not as a penalty, but by way of compensation, equivalent to the value of the security deposit for the entire contract . Such damages shall be treated as outstanding recoveries against the vendor and shall be dealt with accordingly.

   Confirmation required
6. 6

   1) Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firm(s) outside the approved vendor list, without any restrictions.(Please Refer para 4.0 of part B of "SR TENDER CONDITIONS" document attached to this tender document for further details.)

   Confirmation required
7. 7

   It will not be obligatory on the part of Tender Committee/Accepting Authority scrutinize beyond the submitted document of tenderer as far as his qualification for the tender is considered.

   Document optionalConfirmation required
8. 8

   Qty Splitting Clause : Pre-decided splitting condition is applicable in this tender. The Purchaser reserves the right to split/distribute the procurable quantity on more than one eligible tenderers within the zone of consideration in terms of the criteria outlined in para 5.2 of Southern Railway Tender Conditions Part (B).

   Confirmation required
9. 9

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   I/We have carefully gone through the IRS Conditions of Contract, 2025 particularly Clause 20 pertaining to "Code of lntegrity: Misdemeanours and Penalties" and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours, Penalties for misdemeanours . I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti- competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest, anti competitive practices and obligation to proactive disclosures. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.

2. 2

   In the event of rejection of pre-inspected materials at the consignee's end, a penalty of 5% of the value of the rejected goods shall be levied on the supplier for each such instance of rejection. This penalty shall be in addition to any other penalties and punitive actions available under all the terms and conditions of the contract.