AMC of EI including maintenance of 2 x 750 KVA,11KV Substation along with operation of DG set,Lift and AC system at Directorate of State Archive for 12 months.

Amount

Routine, preventive and breakdown maintenance of Electrical Installation including maintenance of 2 x 750 KVA,11KV Substation along with operation of DG set, Lift & AC system at State Achives Building by providing 01(One) no. skilled worker and 02(Two) nos. Semi-Skilled Workers and 03(Three) nos. unskilled workers in 3(three) Shifts per day as given below Morning Shift : Semi-Skilled: 01, Un-Skilled:01 General Shift : Skilled:01, Un-Skilled:01 Evening Shift : Semi-Skilled: 01, Un-Skilled:01 [Note: Agency provided supervisor must have minimum one year experience of similar nature works and SCC parts of 1,2,3,4,5,6A,6B,7A,7B,10 & 11,12; who will supervise the whole maintenance work] ( Rate should be quoted including all taxes & duties)

Scope of Work.

The scope of maintenance of electrical installation includes main LV/MV distribution lines of entire compound like Switch board, Panels (LT panel of substation to distribution panel of entire campus up-to motor control panel), all electrical lighting & power points, fittings, fixtures, etc. and operation of DG set, Lift & AC system at State Achieve Building.

Scope of works does not cover operation of motors of plant, window/split type Air-conditioner machines and other sophisticated electrical & electronic machineries like computers, UPS etc have been installed in the buildings.

Insulation test with the help of meggar for the entire EI of different places are to be carried out at least once in a year or as required and the result thereof are to be furnished to the EIC.

Earth resistance of the Earthing installation including that of lighting conductor are to be checked at least once in a year or as required and the result thereof should be intimated to the EIC.

Terms and conditions:

Maintenance & up keeping of the above electrical installation in safe and proper working condition

The agency should depute manpower to execute the work in the following manner and will follow instruction given by JE / AE concerned as per necessity of site condition. General Shift: Skilled 01 & Un-skilled 01. Morning shift: Semi-skilled 01 & Un-skilled 01. Evening shift: Semi-Skilled 01 & Un-Skilled 01.

The agency should provide maintenance staff like skilled electrician, one semi skilled electrician, helper with Co’s own tool & tackles and other working instruments may be required to carry out the maintenance work smoothly.

The electrician on duty should have the valid workman Permit no. 1(b), (ii) & (iv) whichever is applicable in specified works issued by the Directorate of Electricity, Govt. of West Bengal. Also the Supervisor of the Company should have valid SCC permit 1,2,3,4,5,6A,6B,7A,7B,10,11 & 12. Both the documents i.e., workman permits & SCC of Supervisor should be submitted by the agency to JE/AE under letter head of agency on commencement of work: else the work commencement will not take effect.

The agency has to attain & carryout on the routine check-up and normal maintenance works keeping proper records (In a record book/Log Book/Challan) duly signed by the Concerned Junior Engineer which is to be produced along with bill. The agency & the electrician engaged by the concern would equally responsible for restoration of any breakdown or malfunctioning of electrical systems including substation if occurred.

Replacement works are to be done as per direction of the aforesaid officers with departmental supplied materials. Fused/defective materials to be returned to section office. Fan, fittings, BDB, PBDB, sub-main and main panels etc. are to be kept clean and in perfect condition in every fifteen day’s. Cost of fuse wire, screws, nuts, bolts, split pin for fans, duster and PVC tapes will not be paid separately incl. dismantling and re-fixing of fans as & when required and recorded in log book.

The maintenance agency will be held responsible for any damages of the equipments due to un-skillful handling during maintenance work and in that case, materials are to be replaced free of cost or the department will have right to deduct the damage repair cost from the bill of the agency. The contractor would have no scope to argue on this score.

The agency should be available over telephone and the telephone/mobile number should be submitted to JE (presidency college Elec. Sec)/AE (Lalbazar Elec. Sub-Division.) under letter head of agency.

The agency should submit 2(two) nos. of passport size photograph for each person for issuance of photo identity card, photocopy of voter Identity Card and engagement letter of worker under letter head of agency.

The maintenance contract may be terminated at one month’s notice by the EE / KNED, PWD.

Payment will be made bi-monthly/quarterly after satisfactory & successful completion of work on submission of bill duly supported by the signed challan / Log Book by the concern JE or AE along with the documents in support of payment of wages to the concerned workers engaged in the job in particular each month as per wages as fixed by Labour Department, Govt. of WB. This should strictly be complied with.

Bills should be submitted at the end of every three months with the certification of concerned Engineers on satisfactory completion and at the time of Bill submission agency must have to produce Payment receipt of Staff Wages, ESI & PF along with bill in which signature of each staff with revenue stamp is necessary.

Failure to provide the maintenance staff will attract pro-rate deduction from the bill. However, substitute should be provided in absence of a regular technician/helper.

The technician of the agency should capable of repairing all sorts of electrical installation like tube fittings, ceiling fan, pedestal fan, cabin fan, geyser, HPSV fittings etc.

The technician of the agency should capable of casing-capping / rigid conduct wiring to overcome the emergent situation.

Any special repairing works are not covered under this agreement. However, decision of EIC will be final and binding on the Agency.

Sub-station should be kept clean and regular check up of transformer’s temperature.

The agency also has to engage additional adequate number of electricians & helpers if required during any breakdown / fault to restore the same on emergency basis. No extra payment will be made for this.

Safety secure belt, shoes and other necessary safety precaution must be taken during the maintenance work should be strictly follows.

The department will not bear any responsibility for any accident and thereby no claim for compensation in any shape from this department will be entertained.

The agency should pay at least the minimum wages to workers engaged as per prevailing State Govt. Law. It is desirable that age of workers engage by the agency should neither below twenty years nor exceed sixty years. Monthly Minimum Wages may be arrived by prorate calculation considering 365 days as term of Contract.

The workman should always available on phone whenever required.

Earthing installation would have to be checked for healthiness of the earthing system right from electrical panel, TPNDB and MCBDB, Plug sockets, UPS and AC machines.

The agency has to record temperature of electrical contact points with Infra red thermometer in order to detect thermal stress on the installation and take up corrective maintenance work.

The agency has to check tightness of the contact points of main or sub main panel, TPNDBS, SPNDBS etc and take up corrective maintenance work.

The agency will have to depute round the clock highly skilled electrician having workman permit up to 11KV working authorization from Directorate of Electricity.

Space for sitting accommodation of Agency Staff will be provided by the department at the Sub-station.

Cost of minor items e.g. fuse wire, screws, nuts, bolts, washers, PVC Tape, HT Tape and duster etc. will not be paid extra.

The agency must keep on attendance register at site and all his staff must sign regularly.

2 (two) Log books to be maintained by the Agency in such manner that at least one of these is available round the clock at the site and all are entered in Log Book. The Agency must have to maintain the daily routine check-up of each and every point by maintaining a Log Book to be verified to the corresponding JE everyday.The log book should be kept at Sub-station round the clock for inspection purpose for registering complaints and attend only call must be provided by the agency.

Failing to comply any of the above mentioned items will result to deduction of cost from the raised bill as well be determined by the accepting authority.

The agency will have to be take care to prepare the requisition of materials for the maintenance within his jurisdiction well in advance so that no delay in repair / replacement cause trouble in the system and suffering of the authority thereon.

Frequent change of man power will not be allowed, man power change if necessary, must inform officially before change & submit respective attested Xerox copy Identity Card, Work Permit License, Voter ID Card etc.

The agency has to depute their staffs during weekday as well as holiday also which is mentioned in calendar with their tools and tackles. Switch ON / OFF of common service lighting i.e. Compound, Corridor, Staircase etc. will be responsibility of agency. Any (Break-down) call at anytime and on any date by the authority will have to be attended even any short of Electrical defects and to be rectified then and there. Agency have to attend any emergency breakdown and to restore the same with the help of this dependent Manpower

The Philosophy of ‘’Public Interest‘’ would be the MOTTO of this maintenance offered; any deviation may be viewed otherwise.

Terms & Conditions for Sub-Station :-

Maximum demand and load in Amp Meter during peak hours is to be recorded weekly.(for sub- station only.

Insulation resistance of each equipment & cables are to be tested once in three months & remediate action to be taken if IR result found unsatisfactory record is to be maintained in Log Book.

Earth resistance of each earthing Installation Is to be measured on a dry day during dry season once in a year & the result are to be recorded in the Log-Book(for Sub-Station only)

Dehydration breather is to be inspected once in three months and if necessary the silica gel may be reactivated for use again.(for Sub-Station only).

Transformer oil is to be checked and tested for electric Strength, Water content and acidity through reputed authority agency /laboratory once a year and the result are to be recorded in the Log-Book.(for Sub-Station only)

Oil level of Transformer is to be checked once in three months and if required to top with fresh oil (for Sub-Station only).when the requirement is below five (5)ltr.

All electrical connection & earthing connection are to be checked once in three months and any loose connections are to be tightened.

All bushing and other are to be checked and cleaned once in a months.(for Sub-Station only).

SPECIAL TERMS AND CONDITIONS

The Agency should provide guarantee for a period of one year and liable for free maintenance of guaranteed period and no bill or payment will be made in any shape.

The Components/Equipments used should be as per Standard as specified by the Appropriate Authority and confirm to latest IS Standard.

All Electrical Cables, Wires, Switches, Meters used for measuring, protection, safety purposes should confirm to latest IS specification with latest amendments if any.

All, Compressors, Blower fan, pump, motors etc as required should confirm to latest IS Specification with latest amendments if any and should be Star rated in sphere of Energy Efficiency.

All fastener, couplings, joints, diffusers etc should confirm to latest IS Standard.

Agency should be responsible for any faults arisen within One year and that be rectified at their own cost.

Any loss of material, equipment for the common infrastructure facility shall be to the account of the Agency and the cost of lost items / materials shall be recovered from Agency’s bill.

PWD has undertaken to defend Agency against any and all claims, costs, expenses, damages and liabilities of any nature what so ever arising from or pertaining to the performance of this Work Order.

Any non-performance/indiscipline/violation of contractual obligation either through complaints or otherwise would be taken up by PWD and they would have the right to call for written explanation and impose financial penalty according to nature/extent of violation. If the occurrence of the same is repeated twice, then PWD shall have the right to terminate the contract & invoke and forfeit the Performance Bank Guarantee and further more charge additional financial penalty according to nature/extent of violation, if so required.

Agency shall be solely responsible for any accident, occurring if any, during the course of the work or any injury to any person and they must pay proper compensation of the same as per Workmen’s Compensation act 1923 ( when employee state insurance act 1948 is not applicable).

MAHESWAR ELECTRICAL INDUSTRIES

RELIABLE CONSTRUCTION

JAYBEECO