IGBT BASED 3-PHASE DRIVE PROPULSION

Special Eligibility Criteria

1. 1

   A) . The Purchaser (BLW) reserves the right to procure entire or bulk quantity [minimum 80% of Net Procurable Quantity] from those firms who have been approved by RDSO for the tendered RDSO item ID:-3100683. The status of the firm shall be reckoned as on the date of tender opening and not thereafter unless a case of downgrading/removal/suspension/banning. Note: Directory of approved vendors of RDSO, CLW, BLW, RCF, ICF, MCF and CORE as available on UVAM only shall be considered valid directories for all purposes by all stakeholders. Vendor directories being maintained in other forms (manual or online), if any, shall not be valid.

   Document optionalConfirmation required
2. 2

   Offers of developmental vendors appearing in U-VAM for the tendered RDSO item ID: 3100683 (without any condition for prototype/ field trial clearance) can be considered for developmental order up to 20% of NPQ.

   Document optionalConfirmation required
3. 3

   The bidder must provide source code and complier of software of Traction Converter, Auxiliary Converter and Vehicle Control Unit (VCU). The option of ....long term life time support....as an alternate of .......source code and complier of software..... as indicated in para 1.5.1 of the specification is no longer available in scope of supply.

   Document optionalConfirmation required
4. 4

   In case, the bidder is a consortium of firms, relevant documents clearly defining the responsibility and role of each of the consortium members in the execution of the work should be submitted along with the offer against this tender.

   Document optionalConfirmation required
5. 5

   Bidder : (i) An Indian manufacturing company. (ii) Indian subsidiary / associate company of a foreign manufacturer. (iii) An Indian firm having MoU/Consortium/JV agreement with the foreign company qualifying the eligibility criteria. Propulsion Equipment : Set of equipment consisting IGBT traction converter, IGBT auxiliary converter, vehicle control unit, display unit etc. with interfacing.

   Document optionalConfirmation required
6. 6

   Bidders must fulfill the "conditions for responsiveness of offer" mentioned in the tender documents, failing which, their offer will be summarily rejected.

   Document optionalConfirmation required
7. 7

   a) Requirement of a vendor to be a Class I local supplier and Class II Local Supplier (certification to be provided as per Revised 'Public Procurement (Preference to Make in India), Order 2017 dated 16/09/2020 [referred as PPP-MII order 2017 in subsequent Paras]), for the tendered item(s), shall be a mandatory condition in addition to other qualifying criteria, including status of Vendor approval, which may be applicable for purchase of the item. b) Offers of only Class-I local supplier and Class-II local supplier, as defined under the PPP-MII order 2017, shall be considered for any ordering.

   Document optionalConfirmation required

Check List

1. 1

   For the tenders opening after roll out of GST - All the bidders/tenders should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law.
2. 2

   Bidders may please note that orders may be placed on Severable contract basis [Denial of this condition will not be accepted].
3. 3

   Have you gone through the terms and conditions mentioned in the tender schedule, special conditions of the tender if any and the BLW Tender Document Rev. Year: 2022- 23 along with corrigendums(Copy Attached)? Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
4. 4

   Have you ensured that you have not quoted /uploaded any commercial/ technical deviations/ financial term in place other than specified in the tender enquiry or otherwise the same will not be considered and will be ignore? Any contract placed after ignoring such financial/ commercial terms at the place other than the specified in tender enquiry will be binding on you.
5. 5

   Have you attached along with the offer a certificate from the statutory auditor or cost auditor of the company (in case of companies) or form a practicing cost accountant or practicing chartered accountant (in respect of supplies other than companies) giving the percentage of local content?
6. 6

   Have you read the Public Procurement Policy: Make in India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
7. 7

   Have you attached along with the offer a certificate for compliance of OM of MoF dated 23.07.2020?
8. 8

   Have you attached relevant MSE certificate if you claim for preferential treatment as MSE?
9. 9

   Have you gone through the special condition for TPI inspection agency (Annexure-II) of Rly. Bd. letter No. 2022/RS(G)/779/8 dt. 04/01/2023 mentioned in the tender?
10. 10

    Bidders must fulfill the "conditions for responsiveness of offer" mentioned in the tender documents, failing which, their offer will be summarily rejected.
11. 11

    Have you ensured that your offer is as per the PVC clause mentioned in the Tender Document?
12. 12

    Have you seen the new penalty condition regarding delay in commissioning at BLW and delay in attention at Zonal Railway loco sheds, as attached with the tender document?
13. 13

    Have you noted pre-decided rate of AMC during quoting of offer?
14. 14

    Have you enclosed signed copy of self certified undertakings i.e. Annexure B?

Commercial-Compliance

1. 1

   The vendors can submit a revised commercial offer any time before the stipulated date and time of submission of bid and in such a case, the last revised offer submitted shall be considered valid. Tenderers must note that only last Revised offer, which is deemed to supersede all previous offers shall be tabulated.

   Confirmation required
2. 2

   Commercial deviations if any are to be necessarily indicated at the nominated column on the offer form under heading Deviations. Uploaded documents should have reference at nominated place on the offer form failing which uploaded documents may not be considered for evaluation of the offer.

   Document optionalConfirmation required
3. 3

   Please indicate [Y/N] whether you are interested in availing the benefits available to Micro and small Enterprises [MSEs] of their participation in Govt. Procurement in reference to the Ministry of Railway letter No. 2010/RS[G[/363/1 dated 05.07.2012 MSE Gazette Notification No.503 dated 23.03.2012 of Govt. of India read with all subsequent revisions including Ministry of Railway Board's letter No.2020/RS(G)/363/1 dtd.01/10/2020. MSE Gazette Notification No.1875 dtd.26/06/2020. If yes, Please attach the requisite registration certificate specifically for the tendered item for the same application issued by appropriate agency. Please note that in absence of the requisite certificate uploaded/submitted along with the offer, such benefits may not be extended.

   Document requiredConfirmation required
4. 4

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise(in percent of order value ) with further breakup of MSE owned by SC/ST. (Information will be provided in % terms with 6 fields ; Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others)

   Document requiredConfirmation required
5. 5

   The firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways.

   Document optionalConfirmation required
6. 6

   All bidders are advised to pay EMD online unless falling in exempted category as per BLW Tender Document Rev. Year 2026: Ver-01 along with corrigendums. (Copy Attached)

   Document optionalConfirmation required
7. 7

   The authorized dealer has to upload the tender specific authorization letter from the manufacturer authorizing him to submit offer against this tender. The offers of authorized dealer without tender specific authorization letter from manufacturer/OEM, will be summarily rejected.

   Document optionalConfirmation required
8. 8

   Tenderer must submit their offer with IEEMA PVC formula for Traction Inverters and converters [Power Electronics products] as per attached document for item No.1 (PL No.29740230). Are you confirming that your quoted rates are with tendered PVC for item No.1 (PL No.29740230) .

   Document optionalConfirmation required
9. 9

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optionalConfirmation required
10. 10

    Bidders claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] should necessarily enclose relevant documents. Bidders may please refer to the BLW Bid Document Rev. Year 2026: Ver-01 along with all corrigendums.

    Confirmation required
11. 11

    Minimum Offer Quantity: For the consignees for which the bidders choose to submit their offers, the offered quantity shall not be less than 50% of tender quantity for the consignee. Offer of tenderer not agreeing to this clause will be summarily rejected.

    Confirmation required
12. 12

    This tender will be governed by Public Procurement (Preference to Make in India) revised rules as per Order of Ministry of Commerce and Industry Department for Promotion of Industry and Internal Trade circulated by Railway Board vide letter no. 2020/RS(G)/779/2/Pt.1 (E-3322671) dated 20.08.24 (Copy enclosed) as amended from time to time.

    Confirmation required
13. 13

    PVC-IEEMA PVC FORMULA FOR TRACTION INVERTORS & CONVERTORS (Power electronics products) for indigenous components vide IEEMA CIRCULAR NO. IEEMA/ PVC/PE/2010 EFFECTIVE FROM 01.07.2010: P1=Po/100 [16+26 x C/Co+13 x AL/ALo + 18 x FE/FEo + 9 x IM/IMo + 18 x W/Wo] 2. for import content P2: CIF/100 [ ER/ERo (100+D)- (100+Do)] PVC base date 01/06/26 (copy enclosed).

    Document optionalConfirmation required
14. 14

    CONTRACT PERFORMANCE GUARANTEE FOR AMC:- The contactor shall submit to concerned zonal consignee performance Guarantee for amount equivalent to 5 % of contract agreement for (MX12 + 2) months where M is the no. of months for which contract agreement is to be signed. This Performance Guarantee shall be in the form of Bank Guarantee. The user Railway may forfeit the BG in case of the failure of the firm in execution of the contract or in the event of breach of any terms and conditions of contract by the contractor. Reference as per AMC para 15.0.

    Document optionalConfirmation required
15. 15

    CONDITIONS FOR AMC CONTRACT: After expiry of Warranty Period of the equipment, a contract will be concluded by Zonal Railway where the locomotives installed with IGBT BASED 3-PHASE DRIVE PROPULSION EQUIPMENT will be homed. Execution of contract for maintenance of the equipment will be monitored by concerned Zonal Railway Authority. Rate of maintenance of equipment is already mentioned in this tender.

    Document optionalConfirmation required
16. 16

    The bidders/ tenderers have to quote the rates for Capital cost of IGBT BASED 3- PHASE DRIVE PROPULSION EQUIPMENT i.e. supply, installation, testing and commissioning of IGBT BASED 3-PHASE DRIVE PROPULSION EQUIPMENT system. During the maintenance period after completion of warranty period, the Contractor shall be paid for its Maintenance obligations @ 2.5% (Two point five percent) of the total Capital cost of IGBT BASED 3-PHASE DRIVE PROPULSION predefined cost of AMC equipment pertaining to the fleet in holding with Authority per annum, from the date of completion of Warranty Period till completion of Maintenance (i.e. 03 years after expiry of normal warranty period).

    Document optionalConfirmation required
17. 17

    Formula for Price adjustment for Maintenance Price (WPI):- Lump sum payment for Maintenance shall be adjusted every quarter for changes in rates and prices of various inputs in accordance with the formula given below: V=P x (Wi -W0)/W0 Where V = Increase or decrease in the quarterly lump sum payment P = quarterly lump sum payment due to the Contractor after adjusting any reduction in payment for noncompliance of the Maintenance Requirements W0 = The wholesale price index (all commodities) for the month of the tender opening date as Base date' Wi = The wholesale price index (all commodities) for the first day of the quarter under consideration determining the price adjustment."

    Document optionalConfirmation required
18. 18

    For AMC Contract:- Base date of WPI for price adjustment, shall be the tender opening date ( or month which will be available).

    Document optionalConfirmation required
19. 19

    The bidder shall give self-certification for local content in the quoted item (Goods/Works/Services) at the time of tendering under the relevant para : However, at the time of execution of the project, for all contracts above INR 10 crores, the contractor/supplier shall be required to give local content certification duly certified by cost/chartered accountant in practice (or certified by statutory auditor/cost auditor of the company, in case of Companies, as mentioned under para 1.15.3.4 of Tender Document Rev. Year- 2026, Ver.01) after issue of the purchase order and before submission of the first bill. The supplier will submit the relevant certificate to Tender Document Rev. Year- 2026, Ver.01. After verification & confirmation of the local content from the above said certificate, a letter will issued by the BLW's purchase office, in form of the Modification Advice (M.A.) to the Purchase Order, duly mentioning the Class of the vendor under MII policy. The above mentioned Modification Advice shall be attached by the contractor/supplier along with the first bill for claiming the payment, in case the contractor/supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/Non-local or from Class-II to Non-Local, a penalty up to 10 % of the contract value may be imposed. However, contract once awarded shall not be terminated on this account. In compliance of Para 1.15.3.3 of Tender Document Rev. Year- 2026, Ver.01, it's to be ensured that in cases of procurement for a value in excess of Rs. 10 crores, the 'Class- I local supplier/' Class-II local supplier' shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content.

    Document requiredConfirmation required
20. 20

    SFMS-based Bank Guarantee: As per Rly Bd's letter no. 2020/ACII/9/6/e Dt. 07.04.2022 & no. 2025/F(x)-II/10/14 dtd. 17.10.2025, it has been communicated that the online verification of Bank Guarantee submitted by Vendors/Contractors through the SFMS (Structured Financial Messaging System) platform is now enabled in IPAS, (Copy enclosed). Bank Guarantee not issued through SFMS or not verifiable in IPAS shall not be accepted.

    Confirmation required
21. 21

    SD:-Security Deposit (SD) on the contracts to be placed against this tender will be applicable @5% of the contract value but with an upper ceiling limit of Rs. 1 Crore for each Rs. 50 Crore of contract value or part thereof. (e.g. for Rs. 70 Crore value, SD amount shall be Rs. 2 Crore).
22. 22

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Price Variation Clause: Applicable. No deviation from the price variation clause stipulated in the tender is permitted. Offers received without PVC will be summarily rejected.

3. 3

   Special PVC condition: PVC payment to the firm will be restricted to the actual PVC payment due to the firm or the deemed PVC payment due to other firms whichever is the lowest.