E-TENDER FOR SUPPLY & INSTALLATION OF CCTVS & BIOMETRIC ACCESS CONTROL SYSTEM AT COCOS OF GB NAGAR DISTRICT

BHARAT PETROLEUM CORPORATION

E-TENDER FOR SUPPLY & INSTALLATION OF CCTVs & BIOMETRIC

ACCESS CONTROL SYSTEM AT COCOs OF GB NAGAR DISTRICT

UNDER MATHURA TERRITORY

1.0 Schedule for invitation of Bids:

a) Name of the Purchaser:

Bharat Petroleum Corporation Limited under Territory Manager Mathura

Email ID: [email protected]

[email protected]

b) Date of Issue of Tender: 17.12.2022

c) Address at which bid has to be submitted: On Line

d) Last date of receipt of tender: On or before 27.12.2022 up to 11:00 Hrs

e) Date till which the tender is valid: Three months from the date of LOI issuance.

f) Tentative date for the implementation of tender: 01.01.2023

Note: Purchaser shall not be responsible for non-receipt/non-delivery of the bid.

Contact Person: Pramod Kumar Mob:

2.0 General Conditions:

 This is E-tender

 Tenderers shall submit price bids only through e-bidding. And no physical documents

with respect to price bid should be submitted. In case tenderer submits physical

documents for price bid, such documents will not be considered. All tender filling

should be done online only through BPCL e-procurement website

https://bpcltenders.eproc.in.

 The tenderer is required to submit the bid online by due date and time i.e. 27.12.2022

 The tenderer should study all the tender documents like GCC (General Conditions of

Contract), GPC and Scope of Work carefully and understand all the Specifications of

item to be supplied or work to be done in the tender before quoting. If there are any

doubts, he should obtain clarifications from authorized person, but this shall not be

justification for quoting abnormal rates or late submission/extension of opening

date/time of the tenders.

 The bid shall be valid and open for acceptance of the Competent Authority of BPCL for

a period of 90 days from the date of opening of the tenders and no request for any

variation in quoted rates and/withdrawal of tender on any ground by successful bidder

shall be entertained.

 In complete/Conditional tender quotations or those received late and/not conforming

to the terms and conditions, the tender documents will be rejected.

 The Company reserves the right to reject any or every tender without assigning any

reason whatsoever and/or to negotiate with the tenderer (s) in the Company

considers suitable.

 Tender received after the closing date and time will be summarily rejected.

 Evaluation of the Price Bid: Price bids shall be opened & considered for evaluation to

identify the lowest bidder on Cumulative basis (i.e. considering Total cost of Supply &

Installation of CCTVs with its accessories and Biometric system at respective GB Nagar

COCOs as mentioned in the tender including applicable GST as on date). Job shall be

awarded to the tenderers on L1 basis.

 BPCL reserves the right to negotiate with tenderers and counter offer a rate if

required. Tenderers may have to come the concerned office of the Corporation for

negotiations/ clarifications if required at their own cost, in respect of their quotations

without any commitment from the corporation.

 Payment terms: The bill towards actual supplies or services rendered to BPCL shall

be submitted by the successful tenderer after completing the work in all respects at

that respective site along with the all necessary documents like warranty card, work

completion certificate etc. The payment shall be made within 15 days of submission

of invoice. Income tax and any other taxes applicable to be deducted at source will

be deducted from the invoices as per the norms.

EMD & SD CLAUSE

 Vendors who are registered with BPCL are exempted from EMD clause subject to

submission of "Certificate of Registration" or “Declaration that the said vendor is

registered under SOR in others category” before opening of tender.

 Non-Registered Bidders willing to participate in this tender has to submit EMD (Earnest

Money Deposit) as applicable (i.e. to 3 % of the total tender value of the work excluding

GST, subject to minimum of Rs 5000/- & maximum of Rs 100000/-) in favor of "Bharat

Petroleum Corporation Limited”, by way of Demand Draft, payable at Mathura for the

contract work as demanded above. On the award of contract, this may be converted as

security deposit for performance of the contract. For unsuccessful bidders, EMD may be

returned after the completion of BQC evaluation/ Technical evaluation / Price bid

evaluation as applicable. No interest will be allowed on EMD / Security Deposit.

 Vendors has to ensure that hard copy of the Demand draft should reach at below

mentioned address one day before bid closing due date and due time:

BPCL Mathura Installation, D-1, UPSIDC-Industrial Area Site 'B'

District-Mathura, UP, Pin Code:

 Technical bids of all those Vendors whose hard copy of EMD Demand draft will not reach

at the Mathura territory office will not be considered and rejected immediately without

opening of their respective commercial bids. BPCL will not be responsible in that scenario.

EXECUTION OF AGREEMENT

 The successful tenderer had to show all the original documents submitted during

online bidding to the company authorize representative.

 The successful tenderer shall within one week of the Company’s communication to

him of the acceptance of his tender, execute a formal Agreement with the Company,

on the Company’s format.

3.0 General terms and Conditions of the contract:

All the GCC & GPC would be as per the Standard GCC & GPC documents attached with the

Tender document and needs to be followed in all cases.

4.0 Scope of Work and Terms & Conditions:

Supply & Installation of CCTVs & Biometric access control system along with its necessary

accessories at COCOs of Gautam Buddha Nagar District under Mathura Territory.

Rest detailed specification is mentioned in the tender scope of work document.