SUPPLY AND INSTALATION OF STAND BY BATTRIES FOR FIRE ENGINES AT KALABURAGI LPG PLANT

For supply and installation of stand by batteries for fire engines at Kalaburagi Lpg plant,

Kalaburagi, Nandur Industrial Area, Karnataka

Please Note: This document needs to be duly signed and the scan copy of the same shall be

uploaded as Tender annexure. Failing which the Bid shall be disqualified.

1. BRIEF SCOPE OF WORK & TECHNICAL SPECIFICATIONS:

• Kalaburagi LPG plant is a newly commissioned LPG Plant. We have provided with two Fire

engines of capacity 410 Kl/hr. Presently the start of fire engine is through only one set of

Battery. As Fire engine is the heart of fire fighting system we need to provide standby

batteries for FF System in case there is a failure in one battery, Fire Engine won't start in

Auto mode. Thus, we need to provide standby batteries 2nos for each engine and we have

two fire engines so we required total 4 no’s so that Fire Engine would start during

emergency situations.

• The successful vender will provide the material with in Fifteen days and complete

the installation of batteries and installation of switch over panel within fifteen days.

• The successful vender should be providing the Batteries total 4 no’s and

Battery covers 8 no’s to be provided with below specification:

a) Battery capacity-12V-180AH

c)Type-Lead acid batteries.

The batteries utilize lead-acid technology, which is a common and well-established type

of rechargeable battery.

d) Specification/Function-low carbon Footprint, High cranking performance,

Extended shelf life.

e) Fire Engines:

These batteries are designed to provide power for start of Fire engines.

i) They are characterized by high reliability, Eco friendliness, low self-discharge, and

the ability to withstand vibrations and extreme temperatures. 300 cycles @ 75%

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ii) The fire engine should start with battery these batteries. To ensured batteries

should have capability.

g) Made in India”

The batteries are specifically to be made in Indian and should be ISO 9001 certified

and BIS/JIS approved

h) Ready to use:

The batteries to be charged and ready for immediate use.

To provide a warranty period of 2 years.

j) Excellent charge retention & recovering ability.

It should resists shock and vibration damage and withstands high temperature.

k) Easy to handle.

l) 24x7 help desk & support through authorized channel

• The successful vender should be done below installation work:

1. Battery change over system and panel to be provided and installed.

2. Battery should be auto charged while the engine is not running condition.

3.The battery selector switch to be provided in change over panel to select the batteries

which one we have use for engine start.

4. Battery healthiness indication to be displayed in change over panel.

5. Percentage of charge of the battery should be displayed in change over panel.

5. Battery cover for all 4nos (already available)+4nos (stand by batteries)= total 8nos of

battery cover to be provided.

• All wirings, accessories and tools used to install the batteries and change over panel

will be on vendor scope only, BPCL will not provide any additional material for the

2. SPECIAL TERMS & CONDITIONS

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Note: Bidders must read these conditions carefully and comply strictly while

submitting their bids. Rates once quoted shall be firm and final, no revision of rates

shall be permitted

1. Since this is limited tender, it is expected that bidders are well conversant with the C1

portal site before participating in the bidding process. Support details available on the

site. Please quote your lowest rates for the job in Tender format only as given in the

online C1 portal. The tender will be evaluated based on total cash out flow inclusive of all

taxes and duties as applicable.

2. Liquidated damages shall be recovered from the Vendor / contractor in case of delay

of execution, as per general terms & conditions. The material has to be supplied to

the site within fifteen days from the date of LOI & PO.

3. Bidder is supposed to visit the site before quoting to understand the specifications and the

exact measurements required. If the bidder does not visit the site, then it is presumed that

bidder understood all the items of the job thoroughly.

4. Every page of special terms and conditions and GCC shall be signed and stamped by the

tenderer or his authorized representative. If the signed documents are not uploaded by the

bidder, it is presumed that bidder accepts for all the terms and conditions.

5. Bidder has to submit “Bid Security Declaration” accepting that if you withdraw or modify

your bids during the period of validity etc., bidder will be suspended for 1 year. All the

MSME registered and BPCL registered vendors are exempted from submitting the bid

security declaration. Proof of the registration certificate to be uploaded in this form.

6. Quote should be inclusive of all taxes, duties, loading and unloading charges,

installation charges, packing and freight etc., for all supply and services. No other

bills other than quoted in tender will be paid.

3. SAFETY MANAGEMENT AT WORKPLACE

1. When the work involves working in licensed premises and at heights all safety precautions as

prescribed by the engineering officer have to be taken.

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2. Police verification is must for obtaining the gate pass for working inside Installation.

3. All the contract workmen engaged shall wear the following personal protective equipment:

b. Safety belts

c. Safety shoes

d. Photo Identity passes

e. Uniform – Smoke Grey colour shirt / trousers.

4. Work permits have to be taken for each job. Daily renewal of the same shall be done. Work

permits shall be issued for normal working hours i.e. from 0830 hrs.’ to 1730 hrs. Any

extension of timing shall be job specific and separately taken.

5. Paints / thinners shall be kept safely and in prescribed containers only.

6. Fire extinguishers / fire watch persons shall be deputed depending on job requirements.

7. Welding cable shall be in good condition. Return earthing shall be given through cables and

not by iron rods / angles etc.

8. The contractor has to communicate / give safety talks at least once in a week detailing the

work involved, Do’s and Don’ts’ s for the work assigned, Safe working procedures, Actions

in emergency etc.

9. Quality and workmanship shall be of the highest level and standards.

10. The work involves working in a running installation. Hence party shall visit the site before

quoting and shall satisfy himself with the work quantum and safety requirements.

11. Match boxes, lighters, mobile phones, flash cameras, gutkha etc. are not allowed inside the

installation premises.

12. For any clarification, you can contact officer in-charge within office hours (9 am to 5:30 pm)

at our territory office.

4. Bidder Eligibility Criteria:

EARNEST MONEY DEPOSIT (EMD):

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Earnest Money Deposit is NOT applicable for the tender.

SECURITY DEPOSIT:

The successful tenderer has to provide within fifteen days on issuance of Letter of Intent

(LOI), shall have to provide to the company a security deposit in the form of Bank Guarantee

in the standard format provided by the Company for an amount equivalent to 10% of the

total tendered value of the works for security deposit. The security deposit will be retained

for a period of one year from the date of supply of the goods. The security deposit in the

form of a Bank Guarantee, the same shall be kept valid by the tenderer at his cost for a period

of one year from the date of supply of goods. No interest will be payable on security deposit.

If Bank Guarantee is not provided within processing of the Purchase order (PO), than 10%

deduction of retention money will be done on the PO and will be retained for a period of one

5. EVALUATION METHODOLOGY:

This tender will be invited through limited tender C1 Portal as single-part bid.

 Price evaluation shall be carried out on Overall Lowest Cost Basis for complete Scope of Work.

6. Other Special terms and Conditions:

1. Tenderer and his staff should follow all the rules and regulations of our plant.

2. Quality and workmanship shall be of the highest level and standards.

3. The prices quoted should be inclusive of charges for transportation, delivery &

unloading of materials at BPCL Kalaburagi LPG plant.

4. All the terms and conditions as per the general terms and conditions of tender will remain

5. The tenderer shall carry out job as per the officer’s instructions only.

6. The material being used for the job should be certified by the officer in charge before usage

for the job at site.

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7. After the job is completed the site has to be cleared of all the debris and deposited at area as

per direction of Officer in charge.

8. The contractor shall guarantee workmanship of the work for minimum three years from date

of completion of job.

9. At each stage of work the contractor has to take the measurement and record the same from

officer concerned.

10. BPCL also reserves the right to cancel the order in the event of one or more of the

following circumstances:

a. Delay in initiation of the work beyond 02 weeks from the date of issue of the

work order or non-completion of work beyond a period of 02 weeks from the date

accepted as the date of completion of the work.

b. Serious discrepancy in the work being performed/installation being

done/hardware or software component noticed during inspection by our experts.

c. Breach by the tenders of any of the terms and conditions of the tender.

d. Any action by the vendor which is in breach of law or un- accepted practices in

the commercial transactions.

e. If the Vendor goes into liquidation voluntarily or otherwise.

11. Payment terms are 100% against successful supply of material and submission of

Performance Bank Guarantee of at least 10% of the Quoted Value valid for at least 1 year

from the commissioning date.

12. Payment will be made against the actual quantity supplied.

13. The Tenderer shall promptly inform the Office in charge of any error, omission, fault and

other defects in the Specifications, Drawings for the Works which are discovered when

reviewing the Contract Documents or in the process of execution of the Works.

14. Three Years comprehensive warranty to be provided for the Jockey pump.

15. For any clarification, you can contact officer-in charge within office hours (between 9:00

hrs to 17:30 hrs at our LPG plant).

16. Transportation, Unloading loading, Fixing, supply of the Batteries, Trail run and

performance test is under bidder’s scope, no other cost other than the quoted value

will be paid by BPCL.

17. Tenderer is required to go through all the General Contract conditions in the standard

tender booklet provided and send us the same along with our special terms & conditions

sheet duly signed and sealed at every page.

18. In case the successful tenderer fails to complete the job to meet the requirements of the

corporation, The Corporation can engage any other contractor for completion of the job

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and will debit the extra cost incurred to the contractor / deduct the same from the

contractor’s pending bills.

19. Rate should be quoted inclusive of all taxes, loading unloading and fixing the

machine at BPCL officer’s instructed place and the statutory payments as

applicable at Inter-State & at Karnataka. TDS/WCT shall be deducted at source as

applicable. The Bidder should indicate the GST element separately in the Rate

schedule. A copy of the GST Registration certificate should be enclosed with the

Tender Document. TDS certificate shall be issued to the Successful Tendered after

the completion of financial year for the completed jobs.

20. It is the responsibility of successful tenderer to supply the material without any damage

during transportation.

21. The Corporation reserves the right to accept or reject any or all the tenders in full or part

or divide them among tenderer without assigning any reasons for doing so and / or

carrying out negotiations with the tenderer in the manner considered suitable by the

22. The Corporation reserves right to reject incomplete offers or offers with deviations or

offers not giving clarity of rates quoted or contradicting or mismatching the Job

requirement as per the job of the Tender documents.

23. In case the Successful Tenderer, subsequent to the award of the contract fails to perform

the contracted job for any reason during the tenure of the contract, their security deposit

will be forfeited to the Corporation.

24. Subcontracting of the awarded job will not be permitted. In case any subcontracting of

the awarded job is brought to the notice of the Corporation, the Corporation reserves the

right for immediate termination of the contract including forfeiture of the Security

The Corporation reserves the right at any time to appoint parallel contractors if the

services provided by the successful contractor are not satisfactory without giving any

notice whatsoever to the existing contractors It also reserves the right to terminate the

contract at any time without assigning any reason to the contractor by going 30 days

advance notice in writing to the contractor and upon the expiry of the said notice, the

contract shall stand automatically terminated and the contractor shall not be entitled for

any compensation for such early termination.

25. Payment terms:

After supply and installation and completion of trail run and performance of the

batteries and submission of the bill.

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26. No change in specifications/counter conditions on tender terms & conditions shall be

27. In the event of any defect in the machine, the bidder will replace / repair the material at

BPCL's concerned location at vendor's risk and cost on due notice.

28. All supporting documents are to be self-certified and uploaded on BPCL’s e procurement

7. Declarations by the Bidder:

a I/We am/are not under liquidation, court receivership or similar proceeding. /

b Declaration by the bidder for Holiday listing orders. The bidders should not be

currently serving any Holiday listing orders issued by BPCL and/or MoP&NG

debarring them from carrying on business dealings with the BPCL / MOPNG.

Declaration shall be submitted by the bidder to that extent.

c Declaration by the bidder for Compliance of restrictions for countries which share land

border with India.

d Declaration by the bidder under PPLC policy.

e Declaration by the bidder under Social Media Guidelines of BPCL.

Note: Bidders to "confirm" the above declaration in C1-portal. Bidders not confirming to the above

declaration shall not submit their bids.

8. Award Criteria:

The complete job shall be awarded to Lowest Bidder. There is no splitting applicable for this tender

Type of Job – Supply / Service / Works Contract

Divisibility of the tender Non-Divisible

Purchase Preference (MSE) Not Applicable

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Material must be supplied at Plant address as provided below. Unloading of material will

be arranged by supplier as directed by BPCL representative. No additional payment shall

be made in this regard. Hence quote your rates accordingly.

BHARAT PETROEUM CORPORATION LTD,

KALABURAGI LPG BOTTLING PLANT,

ROAD NO. 2, NANDUR (K) INDUSTRIAL AREA,

KIADB INDUST, LAYOUT PHASE 2, NANDUR (K)

KALABURAGI Karnataka

For tender related queries: -

 Mr Nirmal Gowtham R J, Plant Manager-Kalaburagi LPG plant of BPCL at contact

no. 9108528697 followed with an email to id [email protected]

 Mr Karthikeyan M of BPCL at contact no. 9633397140 followed with an email to

[email protected]

 Mr Sukhvir Singh of BPCL at contact no. 9663606251 followed with an email id

[email protected]

All below Tender Documents with Sign & Stamp on every document should be submitted in

C1 portal before due date of tender. Non-submission of any of the below document shall be

liable to rejection of the bid.

/ formats Online

No. uploaded by Submit

I Signed & Stamped copy of General Conditions of Contract (GCC) ✓

II Signed & Stamped copy of General Purchase Conditions (GPC) ✓

III Signed & Stamped copy of Special Conditions of Contract Documents ✓

(SCC) uploaded by

Undertaking – Bidder shall not be under liquidation, court ✓

V Undertaking – Declaration by Bidders for Holiday Listing ✓

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Undertaking – Compliance of Restrictions for Countries sharing

land border with India

VII Undertaking – Acceptance of Social Media Guidelines ✓

Acknowledgment Sheet that bidder has understood all the Terms &

1. Online submission of the tender under the signature of the authorized signatory shall be

considered as token of having read, understood, and totally accepted all the terms and

2. Price bid of only those bidders shall be opened for all as it is single part bid

The bidders to quote as per given format:

QUOTE FOR PROCUREMENT OF STANDBY BATTERIES FOR FIRE ENGINES

TO KALABURAGI LPG PLANT

sl rat amoun GST@18 Tota

Description unit qty

1 Lead Acid Batteries 12V-200 Ah LS

panel for battery changeover

3 Battery cover nos

3 frieght and instalation charges

Grand total Amount

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