Brushless DC (BLDC) Motor Ceiling Fan, ISI marked, Sweep size : 1200

Special Eligibility Criteria

1. 1

   (i) Bulk or full order will be placed on manufacturers or its authorized agents who has successfully supplied tendered item or similar item,for quantity not less than 20 percent of total tendered quantity, to any Zonal Railway/PU/CORE/PSU/Other Govt. Department in last two financial years and current financial year up to date of tender closing. (Bulk Order is defined as minimum 80 % of net procurable quantity in a tender; Successful supply shall mean acceptance of supply by consignee; similar item means supply of Brushless DC (BLDC) Motor Ceiling Fan, ISI marked, Sweep size of the tendered item or with different Sweep size is allowed) (ii)Firms not having adequate proven performance of tendered item i.e. have successfully supplied tendered item or similar item for quantity less than 20 percent of total tendered quantity can be considered for developmental order for maximum 20 percent of total tendered quantity. (iii) For establishing above past Supply Performance (i & ii above), firms should submit documentary evidence along with offer certifying proof of supply performance ,which shall be copies of Consignee Receipt & Acceptance Certificate or Consignee Receipt Note or Supply Performance issued by Gazetted Officer of consignee. For stock items, if the tenderer does not submit the requisite documents as detailed above along with their offer, WR reserves the right to decide the tender on the basis of their past supply performance records as available in IMMS of WR for the tendered item or similar item.

   Document optionalConfirmation required
2. 2

   Purchase restricted from BIS certified OEM and their authorized dealers. Valid BIS certificate of OEM should be uploaded along with offer. Required item specifications must match with varieties mentioned against CML. Please upload scope of BIS certificate along with offer. Valid star rating certificate of Bureau of Energy Efficiency(BEE) should be uploaded along with offer.

   Document required
3. 3

   The tender will be governed by Railway Board letter No.2020/RS(G)/779/ 2 dtd. 12/06/20 and 2020/ RS(G)/779/ 2/Pt.1 dtd. 25/09/20 for Public Procurement (Preference to Make in India). Since, there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class I local suppliers only with minimum local content of 50% or more and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. THIS TENDER COMPLIES WITH PUBLIC PROCUREMENT (PREFERENCE TO MAKE IN INDIA), ORDER 2017-Revision Regarding issued by Ministry of Commerce and Industry order No. P-45021/2/2017- PP(BE-II) dated 16.09.2020. Tenders must furnish the information giving the percentage of local content. Please refer to para 1800 of WR bid document of INSTRUCTIONS TO TENDERERS FOR ELECTRONIC TENDERS AND GENERAL CONDITIONS OF TENDER Indigenous Purchases Version-16 of November 2024 attached with tender.

Check List

1. 1

   Have you quoted in the prescribed performa ?
2. 2

   Have you furnished the statement of deviations [preferably nil] ?
3. 3

   Have you quoted price on the basis of free delivery to destination, indicating the break up ?
4. 4

   Have you quoted delivery period correctly and precisely ?
5. 5

   Have you kept your offer valid for 120 days.
6. 6

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers ?
7. 7

   I/we hereby agree to supply the offered goods at a quoted rates as per IRS conditions of contract and other terms & conditions specified in this tender.
8. 8

   Have you submitted Earnest money ?
9. 9

   Are you MSE tenderer and seeking exemption from EMD, if so, Have you submitted required credential for tendered item?
10. 10

    It shall be the responsibility of the tenderers to quote correct HSN number and corresponding GST rate. Have you checked HSN code and have quoted corresponding GST rate.
11. 11

    Have you submitted self certification of local content requirement ?

Commercial-Compliance

1. 1

   Security Deposit: SD will be applicable as per para 0600 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024 . Bank Guarantee: As per proforma given in Annexure-5 of Western Bid Document (Indigenous purchase), Version 14 of June 2024. Note:- Offers from firms not exempted and denying to pay Security Deposit will be summarily rejected.

   Document optionalConfirmation required
2. 2

   Earnest Money Deposit shall be as per para 0500 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. EMD is compulsory and offers without EMD, except those exempted will be summarily rejected.In para 0502 of above mentioned document, (vii) is added as "Vendors registered with Railways for the trade group of the item tendered". Vendors (other than those appearing on vendor panels of approving agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document along with offer in support of their claim for exemption, failing which their offer will not be considered eligible for exemption from EMD. An authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed. Bidders claiming exemption shall also be required to sign the Bid Securing Declaration as follows:- " I/We certify that, my/our offer is eligible for exemption from submission of Bid Security/Earnest Money Deposit, in terms of tender conditions. In case my/our claim to exemption from submission of Bid Security/Earnest Money Deposit is not found valid as per terms of the tender, I/We understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/We hereby understand and accept that if I/We withdraw or modify my/our bids during the period of validity, or if I/We are awarded the contract and on being called upon to submit the performance security/Security Deposit, fails to submit the performance security /Security Deposit before the deadline defined in the request for Bid document/Notice inviting tender, I/We shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance Security/Security Deposit for a period of 06 (six) months , from the date I/We are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period " .

   Document optionalConfirmation required
3. 3

   Bidders shall also give declaration as below:- " I/We agreed to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly ".

   Document optionalConfirmation required
4. 4

   In case of delay in supply, recovery of Liquidated Damages shall be levied @ 1/2 % (Half percent) of the value of the delayed stores per week or part of week during which delivery is accepted .The upper limit for recovery of LD in supply contracts shall be 10% of the value of stores delayed, irrespective of delays, unless otherwise specifically provided in the contract. Orders on developmental vendors shall be developmental orders and treated as such, specifically, with regard toapplicability of liquidated damages for delayed supplies and levy of generaldamages as per Railway Board letter no- No. 2001/RS(G)/779/7 Pt 2 dated25.06.2018.
5. 5

   Make in India policy shall be applicable as per para 1800 of Western Railway Bid Document (Indigenous Purchases), Version-16 of November 2024. Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that the indicated works address(es) of manufacturing in India are the location(s) of local value addition.

   Document optionalConfirmation required
6. 6

   MSE: The purchase preference to MSEs shall be considered as per para 1700 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Notes:- i) Criteria for classification of Enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by the Ministry of MSME is applicable in the tender. In case conditions contained in above notification contradict with any of the tender conditions, conditions contained in above notification, as amended, will prevail. ii) As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer. i. e. complete UDYAM certificate indicating social status of the MSE. iii) MSE benefit will not be applicable for the traders/authorized dealers/agents. iv) Vendors claiming MSE benefits/preferential treatment, despite upward re-classification, must upload document confirming their MSE status within a span of 03 years preceding from the date of closing of the tender, else status of such vendors shall not be considered as MSE.

   Document optionalConfirmation required
7. 7

   Warranty/Guarantee: As per IRS Condition of contract (or) as per technical specification, whichever is longer, shall be applicable.
8. 8

   OEM:- Procurement from Authorized Agents/Dealers/Distributors etc. shall be as per para 0400 of Western Railway Bid Document (Indigenous Purchases), Version-14 of June 2024. a) OEMs should quote directly preferably or an OEM can authorize and give Tender Specific Authorization (TSA) to its Agent / Dealer to quote on their behalf similar to proforma attached as Annexure-2. b) The authorized Dealer/Agent should upload valid tender specific authorization, along with the offer, failing which their offer is liable to be passed over. c) Trader/Authorized Dealer should mention name of Manufacturer, Make and complete address in their bid for inspection of material at OEM works. d) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. e) Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/dealer. Such offers with different terms against a particular product, if treated as ambiguous offers, the bidder(s) or their Principal/OEM will have no right to lodge any claim. f) If an authorized agent/dealer submits bid on behalf of a Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product and such bids will be summarily rejected. g)In case tenderer participate as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal.

   Document optionalConfirmation required
9. 9

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. The 'Class-I local supplier'/ 'Class-II local supplier' at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide self- certification that the item offered meets the local content requirement for 'Class-I local supplier'/ 'Class-II local supplier', as the case may be. They shall also give details of the location(s) at which the local value addition is made.

   Document requiredConfirmation required
10. 10

    In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge mechanism (RCM) and deposit the same to the concerned tax authority.

    Document optionalConfirmation required
11. 11

    Goods and Services Tax (GST): As per clause 0906 of WESTERN RAILWAY Bid Document (Indigenous Purchases), Version -14 of June 2024 attached with the tender. All tenderers to quote HSN code and corresponding GST rates for the item/items quoted.

    Confirmation required
12. 12

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer should be strictly as stipulated in tender document as per para 2001 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Offers quoted with shorter validity shall be deemed as commercially unresponsive and shall be summarily rejected.

2. 2

   Bidders must quote on FIRM price basis only as price is not subject to any variation. Offers quoted with Price Variation Clause (PVC) will be considered unresponsive and will be summarily rejected.