Construction of Digital Libray in all Taluks of Vijaynagar Dist (2026-27 MP Grant Rs.84.00 Lakhs)

Technical qualifications

1 Tenderers should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Purchaser to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods to be purchased under this Invitation of Tenders. 

2 Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

3 Tenders from joint ventures are not acceptable.

4 The Bidder shall ensure credit of Tender processing Fee and EMD in to the respective Receiving bank accounts of e-procurement on or before the last date of bid submission.

5 The tenderer is required to ensure browser compatibility of the computer well in advance from the last date and time for receipt of tenders. The departments shall not be responsible for non-accessibility of e-procurement portal due to internet connectivity issues and technical glitches.

6 EMD Payments through e-payment mode shall be made as one single traction and payments made in part are liable for rejection

7 Tenderer has to accept the Terms and conditions mentioned in the Tender document. If the tenderer fails to comply with any of the conditions in the technical bid, their financial bid will be liable to be rejected.

8 The conditions specified/mentioned in tender form are final and are binding to the contractor for technical bid qualification. The details can be seen in the tender documents.

9 The EE PRED, reserves the right for accepting or rejecting any or all application/tender for this work without assigning any reasons at any stage.

10 Visit website at Government of Karnataka e-Procurement website https://kppp.karnataka.gov.in for all other details and conditions.

11 No advance payment for qualified contractors, if the amount quoted by the tenderer is less than the tendered amount, such tenderers shall remit the difference of amount in form DD drawn in favor of the EE PRED Vijayanagara (from nationalized/ schedule bank), before signing the agreement. Difference amount is refundable only after satisfactory completion of the work. (without interest)

12 Typographical error or any other mistakes shall be to the advantage of EE PRED

13 Conditional tenders will not be accepted.

14 Statutory recoveries as and when imposed by the Central Government and state Government such as taxes and cess etc., shall be recovered in the bills payable to the contractor.

15 Quoted rate should be inclusive of all taxes, octroi, workers welfare cess, Royalty charges etc., No extra rate will be given in this regard.

16 Materials required for the work shall be procured by the tenderer themselves and should get tested by the quality control authority before use on the work at his cost and risk.

17 If the numbers of page to be attached in one particular attachment is more, then all the pages can be put into one folder, zipped and then attached or else all the pages can be pasted in one word file and then this word file could be converted to PDF (portable documents format) format and then attached. (Please contract Help Desk of E-procurement for more assistance).

20 Any dispute/legal matters in this tender shall be settled in Bangalore jurisdiction only.

21 Duly filled in detailed with no omission in e-procurement.

22 All the items rates quoted in the tender include all lead, lifts, loading, unloading, transportation, labour, hire charges of machinery, curing, cost and conveyance of all materials and all such incidental charges for successful completion of the works as per the detailed technical specification and direction of Engineer-in charge of the work.

23 Contractor should follow strictly the prevailing rules of labour act as per GOI.

24 Arbitrary clause is not applicable for this work.

25 For any clarification please contact the office of EE PRED VIJAYANAGARA

26 The Department reserves the right to accept or cancel all the tenders at any time without assigning any reason.

27 The tenderer is required to ensure browser compatibility of the computer well in advance to the last date and time for receipt of tenders. The departments will not be responsible for non-accessibility of e-Procurement portal due to internet connectivity issues and technical glitches.

28 Other terms and conditions as per Tender Document.

29 GST shall be paid to the tendered amount separately as per prevailing norms

30 To qualify for award of this contract, each Tenderer in his name should have in the last five years i.e 2021-22 to 2025-26 a. Achieved in at least two financial years a minimum financial turnover in all classes of civil engineering construction works only of Amount Put Tender (Turn over With compulsory UDIN Number)

31 To qualify for award of this contract, each Tenderer in his name should have in the last five years i.e 2021-22 to 2025-26 b. Satisfactorily completed, as prime contractor, at least one similar supply of value not less than 50% of the amount put tender (Workdone with indent No)

32 All safety precautions, warnings, signs, deployment of security guards have to be ensured so that no untoward incident happens on account of negligence or any project activity.

33 Corrigendum, modifications, correction if any, will be published in the website only

34 Financial Year will be reckoned as the period between first day of April and Thirty first day of March of succeeding year (both days inclusive).

36 List of existing commitments and ongoing works

37 The Employer reserves the right to reject any or all Tenders without assigning any reason.

38 Corrigendum, modifications, correction if any, will be published in the website only

39 To qualify for award of this contract, each Tenderer in his name should have in the last five years i.e 2021-22 to 2025-26 a. Achieved in at least two financial years a minimum financial turnover in all classes of civil engineering construction works only of Amount Put Tender (Turn over With compulsory UDIN Number)

40 Work completion period will be 6 months (IMP)

41 Details of experience and past performance of the tenderer on equipment offered and on those of similar nature within the past five years (2021-22 to 2025-26) and details of current contracts in hand and other commitments (suggested proforma given in Section XII)

42 The tenderer should be a manufacturer or Authorized dealer of the manufacture, who must have manufactured, tested and supplied the equipment (s) similar to the type specified in the 'Schedule of Requirements and same technical specification' at least 50 % of the quantity/value required in any one of the last 3 years. The equipments offered must be of the most recent series models incorporating the latest improvements in design and satisfactory operation for three (3) years as on date of tender opening and submit the proof of the same OR Tenders of tenderers quoting as authorized representative of a manufacturer, meeting with the above requirement in full, can also be considered provided: The manufacturer furnishes authorization in the prescribed format assuring full guarantee and warranty obligations as per GCC and SCC. OR The tenderer, as authorized representative, has supplied, installed and commissioned satisfactorily at least 50 % of the quantity/value similar to the type specified in the Schedule of Requirements.

43 Liquid assets or availability of credit facilities of no less than Rs.21.00 lakhs credit lines or letter of credit or certificates from banks for meeting the fund requirement etc. usually 30% of the .amount put to tender.

44 The 'Schedule of Requirements’ should be have a warranty of 1 Years with onsite support.

Technical criteria

1. Name of the Firm, Proprietor/Managaing director Name Full Aderess and official mobile number

2. The Bidder must submit an affidavit on Rs. 100 Stamp Paper confirming that they have not been blacklisted by any client/government authority in India.

3. Bidder should not have filed for bankruptcy in any country including India. Selfdeclaration on Company’s letter head by the Authorized Signature.

4. Trade Lecience Certificate From consult Authority AND Must Have Shop in Karnataka

5. At the time of bidding, there should not have been any pending litigation or any legal Dispute before any court of law between the Bidder or OEM and the Department regarding supply of goods/services SELF Declaration

6. The PAN CARD

7. Average Turnover Should Be 84.00 lakhs ITR for the Years of 2021-22, 2022-23, 2023-24, 2024-25 and 2025-26 Financial Year

8. GST Returns 3B 2021-22 to 2025-26 Financial year

9. GST Active Registration Certificate

10. The Earnest Money Deposit (EMD) is mandatory for all vendors except the OEM. The EM amount must be submitted in the form of DD (Demand Draft) or Bank Guarantee along with the bid before the technical evaluation process. If any exemption for MSME should upload MSME Certificate.

11. Bidder must ensure that offered product to be supplied will not be End of Sale in next 1 year and End of Support in next 1 years. Bidder should ensure back-to-back arrangement from OEM for the period of 1 years for any software / hardware installed in the product at no extra cost. Submit the self-declaration on Company’s letter head.

12. The Bidder/OEM must submit a valid MSME/Udyam Registration Certificate, indicating that they are registered as a Micro, Small, or Medium Enterprise.

13. Bidders or its OEM must submit a Technical Compliance document from the OEM on their Letter head confirming that the offered products comply with the required technical specifications outlined in the tender.

14. The Bidder/Supplier Quoted Price Should be Inclusive Of GST And Delivery, Transporting Fitting If Any Other Charges.

15. ISO Certificate

16. Experience Criteria- The Bidder or its OEM must have supplied electronic products to Central/State Govt.

17. Tender Accepting and Rejection Have Power To Buyer Or Tender Calling Authority

18. Any Disputes in the Jurisdiction of Vijayanagara Dist Court Only

19. All bidders/OEMs who are bidding, the responsibility of applicable GST will be of bidder/OEM only as per the category of the product & applicability of GST rate. Dept. will not take any responsibility OR make any additional payment if any tax liability arises. Bidders are required to submit undertaking letter for the same along with technical bid.

20. The OEM must have a functional service centre at consignee location to ensure support and servicing of products within the Vijayanagara Dist.

22. 12 months of warranty must be Provided for all 'Schedule of Requirements’ .

23. Samples to be submitted and Copy of the same received by the Purchaser should be uploaded (sample submitted to within 7 days tender call form the concern department by the successful tech)

24. manufacturer license if it is manufacturing unit or Authorizing or Distributor letter

25. List of items supplied to various govt.., Institutions with quantities and rates