WBPWD/AE-MESD/e-NIQ NO-06/Q of 2025-26 (2nd Call)

Amount

Annual Comprehensive Maintenance and service of split type RAC 1.5 TR for 12 months as per Terms & conditions.

Annual Comprehensive Maintenance and service of split type RAC 2.0 TR for 12 months as per Terms & conditions.

Annual Comprehensive Maintenance and service of 5.5 TR 3ph Ductable type AC machine (make-Daikin) for 12 months as per Terms & conditions.

Annual Comprehensive Maintenance and service of 2 TR Cassette type Air Conditioner type AC machine (make-Daikin) for 12 months as per Terms & conditions.

Charges for providing Skilled AC technician as and when required for 01 shift per day.

Charges for providing un skilled helper as and when required for 01 shift per day.

Terms & Conditions:

The operating staff & personnel (skilled man power) should have Diploma / I.T.I. / Certificate in Refrigeration & Air-conditioning from any authorized institute and minimum 3 years of working experience. For operation of above Air Conditioning System, operator should have proper working experience in this field.

The operators shall be responsible for operation of the plant listed in description of work column. However responsibility of operation of number of plants vis-a vis an operator may vary from time to time depending upon the situation, which would be intimated by the concern AE/JE. However number of plants may increase and / or type of plant may alter during the period of contract and such increased / altered plants should also be operated by the existing operators. No additional claim would be entertained in this regard.

This comprehensive contract covers preventive & corrective maintenance of single phase unitary Room A.C machine/ spare parts as required so as to keep the A.C machine operative / functioning round the clock.

The motto of preventive & corrective maintenance is to minimize breakdown / fault and to prevent fire hazard related to window, split AC machines and to minimize downtime. Any incident of fire hazard due to lack of maintenance would be viewed seriously and the agency would be held responsible.

This comprehensive contract covers preventive & corrective maintenance of A.C, machine and all spare parts as required so as to keep the A. C. machine operative and functioning round the clock.( 24 x7 Hrs. ).

This contract covers repair and replacement of any spares & accessories including compressor, blower motor, Starter , enthalpy wheel, sheet metal body, and repairing / replacement of condenser coil ,Cooling coil, indoor PCB & outdoor PCB (for inverter type RAC) capacitors, relay, thermostat , air filters, etc, as necessary.

The contract covers servicing of machines preferably once in a month or more as and when required. Thorough cleaning with Jet Pump will be needed to done quarterly .

The contract covers through overhauling and painting ( if required) of all ac machine at site once in a year positively.

The contract covers charging of refrigerant, as and when required against fair & wear & tear .(as per original refrigerant of concerned machine including pressure testing).

Preventive maintenance covers filter cleaning, checking of all power and signal terminations, wiring between indoor and outdoor units, checking of gas pressure and leakage of gas, checking of condensers, cleaning of cooling and condensing coils, blower and swing motors (where applicable), Thermostats, Capacitors tube etc, sound level and overall cleaning of the total unit. During routing checking, the set point of AC machines should also be checked and if any abnormal temperature setting is noticed, that should set right and specifically be noted in the log book.

The thermostats should be set properly and should be checked whether there is malfunctioning to avoid continuous running.

Checking of any unwanted leakage current at IDUs and ODUs is also under the purview of the contract. If any such leakage current is found that should be immediately brought under the notice of concerned JE and must be reflected in the log book.

In case of breakdown of A.C machines the restoration will be done within 24 hrs. . For RAC from the time of breakdown . If the machine is required to be removed /shifted to workshop and retained for more than 24 hours ' loan machine' will have to be provided as replacement .If ' loan machine ' is not provided timely by the agency a penal amount @ rs. 50 /- (rupees fifty) only per machine per day will be deducted from the contractors bill till reinstallation of AC machine or as per the direction of EIC. Every effort should be taken to stop fire hazard.

All the spares, required to be replaced, should be of approved make.

The log book shall be maintained by the agency duly signed by the JE in regular measure ,AE twice in a month & EE once in a month . The performance of Each Ac machines should be highlighted in the log book .service challan certifying performance of the machine should be submitted to the concerned JE twice in a month that has to be countersigned by AE and to be submitted along with the bill.

The concerned Executive Engineer reserves the right to terminate the contract against one month notice for non-satisfactory performance or other administrative reason.

Transportation charges for carrying A.C machines /spare from the site to work shop / work shop to site or as required will not be paid extra .

The philosophy of 'public interest ' would be the motto of this is all inclusive maintenance - ' any deviation may be viewed otherwise'.

Any inconvenience caused so far as performance of A.C. machines and fresh air machines concerned due to negligence in the part of the agency, if detected, will be liable to penalty. Quantum of penalty would be decided by EIC depending on the gravity of situation .

The agency must be equipped with a cell phone to look after the overall maintenance of the AC machines and interact with the officer, staff of PWD / Authority concerned.

Log book will have to be maintained by the Supervisor of the entrusted Agency in which the Infra Red thermometer reading of Grill temperature of AC machines and details of servicing will have to be noted down as per actual and duly countersigned by the JE and AE. Log book format should be taken from concerned JE/ Assistant Engineer.

Bill should be submitted bimonthly / quarterly incl. log book and service challan as per direction of EIC , keeping at least one spare log book as site.

The indicated quantities of AC machines in specification may be decreased or increased any time on the decision of authority concerned.

The agency should pay at least the minimum wages to workers engaged as per prevailing State Govt. Law. It is desirable that age of workers engage by the agency should neither below twenty years nor exceed sixty years.

In case of any Accident and/ or physical illness of the staffs of the agency, while on duty, no claim will be entertained by this department and all responsibilities thereof should be shouldered by the agency only.

The agency has to record temperature of electrical contact point of Air Conditioners with Infra red thermos meter in order to detect thermal stress on the installation and take up corrective maintenance work. The grill temperature should be 14o C positively.

Round the clock onsite service facility as and whenever is required with at least two skilled technicians .

Replacement of running capacitors (burst proof type) at least once in a year for single phase machines.

In case of replacement of Capacitor, Burst-proof P2 type capacitor should be provided having highest level of safety features as per IEC 60252-1-2001-02 standard.

Insulation of refrigerant lines, if required, is to be done free of cost.

Any loss or damage to any of the AC Machines or any of its accessories, caused due to improper and/ or careless handling of the Technician(s) or any other staffs of the agency will be recovered from the Bill/ Security Deposit, as the case may be, of the Agency.

No A.C. Machine should be left unmaintained on the pretext of old age and/or present condition of the machine by the agency. While taking up /starting the comprehensive maintenance of 1.5 TR /2 TR Window /split type AC the agency will have to start maintaining the AC Machines as per the terms and condition irrespective of the condition of the machine and no extra charges will be paid for repairing /replacement work.

The number of A.C. Machines to be maintained, as mentioned in the Schedule, may be reduced, if any A.C. Machine needs to be dismantled for replacement or may be decided to be taken out of service by the authority or any other administrative reasons. However payment will be made as per actual quantity executed, on pro-rata basis.

Minor repairing / adjustment (with spare parts) of the main switch and starter / MCB .

The agency will have to complete the readable “numbering” of A.C. machines at their own cost for identification within one month of starting the comprehensive maintenance as per direction of the EIC.

No extra charges (Duties/Cess/Taxes etc.) will be paid except the rate quoted by the agency as per unit per month basis for maintaining the above described terms & conditions.

NATIONAL AIRCON (BID ID -7613524)

Chakraborty Air Conditioning (BID ID -7495155)

S.R. REFRIGERATION AND APPLIANCES (BID ID -7613399)

UNIVERSAL SALES (BID ID -7613280)

Snow Falls (BID ID -7624953)