Rate contract for supply of Medicines, Surgical, Lab items & Consumable against Day to Day Local Purchase of Kanchrapara Railway Hospital, Kanchrapara for a period of 02 years.

Special Eligibility Criteria

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   1.The purchaser shall be entitled to vary the order quantity upto+/- 30% anytime within the delivery period (including extended delivery period) on the same terms and conditions. The increase in quantity with respect to the tender quantity can be done even at the time of ordering and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise +/- 30% option clause in one or more than one installment as long as the total variation in quantity does not exceed the limit of30% of ordered quantity. 2.1. Quantity to be ordered against rate contracts shall be graded in relation to discounts offered by vendors i.e L1 will get the maximum supply orders in case of two vendors distribution of orders (Value wise) should be in the ration 70 : 30 on monthly basis. Suitable methodology may be adopted. In case of three vendors distribution of orders ( Value wise) should be in the ration of 60: 25: 15 on monthly basis. Suitable mechanism may be worked out to implement this. While deciding the tender the distribution should be followed as far as possible. These provision must be transparently disclosed in the tender. 2. Vendor offering maximum discount on MRP shall be considered for rate contract individually for each category medicines, Surgical items consumable. If, rate contract is to be entered with more than one vendor discount offered by L1 should be counter offered to other selectedsuitablehigheridesi.eL2, L3 (as applicable) for acceptance. The bidders accepting the counter offers shall be finalized for placement of rate contract as per the predefined distribution. (The ratio will remain same to give the advantage to the one whose offer was L1. 3. The tender committee shall evaluate the bids received for eligibility, techno commercial suitability and financial of the bids and give its recommendations to the Tender Accepting Authority for its consideration through convenor of the committee. Rate contracts shall be placed as per the accepting of the accepting authority. 4. EMD/Security deposit @ 2% of the estimated value. If, the bidders have MSME in this regards EMD

   Document optionalConfirmation required
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   moneyisexempted.5.Performance Guarantee @ 5% of the contract value. 3.The firm which is offering maximum discount on MRP shall be treated as L1& the same way L2, L3 will be decided. 1. The chemist/Medical store shop should be in existence continuously for at least last five years. (Copy of licenses held for last five years have to be submitted). The chemist must hold the valid license as on the date of submission of bid in a specified forms issued by the Drug control authority of the state under the provisions of Drugs and cosmetics act. 1940. The successful bidder will furtherensured that their license a remainvalid on date of bid opening and till the end of contract period. Copy of valid Trade License. The Vendor must be registered at IREPS. The chemist must not have been convicted by the state drugs authorities and no case should be pending under the Drugs and cosmetics act and rules. The chemist shop should be situated within the radius of Approx 20 K.M from Kanchrapara Railway Hospital, Kanchrapara /preferably Kanchrapara city based. Copy of valid GST Registration certificate. A copy of PAN allotted to the firm. Performance certificate from the institutions where the firm has been supplying medicines, Surgical items and consumables should be provided. The chemist or his representative shall always be contactable of his/her phone and otherwise on all the days. Every vendor should have an official e- mail ID and official contact no. The vendor should be willing to accept cash less services on billing system on monthly basis. Payment will be made through NEFT on receipts on bills in triplicate along with challan copies on Monthly basis. Kanchrapara Railway Hospital, Kanchrapara reserve the right to reject any or all the other expression of interest without assigning any reason thereof. Documents to be uploaded only in the website by the Tenderer Following Annexures duly filled and signed are to be uploaded online only prior to Closing of Tender.

   Document requiredConfirmation required

Commercial-Compliance

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   1) The average annual turnover of the bidder in the Last three completed financial years prior to date of opening of tender should not less than Rs 21407295/-(i.e .= or > than three times estimated annual value of purchase by Kanchrapara Railway Hospital, Kanchrapara. The bidder has to submit an Audit Balance sheet of last three Financial years, certified by CA in support thereof. 2) EMD as per extant instruction, (refundable for unsuccessful bidder after finalization and for successful bidder after completion of contract) should be submitted in form of FDR, Demand draft from schedule bank in favour of FA&CAO/E.Rly, Kolkata, payable at Kolkata. EMD will be forfeited in case bidders withdraw from the registration process in between or after the offer of the acceptance letter or failure to sign the contract in accordance with the terms and condition. In case EMD is not submitted as per extant instructions along with the bid, the offer will be summarily rejected. 3)Vendor should show profits in at least 2 of last 3 financial years. Balance sheet/Profit-Loss account certified by CA should be provided for this purpose. 4)Successful tenderer shall have to deposit SD (Security Deposit) as per extant instructions. 5)Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. An affidavit of Rs. 100 is to be submitted along with given proforma.

   Document requiredConfirmation required
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   Vendor should show Profit & Loss statement & Balance sheet for last 03 financial years certified by CA should be provided for the purpose

   Document required
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   Successful tenderer shall have to deposit SD ( Security Deposit) as per extant rules.

   Document required
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   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

General Instructions

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   1. As per the notified schedule, the received offers will be opened duly following the extant procedure of this organization. There shall be a 3 member tender evaluation committee (1 each from Medical, Store and Finance dept.) which will recommend the list of qualified vendors for awarding tender after evaluation/scrutiny. 2. Vendors offering maximum discount on MRP in percentage shall be considered for awarding the tender. To create a group of suppliers, counter offer may be given to L2 and higher bidders in order to come up with the offer of L1 after the finalization of bid. In case of 2 vendors, distribution of orders placed against rate contract will be in the ratio 70:30 (Value wise) and in case of 3 vendors, it will be in the ratio 60:25:15 (Value wise) on rotation basis as decided by the competent authority. The vendors offered percentage of discount lower than the minimum discount sought will be summarily rejected. ( Minimum discount for Branded Medicines @ 15%, Minimum discount for Surgical, Consumable, lab items and Dental& Implements @ 25%, Minimum discount for Anti Cancer Drug @ 30%.) 3 Vendors should note that, the landing price to this Railway after the offered discount should be inclusive of all the Prevailing taxes. 4 Separate rate contract shall be entered for each category individually i.e. Medicine, Surgical Items and Consumables. 5. Mode of tendering will be single stage single packet system with open tender. 6 Chief Medical superintendent Kanchrapara Railway Hospital, Kanchrapara reserves the right to accept/ reject any bid and annul the bidding process and reject all bids at any time without there by incurring any liability to the affected bidder. 7 Orders will be placed through email/ whats app/ Online Portal HMIS or any other web platforms as decided by the Railway Administration. The successful bidder should be able to respond to such Purchase Orders available on dedicated web portal and should enter the details of the items which is being supplied to this Hospital before delivering the material. In unavoidable circumstances physical copy of the Purchase order will be handed over to representative of vendor or through email/SMS/Whats App to the supplier as decided by the competentauthority. 8 All the Local Purchase prescriptions of the previous day will be accumulated, consolidated and with the approval of competent authority, orders by means of in person/mail or any other mode of communication will be issued to the successful bidder by 12:00 Hrs 9 The successful bidder should supply the ordered Medicines to Kanchrapara Railway Hospital, Kanchrapara at 16:00 Hrs on the same day. In case of emergencies Medicines should be supplied immediately. Supplier should supply all the items which are ordered by this institution across the board without any deviation. 10. For life saving drugs the firm has to supply within a short notice preferably within one hour of being intimated. 11 Medicines and other items should be supplied by the same name (make & salt as Indented) No alternative of substitute will be accepted except with special permission of CMS in consultation of the treating doctor. 12 Details of each item received will be entered in the register maintained by store pharmacist and signature of Vendor or its authorized representative, while making deliveries shall be taken with date and time and personal identity details.
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   1. If any vendor fails to supplyas per the contract condition, that particular item will be procured from the vendor next on the sequence list of rotation if any, otherwise that item will be procured from the open market and difference in cost will be recovered from the vendor/s to whom the order is placed. This will be recorded in the performance register. 2. Vendors should note that, the cost of one medicine inclusive of all prevailing taxes in one bill should not cross Rs. 20,000/-(Authority IR MODEL SOP, Medical Matters, Part 'B', item no. 7.(a) 3. Whenever asked the vendor will have to show the purchase bill for the medicine/other items to ensure genuineness of the items being supplied. 4. Railway reserves the right to send the drugs etc supplied in L.P. to be tested by Govt. and other approved testing laboratories and if required to inform Drug controller for suitable action. 5. The offer of given discount on MRP will be valid for the entire period of validity or rate contract including the extended period if any. 6. Vendor shall indemnify the railway administration for any loss or liabilities arising due to defective/ sub-standard supplies by the vendor. 7. Standard packaging norms based upon the Medicines, Surgical Items and Consumables requirements shall be followed as per extant practice. Delivery shall be made by the supplier in accordance with the local requirements. 8. There should be non encumbrance in terms of sales tax, income tax, vigilance enquiry/ litigation and blacklisting by any government organization. 9. On an average medicine worth approx. Rs. 5.5 Lac are locally purchased through vendors per month. Approx. value of Local purchase of medicine for 02 years is Rs. 1.1 Crore. 10. All disputes are subject to Kanchrapara jurisdiction.

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   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

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   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

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   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

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   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.