This is tender to enter into Running Contract for Manufacture and supply of 6mm thick Nylon Cord GRSP, as per RDSO Drg. Nos. T-4218.

Special Eligibility Criteria

1. 1

   (a) Purchaser reserves the right to procure Bulk or Entire quantity from RDSO-approved vendors as available on UVAM- under Sub Item ID: 3100584003. (b) Offers received from tenderers appearing in the Vendor list of nominated vendor/source approving agencies for tendered item (as agencies for tendered item (as available on UVAM only) as 'Vendors for Developmental Orders' shall be considered eligible for Developmental Orders up to 20 percent of net procurable quantity (NPQ). (c) Where there are not more than three Indian suppliers categorised as Approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load, etc. shall be considered in a transparent manner, subject to rates being reasonable. In such cases, the purchaser reserves the right to split the order quantity between one or more firms and Para 25.2 of Instruction to tenderers and General Conditions of tenders for supply contract version_24 dated 04.12.2025 (uploaded on IREPS on 08.12.2025) [for indigenous tenders] shall be applicable. Such orders shall be treated as bulk orders. Indian Supplier shall be defined as follows: A supplier or bidder shall be considered to be from India if (i) the entity is incorporated in India, or (ii) a majority of its shareholding or effective control of the entity is exercised from India, or iii) more than 50% of the value of the item being supplied has been added in India. (d) The status of the vendor (i.e., approved or developmental vendor) shall be reckoned as on the date of tender opening and not thereafter. However, cases of downgrading/removal/ suspension/ banning, etc., after opening of tender, shall be taken into account while considering the offers. (e) The firms/tenderers who are not appearing in UVAM as Approved/Developmental Vendors of nominated vendor/source approving agencies will not be considered for ordering. However, such firms willing to participate are advised to approach the concerned Vendor Approving agency for getting their name registered as approved/developmental vendor in the vendor directory maintained in UVAM. Note: Vendor directories being maintained in other forms manual/online, if any will not be considered.

   Document optionalConfirmation required
2. 1.1

   Developmental Vendors are only such vendors which are listed as developmental vendors on UVAM without any condition. (Authority: Railway Board's letter no. 2021/RS(G)/779/7 Dated 09.05.2025)
3. 2

   In terms of Railway Board letter no. 2015/RS(G)/779/5 (Vol.III) dated 22.06.2020 and in keeping with the Public Procurement (Preference to Make in India) Order 2017 as amended time to time, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore, public procurement of this tendered item is restricted to Class-I local suppliers only (Class-I local supplier means a supplier having local content equal to or more than 50 percent).The vendors who do not qualify to be Class-I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class-I local supplier for the tendered item, participates in the tender, it does so at its own risk and cost and Railway shall not be liable for any loss or damage caused to the vendors.
4. 3

   THIS TENDER COMPLIES WITH PUBLIC PROCUREMENT (PREFERENCE TO MAKE IN INDIA), ORDER 2017, Revision regarding issued by the Ministry of Commerce and Industry Order No. P- 45021/2/2017-PP(BE-II) dated 16.09.2020. Tenders must furnish the information giving the percentage of local content. Pls. refer to para 3.2 of Instruction to Tenderers and General Conditions of Tenders for Supply Contract version_24 dated 04.12.2025 (uploaded on IREPS on 08.12.2025).
5. 4

   Participating firms to quote Basic Rate and Single Freight for destination delivery anywhere in North Central Railway. Tender evaluation will be on the basis of all inclusive rate for delivery up to destination. Freight reimbursement to vendor will be at actual or quoted rate whichever is lower while making payment.

   Document optionalConfirmation required

Commercial-Compliance

1. 1

   Micro/Small Enterprise (MSE) are eligible for benefit/preferential treatment as per para 3.0 of Instructions to Tenderers and General Conditions of Contract (for Indigenous Tender), therefore, such MSE firms must enclose the relevant documents as per the tender conditions. The bidders are also required to furnish "Udyam Registration Number" in their offer. If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub-contracts in execution of this tender that will be from Micro and Small Enterprise (in percent of order value), with further breakup of MSE owned by SC/ST. (Information will be provided in % terms with following fields: Micro firm owned by SC, Micro firm owned by ST, Micro firm owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others).

   Document requiredConfirmation required
2. 2

   As a tenderer we hereby confirm that we have gone through para no. 35 of Instruction to tenderers and IRS Conditions of Contract 2025 and do hereby confirm that none of our sister concerns or affiliates (having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender.

   Confirmation required
3. 3

   EMD- The offers not accompanied by requisite EMD as given in para 5.0 of Instructions to tenderers & General Conditions of tenders for supply contract version_24 dated 04.12.2025 (uploaded on IREPS on 08.12.2025) will be summarily rejected, unless falling in the exempted category. The firm claiming exemption from EMD should clearly indicate valid reasons for such claim duly attaching a signed bid securing declaration as per ANNEXURE- 16 (Attached) of Instructions to tenderers & General Conditions of tenders for supply contracts along with scanned copies of relevant documents with their e- offers. Exemption from submission of EMD by MSEs shall also be governed by para 3.0 of Instructions to tenders and General conditions of tenders for supply contract version_24 dated 04.12.2025 (uploaded on IREPS on 08.12.2025). Special attention be taken of para 3.0 (a) (VI) [Traders and agents are not eligible to avail the benefits extended under the Public Procurement Policy for MSEs.] and para 3.0 (a) (IX) [In case, the tendered item is restricted for placement of bulk orders on approved sources, then the criteria for placement of orders on MSEs under the Public Procurement Policy for MSEs will additionally require that the MSE firms are one of the valid approved sources for the tendered item.]

   Document requiredConfirmation required
4. 4

   "Bidders must submit a certificate as per ANNEXURE-19 of "Instructions to Tenderers and General Conditions of Tender for Supply Contract (For Indigenous Tenders)" version_24 dated 04.12.2025 (uploaded on dt. 08.12.2025) along with the bid for compliance of OM dated 23.07.2020 of Department of Expenditure, Ministry of Finance. If such a certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law."

   Document requiredConfirmation required
5. 5

   This tender is governed by Purchase preference for the Make in India policy. As per the Government of India Make in India policy, it is mandatory that the bidder shall give self-certification for local content in the quoted item (goods) at the time of tendering for tenders value more than Rs. 10 crores [Ref: Para-3.2.4 b(i) of instructions to the tenderers]. However, at the time of supply for all contracts above INR 10 Crore, the contractor/ supplier shall be required to give local content certification duly certified by cost/chartered accountant in practice. For cases where it is not possible to provide certification by Cost/Chartered Accountant at the time of supply, the supplier is permitted to provide the certification for local content from Cost/Chartered Accountant after completion of the contract or at the time of submission of bill. In case the contractor/ supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/ Non-local or from Class-II to Non-local, a penalty of 10% of the portion of contract for which the stipulated local content requirement in not met will be imposed. However, contract once awarded shall not be terminated on this account. Please note - The necessary certificate of local content must be signed with UDIN/relevant similar Nos. for statutory auditor or cost accountant, whichever is applicable, documents without UDIN number shall be construed as non-submission of CA certificate and 10% penalty shall be deducted from the bill.

   Document optionalConfirmation required
6. 6

   (i) The 'Class-I local supplier'/ 'Class- II local supplier' at the time of tender, bidding, or solicitation shall be required to indicate the percentage of local content and provide self-certification if the estimated value is less than 10 Cr. that the item offered meets the local content requirement for 'Class-I local supplier'/ 'Class-II local supplier', as the case may be. They shall also give details of the location(s) at which the local value addition is made. (ii) The percentage of Local Content entered by the bidder in their techno-commercial offer for classification as a Class-I or Class-II Local supplier for the tendered item(s), in accordance with the Make in India policy, shall be deemed as their self-certification of local content. In addition to this, unless explicitly stated otherwise in the offer, the bidder's manufacturing plants and facilities shall be considered as the location(s) where local value addition is carried out for the tendered item.

   Document optionalConfirmation required
7. 7

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Special Conditions

1. 1

   Mode of Despatch: By Road.
2. 2

   Court Jurisdiction: For any disputes related to contract or inspection/action by inspecting Agency, the court jurisdiction would be the Head Quarters of the Zonal Railway, where the contract agreement has been signed
3. 3

   Makers name [and/or Brand] must be mentioned in the offer. If no make is mentioned, it will be presumed that stores will be of bidders own make.
4. 4

   Tenderer should keep validity for their offer for minimum 90 days.
5. 5

   Packing condition: As per para 4.11 of IRS Conditions of Contract 2025 (attached herewith), the material is to be properly packed to avoid damage during transportation.
6. 6

   The OEM/Authorized Dealers/Agents must comply the following conditions, failing which their offer(s) will be ignored: (a) In a tender, either the authorized agent/dealer on behalf of the principal /OEM or the Principal/OEM itself can bid but both cannot bid simultaneously for the same item in the same tender. (b) If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/ OEM in same tender for the same item/product.
7. 7

   UNLOADING OF MATERIAL: : Unloading of Material will be arranged by supplier.
8. 8

   Supply orders against RGC may be placed on one or more among the consignees of open line and construction organizations within the jurisdiction of North Central Railway. [Major Consignees: (a) Engg. Open line (i) SSE/PWAY/TD/PRYJ (ii) SSE/PWAY/TD/JHS (iii) SSE/PWAY/TD/AGC. (b) Construction Organization (i) JE/PWAY/C/GWL (ii) SSE/PWAY/C/CNB (iii) SSE/PWAY/C- I/PRYJ (iv) SSE/PWAY/C-II/PRYJ (v) SSE/PWAY/C-I/JHS (vi) SSE/PWAY/C/Lalitpur (vii) SSE/PWAY/C-I/AGC (viii) SSE/PWAY/C- II/AGC (ix) Dy. CE/C/Plg./PRYJ etc or any other consignee within the jurisdiction of NCR.
9. 9

   Raw Materials: The raw materials required for the manufacture of the tendered material shall be procured from approved sources only if specified in the (1) RDSO Drawing and/or (2) RDSO specification and/or (3) RDSO manual/code for the tendered item and/or (4) Inspection methodology as specified for the tendered item.
10. 10

    Manufacturer name month & year of manufacturing should be indicated on the material or the packing of the material as specified in specification/drawing etc. or as per feasibility as the case may be.
11. 11

    Security Deposit will be applicable in the tender as per Para 6.0 of INSTRUCTIONS TO TENDERERS AND GENERAL CONDITIONS OF TENDERS FOR SUPPLY CONTRACT version_24 dated 04.12.2025 (uploaded on IREPS on 08.12.2025).
12. 12

    GUARANTEE: Guarantee/Warranty shall be as per Drawing/specification. In case it is not given in Drawing/specification, then Guarantee/Warranty shall be as per IRS conditions of contract 2025.
13. 13

    Quantity Splitting Clause applicable as per para 25.2 of INSTRUCTIONS TO TENDERERS AND GENERAL CONDITIONS OF TENDERS FOR SUPPLY CONTRACT version_24 dated 04.12.2025 (uploaded on IREPS on 08.12.2025).
14. 14

    Drawings and Specifications: The latest RDSOs drawing if any, as mentioned in the Tender schedule may be obtained from RDSO/Lucknow. Any technical clarification regarding drawing/Specification can be obtained from PCE/NCR office.
15. 15

    This is a tender for the placement of Running Contract for 01 year. Placement of Supply Orders to operate the Running Contracts finalized against this tender: (a) After the finalization of the Running Contract, the Contract shall be operated by placement of Supply Orders wherein the delivery period and consignees for the supplies to be made against the Supply orders shall be clearly indicated. (b) The Supply Orders against the Running Contracts shall be placed by PCMM/NCR or his authorized representative based in North Central Railway Headquarters. (c) The tenderer should note that supply orders will be issued with delivery of specific units of material to be completed within the specified period as indicated in the Supply Order. The tenderer/supplier should note that failure on the part of the supplier to complete supplies within the specified period as indicated in the supply shall be treated as a breach of contract on the part of the supplier and in such a situation Purchaser shall have all rights to take all necessary penal actions (for the quantity whose delivery period expired but supplies not made by the supplier) against the supplier as per terms and conditions of the contract. (d) Supply orders placed within the Currency of the Running Contract are legal binding as per the Contract even in cases where the terminal delivery date is beyond the currency of the Running Contract. (e) Supply Orders (SOs) may be placed up to 1.3 times of tentative RGC quantity without requiring any formal amendment to the RGC.
16. 15.1

    Delivery Period : Delivery to commence within 30 days from the date of Supply order and Completion within 90 days thereafter. Material is to be delivered as per the details of the Consignee, Quantity, and delivery period mentioned in Supply orders issued from time to time against the Running Contract. Delivery will be quarterly severable.
17. 15.2

    Purchaser reserves the right to conclude the RGCs at differential prices also.
18. 15.3

    Delivery date in the supply order need not necessarily fall within the currency of the RGC but it can go beyond it depending upon the terms of delivery stipulated in the RGC. No extension of validity period of the RGCs itself is required when deliveries against outstanding supply orders continue even after expiry of the validity period. The RGCs will remain alive for the purpose of delivery for all stores ordered during the currency of the RGC untill deliveries have been completed.
19. 15.4

    In case of failure of a firm, the purchaser reserves the right to cancel the supply order, take supply from other RGC holder firms and any extra expenditure incurred on this account will be recovered from defaulting firm as a predetermined liquidated damage.
20. 15.5

    The quantity mentioned above is estimated and indicative quantity only. Supply orders may be placed for lesser or up to 1.3 times the RC quantity during currency of the contract which will be at the discretion of Railway and Railway does not guarantee Placement of supply order as per the above mentioned quantity.
21. 15.6

    FOR-Firm are advised to quote with delivery term FOR destination, if firm will offer with delivery term FOR ex Works and delivery by road than firm shall dispatch the Stores in such a way that it shall reach the ultimate consignee before terminal date of delivery mentioned in the contract. In such cases merely the dispatch of material within contractual delivery period does not mean that firm has supplied the material within contractual delivery period but it shall reach to ultimate consignee on or before contractual delivery period as Date of supply of material.
22. 16

    PVC applicable as per attached Annexure-A. Base Month for PVC Formula shall be taken as the month just preceding the month of date of closing of the tender. Any offer with the different PVC formula or quoting different base month or linkage with different indices or fixed rate etc. as compared to the PVC formula in the tender, will be summarily rejected.
23. 17

    In case of any contradiction or conflict, the order of precedence (higher to lower) for provisions/ conditions mentioned shall be as under: (1) Conditions mentioned in tender document (NIT) (2) Special conditions of Running contract, if any (3) Latest IRS conditions of contract 2025 (attached) (4) Instructions to tenderers and general conditions of tenders for supply contract- version_24 dated 04.12.2025 (uploaded on IREPS on 08.12.2025) PDF (attached).
24. 18

    The inspection of NCR GRSPs shall be done by RITES through Process Inspection as per Rly. BD's letter No. 2024/RS(G)/779/12 Dt. 16/10/2025 is attached to this tender. Offer with inspection by any other inspecting authority is not acceptable. Such offers will be summarily rejected without any back reference. The Product inspection will also be done by M/s RITES as per RDSO specification.

1. 1

   Total offered quantity from a tenderer should be either more than 50% of tendered quantity or more than 50% of the RDSO approved annual capacity as indicated in Vendor directory on UVAM whichever is lower. Offers for quantity less than lower of the above two criteria shall be considered unresponsive and liable to be rejected.

2. 2

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

3. 3

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.

4. 4

   Bidders are reminded to carefully go through Para 35.0 of Instruction to Tendereres and IRS Conditions of Contract 2025 (included and uploaded along with the bid document) those pertaining to Code of Integrity, Misdemeanour and Penal measures. If two or more bidders are found to be sister concerns or affiliates (having common partner/director/promoter/ owner/holding company decision control etc.) the offers of all such sister concerns are liable to be rejected as per relevant provisions of Tender conditions. They are therefore earnestly urged to refrain from committing violation of code of integrity in general and conflict of interest and anti-competitive practices.

5. 5

   As a tenderer we hereby confirm that we have gone through para no 35 of Instruction to tenderers and IRS Conditions of Contract 2025 and do hereby confirm that none of our sister concerns or affiliates (having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender.

6. 6

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.